PEMANFAATAN SISTEM INFORMASI MELALUI WEBSITE DI

AUDIT & PROJECT PREPARATION DEPARTEMENT PT ASTRA

DAIHATSU MOTOR
Muhamad Iqba l, Pazrin salsabila2, Kurnianto Bayu A3, Nova Ardiyanto4, Bahrul Rizky F5

Abstrak. Kegiatan proses produksi di suatu perusahaan tidak terlepas dengan adanya
problem defect atau kecacatan dalam produk. Hal tersebut menjadi hambatan bagi
perusahaan dan sangat merugikan. Sehingga di perlukan Audit atau pengechekan pada
produk produk yang diproduksi. Hasil audit tersebut di informasikan kepada bagian
depatemen yang bertangung jawab terhadap defect yang timbul pada produk. Proses
penginformasian hasil audit tersebut masih kurang efektif dan optimal sehingga proses
penangan defect menjadi terhambat. Hal tersebut menjadi dasar dilakukan nya peneliatian
ini, Untuk mengindentifikasi masalah, maka harus dilakukan analisis terhadap PIECES
(Performance, Information, Economy, Control, Efeciency, dan Service). hasil pengambilan
data tersebut dapat disimpulkan bahwa Sistem Informasi yang dilakukan saat ini jauh dari
pada pemanfaatan Sistem Informasi karena masih mengunakan Sistem Informasi
konvensional tanpa mengunakan teknologi yang sangat berkembang pesat saat ini.

Kata kunci: Audit, PIECES (Performance, Information, Economy, Control, Efeciency, dan
Service).

Abstract. Production process activities in a company can not be separated by the problem
defect or disability in the product. It is an obstacle for the company and very harmful. So in
need of Audit or checking on products manufactured products. The results of the audit are
informed to the depatemen responsible for defects that arise in the product. The process of
informing the audit results is still less effective and optimal so that the process of handling
the defect becomes inhibited. This is the basis for this study. To identify problems, analysis of
PIECES (Performance, Information, Economy, Control, Efeciency, and Service) should be
performed. the results of data retrieval can be concluded that the Information System is done
today far from the utilization of Information Systems because it is still using conventional
Information Systems without using technology that is very rapidly growing at this time.

Key words: Audit, PIECES (Performance, Information, Economy, Control, Efeciency, and
Service).

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 I. INTRODUCTION
Audit Vehicle Activity in PT Astra
Daihatsu Motor Quality Assurance
Division that is less effective can result in
the number of defective or defective
products, production targets can not be
achieved in terms of quality and quantity.
The situation is an obstacle for the
company and very harmful if prolonged
will disrupt the company's consti- tution.
By executing Vehicle Audit effectively
it is expected that the company is able to
improve the quality of the product, and it
is expected that the satisfaction and trust of
the consumers can be fulfilled, so that the
company can compete and maintain the
market share it has achieved and can
expand the market share. Vehicle Audit
itself served as Customer View or
benchmark the quality of products from
the company and as a reference level of
quality produced by the company. Vehicle
Audit Activity is an investigation activity
that aims to continuously monitor the
quality of vehicle delivery and
performance of Line Production related
departments by using Standard Operating
Procedure (SOP) and Shipping Quality
Audit Standard (SQAS) from TOYOTA
which will aim to give feedback on Line
Production for quality produced and
related departments must confirm and
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address any defects found in the Vehicle
Audit process. Obviously this will be
faster if the information system used
efficiently. Currently activities that occur
within a company can not be separated
with the role of Information Systems,
because time is money then the speed of
information delivery especially quality-
related must be done quickly to be
addressed at that time and not mengahmbat
quantity of production due to a quality
problem. Information Systems is a process
that performs the functions of collecting,
processing, storing, analyzing, and
disseminating information for a particular
purpose most computerized SI Each
system no matter how small, always
contains components or subsystems. Each
subsystem has the properties of the
subsystem to perform a certain function
and affect the overall system process. A
system can have a larger system called a
supra system, for example a company can
be referred to as an industrial system is a
larger system can be called a supra system.
Based on the above considerations, it is
necessary research on "Utilization of
Information Systems Properly In Quality",
so it can look for the factors that cause the
utilization of information systems that
should be implemented effectively turned
out to be less attention.
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II. LITERATURE REVIEW
1. Quality
In defining product quality, there
are five main experts in integrated quality
management (Total QualityManagement)
which differ from each other, but the same
meaning. Below is put forward the
understanding of the quality of the five
experts TQM (Nasution, 2001: 15-16):
1). According Juran (1993: 32) Quality is
the suitability of the use of products
(fitness for use) to meet customer needs
and satisfaction. The suitability of the use
is based on the following five key features:
• Technology, ie strength or endurance.
• Psychological, ie sense or status image.
• Time, ie reliability.
• Contractual, ie a guarantee.
• Ethics, that is polite, friendly and honest
2). According to Crosby (1979: 58)
Quality is the conformance to requirement,
which is in accordance with the required or
standardized. A product has a quality when
it complies with predetermined quality
standards. Quality standards include raw
materials, production processes and
finished products.
3). According to Deming (1982: 176)
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Quality is conformity to market needs.
4). According to Feigenbaum (1986: 7)
Quality is the full customer satisfaction
(full customersatisfaction). A product is
said to be of quality if it can give full
satisfaction to the consumer, that is in
accordance with what consumers expect of
a product.
5). According to Garvin (1988) Quality is
a dynamic condition that deals with
products, people / labor, processes and
tasks, and environments that meet or
exceed the expectations of customers or
consumers
2. Quality Management
Basically Quality Management (Quality
Management) or Total Quality
Management (TQM) is defined as a means
of continuous performance improvement at
every level of operation or process, within
each functional area of an organization
using all available human and capital
resources.
3. Transaction Processing Systems (TPS)
Everything that happens in the company is
recorded by TPS. When a transaction
occurs, the data is entered into the
database, which provides sources of
quality-related information. Example: data
entered into the data collection terminal by
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the worker and the quality inspector during
production takes place.
III. RESEARCH METHODS
The research methodology used in
the preparation of this final task is to
collect data and information from various
related sources. Where research
methodology is the stages that must be
determined first before solving
problem being discussed so as to facilitate
in analyzing the existing problems. The
stages of research methods include:
1. Theme Selection
2. Setting the Target
3. Analysis of Existing Conditions
4. Determining Causes of Effects
5. Plan Action
6. Implement the Action
7. Checking Results
8. Standardize and Plan Here.
3.1 Preliminary Research
In my preliminary study trying to raise the
problems that occur within the company,
to improve the conditions and work that
require the implementation of the design of
a better system work, then in this early
stage I do the initial stages of making
Jurnal Teknik Industri
observations on the use of information
systems as a whole in order to obtain
information about the frequent barriers to
the utilization of auditory information
systems & project preparaton being
observed. The sequence of processes and
the factors that are very influential on the
level of efficiency and speed of providing
information in order to maintain the
quality and apply the theories obtained me
the
from the courses obtained in the faculty of
industrial engineering.
3.2 Library Studies
In this section is the theoretical basis to be
written in the writing of the final task.
Theories used among others, the basic
concept of Information Systems, Total
Quality Management Method that is
focused on Transaction Processing System
for data processing and solving the
problem.
3.3 Data Collection
At this stage apply the data collection steps
needed to achieve the research objectives.
The data collected includes primary data
and secondary data. Primary data is data
collected directly from company while
secondary data is collected data which
come from libraries.
3.4 Results and Analysis
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The results of the data processing analysis
show the efficiency of comparison of
conventional Information System modes
that still use whiteboards. For then sought
solutions to solve existing problems and
given a proposed corrective action plan
that can be used to improve and improve
efficiency by using TPS.Analisa used is
the analysis of cause diagrams used to find
the cause of the problems that occur. The
conclusions of the discussion on the
proposed improvements to the resulting
work efficiency can be made based on the
results of the analyzes that have been made
before.
3.5 Conclusions and Suggestions
The final step in this research is conclusion
and suggestion. The conclusion that can be
taken is the answer about the application
of TPS method in the production process.
Whether by applying TPS method can
make the work efficiency better or not. At
this stage also elaborated on suggestions
for improvement and further research that
is useful for all especially for companies to
improve the quality of the production
process.
IV. COLLECTION AND DATA
PROCESSING
Data collection
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Data collection is done through interviews
and questionnaires to employees and the
results can be analyzed so as to form a
youth disposal occurring in the audit
department & project preparation. The
results of data collection are then
processed again and reviewed with the
results of field data collection.
Data processing
Data processing is done based on TQM
technique with TPS system that is made
internal website result of audit to be
efficient in delivery of information.
Identify the Cause of the Problem
The problem arises because several factors
are as follows:
1. On the part of academic management is
still manual.
2. In the academic section there are no
programs that support the work process.
PIECES Analysis
To identify the problem, analysis of
PIECES (Performance, Information,
Economy, Control, Efeciency, and
Service) should be performed.
- Performance Analysis (Performance
Analysis)
Performance problems occur when the
tasks run by the system achieve the goal.
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Performance is measured by the amount of institution is good or not good, so the
production and response time. The amount service must also be taken into account
of production is the number of jobs well. The analysis of the service is On the
performed over a given period of time. The proposed system, the system can provide
response time is the average delay between more services, especially to Line
a transaction and the response given to the Production.
transaction.

- The information analysis is:

In the existing system, the information

provided is about reporting data that is
report. In the proposed system, data
processing of these audit results will
facilitate the form of reporting data as
needed.

- The economic analysis is:

In the system to be built will provide a

good economic impact because the new
system will reduce the cost of costs
previously issued.

- The control analysis is:

In the system being used, control issues

such as input audit results are not only
controlled by the admin but will be
inputted directly by the Auditor.

- The efficiency analysis is: In the system

to be proposed will make the system data
processing of the results of this audit is
efficient because it is supported with the
database. - Service Analysis (Service
Analysis) Good service can reflect an

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V. ANALYSIS
Here is an analysis of the old system and its comparison with the new system:

Old System New System Indicator

 The resulting  The proposed  The received

value information system is value
still has a high expected to information is
error rate provide quick less accurate
and accurate than the error
value due to still
information. being done
Manually

 The search of  Search audit  To find out the

audit data is still results, admin results of the
manual so that the just enter the audit should
accuracy of the NIK and the open the
information and system will archive and
takes a long time directly display require a
the results. more relatively long
accurate timeand
information and susceptible to
updates because errors and
admins can make errors
changes data loss
on the database.

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BIBLIOGRAPHY

Khasanah Normal. 2013. MAKALAH Jurnal Online Institut Teknologi Nasional.

Proses Pengolahan Data Menjadi file:///C:/Users/USER/Downloads/279-
Informasi. Diambil dari 634-1-PB.pdf
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Umar Nurul Wilda. 2016. SYSTEM
lah-proses-pengolahan-data-menjadi.html
ANALYSIS & DESIGN. Diambil dari
Sttdb. 2009.Transaction Processing :https://wildanurulumar.wordpress.com/20
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:https://sttdb.wordpress.com/2009/12/04/p
Gustini. 2015. Analisi dan Desain Sistem
engertian-tps-transaction-processing-
Informasi. Diambi dari
systems/
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Wulandari Kanti. 2010. Karakteristik -behaviorurldefaultvmlo.html
Transaction Processing System. Diambil
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13/05/14/tugas-pokok-dan-karakteristik-
tps/

Fitri Kagome. 2016. PIECES Analysis

(Performance, Information, Economy,
Control, Eficiency and Service). Diambil
dari
:http://fitrianieki.blogspot.co.id/2016/10/m
etode-analisis-pieces.html

Mashar Yusuf. 2013. Metode-metode Total

Quality Management. Diambil dari
:http://yusufmashar.blogspot.co.id/2013/02
/metode-metode-total-quality-
management_10.html

Agung, Rizal, Adianto. Importance

Performance Analysis.Diambil dari :

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