Brother MFC-J5910DW

ADVANCED
USER’S GUIDE
MFC-J5910DW
Version 0
UK/IRE/GEN
User's Guides and where to find them?
Which manual? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety Printed / In the box
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Quick Setup Guide Follow the instructions for setting up your Printed / In the box
machine and installing the drivers and software
for the operating system and connection type
you are using.
Basic User's Guide Learn the basic Fax, Copy, Scan and Printed / In the box 1
PhotoCapture Center™ operations and how to
replace consumables. See troubleshooting tips.
Advanced User's Guide Learn more advanced operations: Fax, Copy, PDF file / CD-ROM
security features, printing reports and performing
routine maintenance.
Software User's Guide Follow these instructions for Printing, Scanning, PDF file / CD-ROM
Network Scanning, PhotoCapture Center™,
Remote Setup, PC-Fax, Web Services (Scan),
and using the Brother ControlCenter utility.
Network Glossary This Guide provides basic information about PDF file / CD-ROM
advanced network features of Brother machines
along with explanations about general
networking and common terms.
Network User's Guide This Guide provides useful information about PDF file / CD-ROM
wired and wireless network settings and security
settings using the Brother machine. You can also
find supported protocol information for your
machine and detailed troubleshooting tips.
Mobile Print/Scan Guide This Guide provides useful information about PDF file / Brother
printing data from your mobile phone and Solutions Center 2
transmitting scanned data from the Brother
machine to your mobile phone.
1
It may differ depending on your country.
2
Visit us at http://solutions.brother.com/.
i
Table of Contents
1 General setup 1
Memory Storage ....................................................................................................1
Automatic Daylight Saving Time............................................................................1
Sleep Mode ...........................................................................................................2
LCD display ...........................................................................................................2
LCD Contrast...................................................................................................2
Setting the Dim Timer for the backlight ...........................................................3
Mode Timer............................................................................................................3
2 Security features 4
Secure Function Lock 2.0 ......................................................................................4
Before you begin to use Secure Function Lock 2.0.........................................4
Setting and changing the Administrator Password..........................................5
Setting up restricted users...............................................................................6
Turning Secure Function Lock on/off...............................................................6
Switching users ...............................................................................................7
Changing to the Public mode ..........................................................................7
3 Sending a fax 8
Additional sending options.....................................................................................8
Sending faxes using multiple settings .............................................................8
Stop faxing.......................................................................................................8
Contrast ...........................................................................................................8
Changing fax resolution...................................................................................9
Setting your changes as a new default............................................................9
Restoring fax settings to the factory default .................................................. 10
Additional sending operations.............................................................................. 10
Sending a fax manually .................................................................................10
Sending a fax at the end of a conversation ...................................................11
Dual Access (Monochrome only)...................................................................11
Broadcasting (Monochrome only).................................................................. 12
Real Time Transmission................................................................................ 13
Overseas Mode .............................................................................................14
Delayed Faxing (Monochrome only).............................................................. 14
Delayed Batch Transmission (Monochrome only)......................................... 15
Checking and cancelling waiting jobs ............................................................15
Polling overview................................................................................................... 16
Polled Transmit (Monochrome only).............................................................. 16
ii
4 Receiving a fax 17
Memory Receive (Monochrome only)..................................................................17
Fax Forwarding..............................................................................................17
Fax Storage ...................................................................................................18
Printing a fax from the memory .....................................................................18
PC-Fax Receive (Windows® only).................................................................19
Turning off Memory Receive operations........................................................20
Changing Memory Receive operations .........................................................20
Remote Retrieval .................................................................................................21
Setting a Remote Access Code.....................................................................21
Using your Remote Access Code..................................................................21
Remote Fax commands ................................................................................22
Retrieving fax messages ...............................................................................23
Changing your Fax Forwarding number ........................................................23
Additional receiving operations............................................................................24
Out of Paper Reception .................................................................................24
Printing a reduced incoming fax ....................................................................24
Polling overview...................................................................................................25
Polling receive ...............................................................................................25
5 Dialling and storing numbers 28

Voice operations ..................................................................................................28
BT Call Sign (U.K. only).................................................................................28
Additional dialling operations ...............................................................................29
Combining Quick Dial numbers .....................................................................29
Additional ways to store numbers ........................................................................30
Storing Speed Dial numbers from Outgoing Calls.........................................30
Storing Speed Dial numbers from the Caller ID history .................................31
Setting up Groups for Broadcasting ..............................................................32
6 Printing reports 34
Fax reports...........................................................................................................34
Transmission Verification Report...................................................................34
Fax Journal (activity report) ...........................................................................34
Reports ................................................................................................................35
How to print a report ......................................................................................35
iii
7 Making copies 36
Copy settings ....................................................................................................... 36
Stop copying.................................................................................................. 36
Changing copy speed and quality .................................................................36
Enlarging or reducing the copied image ........................................................ 37
Making N in 1 copies or a poster (Page Layout) ........................................... 38
2 in 1 ID Copy................................................................................................ 40
Sorting copies using the ADF ........................................................................40
Adjusting Density........................................................................................... 41
Ink Save Mode...............................................................................................41
Thin Paper Copy............................................................................................ 42
Book Copy ..................................................................................................... 42
Duplex (2-sided) copying ...............................................................................43
Setting your changes as a new default..........................................................44
Restoring all settings to the factory default.................................................... 44
8 Printing photos from a memory card or

USB Flash memory drive 45
PhotoCapture Center™ operations ..................................................................... 45
Memory cards, USB Flash memory drive and folder structures .................... 45
Print Images......................................................................................................... 46
Print Index (Thumbnails) ...............................................................................46
Printing Photos .............................................................................................. 47
Printing All Photos ......................................................................................... 47
DPOF printing................................................................................................ 48
PhotoCapture Center™ print settings.................................................................. 48
Print Quality ................................................................................................... 48
Paper options ................................................................................................ 49
Adjusting Brightness, Contrast and Colour.................................................... 50
Cropping ........................................................................................................51
Borderless printing......................................................................................... 52
Date Print....................................................................................................... 52
Setting your changes as a new default..........................................................53
Restoring all settings to the factory default.................................................... 53
Scan to a memory card or USB Flash memory drive .......................................... 54
How to set a new default ...............................................................................54
How to reset to the factory default.................................................................54
9 Printing photos from a camera 55

Printing photos directly from a PictBridge camera............................................... 55
PictBridge requirements ................................................................................ 55
Setting your digital camera ............................................................................55
Printing Images.............................................................................................. 56
DPOF printing................................................................................................ 56
Printing photos directly from a digital camera (without PictBridge)...................... 57
Printing Images.............................................................................................. 57
iv
A Routine maintenance 58
Cleaning and checking the machine ....................................................................58
Cleaning the outside of the machine .............................................................58
Cleaning the machine’s printer platen ...........................................................59
Cleaning the paper feed rollers .....................................................................60
Cleaning the paper pick-up rollers .................................................................61
Checking the ink volume ...............................................................................62
Packing and shipping the machine ......................................................................63
B Glossary 65
C Index 69
v
1 General setup 1
1
Memory Storage 1 Automatic Daylight
Your menu settings are stored permanently, Saving Time 1
and in the event of a power failure will not be

lost. Temporary settings (for example, You can set the machine to change
Overseas Mode) will be lost. If you have automatically for daylight saving time. It will
chosen Set New Default for your FAX, reset itself forward one hour in the Spring and
SCAN, COPY and PHOTO preferred backward one hour in the Autumn. Make sure
settings, those settings will not be lost. Also, you have set the correct date and time in the
during a power failure the machine will retain Date&Time setting.
the date and time and programmed fax timer
jobs (for example, Delayed Fax) for up to
a Press Menu.
24 hours. b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display
Auto Daylight.
e Press Auto Daylight.
f Press Off (or On).
g Press Stop/Exit.
1
Chapter 1
Sleep Mode 1 LCD display 1
You can choose how long the machine will

remain idle before it goes into Sleep Mode LCD Contrast 1
(up to 60 minutes). The timer will restart if any

operation is carried out on the machine. You can adjust the LCD contrast. If you are
having difficulty reading the LCD, try
a Press Menu. changing the contrast setting.
b Press s or t to display a Press Menu.

General Setup.
b Press s or t to display
c Press General Setup. General Setup.
d Press s or t to display Sleep Mode. c Press General Setup.
e Press Sleep Mode. d Press s or t to display

LCD Settings.
f Press s or t to display 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or e Press LCD Settings.
60Mins to choose the length of time the
machine is idle before entering Sleep f Press s or t to display
Mode. Press the option you want to set. LCD Contrast.
g Press Stop/Exit. g Press LCD Contrast.
h Press d to increase the contrast and

press c to decrease the contrast.
Press OK.
i Press Stop/Exit.
2
General setup
Setting the Dim Timer for the Mode Timer 1
backlight
1
1
The machine has four temporary mode keys

You can set how long the LCD backlight stays on the control panel: FAX, SCAN, COPY and
on after the last key press. PHOTO. You can change the amount of time
the machine takes after the last Scan, Copy
a Press Menu. or PhotoCapture operation before it returns to
FAX mode. If you choose Off, the machine
b Press s or t to display stays in the mode you used last.
General Setup.
LCD Settings.
e Press LCD Settings.
f Press s or t to display Dim Timer.
g Press Dim Timer.
h Press s or t to display 10Secs,

20Secs, 30Secs or Off, and then a Press Menu.
press the option you want to set.
i Press Stop/Exit. General Setup.
d Press s or t to display Mode Timer.
e Press Mode Timer.
f Press s or t to display 0Sec, 30Secs,

1Min, 2Mins, 5Mins or Off, and then
press the option you want to set.
g Press Stop/Exit.
3
2 Security features 2
Secure Function Lock Before you begin to use

2.0 2
Secure Function Lock 2.0 2
You can configure Secure Function Lock 2.0

Secure Function Lock lets you restrict public settings using a Web browser. Before
access to certain machine functions: configuration, the following preparations are
 Fax Tx (Fax Transmit) needed.
 Fax Rx (Fax Receive)
a Start your Web browser.
 Copy
 Scan
b Type “http://machine’s IP
address/” into your browser’s address
 PCC bar (where “machine’s IP address”
 PC Print is the Brother machine’s IP address).
 For example:
 Colour Print
http://192.168.1.2/
 Page Limit
This feature also prevents users from Note
changing the default settings of the machine You can find the machine's IP address in
by limiting access to the menu settings. the Network Configuration List.
Before using the security features, you must (uuNetwork User’s Guide: Printing the
first enter an administrator password. Network Configuration Report)
Access to restricted operations can be
enabled by creating a restricted user. c Enter a password in the Login box.
Restricted users must enter a password to (This is a password to log into the
use the machine. machine's Web page, not the
Make a careful note of your password. If you administrator password for Secure
forget it, please contact Brother customer Function Lock.) Click .
service for support.
Note
• Only administrators can set limitations
and make changes for each user.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax
Rx are enabled.
4
Security features
Note
c Enter a four-digit number for the
password in the New Password box.
If you are using a Web browser to
configure the machine's settings for the
first time, set a password.
1 Click 2
Please configure the password.
2 Enter a password you want to use

(up to 32 characters).
3 Re-enter the password in the

Confirm new password box.
d Re-enter the password in the
4 Click Submit. Retype Password box.
e Click Submit.
Setting and changing the
Administrator Password 2
Changing the administrator password 2
You can configure these settings using a a Click Administrator.

Web browser. Set up the Web page. (Before
you begin to use Secure Function Lock 2.0
b Click Secure Function Lock.
uu page 4) Then follow the instructions c Enter a four-digit number for the new
below. password in the New Password box.
Setting the administrator password 2

d Re-enter the new password in the
Retype Password box.
The password you set in these steps is for the
administrator. This password is used to set e Click Submit.
up users and to turn Secure Function Lock on
or off. (Setting up restricted users uu page 6
and Turning Secure Function Lock on/off
uu page 6)
a Click Administrator.
b Click Secure Function Lock.
5
Chapter 2
Setting up restricted users 2 Turning Secure Function

Lock on/off 2
You can set up users with restrictions and a

password. You can set up to 10 users.
Note
You can configure these settings using a
Web browser. If you enter the wrong password, the LCD
Set up the Web page. (Before you begin to will show Wrong Password. Enter the
use Secure Function Lock 2.0 uu page 4) correct password. If you forget it, please
Then follow the instructions below. contact Brother customer service for
support.
a Click Administrator.
b Click Secure Function Lock. Turning Secure Function Lock on 2
c Enter an alphanumeric Group name or a Press Menu.

User name (up to 15 characters) in the
ID Number/Name box and then enter a b Press s or t to display
four-digit password in the PIN box. General Setup.
Function Lock.
e Press Function Lock.
f Press Lock OffiOn.
g Enter your four-digit administrator

password by pressing the buttons on the
d Uncheck the functions that you want to Touchscreen.
restrict in the Print box or the Others Press OK.
box. If you want to configure the
maximum page count, check the On box Turning Secure Function Lock off 2
in Page Limit, and then enter the

number in the Max. box. Then click
Submit.
a Press or .
Note
b Press Lock OniOff.
• You cannot use the same password as c Enter your four-digit administrator
another user’s password. password by pressing the buttons on the
• You can set up one Public user. Public Touchscreen.
users do not need to enter a password. Press OK.
For more information
uuNetwork User’s Guide.
6
Security features
Switching users 2
This setting allows a restricted user to log on

to the machine when the Secure Function
Lock is turned on.
2
a On the Touchscreen, press
or (where xxxxx is the

user’s name), and then press s or t to
display Change User.
b Press Change User.
c Press s or t to display your user name.
d Press your user name.
e Enter your four-digit user password by

pressing the buttons on the
Touchscreen.
Press OK.
Changing to the Public mode 2
a Press (where xxxxx is the

user’s name).
b Press Go to Public.
Note
After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting. (Mode Timer uu page 3)
7
3 Sending a fax 3
Additional sending Note

options 3
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
Sending faxes using multiple • You can save some of the settings you
settings 3 use most often by setting them as the
default. These settings will remain until
When you send a fax you can choose a you change them again. (Setting your
combination of settings, such as changes as a new default uu page 9)
Fax Resolution, Contrast,
Glass ScanSize, and Real Time TX.
You can also choose: History,
Stop faxing 3
Speed Dial, Broadcasting,

To stop faxing, press Stop/Exit.
Delayed Fax, Batch TX, Polled TX,
Polling RX, Overseas Mode,
Set New Default, and Factory Reset. Contrast 3
Some settings are only available when

sending mono faxes. If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
a Press (FAX). used. It automatically chooses the suitable
The LCD shows: contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
a Press (FAX).
b Press Options.
b Press Options. c Press s or t to display Contrast.
c Press s or t to display the setting you d Press Contrast.

want to change. When the setting is
displayed, press it.
e Press s or t to display Auto, Light or
Dark, and then press the option you
d Press s or t to display the available want to set.
options, and then press the option you
want to set.
e Go back to step c to change more

settings.
8
Sending a fax
Note Colour
Even if you choose Light or Dark, the Standard Suitable for most typed
machine will send the fax using the Auto documents.
setting in any of the following conditions:
Fine Use when the document is a
• When you send a colour fax. photograph. The transmission
time is slower than Standard
• When you choose Photo as the Fax
resolution.
Resolution.
3
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
Changing fax resolution 3
the machine will send the fax using the
Fine setting.
The quality of a fax can be improved by
changing the fax resolution.
Setting your changes as a
a Press (FAX). new default 3
b Press Options. You can save the settings for the fax options
you use most often by setting them as default,
c Press s or t to display such as Fax Resolution, Contrast,
Fax Resolution. Real Time TX, and Glass ScanSize.
These settings will remain until you change
d Press Fax Resolution. them again.
e Press s or t to display the resolution
options, and then press the option you a Press (FAX).
want to set.
b Press Options.
Note
You can choose four different resolution
c Press s or t to choose the menu option
that you want to change. Press your new
settings for monochrome faxes and two
option.
for colour.
Repeat this step for each setting you
Monochrome want to change.
Standard Suitable for most typed
documents. d After changing the last setting, press
Fine Good for small print and s or t to display Set New Default.
transmits a little slower than
Standard resolution. e Press Set New Default.
S.Fine Good for small print or artwork
and transmits slower than Fine
f Press OK.
resolution. g Press Yes.
Photo Use when the document has
varying shades of grey or is a h Press Stop/Exit.
photograph. Photo has the
slowest transmission.
9
Chapter 3
Restoring fax settings to the Additional sending

factory default 3
operations 3
You can restore all the fax settings you have

changed back to the factory default. These Sending a fax manually 3
settings will remain until you change them

again. Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
a Press (FAX). sending a fax.
b Press Options. Note

To send a multi-page fax, use the ADF.
c Press s or t to display
Factory Reset.
a Press (FAX).
d Press Factory Reset.
e Press Yes.
b Load your document.
f Press Stop/Exit.
c To listen for a dial tone, pick up the
handset of an external telephone.
d Dial the fax number using the external

telephone.
e When you hear the fax tones, press

Mono Start or Colour Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.
f Replace the handset of the external

phone.
10
Sending a fax
Sending a fax at the end of a Dual Access

conversation 3 (Monochrome only) 3
At the end of a conversation, you can send a You can dial a number and start scanning the
fax to the other party before you both hang fax into memory—even when the machine is
up. sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
a Ask the other party to wait for fax tones number.
3
(beeps) and then to press the Start or
The number of pages you can scan into the
Send key before hanging up.
memory will vary depending on the data that
is printed on them.
b Press (FAX).
Note
c Load your document. If the Out of Memory message
appears, press Stop/Exit to cancel or
d Press Mono Start or Colour Start.
Mono Start to send the pages scanned so
 If you are using the scanner glass, far.
press Send to send the fax.
e Replace the handset of the external

phone.
11
Chapter 3
Broadcasting Note
(Monochrome only) 3
If you have downloaded Internet Fax:
Broadcasting is when the same fax message You can broadcast to an E-mail address if
is automatically sent to more than one fax you stored it as a Speed Dial number.
number. You can include Groups and (uuBasic User’s Guide: Storing Speed
Speed Dial numbers in the same broadcast. Dial numbers)
After the broadcast is finished, a Broadcast

Report will be printed. g Press OK.
h Press Mono Start.

Before you begin the broadcast 3
Faxing from the ADF

Speed Dial numbers must be stored in the
machine's memory before they can be used  The machine starts scanning the
in a broadcast. (uuBasic User’s Guide: document.
Storing Speed Dial numbers) Faxing from the scanner glass
Group numbers must also be stored in the When the LCD asks you Next Page?,
machine's memory before they can be used do one of the following:
in a broadcast. Group numbers include many
 To send a single page, press
stored Speed Dial numbers for easier dialling.
No (Send) (or press Mono Start
(Setting up Groups for Broadcasting
again).
uu page 32)
The machine starts sending the
document.
How to broadcast a fax 3
 To send more than one page, press

a Press (FAX). Yes and place the next page on the
scanner glass.
b Load your document. Press OK.
The machine starts scanning the
c Press Options.
page. (Repeat this step for each
d Press s or t to display additional page.)
Broadcasting.
e Press Broadcasting.
f Press
Add number from SpeedDial.
Press to search by
Alphabetical Order or Numerical Order.
Press the check boxes of the numbers
you want to add to the broadcast.
After you have checked all the numbers
you want to add, press OK.
12
Sending a fax
Note Real Time Transmission 3
• If you did not use up any of the numbers

When you are sending a fax, the machine will
for Groups, you can “broadcast” faxes to
scan the documents into the memory before
as many as 200 different numbers.
sending. Then, as soon as the telephone line
• The machine’s available memory will vary is free, the machine will start dialling and
depending on the types of jobs in the sending.
memory and the number of locations used
Sometimes, you may want to send an 3
for broadcasting. If you broadcast to the
important document immediately, without
maximum numbers available, you will not
waiting for memory transmission. You can do
be able to use dual access and delayed
this by turning on Real Time TX.
fax.
• If the Out of Memory message a Press (FAX).
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
c Press Options.
Cancelling a Broadcast in progress 3
Real Time TX.
a Press Stop/Exit.
b Do one of the following: e Press Real Time TX.
 To cancel the entire broadcast, press f Press On.

Entire Broadcast. Go to step c.
 To cancel the current job, press the g Press so you can continue sending
button that displays the number your fax.
being dialled. Go to step d.
Note
 To exit without cancelling, press
Stop/Exit. • If you are sending a colour fax or if the
memory is full and you are sending a black
c When the LCD asks if you want to & white fax from the ADF, the machine will
cancel the entire broadcast, do one of send the document in real time (even if
the following: Real Time TX is set to Off).
 Press Yes to confirm. • In Real Time Transmission, the automatic
redial feature does not work when you are
 To exit without cancelling, press No using the scanner glass.
or Stop/Exit.
d Do one of the following:

 To cancel the current job, press Yes.
 To exit without cancelling, press No
or Stop/Exit.
13
Chapter 3
Overseas Mode 3 Delayed Faxing

(Monochrome only) 3
If you are having difficulty sending a fax

overseas due to possible interference on the You can store up to 50 faxes in the memory
telephone line, we recommend that you turn to be sent within 24 hours. These faxes will
on Overseas Mode. After you send a fax be sent at the time of day you enter in step g.
using this feature, the feature will
automatically turn itself off.
a Press (FAX).
a Press (FAX).
b Load your document. c Press Options.
c Press Options. d Press s or t to display Delayed Fax.
d Press s or t to display e Press Delayed Fax.

Overseas Mode.
f Press On.
e Press Overseas Mode.
g Enter the time you want the fax to be
f Press On (or Off). sent (in 24-hour format) by pressing the
buttons on the Touchscreen.
g Press so you can continue sending (For example, enter 19:45 for 7:45 PM.)
your fax. Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
h Press , and then enter the fax

number and press Mono Start.
14
Sending a fax
Delayed Batch Transmission Checking and cancelling

(Monochrome only) 3 waiting jobs 3
Before sending the delayed faxes, your You can check which jobs are still waiting in
machine will help you economize by sorting the memory to be sent, or cancel a job.
all the faxes in the memory by destination and (If there are no jobs, the LCD shows
scheduled time. All delayed faxes that are No Jobs Waiting.)
scheduled to be sent at the same time to the
same fax number will be sent as one fax to a Press Menu. 3
save transmission time.
b Press s or t to display Fax.
a Press (FAX). c Press Fax.
b Press Options. d Press s or t to display

Remaining Jobs.
c Press s or t to display Batch TX.
e Press Remaining Jobs.
d Press Batch TX. Any waiting jobs appear on the LCD.
e Press On. f Press s or t to scroll through the jobs

and press the job you want to cancel.
f Press Stop/Exit. Press OK.
g Do one of the following:

 To cancel, press Yes.
If you want to cancel another job go
to step f.
 To exit without cancelling, press No.
h When you have finished, press

Stop/Exit.
15
Chapter 3
Polling overview j Place the next page on the scanner

glass and press OK. Repeat steps i
3
and j for each additional page.

Polling lets you set up your machine so other
The document will be stored in memory
people can receive faxes from you, but they
and wait to be polled.
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature Setup for polled transmit with secure
needs to be set up on both machines for this code 3
to work. Not all fax machines support polling. Secure Polling lets you restrict who can get
the documents you set up to be polled.
Polled Transmit Secure Polling only works with Brother fax
(Monochrome only) 3 machines. If another person wants to retrieve
a fax from your machine, they will have to
Polled transmit lets you set up your machine enter the secure code.
to wait with a document so another fax
machine can call and retrieve it. a Press (FAX).
The document will be stored and can be
retrieved by any other fax machine until you b Load your document.
delete it from the memory. (Checking and
cancelling waiting jobs uu page 15) c Press Options.
d Press s or t to display Polled TX.

Setup for polled transmit 3
e Press Polled TX.

a Press (FAX).
f Press s or t to display Secure.
g Press Secure.
c Press Options.
h Enter a four-digit number.
d Press s or t to display Polled TX. Press OK.
e Press Polled TX. i Press Mono Start.

f Press s or t to display Standard. j If you are using the scanner glass, the
g Press Standard. LCD will prompt you to choose one of
the following options:
h Press Mono Start.
 Press Yes to scan another page.
i If you are using the scanner glass, the Go to step k.
LCD will prompt you to choose one of  Press No (Send) or Mono Start to
the following options: send the document.
 Press Yes to scan another page.
Go to step j. k Place the next page on the scanner
glass and press OK.
 Press No (Send) or Mono Start to
store the document in memory. l Repeat steps j and k for each
Other fax machines can now call additional page. The document will be
your machine and retrieve the stored in memory and wait to be polled.
document.
16
4 Receiving a fax 4
Memory Receive j Enter the forwarding number (up to

20 digits) by pressing the buttons on the
(Monochrome only) 4
Touchscreen.
Press OK.
You can only use one Memory Receive
operation at a time: k Press Backup Print:On or
Backup Print:Off.
 Fax Forwarding
 Fax Storage IMPORTANT 4
 PC-Fax Receive • If you choose Backup Print:On, the
machine will also print the fax at your
 Off
machine so you will have a copy. This is a
You can change your selection at any time. If safety feature in case there is a power
received faxes are still in the machine’s failure before the fax is forwarded or a
memory when you change the Memory problem at the receiving machine.
Receive operation, a message will appear on
• When you receive a colour fax, your
the LCD. (Changing Memory Receive
machine prints the colour fax at your
operations uu page 20)
machine but does not forward the fax to
the fax forwarding number you
Fax Forwarding 4 programmed.
When you choose Fax Forward, your

machine stores the received fax in the l Press Stop/Exit.
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a Press Menu.
c Press Fax.
Setup Receive.
e Press Setup Receive.
f Press s or t to display
Memory Receive.
g Press Memory Receive.
h Press s or t to display Fax Forward.
i Press Fax Forward.
17
Chapter 4
Fax Storage 4 Printing a fax from the

memory 4
If you choose Fax Storage, your machine

stores received faxes in the memory. You will If you have chosen Fax Storage, you can still
be able to retrieve fax messages from print a fax from the memory when you are at
another location using the remote retrieval your machine.
commands.
If you have turned on Fax Storage, a backup a Press Menu.
copy will automatically be printed at the
machine. b Press s or t to display Fax.
a Press Menu. c Press Fax.

Print Document.
c Press Fax.
e Press Print Document.
f Press Start.
Setup Receive.

g Press Stop/Exit.
f Press s or t to display Note

Memory Receive. When you print a fax from the memory, the
fax data will be erased from your machine.
h Press s or t to display Fax Storage.
i Press Fax Storage.
j Press Stop/Exit.
Note
Colour faxes cannot be stored in the
memory. When you receive a colour fax,
your machine prints the colour fax at your
machine.
18
Receiving a fax
PC-Fax Receive k Press <USB> or, for network users, the

(Windows® only) 4
name of the PC you want to receive
faxes to.
If you turn on the PC-Fax Receive feature l Press Backup Print:On or
your machine will store received faxes in Backup Print:Off.
memory and send them to your PC
automatically. You can then use your PC to m Press Stop/Exit.
view and store these faxes.
Even if you have turned off your PC (at night Note
or on the weekend, for example), your • PC-Fax Receive is not supported by Mac
machine will receive and store your faxes in OS. 4
its memory. • Before you can set up PC-Fax Receive
When you start your PC and the PC-FAX you must install the MFL-Pro Suite
Receiving software runs, your machine software on your PC. Make sure your PC
transfers your faxes to your PC automatically. is connected and turned on.
(uuSoftware User’s Guide: PC-FAX
To transfer the received faxes to your PC you
receiving)
must have the PC-FAX Receiving software
running on your PC. • If you get an error message and the
(uuSoftware User’s Guide: PC-FAX machine cannot print the faxes in memory,
receiving) you can use this setting to transfer your
faxes to your PC. (uuBasic User’s Guide:
If you choose Backup Print:On the
Transferring your faxes or Fax Journal
machine will also print the fax.
report)
a Press Menu. • When you receive a colour fax, your
machine prints the colour fax at your
b Press s or t to display Fax. machine but does not send the fax to your
PC.
c Press Fax.
• To change the destination PC, repeat
d Press s or t to display steps a to m.
Setup Receive.
Memory Receive.
h Press s or t to display
PC Fax Receive.
i Press PC Fax Receive.
j The LCD shows the message

Run PC-Fax on your computer.
Press OK.
19
Chapter 4
Turning off Memory Receive Changing Memory Receive

operations 4 operations 4
a Press Menu. If there are received faxes in your machine’s

memory when you change the Memory
b Press s or t to display Fax. Receive Operations, the LCD will ask you
one of the following questions:
c Press Fax.
If all the received faxes have already
d Press s or t to display been printed 4
Setup Receive.
 Erase All Doc?
e Press Setup Receive. • If you press Yes, faxes in the memory
will be erased before the setting
changes.
Memory Receive.
• If you press No, faxes in the memory
g Press Memory Receive. will not be erased and the setting will
be unchanged.
h Press Off.
i Press Stop/Exit.
If unprinted faxes remain in the
memory 4
Note  Print All Fax?

The LCD will show you more options if • If you press Yes, faxes in the memory
there are received faxes still in the will be printed before the setting
machine’s memory. (Changing Memory changes. If a backup copy has already
Receive operations uu page 20) been printed it will not be printed again.
will not be printed and the setting will
be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward or Fax Storage], press
s or t to choose the PC.
The LCD will ask you the following question:
 Send Fax to PC?
• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print. (For
details: PC-Fax Receive (Windows®
only) uu page 19.)
will not be erased or transferred to your
PC and the setting will be unchanged.
20
Receiving a fax
Remote Retrieval 4
Note
You can change your code at any time by
You can call your machine from any entering a new one. If you want to make
touch-tone telephone or fax machine and
your code inactive, press in step f to
then use the remote access code and remote
restore the inactive setting (---l) and press
commands to retrieve fax messages.
OK.
Setting a Remote Access

Code Using your Remote Access
Code
4
4
4
The Remote Access Code lets you access

the remote retrieval features when you are a Dial your fax number from a touch-tone
away from your machine. Before you can use telephone or another fax machine.
the remote access and retrieval features, you
have to set up your own code. The factory b When your machine answers, enter
default code is the inactive code (--- ). your remote access code (3 digits
followed by ) at once.
a Press Menu.
c The machine signals if it has received
b Press s or t to display Fax. messages:
c Press Fax.  1 long beep — Fax messages
 No beeps — No messages
Remote Access. d When the machine gives two short
beeps, enter a command.
e Press Remote Access. The machine will hang up if you wait
longer than 30 seconds to enter a
f Enter a three-digit code using numbers
command.
0-9, l, or # by pressing the buttons on
The machine will beep three times if you
the Touchscreen.
enter an invalid command.
Press OK.
(The preset ‘l’ cannot be changed.)
e Press 9 0 to stop Remote Access when
you have finished.
Note
Do not use the same code as your f Hang up.
Remote Activation Code (l 5 1) or
Remote Deactivation Code (# 5 1). Note
(uuBasic User’s Guide: Operation from If your machine is set to Manual mode
external and extension telephones) and you want to use the remote retrieval
features, wait for about 100 seconds after
g Press Stop/Exit. it starts ringing, and then enter the remote
access code within 30 seconds.
21
Chapter 4
Remote Fax commands 4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands Operation details

95 Change the Fax Forwarding or Fax
Storage settings
1 OFF You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear
4 Fax Forwarding number three short beeps, the change was not accepted because
something has not been set up (for example, a Fax
6 Fax Storage Forwarding number has not been registered). You can
register your Fax Forwarding number by entering 4.
(Changing your Fax Forwarding number uu page 23) Once
you have registered the number, Fax Forwarding will work.
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored
fax messages. (Retrieving fax messages uu page 23)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
from the memory.
97 Check the receiving status
1 Fax You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
98 Change the Receive Mode
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
22
Receiving a fax
Retrieving fax messages 4 Changing your Fax

Forwarding number 4
You can call your machine from any

touch-tone telephone and have your fax You can change the default setting of your fax
messages sent to another machine. Before forwarding number from another touch-tone
you use this feature, you have to turn on Fax telephone or fax machine.
Storage. (Fax Storage uu page 18)
a Dial your fax number.
a Dial your fax number.
b When your machine answers, enter
b When your machine answers, enter your remote access code (3 digits
your remote access code (3 digits followed by ) at once. If you hear one 4
followed by ) at once. If you hear one long beep, you have messages.
long beep, you have messages.
c When you hear two short beeps,

c When you hear two short beeps,
press 9 5 4.
press 9 6 2.
d Wait for the long beep, enter the new
d Wait for a long beep, and then use the number (up to 20 digits) of the remote
dial pad to enter the number of the fax machine you want your fax
remote fax machine where you want messages forwarded to using the dial
your fax messages sent, followed by # # pad, then enter # #.
(up to 20 digits).
Note
Note
You cannot use l and # as dial numbers.
You cannot use l and # as dial numbers. However, press # if you want to create a
However, press # if you want to create a pause.
pause.
e Hang up after you hear your machine

e Press 9 0 to stop Remote Access when
you have finished.
beep. Your machine will call the other
fax machine, which will then print your f Hang up after you hear your machine
fax messages. beep.
23
Chapter 4
Additional receiving Printing a reduced incoming

operations 4
fax 4
If you choose On, the machine automatically

Out of Paper Reception 4
reduces each page of an incoming fax to fit on
one page of A4, A3, Letter, Legal or Ledger
As soon as the paper tray becomes empty size paper. The machine calculates the
during fax reception, the LCD shows reduction ratio by using the page size of the
No Paper Fed. Put some paper in the fax and your Paper Size setting.
paper tray. (uuBasic User’s Guide: Loading (uuBasic User’s Guide: Paper Size)
paper and other print media)
a Press Menu.
If you don't put paper in the paper tray, the
machine will carry on receiving the fax, with b Press s or t to display Fax.
the remaining pages being stored in memory,
if enough memory is available. c Press Fax.
Further incoming faxes will also be stored in d Press s or t to display
memory until the memory is full. To print the Setup Receive.
faxes, put fresh paper in the tray. When the
memory is full, the machine will stop e Press Setup Receive.
automatically answering calls.
Auto Reduction.
g Press Auto Reduction.
h Press On (or Off).
i Press Stop/Exit.
24
Receiving a fax
Polling overview 4
Setup to receive polling with secure
code 4
Polling lets you set up your machine so other Secure Polling lets you restrict who can get
people can receive faxes from you, but they the documents you set up to be polled.
pay for the call. It also lets you call somebody
Secure Polling only works with Brother fax
else’s fax machine and receive a fax from it,
machines. If you want to get a fax from a
so you pay for the call. The polling feature
secured Brother machine you have to enter
needs to be set up on both machines for this
the secure code.
to work. Not all fax machines support polling.
Polling receive 4
a Press (FAX).
4
Polling receive lets you call another fax
b Press Options.
machine to receive a fax. c Press s or t to display Polling RX.
Setup to receive polling 4

d Press Polling RX.
e Press s or t to display Secure.

a Press (FAX).
f Press Secure.
b Press Options.
g Enter a four-digit secure code by
c Press s or t to display Polling RX. pressing the buttons on the screen.
This is the same as the security code of
d Press Polling RX. the fax machine you are polling.
Press OK.
e Press s or t to display Standard.
h Enter the fax number you are polling by
f Press Standard. either using a Speed Dial or the dial pad
on the control panel.
g Enter the fax number you are polling
using Speed Dial or the dial pad on the i Press Mono Start or Colour Start.
control panel.
h Press Mono Start or Colour Start.
25
Chapter 4
Setup to receive delayed polling 4 Sequential polling

Delayed polling lets you set the machine to (Monochrome only) 4
begin polling receive at a later time. You can Sequential polling lets you request
only set up one delayed polling operation. documents from several fax machines in one
operation.
a Press (FAX).
a Press (FAX).
b Press Options.
b Press Options.
c Press s or t to display Polling RX.
c Press s or t to display Polling RX.
d Press Polling RX.
d Press Polling RX.
e Press Timer. e Press Standard, Secure or Timer.
f Enter the time (in 24-hour format) you f Do one of the following:
want to start polling.
 If you chose Standard, go to
For example, enter 21:45 for 9:45 PM.
step g.
Press OK.
 If you chose Secure, enter a four-
g Enter the fax number you are polling by digit number, press OK, go to step g.
either using a Speed Dial or the dial pad
 If you chose Timer, enter the time
on the control panel.
(24-hour format) you want to begin
h Press Mono Start or Colour Start. polling and press OK, go to step g.
The machine makes the polling call at g Press Options. Press s or t to
the time you entered. display Broadcasting.
h Press Broadcasting.
i Press
Add number from SpeedDial.
Press to choose alphabetical
order or numerical order. Press the
check boxes of the numbers you want to
add to the broadcast.
After you have checked all the numbers
you want add, press OK.
j Press OK.
k Press Mono Start.

The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
To cancel all sequential polling receive jobs:
Cancelling a Sequential Polling Job
uu page 27.
26
Receiving a fax
Cancelling a Sequential Polling Job 4
a Press Stop/Exit.
b Do one of the following:

 To cancel the entire sequential
polling job, press
Entire Seq. Poll. Go to step c.
 To cancel the current job, press the
button that displays the number
being dialled. Go to step d. 4
 To exit without cancelling, press
Stop/Exit.
c When the LCD asks if you want to

cancel the entire sequential polling job,
do one of the following:
 Press Yes to confirm.
or Stop/Exit.

 To cancel the current job, press Yes.
or Stop/Exit.
27
5 Dialling and storing numbers 5
Voice operations 5
To enable the machine to work with BT
Call Sign (with your external
You can use your extension or external telephone only) 5
telephone to dial voice calls.

a Press Menu.
BT Call Sign (U.K. only) 5 b Press s or t to display Fax.
This feature of the machine lets you use the c Press Fax.
BT Call Sign subscriber service which allows
you to have at least two separate telephone d Press s or t to display
numbers on one telephone line. Each Miscellaneous.
telephone number has its own distinctive
ringing pattern, so you know which telephone
e Press Miscellaneous.
number is ringing. This is one way you can f Press BT Call Sign.
have a separate telephone number for your
machine. g Press On (or Off).
Your machine has a BT Call Sign compatible
distinctive ringing function, allowing you to
h Press Stop/Exit.
dedicate a second telephone number (on the
Note
same telephone line) just for receiving faxes.
If you turn off BT Call Sign, the receive
Note mode stays in Manual. You will need to
set receive mode again.
• You can switch BT Call Sign off
(uuBasic User’s Guide: Choose the
temporarily, then turn it back on. When
Receive Mode)
you get a new fax number, make sure you
reset this function. This machine will
automatically answer incoming calls that
use your new fax number.
• When you set the BT Call Sign feature to
On, the receive mode is set to Manual
automatically. Manual mode will not
respond to incoming telephone calls,
since the number you use for telephone
calls will use the normal ring pattern.
28
Dialling and storing numbers
Additional dialling m Press Mono Start or Colour Start.

You will dial ‘01632-960555’.
operations 5
To temporarily change a number, you can
substitute part of the number with manual
Combining Quick Dial dialling using the dial pad. For example, to
change the number to 01632-960556 you
numbers 5
could press SpeedDial, press 03, press
Send a fax, and then press 960556 using
Sometimes, you may want to choose from the dial pad.
several long-distance carriers when you send
a fax. Rates may vary depending on the time Note
and destination. To take advantage of low
If you must wait for another dial tone or
rates, you can store the access codes of long-
signal at any point in the dialling
distance carriers and credit card numbers as
Speed Dial numbers. You can store these
sequence, create a pause in the number 5
by pressing Redial/Pause. Each key
long dialling sequences by dividing them and
press adds a 3.5 second delay. You can
setting them up as separate Speed Dial
press Redial/Pause as many times as
numbers in any combination. You can even
needed to increase the length of the
include manual dialling using the dial pad.
pause.
(uuBasic User’s Guide: Storing Speed Dial
numbers)
For example, you might have stored ‘01632’
on Speed Dial: 03 and ‘960555’ on
Speed Dial: 02. You can use them both to dial
‘01632-960555’ if you press the following
buttons on the Touchscreen:
a Press SpeedDial.
b Press Numerical.
c Press s or t to display #03.
d Press #03.
e Press Send a fax.
f Press Options.
g Press s or t to display Speed Dial.
h Press Speed Dial.
i Press Numerical.
j Press s or t to display #02.
k Press #02.
l Press Send a fax.
29
Chapter 5
Additional ways to h Do one of the following:

 Enter the second fax or telephone
store numbers 5
number (up to 20 digits) by pressing
the buttons on the Touchscreen.
Storing Speed Dial numbers Press OK.
from Outgoing Calls 5
 If you do not want to store a second
number, press OK.
You can also store Speed Dial numbers from
the Outgoing Call history. i To choose where the number will be
stored, do one of the following:
a Press History.
 To accept the displayed next
You can also press Redial/Pause.
available Speed Dial location, press
OK.
Note
You can also add numbers from the  To enter a different Speed Dial
history in a different way by pressing location, press and then enter a
Menu, Fax, Setup Speed Dial, 2-digit number by pressing the
Set Speed Dial, and buttons on the Touchscreen.
Add Number from History. Press OK.
b Press s or t to display the name or Note

number you want to store. If the 2-digit Speed Dial location you
choose is already taken, the OK button on
c Press the name or number you want to the LCD will not work. Choose a different
store. location.
d Press More.
j When the LCD displays your settings,
e Press Add Speed Dial. press OK to confirm.
f Do one of the following: k Press Stop/Exit.

 Enter the name (up to 16 characters)
by pressing the buttons on the
Touchscreen.
(uuBasic User’s Guide: Entering
Text)
Press OK.
 To store the number without a name,
press OK.
g Press OK to confirm the fax or telephone

number you want to store.
30
Storing Speed Dial numbers i Do one of the following:

from the Caller ID history 5
 Enter a second fax or telephone
number (up to 20 digits) by pressing
If you have the Caller ID subscriber service the buttons on the Touchscreen.
from your telephone company, you can also Press OK.
store Speed Dial numbers from incoming
calls in the Caller ID History.  If you do not want to store a second
(uuBasic User’s Guide: Caller ID (U.K. and number, press OK.
Ireland only))
j To choose where the number will be
a Press History. stored, do one of the following:
You can also press Redial/Pause.  To accept the displayed next
available Speed Dial location, press
Note OK. 5
You can also add numbers from the  To enter a different Speed Dial
history in a different way by pressing
location, press and then enter a
Menu, Fax, Setup Speed Dial,
2-digit number by pressing the
Set Speed Dial, and
buttons on the Touchscreen.
Add Number from History.
Press OK.
b Press . Note
If the 2-digit Speed Dial location you
c Press s or t to display the number you
choose is already taken, the OK button on
want to store.
the LCD will not work. Choose a different
d Press the number you want to store. location.
e Press More. k When the LCD displays your settings,

press OK to confirm.
f Press Add Speed Dial.
l Press Stop/Exit.
g Do one of the following:
 Enter the name (up to 16 characters)
by pressing the buttons on the
Touchscreen.
(uuBasic User’s Guide: Entering
Text)
Press OK.
 To store the number without a name,
press OK.
h Press OK to confirm the fax or telephone

number you want to store.
31
Chapter 5
Setting up Groups for i When the LCD displays the Group

Name and numbers, press OK to
Broadcasting 5
confirm.
A Group, which can be stored on a Speed j Do one of the following:
Dial location, allows you to send the same fax
message to many fax numbers by pressing  To store another Group for
SpeedDial, the two-digit location, broadcasting, repeat steps c to i.
Send a fax and Mono Start.  To finish storing Groups for
First, you'll need to store each fax number in broadcasting, press Stop/Exit.
a Speed Dial location.
(uuBasic User’s Guide: Storing Speed Dial Note
numbers) Then you can include them as You can print a list of all the Speed Dial
numbers in the Group. Each Group uses up a numbers. (Reports uu page 35)
Speed Dial location. You can have up to six
Groups, or you can assign up to 198 numbers
to a large Group.
Changing a Group name 5
(Broadcasting (Monochrome only) a Press SpeedDial.

uu page 12)
b Press Alphabetical or Numerical.
a Press SpeedDial. c Press More.
b Press Alphabetical or Numerical. d Press s or t to display Change.
c Press More. e Press Change.
d Press s or t to display f Press s or t to display the Group you

Setup Groups. want to change.
e Press Setup Groups. g Press the Group.
f Enter the group name (up to

h Press Name.
16 characters) by pressing the buttons i Enter the new name (up to
on the Touchscreen. 16 characters) by pressing the buttons
Press OK. on the Touchscreen.
Press OK.
g When the LCD displays the next (For example, type NEW CLIENTS.)
available Group number, press OK.
This Group number and name will Note
automatically be assigned to the next
How to change the stored name:
available Speed Dial location.
If you want to change a character, press
h Add Speed Dial numbers to the Group d or c to position the cursor under the
by pressing them to display a red character you want to change, and then
checkmark. Press OK. press . Re-enter the character.
If you want to list the numbers in
(uuBasic User’s Guide: Entering Text)
alphabetical order, press .
j Press OK.
k Press Stop/Exit.
32
Deleting a Group 5 Adding or Deleting a number in a

Group
a
5
Press SpeedDial.
a Press SpeedDial.
c Press More.
c Press More.
d Press s or t to display Delete.
d Press s or t to display Change.
e Press Delete.
e Press Change.
f Press s or t to display the Group you
want to delete. f Press s or t to display the Group you
want to change.
g Press the Group Name. 5
g Press the Group.
h Press OK.
Press Yes to confirm. h Press s or t to display Change.
i Press Stop/Exit. i Press Change.
j Press s or t to display the number you

want to add or delete.
k Do the following for each number you

want to change:
 To add a number to the Group, press
the check box of the number to add a
check mark.
 To delete a number from the Group,
press the check box of the number to
remove the check mark.
Press OK to confirm all your changes.
l Press OK.
m Press Stop/Exit.
33
6 Printing reports 6
Fax reports g Press s or t to choose an interval.

If you choose Every 50 Faxes, go to
6
step j.
Use the buttons on the Touchscreen to set up
the Transmission Verification Report and the  6, 12, 24 hours, 2 or 7 days
Journal Period. The machine will print the report at
the chosen time and then erase all
Transmission Verification jobs from its memory. If the
machine's memory is filled with the
Report 6
maximum 200 jobs before the time

you chose has passed, the machine
You can use the Transmission Verification
will print the Journal early and then
Report as proof that you sent a fax.
erase all jobs from the memory. If
(uuBasic User’s Guide: Transmission
you want an extra report before it is
Verification Report)
due to print, you can print it without
erasing the jobs from the memory.
Fax Journal (activity report) 6
 Every 50 Faxes
You can set the machine to print a journal at The machine will print the Journal
specific intervals (every 50 faxes, 6, 12 or when the machine has stored
24 hours, 2 or 7 days). If you set the interval 50 jobs.
to Off, you can still print the report by
following the steps in How to print a report h Enter the time to start printing in 24-hour
uu page 35. The factory default is format.
Every 50 Faxes. Press OK.
(For example: enter 19:45 for 7:45 PM.)
a Press Menu.
i If you choose Every 7 Days, choose
b Press s or t to display Fax. the first day for the 7-day countdown.
c Press Fax. j Press Stop/Exit.
Report Setting.
e Press Report Setting.
f Press Journal Period.
34
Printing reports
Reports 6
How to print a report 6
The following reports are available: a Press Menu.

 XMIT Verify
Prints a Transmission Verification Report Print Reports.
for your last transmission.
 Quick Dial c Press Print Reports.
Lists names and numbers stored in the d Press the report you want.
Speed Dial memory, in alphabetical or
numerical order. e (Quick Dial Only) Press
Alphabetical Order or
 Fax Journal
Numerical Order.
Lists information about the last incoming
and outgoing faxes. f Press Start.
(TX: Transmit.) (RX: Receive.)
g Press Stop/Exit. 6
 User Settings
Lists your settings.
 Network Config
Lists your Network settings.
 WLAN Report
Prints a WLAN connection report.
 Caller ID hist.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
35
7 Making copies 7
Copy settings 7
Changing copy speed and
quality 7
You can change the copy settings temporarily

for the next copy. You can choose from a range of speed and
The machine returns to its default settings quality. The factory default is Normal.
after being idle for 1 minute, or if the Mode  Fast
Timer returns the machine to Fax mode.
Fast copy speed and lowest amount of ink
(Mode Timer uu page 3)
used. Use to save time printing
To change a setting, press COPY, Options documents to be proof-read, large
and then press s or t to scroll through the documents or many copies.
copy settings. When the setting you want is
 Normal
displayed, press it and choose your option.
Normal is the recommended mode for
When you are finished choosing settings,
ordinary print outs. This produces good
press Mono Start or Colour Start.
copy quality with good copy speed.
Note  Best
• You can save some of the settings that Use Best mode to copy precise images
you use most often by setting them as such as photographs. This provides the
default. These settings will remain until highest resolution and slowest speed.
you change them again. (Setting your
changes as a new default uu page 44)
a Press (COPY).
• The Ink Save Mode,
Thin Paper Copy and Book Copy b Load your document.
features are supported by technology
from Reallusion, Inc. c Enter the number of copies you want.
d Press Options.
e Press s or t to display Quality.

Stop copying 7
f Press Quality.
To stop copying, press Stop/Exit.
g Press s or t to display Fast, Normal
or Best, and then press the option you
want to use.
h If you do not want to change additional

settings, press Mono Start or
Colour Start.
36
Making copies
Enlarging or reducing the

198% 10x15cmiA4
copied image 7
186% 10x15cmiLTR
You can choose an enlargement or reduction 141% A4iA3, A5iA4

ratio. If you choose Fit to Page, your 100%
machine will adjust the size automatically to 97% LTRiA4
the paper size you set.
93% A4iLTR
83% LGLiA4
a Press (COPY).
69% A4iA5
b Load your document. 47% A4i10x15cm
Fit to Page
c Enter the number of copies you want.
Custom(25-400%)
d Press Options.
i If you do not want to change additional
e Press s or t to display settings, press Mono Start or
Enlarge/Reduce. Colour Start.
f Press Enlarge/Reduce. Note 7

• Page Layout is not available with
g Press s or t to display the available
Enlarge/Reduce.
options, and then press the option you
want to change. • Page Layout, Duplex Copy,
Book Copy, Sort and
h Do one of the following: Thin Paper Copy are not available with
 If you chose Enlarge or Reduce, Fit to Page.
press the enlargement or reduction • Fit to Page does not work correctly
ratio you want. when the document on the scanner glass
 If you chose Custom(25-400%), is skewed more than 3 degrees. Using the
enter an enlargement or reduction document guidelines on the left and top,
ratio from 25% to 400%. place your document in the upper left
hand corner, with the document face down
Press OK. on the scanner glass.
 If you chose 100% or Fit to Page, • Fit to Page is not available when
go to step i. using the ADF.
• Fit to Page is not available for Legal
sized documents.
• When using A3 or Ledger size paper,
Duplex Copy is not available with
Enlarge/Reduce.
37
Chapter 7
Making N in 1 copies or a g Press s or t to display Off(1in1),

2in1(P), 2in1(L), 2in1(ID) 1,
poster (Page Layout) 7
4in1(P), 4in1(L), Poster (2x1),

Poster (2x2) or Poster (3x3).
The N in 1 copy feature can help you save Press the option you want to set.
paper by letting you copy two or four pages
1 For details about 2 in 1 (ID): 2 in 1 ID Copy
onto one printed page.
uu page 40
You can also produce a poster. When you
use the poster feature your machine divides h If you do not want to change additional
your document into sections, then enlarges settings, press Mono Start or
the sections so you can assemble them into a Colour Start to scan the page.
poster. If you want to print a poster, use the If you placed the document in the ADF
scanner glass. or are making a poster, the machine
scans the document and starts printing.
IMPORTANT
• Make sure the paper size is set to A4, A3, If you are using the scanner glass, go
Letter or Ledger. to step i.
• If you are producing multiple colour i After the machine scans the page,
copies, N in 1 copy is not available. press Yes to scan the next page.
• (P) means Portrait and (L) means
Landscape.
j Place the next page on the scanner
glass. Press OK to scan the document.
• Poster copy is not available when using Repeat steps i and j for each page of
transparencies. the layout.
• 4in1(P), 4in1(L), Poster (2x1)
and Poster (3x3) are not available
k After all the pages have been scanned,
press No to finish.
when using A3 or Ledger size paper.
Note
• Book Copy, Sort, Thin Paper Copy,
Ink Save Mode and Enlarge/Reduce
are not available with Page Layout.
• Duplex Copy is not available with Poster
copy.
a Press (COPY).
d Press Options.
e Press s or t to display Page Layout.
f Press Page Layout.
38
Making copies
If you are copying from the ADF, insert the  4in1(L)

document face up in the direction shown
below:
 2in1(P)
 Poster (2x1)
 2in1(L)
 4in1(P)
 Poster (2x2)
7
 4in1(L)
If you are copying from the scanner glass,

place the document face down in the
direction shown below:  Poster (3x3)
 2in1(P)
 2in1(L)
 4in1(P)
39
Chapter 7
2 in 1 ID Copy 7
j After the machine has scanned one
side, press Yes. Turn over the
You can copy both sides of your identification identification card and press OK to scan
card onto one page, keeping the original card the other side.
size. Make sure the paper size is set to A4 or
Letter. Note
• Book Copy, Sort, Duplex Copy,
Note Thin Paper Copy, Ink Save Mode
You can copy an identification card to the and Enlarge/Reduce are not available
extent permitted under applicable laws. with 2in1(ID).
(uuProduct Safety Guide: Unlawful use • If you are producing multiple colour
of copying equipment) copies, 2 in 1 (ID) copy is not available.
a Press (COPY). Sorting copies using the ADF 7
b Place your identification card face down You can sort multiple copies. Pages will be
near the left corner of the scanner glass stacked in the order 321, 321, 321, and so on.
as shown below.
a Press (COPY).
d Press Options.
e Press s or t to display Stack/Sort.
f Press Stack/Sort.
1 g Press Sort.
1 3 mm or greater (top, left)

Colour Start.
d Press Options. Note

Fit to Page, Page Layout and
e Press s or t to display Page Layout. Book Copy are not available with Sort.
f Press Page Layout.
g Press s or t to display 2in1(ID).
h Press 2in1(ID).
i Press Mono Start or Colour Start.

The machine starts scanning the first
page.
40
Making copies
Adjusting Density 7 Ink Save Mode 7
You can adjust the copy density to make Ink Save Mode can help you save ink. The
copies darker or lighter. machine prints the colours lighter and
emphasises the outlines of the images as
a Press (COPY). shown below:
The amount of ink saved will vary depending
b Load your document. on the document.
c Enter the number of copies you want. Ink Save Mode: Off 7
d Press Options.
e Press s or t to display Density.
f Press Density.
g Press d or c to make a lighter or darker

copy.
Press OK.
7
Colour Start. Ink Save Mode: On 7
a Press (COPY).
d Press Options.
e Press s or t to display
Advanced Settings.
f Press Advanced Settings.
g Press Ink Save Mode.
41
Chapter 7
h If you do not want to change any Book Copy 7
additional settings, press Mono Start or

Colour Start. Book copy corrects dark borders and skew
when copying from the scanner glass. Your
Note machine can correct the data automatically.
• Book Copy, Thin Paper Copy and
Page Layout are not available with a Press (COPY).
Ink Save Mode.
• Ink Save Mode may make your b Load your document.
printouts look different from your original
document. c Enter the number of copies you want.
d Press Options.
Thin Paper Copy
e
7
Press s or t to display
If your document is a duplex copy on thin Advanced Settings.
paper, choose Thin Paper Copy so the
print on the other side does not bleed
through. g Press s or t to display Book Copy.
a Press (COPY). h Press Book Copy.
b Load your document. i If you have finished making corrections,

press Mono Start or Colour Start.
Note
d Press Options. Page Layout, Sort, Duplex Copy,
Ink Save Mode, Fit to Page and
e Press s or t to display Thin Paper Copy are not available with
Advanced Settings. Book Copy.
g Press s or t to display
Thin Paper Copy.
h Press Thin Paper Copy.
i Press Mono Start or Colour Start.
Note
Fit to Page, Page Layout,
Ink Save Mode and Book Copy are
not available with Thin Paper Copy.
42
Making copies
Duplex (2-sided) copying 7
Note
• 2in1(ID), Poster, Book Copy and
You can reduce the amount of paper used for
Fit to Page are not available with
copies by copying on both sides of the paper.
Duplex Copy.
We recommend you load single-sided
• You can only use plain paper sizes A4,
documents in the ADF for duplex copying.
A5, A3, Letter, Legal or Ledger.
For 2-sided documents and books use the
scanner glass. • When using A3 or Ledger size paper,
Enlarge/Reduce is not available with
(long edge flip)
Duplex Copy.
Portrait
a Press (COPY).
1
1
b Enter the number of copies you want.
2 2 c Press Options.
Landscape d If you want to sort multiple copies, press

s or t to display Stack/Sort. 7
11 e Press Stack/Sort.
1 2 f Press Sort.
2
g Press s or t to display Duplex Copy.
(short edge flip)
h Press Duplex Copy.
Portrait
i Press s or t to display the duplex copy
type you want, and press
1 Portrait LongEdgeFlip,
Landscape LongEdgeFlip,
1 Portrait ShortEdgeFlip or
2
2 Landscape ShortEdgeFlip.
Landscape j Press OK after reading the message on

the screen.
11
k Load your document.
1 l Press Mono Start or Colour Start.
2 2
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
If you are using the scanner glass, go

to step m.
43
Chapter 7
m The screen shows: b Press Options.

Set the next page, then press c Press s or t to display the settings,
Scan. When you finish, and press on the setting you want to
press Complete. change. Then press the new option.
Place the next page on the scanner Repeat this step for each setting you
glass and press Scan. want to change.
Press OK.
The machine starts printing.
d After changing the last setting, press
s or t to display Set New Default.
n If you pressed Sort for multiple copies,
e Press Set New Default.
repeat step m for each additional page.
After all the pages have been scanned, f Press OK.
press Complete. The LCD asks you again to confirm if
The machine starts printing. you want to set the change as the new
DO NOT touch printed pages until they are default.
ejected the second time. The machine will Press Yes.
print and eject the first side, and then pull the
paper back in to print the second side. g Press Stop/Exit.
Note Restoring all settings to the

• If your document causes paper jams, try factory default 7
using one of the special duplex copy

settings. Press Advanced after step h. You can restore the copy settings Quality,
Press s or t to choose Duplex1 or Enlarge/Reduce, Density,
Duplex2. Page Layout, Ink Save Mode,
Duplex1 helps avoid paper jams when Thin Paper Copy and Duplex Copy that
copying by allowing more time for the ink you have changed to the factory default.
to dry. Choosing Duplex2 allows more
time for the ink to dry while also using less
ink. a Press (COPY).
• Duplex1 is not available for A3 or Ledger b Press Options.

size paper.
Factory Reset.
Setting your changes as a
new default 7
d Press Factory Reset.
You can save the settings for the copy e Press Yes.
options you use most often by setting them as
default, such as Quality,
f Press Stop/Exit.
Enlarge/Reduce, Density,
Page Layout, Ink Save Mode,
Thin Paper Copy and Duplex Copy.
them again.
a Press (COPY).
44
Printing photos from a memory
8 card or USB Flash memory drive 8
PhotoCapture Center™ Please be aware of the following:

 When printing an index or image, the
operations 8
PhotoCapture Center™ will print all the
valid images, even if one or more images
Memory cards, have been corrupted. Corrupted images
will not be printed.
USB Flash memory drive and
 (memory card users)
folder structures 8
Your machine is designed to read memory

Your machine is designed to be compatible cards that have been formatted by a digital
with modern digital camera image files, camera.
memory cards and USB Flash memory When a digital camera formats a memory
drives; however, please read the points card it creates a special folder into which it
below to avoid errors: copies image data. If you need to modify
 The image file extension must be .JPG the image data stored on a memory card
(other image file extensions like .JPEG, with your PC, we recommend that you do
.TIF, .GIF and so on will not be not modify the folder structure created by
recognized). the digital camera. When saving new or
modified image files to the memory card,
 Direct PhotoCapture Center™ printing we also recommend you use the same 8
must be performed separately from folder your digital camera uses. If the data
PhotoCapture Center™ operations using is not saved to the same folder, the
the PC. (Simultaneous operation is not machine may not be able to read the file or
available.) print the image.
 The machine can read up to 999 files 1 on  (USB Flash memory drive users)
a memory card or USB Flash memory
This machine supports USB Flash
drive.
memory drives that have been formatted
1 The folder inside memory cards or USB Flash by Windows®.
memory drive is also counted.
 The DPOF file on the memory cards must

be in a valid DPOF format. (DPOF printing
uu page 48)
45
Chapter 8
Print Images 8
e Do one of the following:
 Press Options to change the paper
type or the paper size you are using.
Print Index (Thumbnails) 8
Go to step f.
The PhotoCapture Center™ assigns  If you do not want to change the

numbers for images (such as No.1, No.2, paper settings, press Start.
No.3, and so on).
f Press Paper Type.
Press s or t to display the paper type
you are using, and choose
Plain Paper, Inkjet Paper,
Brother BP71, Brother BP61 or
Other Glossy.
g Press Paper Size.

Press A4 or Letter.
The PhotoCapture Center™ uses these
numbers to identify each picture. You can h Press Colour Start to print.
print a thumbnail page to show all the pictures
on the memory card or USB Flash memory
drive.
Note
Only file names that are 20 characters or
less will be printed correctly on the index
sheet.
a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.
Press (PHOTO).
b Press s or t to display Index Print.
c Press Index Print.
d Press Index Sheet and choose

6 IMGs/Line or 5 IMGs/Line.
6 IMGs/Line 5 IMGs/Line
Print time for 5 IMGs/Line will be

slower than 6 IMGs/Line, but the print
quality is better.
46
Printing photos from a memory card or USB Flash memory drive
Printing Photos 8 Printing All Photos 8
Before you can print an individual image, you You can print all the photos on your memory
have to know the image number. card or USB Flash memory drive.
a Make sure you have put the memory a Make sure you have put the memory
card or USB Flash memory drive in the card or USB Flash memory drive in the
correct slot. correct slot.
Press (PHOTO). Press (PHOTO).
b Print the Index. (Print Index b Press s or t to display Print All.

(Thumbnails) uu page 46)
c Press Print All.
c Press s or t to display Index Print.
d Press Index Print.  Press Options to change the print
settings. (page 48)
e Press Print Photos.
 If you do not want to change any
f Enter the image number that you want to settings, press Start to print.
print from the thumbnails printed on the
Index page.
After you have chosen the image 8
numbers, press OK.
g Press OK.
Note
• You can enter the numbers at one time by
using a comma or a hyphen. For example,
Enter 1,3,6 to print images No.1, No.3 and
No.6. Enter 1-5 to print images No.1 to
No.5.
• You can enter up to 12 characters
(including commas and hyphens) for the
image numbers you want to print.
h Do one of the following:

 Press Options to change the print
settings. (page 48)
 If you do not want to change any
settings, press Start to print.
47
Chapter 8
DPOF printing 8
PhotoCapture Center™
DPOF stands for Digital Print Order Format. print settings 8
Major digital camera manufacturers (Canon

You can change the print settings temporarily
Inc., Eastman Kodak Company, FUJIFILM
for the next print job.
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to The machine returns to its default settings
make it easier to print images from a digital after being idle for 3 minutes, or if the Mode
camera. Timer returns the machine to Fax mode.
(Mode Timer uu page 3)
If your digital camera supports DPOF
printing, you will be able to choose on the
Note
digital camera display the images and
number of copies you want to print. You can save the print settings you use
most often by setting them as the default.
When a memory card containing DPOF (Setting your changes as a new default
information is put into your machine, you can uu page 53)
print the chosen image easily.
a Make sure you have put the memory

card in the correct slot.
Press (PHOTO).
The machine will ask you if you want to
use DPOF settings.
b Press Yes.
c Do one of the following:

Print Quality 8
 Press Options to change the print

settings. (page 48) a Press (PHOTO).
 If you do not want to change any Do one of the following:
settings, press Start to print.  Press View Photos and press
s or t to display each photo. When
Note the photo you want to print is
A DPOF File error can occur if the print displayed, press OK.
order that was created on the camera has  Press Print All.
been corrupted. Delete and recreate the
print order using your camera to correct b Press Options.
this problem. For instructions on how to
delete or recreate the print order, refer to c Press s or t to display
your camera manufacturer's support Print Quality.
website or accompanying documentation.
d Press Print Quality.
e Press Normal or Photo.
f If you do not want to change additional

settings, press .
Press Start to print.
48
Paper options 8
e Press s or t to display 10x15cm,
13x18cm, A4, A3, Letter or Ledger.
Press the option you want to set.
Paper Type 8
Do one of the following:
 If you chose A4 or Letter, go to
a Press (PHOTO). step f.
Do one of the following:  If you chose another size of paper,
 Press View Photos and press go to step g.
the photo you want to print is
f Press the Print Size.
displayed, press OK.
Example: Printed position for A4 paper
 Press Print All.
1 2 3
b Press Options. 8x10cm 9x13cm 10x15cm
c Press s or t to display Paper Type.
d Press Paper Type.
e Press s or t to display Plain Paper,

Inkjet Paper, Brother BP71,
Brother BP61 or Other Glossy.
4 5 6 8
Press the option you want to set.
13x18cm 15x20cm Max. Size
settings, press .
Paper and print size 8
a Press (PHOTO). g If you do not want to change additional

settings, press .
 Press View Photos and press Press Start to print.
b Press Options.
c Press s or t to display Paper Size.
d Press Paper Size.
49
Chapter 8
Adjusting Brightness, e Press d or c to change the contrast.

Press OK.
Contrast and Colour 8

Brightness 8
settings, press .
a Press (PHOTO).
Do one of the following: Colour Enhancement 8
 Press View Photos and press You can turn on the colour enhancement
s or t to display each photo. When feature to print more vivid images. Printing
the photo you want to print is time will be slower with this feature and also,
displayed, press OK. depending on the image you are printing, it
 Press Print All. may use more ink.
b Press Options. a Press (PHOTO).

c Press s or t to display Brightness.
 Press View Photos and press
d Press Brightness. s or t to display each photo. When
e Press d or c to make the print darker or displayed, press OK.
lighter.
Press OK.  Press Print All.

b Press Options.
settings, press . c Press s or t to display

Color Enhance.
d Press Color Enhance.
Contrast 8
You can choose the contrast setting.

e Do one of the following:
Increasing the contrast will make an image  If you want to customize the
look sharper and more vivid. White Balance, Sharpness or
Color Density, press
a Press (PHOTO). Color Enhance and then press
On.
Do one of the following: Go to step f.
 Press View Photos and press  If you do not want to customize,
s or t to display each photo. When press Color Enhance and then
the photo you want to print is press Off.
Press .
 Press Print All. Go to step i.
b Press Options. f Press s or t to display
White Balance, Sharpness or
c Press s or t to display Contrast.
Color Density, and then press the
d Press Contrast. option you want to change.
50
g Press d or c to adjust the degree of the Cropping 8
setting.
Press OK. If your photo is too long or too wide to fit the
available space on your chosen layout, part
h Do one of the following: of the image will automatically be cropped.
 If you want to customize another The default setting is On. If you want to print
colour enhancement, repeat the whole image, turn this setting to Off. If
steps f to g. you set Cropping to Off, also set
Press . Borderless to Off. (Borderless printing
uu page 52)
 If you want to change other settings,
press to display the print setting
menu and press the setting you want
a Press (PHOTO).
to change. (page 48) Do one of the following:
i If you do not want to change additional s or t to display each photo. When
settings, press .
Note
• White Balance
b Press Options.
c Press s or t to display Cropping.

8
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the d Press Cropping.
appearance of white. The white areas of a
picture may be slightly pink, yellow or
e Press Off (or On).
some other colour. By using this setting,
you can correct that effect and bring the f If you do not want to change additional
white areas back to pure white. settings, press .
• Sharpness Press Start to print.
This setting enhances the detail of an Cropping: On 8
image, similar to adjusting the fine focus

on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
• Colour Density
This setting adjusts the total amount of
colour in the image. You can increase or Cropping: Off
decrease the amount of colour in an
8
image to improve a washed out or weak

picture.
51
Chapter 8
Borderless printing 8 Date Print 8
This feature expands the printable area to the You can print the date if it is already in the
edges of the paper. Printing time will be data on your photo. The date will be printed
slightly slower. on the lower right corner. If the data doesn’t
have the date information, you cannot use
a Press (PHOTO). this function.
a Press (PHOTO).
s or t to display each photo. When Do one of the following:
the photo you want to print is  Press View Photos and press
displayed, press OK. s or t to display each photo. When
 Press Print All. the photo you want to print is
b Press Options.  Press Print All.
c Press s or t to display Borderless. b Press Options.

d Press Borderless. c Press s or t to display Date Print.
e Press Off (or On). d Press Date Print.
f If you do not want to change additional e Press On (or Off).

settings, press .
settings, press .
Note
The DPOF setting on your camera must
be turned off to use the Date Print
feature.
52
Setting your changes as a Restoring all settings to the

new default 8 factory default 8
You can save the print settings you use most You can restore the PhotoCapture settings
often by setting them as the default settings, you have changed back to the factory default
such as Print Quality, Paper Type, for, Print Quality, Paper Type,
Paper Size, Brightness, Contrast, Paper Size, Brightness, Contrast,
Color Enhance, Cropping, Borderless Color Enhance, Cropping, Borderless
and Date Print. These settings will remain and Date Print.
until you change them again.
a Press (PHOTO).
a Press (PHOTO). Do one of the following:
 Press View Photos and press s or t to display each photo. When
s or t to display each photo. When the photo you want to print is
the photo you want to print is displayed, press OK.
displayed, press OK.  Press Print All.
b Press Options.
b Press Options.
8
c Press your new setting. Factory Reset.
want to change. d Press Factory Reset.
d After changing the last setting, press e Press Yes to confirm.

s or t to choose Set New Default.
f Press Stop/Exit.
e Press Set New Default.
f Press OK.
The LCD asks you again to confirm if
you set the change as the new default.
Press Yes.
g Press Stop/Exit.
53
Chapter 8
Scan to a memory card How to reset to the factory

or USB Flash memory default 8
drive 8
You can restore all the Scan to Media settings
(Quality and File Type), that you have
changed, back to the factory default.
How to set a new default 8
You can save the Scan to Media settings

a Press (SCAN).
(Quality and File Type) you use most
often by setting them as the default settings.
Scan to Media.
them again. c Press Scan to Media.
a Press (SCAN). d Press Options.
b Press s or t to display e Press s or t to display

Scan to Media. Factory Reset.
c Press Scan to Media. f Press Factory Reset.
d Press Options.
g Press Yes to confirm.
e Press Quality or File Type. Then h Press Stop/Exit.

press the option you want to change.
want to change.
f After you are finished choosing you

preferred settings, press s or t to
display Set New Default.
g Press Set New Default.
h Press OK.
The LCD asks you again to confirm if
you want to set the change as the new
default.
Press Yes.
i Press Stop/Exit.
54
9 Printing photos from a camera 9
Printing photos Setting your digital camera 9
directly from a Make sure your camera is in PictBridge

PictBridge camera 9
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera some of these
settings may not be available.
Camera Menu Options

Selections
Your Brother machine supports the Paper Size A3, A4, Ledger, Letter,
PictBridge standard, allowing you to connect 10 x 15 cm,
to and print photos directly from any Printer Settings
PictBridge compatible digital camera. (Default setting) 2
If your camera is using the USB Mass Paper Type Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
Storage standard, you can also print photos
from a digital camera without PictBridge. (Default setting) 2
(Printing photos directly from a digital camera Layout Borderless: On,
(without PictBridge) uu page 57) Borderless: Off,
Printer Settings
(Default setting) 2
9
PictBridge requirements 9
DPOF setting 1 -
To avoid errors, remember the following Print Quality Normal, Fine,
points: Printer Settings
 The machine and the digital camera must (Default setting) 2
be connected using a suitable USB cable. Colour On, Off,
Enhancement Printer Settings
 The image file extension must be .JPG
(Default setting) 2
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be Date Print On, Off,
recognized). Printer Settings
(Default setting) 2
 PhotoCapture Center™ operations are
not available when using the PictBridge 1
DPOF printing uu page 56 for more details
feature. 2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
55
Chapter 9
b Turn on the camera.

Settings Options When the machine has recognized the
Paper Size 10  15 cm camera, the LCD shows
Paper Type Glossy Paper Camera Connected.
Layout Borderless: On c Choose the photo you want to print
Print Quality Fine following the instructions from your
Colour Enhancement Off camera.
When the machine starts printing a
Date Print Off
photo, the LCD will show Printing.
 When your camera does not have any
menu selections, these settings are also IMPORTANT
used. To prevent damage to your machine, do
 The name and availability of each setting not connect any device other than a digital
depends on the specification of your camera or USB Flash memory drive to the
camera. USB direct interface.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings. DPOF printing 9
Printing Images 9
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Note Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Remove any memory cards or USB Flash Sony Corporation) created this standard to
memory drives from the machine before make it easier to print images from a digital
connecting a digital camera. camera.
If your digital camera supports DPOF
a Make sure that your camera is turned
printing, you will be able to choose the
off. Connect your camera to the USB
images and the number of copies you want to
direct interface (1) on the machine using
print on the display of the digital camera.
the USB cable.
Note
A DPOF File error can occur if the print
order that was created on the camera has
been corrupted. Delete and recreate the
print order using your camera to correct
this problem. For instructions on how to
delete or recreate the print order, refer to
your camera manufacturer's support
website or accompanying documentation.
1 USB direct interface
56
Printing photos from a camera
Printing photos Printing Images 9
directly from a digital Note

camera Remove any memory cards or USB Flash
(without PictBridge) 9
memory drives from the machine before
connecting a digital camera.
If your camera supports the USB Mass
Storage standard, you can connect your a Make sure that your camera is turned
camera in storage mode. This enables you to off. Connect your camera to the USB
print photos from your camera. direct interface (1) on the machine using
the USB cable.
(If you would like to print photos in PictBridge
mode, Printing photos directly from a
PictBridge camera uu page 55)
Note
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
1
9
1 USB direct interface
b Turn on the camera.
c Follow the steps in Print Images

uu page 46.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
57
A Routine maintenance A
Cleaning and checking Clean the outside of the machine as

follows:
the machine A
IMPORTANT
Cleaning the outside of the • Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
machine A
will damage the outside surface of the

machine.
Clean the Touchscreen as follows:
• DO NOT use cleaning materials that
contain ammonia.
IMPORTANT
• Turn off the power switch when you clean • DO NOT use isopropyl alcohol to remove
the Touchscreen. dirt from the control panel. It may crack the
panel.
• DO NOT use any type of liquid cleaners
(including ethanol).
a Pull the paper tray (1) completely out of
the machine.
a Clean the Touchscreen with a dry, soft
lint-free cloth.
b Wipe the outside of the machine with a

dry, soft lint-free cloth to remove dust.
58
Routine maintenance
c Lift the output paper tray cover and b Clean the machine’s printer platen (1)
remove anything that is stuck inside the and the area around it, wiping off any
paper tray. scattered ink with a soft, dry lint-free
cloth.
d Wipe the inside and outside of the paper
tray with a dry, soft lint-free cloth to
remove dust.
2
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
Cleaning the machine’s

printer platen A
1 3
WARNING IMPORTANT
DO NOT touch the plate (2) and lever (3).
Doing this may cause damage to the
Be sure to unplug the machine from the machine. A
electrical socket before cleaning the printer
platen to avoid an electrical shock.
c Lift the scanner cover to release the
lock. Gently push the scanner cover
a Using both hands, use the finger holds support down and close the scanner
on each side of the machine to lift the cover using both hands.
scanner cover into the open position.
d Re-connect the power cord.
59
Cleaning the paper feed c Lift the Jam Clear Flap (2), and then
clean the back side of the Paper Feed
rollers A
Rollers (1) with a soft lint-free cloth

slightly moistened with water.
If the paper feed rollers are stained with ink, it After cleaning, wipe the rollers with a
may cause paper feed problems. dry, soft lint-free cloth to remove all
moisture.
a Unplug the machine from the electrical
socket. Pull the paper tray (1)
completely out of the machine.
1
1 2
Note
If the paper support flap is open, close it,
and then close the paper support.
b Clean the front side of the Paper Feed

Rollers (1) with a soft lint-free cloth d Put the paper tray firmly back in the
slightly moistened with water, using a machine.
side-to-side motion.
After cleaning, wipe the rollers with a e Re-connect the power cord.
dry, soft lint-free cloth to remove all
moisture. Note
Do not use the machine again until the
rollers are completely dry. Using the
machine before the rollers are dry may
cause paper feed problems.
60
Routine maintenance
Cleaning the paper pick-up c Open the Jam Clear Cover (1) at the
back of the machine.
rollers A
a Unplug the machine from the electrical

socket.
b Pull the paper tray completely out of the

machine.
Note
If the machine starts to multi-feed the last
few sheets of paper in the tray, clean the 1
Base Pad (1) with a soft lint-free cloth
slightly moistened with water.
After cleaning, wipe the pad with a dry,
d Clean the Paper Pick-up Rollers (1) with
a soft lint-free cloth slightly moistened
soft lint-free cloth to remove all moisture.
with water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
1 moisture.
1 A
61
e Clean the Back Paper Feed Rollers (1) Checking the ink volume A
with a soft lint-free cloth slightly

moistened with water. Although an ink volume icon appears on the
Slowly turn the rollers so that the whole LCD, you can use the ink menu to see a large
surface is cleaned. graph showing the ink that is left in each
After cleaning, wipe the rollers with a cartridge.
moisture.
a Press (Ink).
b Press s or t to display Ink Volume.
c Press Ink Volume.

The LCD shows the ink volume.
1 d Press Stop/Exit.
Note
You can check the ink volume from your
computer.
uuSoftware User’s Guide: Printing
(Windows®)
uuSoftware User’s Guide: Printing and
Faxing (Macintosh)
Note
Don't touch the metal shaft.
f Close the Jam Clear Cover.

Make sure the cover is closed
completely.
g Put the paper tray firmly back in the

machine.
h Re-connect the power cord.
62
Routine maintenance
Packing and shipping e Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
the machine A
support down (2) and close the scanner
cover (3) using both hands.
When you transport the machine, use the
packing materials that came with your 1
machine. Follow the instructions below to
correctly package your machine. Damage
caused to your machine during transit may 3
not be covered by your warranty.
2
IMPORTANT
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noises have stopped. Not
allowing the machine to finish this process
may lead to print problems and possible f Open the ink cartridge cover.
damage to the print head.
g Remove all four ink cartridges. Press
the ink release lever above each
a Unplug the machine from the telephone cartridge to release it.
wall socket and take the telephone line (uuBasic User’s Guide: Replacing the
cord out of the machine. ink cartridges)
b Unplug the machine from the electrical h Install the orange protective part and
socket. then close the ink cartridge cover. A
c Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
Then unplug the interface cable from the
machine, if it is connected.
d Remove the orange protective part from

the inside right corner of the machine.
63
j Pack the machine and the printed
IMPORTANT materials in the original carton with the
• Make sure the plastic tab on the right side original packing material as shown
of the orange protective part (1) clicks below.
securely into place (2).
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts, ink cartridges, and printed materials
to use with your “Exchange” machine.
1 2 D
C
• If you are not able to find the orange D 8

protective part, ship the machine without
it. DO NOT install the ink cartridges as an 7 9 C
alternative before shipping. 6
3
A
i Wrap the machine in the bag. 4
2
B 1
5
A
B
k Close the carton and tape it shut.
64
B Glossary B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder) CNG tones

The document can be placed in the ADF The special tones (beeps) sent by fax
and scanned one page at a time machines during automatic transmission
automatically. to tell the receiving machine that a fax
machine is calling.
Auto Reduction
Reduces the size of incoming faxes. Coding method
Method of coding the information
Automatic fax transmission
contained in the document. All fax
Sending a fax without picking up the machines must use a minimum standard
handset of an external telephone. of Modified Huffman (MH). Your machine
Automatic Redial is capable of greater compression
A feature that enables your machine to methods, Modified Read (MR), Modified
redial the last fax number after five Modified Read (MMR) and JPEG, if the
minutes if the fax did not go through receiving machine has the same
because the line was busy. capability.
Backup Print Colour Enhancement
Your machine prints a copy of every fax Adjusts the colour in the image for better
that is received and stored in its memory. print quality by improving sharpness,
This is a safety feature so you will not lose white balance and colour density.
messages during a power failure. Communication error (Comm. Error)
Batch Transmission An error during fax sending or receiving,
(Monochrome faxes only) As a usually caused by line noise or static.
cost-saving feature, all delayed faxes to
the same fax number can be sent as one
Compatibility group B
The ability of one fax unit to communicate
transmission. with another. Compatibility is assured
Beeper Volume between ITU-T Groups.
Volume setting for the beep when you Contrast
press a key or make an error. Setting to compensate for dark or light
Brightness documents, by making faxes or copies of
Changing the Brightness makes the whole dark documents lighter and light
image lighter or darker. documents darker.
Broadcasting Delayed Fax
The ability to send the same fax message Sends your fax at a specified time later.
to more than one location. Density
Caller ID Changing the Density makes the whole
A service purchased from the telephone image lighter or darker.
company that lets you see the number (or
name) of the party calling you.
65
Dual Access Fine resolution
Your machine can scan outgoing faxes or Resolution is 203  196 dpi. It is used for
scheduled jobs into the memory at the small print and graphs.
same time it is sending a fax from memory Greyscale
or receiving or printing an incoming fax.
The shades of grey available for copying,
ECM (Error Correction Mode) scanning and faxing photographs.
Detects errors during fax transmission
Group number
and resends the pages of the fax that had
A combination of Speed Dial numbers that
an error.
are stored in a Speed Dial location for
Extension telephone Broadcasting.
A telephone using the same line as your Innobella™
fax but plugged into a separate wall
Innobella™ is a range of genuine
socket.
consumables offered by Brother. For best
External telephone quality results Brother recommends
A TAD (telephone answering device) or Innobella™ Ink and Paper.
telephone that is connected to your Journal Period
machine.
The pre-programmed time period
F/T Ring Time between automatically printed Fax
The length of time that the Brother Journal Reports. You can print the Fax
machine rings (when the Receive Mode Journal on demand without interrupting
setting is Fax/Tel) to notify you to pick up the cycle.
a voice call that it answered. LCD (Liquid Crystal Display)
Fax Detect The display screen on the machine that
Enables your machine to respond to CNG shows interactive messages during On-
tones if you interrupt a fax call by Screen Programming and shows the date
answering it. and time when the machine is idle.
Fax Forwarding Manual fax
Sends a fax received into the memory to When you lift the handset of your external
another pre-programmed fax number. telephone you can hear the receiving fax
machine answer before you press
Fax Journal
Mono Start or Colour Start to begin
Lists information about the last 200 sending the fax.
incoming and outgoing faxes. TX means
Transmit. RX means Receive. Memory Receive
Receives faxes into the machine's
Fax Storage
memory when the machine is out of paper.
You can store received faxes in memory.
Menu mode
Fax tones
Programming mode for changing your
The signals sent by sending and receiving machine's settings.
fax machines while communicating
information. OCR (optical character recognition)
ScanSoft™ PaperPort™12SE with OCR
Fax/Tel
or Presto! PageManager software
You can receive faxes and telephone application converts an image of text to
calls. Do not use this mode if you are text you can edit.
using a telephone answering device
(TAD).
66
Glossary
Overseas Mode Remote Activation Code

Makes temporary changes to the fax Press this code (l 5 1) when you answer
tones to accommodate noise and static on a fax call on an extension or external
overseas telephone lines. telephone.
Pause Remote Deactivation Code
Allows you to place a 3.5 second delay in (For Fax/Tel mode only)
the dialling sequence while you are When the machine answers a voice call, it
dialling using the dial pad or while you are fast double-rings. You can pick up at an
storing Speed Dial numbers. Press the extension telephone by pressing this code
Redial/Pause key on the control panel or (# 5 1).
the PAUSE button on the Touchscreen as
Remote Retrieval Access
many times as needed for longer pauses.
The ability to access your machine
PhotoCapture Center™ remotely from a touch-tone telephone.
Allows you to print digital photos from your Resolution
digital camera at high resolution for photo
The number of vertical and horizontal lines
quality printing.
per inch. See: Standard, Fine, Super Fine
Photo resolution (Mono only) and Photo.
A resolution setting that uses varying Ring Delay
shades of grey for the best representation
The number of rings before the machine
of photographs.
answers in Fax Only and Fax/Tel
PictBridge modes.
Allows you to print photos directly from Ring Volume
your digital camera at high resolution for
Volume setting for the machine's ring.
photo quality printing.
Scanning
Polling
The process of sending an electronic
The process of a fax machine calling
image of a paper document into your
another fax machine to retrieve waiting fax
computer.
messages.
Scan to Media B
Pulse
You can scan a monochrome or colour
A form of rotary dialling on a telephone
document on to a memory card or USB
line.
Flash memory drive. Monochrome images
Quick Dial List will be in TIFF or PDF file format and
A listing of names and numbers stored in colour images may be in PDF or JPEG file
Speed Dial memory, in numerical order. format.
Real Time Transmission Search
When memory is full, you can send faxes A numerical or alphabetical electronic
in real time. listing of stored Speed Dial and Group
numbers.
Remaining jobs
You can check which jobs are waiting in Speed Dial
memory and cancel jobs individually. A pre-programmed number for easy
dialling.
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
67
Standard resolution
203  98 dpi (monochrome).
203  196 dpi (colour). It is used for
regular sized text and the quickest
transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (Mono only)
203  392 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external TAD to your
machine.
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialling on the telephone line
used for touch-tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
User Settings
A printed report that shows the current
settings of the machine.
WLAN Report
A printed report that shows the result of
the WLAN Connection.
XMIT Report (Transmission Verification
Report)
A listing for each fax sent, that shows its
date, time and number.
68
C Index
Numerics D
2 in 1 ID Copy ..........................................40 Dialling
access codes and credit card
A numbers ............................................... 29
Groups (Broadcasting) ......................... 12
Access codes, storing and dialling ...........29 Direct printing
Apple Macintosh from a non-PictBridge camera ............. 57
See Software User's Guide. from a PictBridge camera ..................... 55
Dual Access ............................................ 11
B Duplex (2-sided)
copy ...................................................... 43
Broadcasting ............................................12
setting up Groups for ............................32 F
C Fax codes
changing ............................................... 21
Caller ID Remote Access Code .......................... 21
Caller ID History report .........................35 Fax Forwarding
Cancelling changing remotely .......................... 22, 23
Fax Forwarding .............................. 20, 22 programming a number ........................ 17
Fax Storage ..........................................20 Fax Storage ............................................. 18
jobs awaiting redial ...............................15 printing from memory ........................... 18
Cleaning turning off ............................................. 20
paper feed rollers ..................................60 turning on ............................................. 18
paper pick-up rollers .............................61 Fax, from PC
printer platen .........................................59 See Software User's Guide.
ControlCenter Fax, stand-alone
See Software User's Guide. receiving
Copy Fax Forwarding ................................. 22
2 in 1 ID ................................................40 into PC .............................................. 19
book ......................................................42 into the memory ................................ 24 C
density ..................................................41 out of paper reception ....................... 24
duplex ...................................................43 printing from memory ........................ 18
enlarge/reduce ......................................37 reducing to fit on paper ..................... 24
ink save mode .......................................41 retrieving from a remote site ....... 22, 23
page layout (N in 1) ..............................38
poster ....................................................38
quality ...................................................36
set new default ......................................44
sort (ADF only) ......................................40
thin paper ..............................................42
using ADF .............................................40
69
sending ...................................................8 P
at end of conversation ........................11
Broadcasting ......................................12 Packing and shipping the machine .......... 63
cancelling from memory .....................15 PaperPort™12SE with OCR
contrast ................................................8 See Software User's Guide. Also see Help
delayed batch transmission ...............15 in the PaperPort™12SE application.
delayed fax .........................................14 PhotoCapture Center™
from memory (Dual Access) ..............11 DPOF printing ....................................... 48
manual ...............................................10 from PC
overseas ............................................14 See Software User's Guide.
Real Time Transmission ....................13 Print settings
Resolution ............................................9 Borderless ......................................... 52
return to factory default ......................10 Brightness ......................................... 50
set new default .....................................9 Colour enhancement ......................... 50
Function Lock .............................................4 Contrast ............................................. 50
Cropping ............................................ 51
G Date Print .......................................... 52
Paper type & size .............................. 49
Groups for Broadcasting ..........................32 Quality ............................................... 48
Return to factory default .................... 53
I Set new default ................................. 53
Printing
ID Copy ....................................................40 all photos ........................................... 47
Ink cartridges index .................................................. 46
checking ink volume ..............................62 photos ............................................... 47
Scan to Media
L memory card ..................................... 54
USB Flash memory ........................... 54
LCD (Liquid Crystal Display) PictBridge
Contrast ..................................................2 DPOF Printing ...................................... 56
Dim Timer ...............................................3 Power failure ............................................. 1
Presto! PageManager
M See Software User's Guide. Also see Help
in the Presto! PageManager application.
Macintosh Print
See Software User's Guide. fax from memory .................................. 18
Manual report .................................................... 35
transmission ..........................................10 Printing
Memory Storage ........................................1 See Software User's Guide.
Mode, entering
Timer .......................................................3
N
Network
Printing
See Network User's Guide.
Scanning
See Software User's Guide.
70
Q S
Quick Dial Scanning
Broadcasting .........................................12 See Software User's Guide.
deleting Groups .................................33 Security
using Groups .....................................12 Secure function lock
Group dial administrator password ....................... 5
changing ............................................32 restricted users .................................... 6
setting up Groups for Broadcasting ...32 Shipping the machine .............................. 63
Speed Dial Sleep Mode ............................................... 2
setting up from Caller ID history ........31 Speed Dial
setting up from outgoing calls ............30 setting up from Caller ID history ........... 31
setting up from outgoing calls .............. 30
R
T
Reducing
copies ...................................................37 Troubleshooting
incoming faxes ......................................24 checking ink volume ............................. 62
Remote Retrieval .....................................21
commands ............................................22 W
getting your faxes .................................23
remote access code ..............................21 Windows®
Remote Setup See Software User's Guide.
See Software User's Guide. Wireless Network
Reports ....................................................34 See Quick Setup Guide and Network
Caller ID ................................................35 User's Guide.
Caller ID History Report ........................35
Fax Journal ...........................................35
Journal Period ....................................34
how to print ...........................................35
Network Configuration ..........................35
Quick Dial List .......................................35
Transmission Verification ............... 34, 35
User Settings ........................................35
WLAN Report ........................................35
C
Resolution
setting for next fax ..................................9
Restricted users .........................................6
71
Visit us on the World Wide Web
http://www.brother.com/
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.

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ADVANCED

5 Dialling and storing numbers 28

8 Printing photos from a memory card or

9 Printing photos from a camera 55

and in the event of a power failure will not be

c Press General Setup.

e Press Auto Daylight.

f Press Off (or On).

Sleep Mode 1 LCD display 1

You can choose how long the machine will

(up to 60 minutes). The timer will restart if any

b Press s or t to display a Press Menu.

d Press s or t to display Sleep Mode. c Press General Setup.

e Press Sleep Mode. d Press s or t to display

g Press Stop/Exit. g Press LCD Contrast.

h Press d to increase the contrast and

Setting the Dim Timer for the Mode Timer 1

The machine has four temporary mode keys

c Press General Setup.

e Press LCD Settings.

f Press s or t to display Dim Timer.

g Press Dim Timer.

h Press s or t to display 10Secs,

c Press General Setup.

d Press s or t to display Mode Timer.

e Press Mode Timer.

f Press s or t to display 0Sec, 30Secs,

Secure Function Lock Before you begin to use

You can configure Secure Function Lock 2.0

2 Enter a password you want to use

3 Re-enter the password in the

You can configure these settings using a a Click Administrator.

Setting the administrator password 2

b Click Secure Function Lock.

Setting up restricted users 2 Turning Secure Function

You can set up users with restrictions and a

b Click Secure Function Lock. Turning Secure Function Lock on 2

c Enter an alphanumeric Group name or a Press Menu.

c Press General Setup.

e Press Function Lock.

f Press Lock OffiOn.

g Enter your four-digit administrator

in Page Limit, and then enter the

This setting allows a restricted user to log on

or (where xxxxx is the

b Press Change User.

c Press s or t to display your user name.

d Press your user name.

e Enter your four-digit user password by

Changing to the Public mode 2

a Press (where xxxxx is the

Additional sending Note

Speed Dial, Broadcasting,

Some settings are only available when

b Press Options. c Press s or t to display Contrast.

c Press s or t to display the setting you d Press Contrast.

e Go back to step c to change more

Restoring fax settings to the Additional sending

You can restore all the fax settings you have

settings will remain until you change them

b Press Options. Note

d Dial the fax number using the external

e When you hear the fax tones, press