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MR11 - GR / IR Clearing Account Maintenance

Functionality

Quantity differences between goods receipt and invoice receipt for a purchase order result
in a balance on the GR/IR clearing account.
If the quantity invoiced is larger than the quantity received, the system then expects further
goods receipts for this purchase order to clear the balance.
If the quantity received is larger than the quantity invoiced, the system then expects further
invoices for this purchase order to clear the balance.
You can also clear differences for delivery costs.
If no more goods or invoices are to be received, you must clear the balance manually.

Scenario

Performed clearing for differences for a particular PO

Requirements

None

Menu Path Logistics  Materials Management  Logistics Invoice

Verification  GR/IR Account Maintenance  MR11 -
Maintain GR/IR Clearing Account
Transaction Code MR11

1. Double click on MR11 - Maintain GR/IR Clearing Account

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Maintain GR / IR Clearing Account

2. Update the following fields:

Field Name Field Description Values

Company Code An organizational unit within Enter value in Company Code
financial accounting Example: 5200
Posting Date Date which is used when Enter value in Posting Date
entering the document Example: 14.07.2002

3. Click Execute button to perform clearing. The system will display a list of
documents that can be cleared:

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Maintain GR/IR Clearing Account

4. You can select the item you want to clear: click on the check box, e.g. 4500000023
Button .

5. To view the related Purchase Order, click Purchase Order Button .

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Standard PO 4500000023 Created by ……

6. Click Back Button .

7. To post the differences, click the Post Button .

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Maintain GR/IR Clearing Account

8. The system has posted the differences. To display posted accounting document,
follow the menu path (or transaction FB03 – Document Display):

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SAP Easy Access

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Display Document: Initial Screen

9. Update the following fields:

Field Name Field Description Values

Company Code An organizational unit within Example: 5200
financial accounting
Fiscal year Description of the Fiscal year. Example: 2002
Entry date Date the document was entered Example: 14.07.02
into the system

10. To Generate a list of all accounting documents Click List Button .

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Document List

11. Click on the required document, e.g. 480000003.

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Display Document: Overview (Accounting document)

12. To view the original Document (MM document) Select EnvironmentOriginal

document.

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Display/Cancel Account Maintenance Document

13. Click Back Button .

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Display Document: Overview

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14. Click Back .

15. Click Back .

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