Rules of Zeta Rho Chapter
Area XVII • Chi State
STANDING RULES
Zeta Rho Chapter
(Revised and approved by chapter vote 1/13/2014)
Zeta Rho Chapter abides by the Delta Kappa Gamma
International constitution and by-laws; California State by-laws and
standing rules.
Zeta Rho Chapter will follow the membership calendar and
guidelines as established in the current by-laws or as needed for the
spring Coordinating Council joint chapters initiation.
Sponsors of new members are responsible for calling initiates
during their first year of membership to insure participation and
involvement in Zeta Rho activities, California State and Area
functions. Sponsors should continue to assist new members to
become acquainted during the second year of membership.
An active member requesting reserve status should send her
written request to the membership chairperson. The membership
committee will review all requests and make a recommendation to
the chapter membership. Reserve status shall be granted by a
majority vote of the chapter in accordance with the Delta Kappa
Gamma Constitution, Article III, Section B.2 which reads in part,
“Reserve member status shall be granted only to a member who is
unable to participate fully in the activities of the chapter because of
physical disability or other reasons acceptable to the chapter.”
Community educational gifts are traditionally brought to a
chapter meeting for donation to a charitable organization. Other
projects i.e. Books for Babes and World Fellowship may continue
throughout the year.
Committee assignments are made by the Vice President or
acting program chairman according to interest surveys taken at a
chapter meeting; otherwise each active member is randomly
assigned to a Society committee. Each committee will be
responsible for hosting one meeting per year in addition to its
regular committee responsibilities.
(1)
The Delta Kappa Gamma Society International
(Revised 9/1/2016)
I. Chapter Name
* The name of this chapter shall be Zeta Rho Chapter, Area
XVII, California State, The Delta Kappa Gamma Society
International, chartered on October 14, 1963.
II. Purposes
* The purposes of Zeta Rho Chapter shall be the seven
Purposes of the Delta Kappa Gamma Society International
and those of Chi State Organization.
In addition, the chapter will abide by the additional standing
rules of the chapter adopted Jan. 13, 2014
III. Membership
* Membership is in accordance with the Constitution, Article
III, and the International Standing Rules, 3.
The chapter has full authority for the administration of
membership.
* Recommendation for Membership (Form 11) shall be
available at each regular chapter meeting.
* Recommendation for Membership (Form 11) shall be
completed by the sponsor and returned to the membership
chairman for the April Initiation with the Coordinating
Council
* The Membership Committee shall review
Recommendations for Membership (Form 11) and prepare to
present the candidates’ names to the chapter membership.
* Voting for prospective members will occur at a chapter
meeting prior to initiation.
* The general membership shall vote by means approved by
the chapter executive board and by a 2/3 majority of those
voting to elect the candidate to membership.
(2)
* Invitations to membership shall be in writing and delivered
in person, if possible, within 10 days following election to
membership.
* Orientation of members-elect shall be held prior to
initiation.
* The orientation program shall be the responsibility of the
Membership Chairman.
* Members-elect will indicate their acceptance to membership
prior to initiation.
* Initiation will be held in April with the other chapters of the
Delta Sierra Council. Special arrangements may also be
made for initiation. The Chapter shall pay for initiation Fees.
Member pins shall be paid for by the Chapter and presented
to new members at their initiation.
* Honorary members shall have given or currently be giving
distinguished service to education and/women that is of
significance to the chapter area.
* The recording secretary shall record in the chapter or
executive board meeting minutes the name of any member
whose membership is terminated. The record shall include
the reason and date of termination.
* Special recognition of a member’s death shall be financed
by the chapter assessment/dues.
* The executive board shall decide on the disposition of
Society jewelry that has been returned o the chapter.
Membership pins commemorating the 5th, 10th, 15th, etc. year
of membership shall be paid for by the Chapter and presented
to members at the first Chapter meeting of each year. It is
suggested these pins be returned to the Chapter and be
presented to other members just earning them. This will help
cover the cost of the pins as well as make the pins have
special meaning for those receiving them.
* See additional Chapter Rules for other matters of
membership.
(3)
IV. Finances
* Financial matters are in accordance with the Constitution,
International Standing Rules and California State
Organization by-laws.
* The Finance Committee shall make recommendations for
changes in dues no later than the May meeting. All members
shall be notified prior to the first meeting of the fiscal year.
* Chapter dues shall be determined annually by chapter vote
no later than the first meeting of the fiscal year.
* Annual chapter, state organization and international dues
and fees shall be collected by the chapter treasurer prior to
October 1st and forwarded to the California State
Organization treasurer by October 31 st.
* The Finance Committee shall develop an annual budget and
present it to the membership for approval no later than the
first business meeting of the fiscal year.
* See additional chapter Rules for other matters of finance.
V. Organization
* Zeta Rho Chapter shall govern the conduct of its business in
a manner consistent with the Constitution, the International
Standing Rules, the California State Organization By-Laws,
the California State Organization Standing Rules and the Zeta
Rho Chapter Standing Rules.
* Zeta Rho Chapter retains membership in the Delta Sierra
Coordinating Council.
VI. Officers and Related Personnel
* Zeta Rho Chapter officers may be president, vice
president(s) (or co- presidents overseeing program) and
membership, secretary, (all elected), and a treasurer selected
by the executive board. Additional officers may be elected or
appointed.
* A slate of officers, with one nominee per office, shall be
prepared by the Nominations Committee and presented to the
membership prior to the spring meeting, with election taking
place at the spring meeting.
(4)
* A Treasurer shall be selected by the executive board at the
spring meeting for the biennium.
* The ballot shall include the slate of officers and nominees
for the Nominations Committee.
* Officers shall perform duties as specified in the
Constitution, VI, the California State Organization By-Laws,
and as authorized in the Zeta Rho Chapter Rules.
* In addition:
The president(s) or appointee(s) shall serve as delegate(s)
to the Coordinating Council.
The vice president or other designee shall serve as
chairman of the Program Committee.
The vice president or other designee shall serve as
chairman of the Membership Committee.
The secretary shall be a member of the Standing Rules
Committee. The secretary shall be responsible for
updating chapter standing rules as policies are
changed during business meetings.
The secretary shall update and prepare the information
for the chapter yearbooks and state organization
directory.
The treasurer shall submit for annual audit-financial
review
the account of the organization and order the
president’s
pin at the chapter’s expense and make it available to
the
Nomination Chairman before installation of officers.
VII. Meetings
* Zeta Rho Chapter shall have at least 4 business meetings
per year during the months of August through May.
* A quorum shall consist of 5 members, including 2 officers.
* See additional chapter Standing Rules for other matters of
meetings.
(5)
VIII. Executive Board
* The members of Zeta Rho Chapter Executive Board shall be
the elected officers and the immediate past president. The
treasurer is ex-officio “with vote” and the parliamentarian is
ex-officio “without vote.”
* The Zeta Rho Chapter Executive Board shall function
according to the Constitution, VII C.
IX. Committees
* Standing committees shall be: Awards & Nominations,
Books for Babes, Executive/Budget and Finance,
Communication, Membership, Program, and Legislation.
* Standing committees shall fulfill responsibilities as outlined
in the Constitution and as detailed in this Handbook.
* In addition:
The Books for Babes Committee arranges
for our Books for Babes Project and its funding and
distribution.
The Nominations and Awards Committee oversees
member
and community recognition, scholarships, World
Fellowship and grants and serves as the chapter
nominations committee.
X. Activities
* Zeta Rho chapter publishes the Zeta Rho Newsletter
Electronically and/or in print Quarterly or more frequently as
appropriate.
* Books for Babes has been created by the executive board
and approved by the chapter membership. The Books for
Babes monies are earmarked to finance the Books for Babes
project. The Zella Bullock Fund originally assisted the
Chapter with this project and was designated for use during
February in her memory.
(6)
XI. Dissolution
* Before a chapter is dissolved, the approval of the California
State Organization must be obtained.
* Careful consideration shall be given to the manner in which
those desiring to maintain membership transfer to other
chapters. International procedures must be followed.
* Any remaining funds in the chapter account shall be sent to
the California State Organization treasurer for state or
international projects.
* The chapter’s paraphernalia, the Society publications, and
the chapter records shall be retained in the California State
Organization archives and made available for use.
* The charter must be returned to the California State
Organization to be forwarded to the International
Headquarters.
XII. Parliamentary Authority
* Roberts Rules of Order (current edition - see Addendum) is
designated for the governance of the chapter in all instances
in which the authority is not consistent with the Constitution
or other adopted Society rules.
ZETA RHO
CHAPTER GOALS
2016-2018
1. Sing the Delta Kappa Gamma song at Chapter
meetings
2. Increase chapter membership
3. Nurture early career educators
4. Complete/update member profiles
5. Foster personal relationships within the chapter
6. Build recognition as a professional organization
7. Open meetings with an inspiration given by
members
8. Actively seek funding for Books for Babes
9. Frequently invite guests to meetings and functions

XIII. Amendments
* The executive board shall review the standing rules at least
once during the biennium.
* Individual rules may be considered at any regular business
meeting.

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