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FY19 Budget

Adjustment Process
FY 19 Budget Adjustment Process

Welcome and Inclusion


Take 30 seconds to think of an answer
that you are willing to share with your group:

What is a purchase you’ve made for which you had


buyer’s regret

OR

What is a purchase you still wish you had made, but


didn’t?
FY 19 Budget Adjustment Process

Objectives of Today
1. Understand current budget reality

1. Analyze current budgets

1. Determine areas for adjustments totaling 4%


FY 19 Budget Adjustment Process

Current Budget Reality


*

*Assumption of reductions included 2018-19


FY 19 Budget Adjustment Process

Materials
You are being provided with budget sheets of your
current FY18 budgets

These budgets do not include regular classroom


staffing, elementary specialists.

Special Ed rests with Special Ed; ELL is with SISA


FY 19 Budget Adjustment Process

Process Today
1. Receive budget info explaining need
2. Get into assigned teams
3. Review budget
4. Brainstorm initial list of possibilities

Adaptive Schools Norm:


Putting ideas on the table
FY 19 Budget Adjustment Process

Pack and Stack


Move to these Tables:

1: Jeff, Shannon, Brad, Lyle, Chris


2: Ken, Jon, Liz, Barbara, Kristine
3: Stephanie, Jackie, Jenne, Amy, Jennifer, Dawn
4: Kelly, Bill H., Renee, Rachel H., Erika, Cheri
5: Dave W., Stacie, Don
6: Tom, Cindy C., Jason, Christian, Jennifer G.,
Steven
7: Dave H., Janice, Bill D., Angie, Jay, Gilleaume
8: Glenn, Julie, Robin
9: Doug, Rachel G., Connie
FY 19 Budget Adjustment Process

Timeline
1/17--Principals and directors Initial brainstorm list of reductions
1/18-24--Principals and directors homework to finalize list
1/25--Draft of final draft list completed by directors and principals by end of
Operations Meeting
1/29--Supt Team reviews drafts
2/5--Supt Team finalizes list for Board workshop
2/8--Board workshop on budget reductions
2/14--Hot Topics Operations--Principals and directors finalize list of budget
reduction recommendations
2/19--Supt Team approves first draft of final recommendations to present to
Board
2/22--Recommendations go to Board at regular meeting OR Follow up
workshop before 3/8 meeting
3/8 or 3/15--Board finalized adjustments for FY2019
FY 19 Budget Adjustment Process

TIGHT
1. Each group must identify a net 4% reduction.
2. If a budget is currently running deficit, you must
LOOSE
reduce by that amount AND 4%.
3. Any increased revenues must be legal,
1. Use whatever process
guaranteed and not based upon increased
you want to get to list.
enrollments or participation.
2. Everything is on the
4. Any increase in fees must have a specific
table for you to consider.
provision for covering students on FRP.
3. Schedule additional time
5. You may identify reductions from budgets that
as your group needs to
you manage or oversee.
arrive at final list for Jan.
6. You may not suggest reductions from other
25
departments or programs.
7. Reduction in types of positions, programming or
services must be consistent across all sites at
that level.
8. Final list must be submitted at end of Operations
on Jan. 25. Full Document
9. Carryovers from FY 18 will not be used to
calculate the FY19 starting budgets.
FY 19 Budget Adjustment Process

Process Today
1. Receive budget info explaining need
2. Get into assigned teams
3. Review budget
4. Brainstorm initial list of possibilities
refer to examples from another
district
a. List the item and amount of savings
Form for list
Parking lot of other ideas
a. Identify add’l info you may need
FY 19 Budget Adjustment Process

Check In
Do you have a list of the item and the amount saved
for each item?

Are you ready to finalize on Jan. 25? If not, schedule


the date/time your group will convene between now
and Jan. 25.

What questions do you have to answer between now


and Jan. 25?

Do you have group assignments for homework?


FY 19 Budget Adjustment Process

Closure

Plus/Delta

How did this feel?


What went well?
How could it have gone better?