Time and Materials Rates Sheet

Subcontractor’s  Name: <Name>
Address <Address>
Telephone <XXX­XXX­XXXX>
Subcontract Number: <Number>
Description of Work: <Description>

From time to time, it may become necessary to perform WORK that is not part of this
SUBCONTRACTOR’S SCOPE OF WORK, as set forth in the AGREEMENT.

When additional items of WORK (as described above) become necessary, it is the
CONTRACTOR’S option to determine which form of compensation should be used to
reimburse the SUBCONTRACTOR (such as lump sum or unit price, or on a “time and
material” basis).

Should it become necessary to proceed on a “time and material” basis, the

SUBCONTRACTOR shall be reimbursed at the following rates:

Section I

A. Hourly labor cost in accordance with the individual employee’s base wage rate. The
base wage rate is the first shift straight time hourly rate exclusive of fringe benefits,
payroll taxes and insurance, overtime premiums, shift differential, overhead and
profit. The base wage rates quoted shall be by wage classifications used by the
SUBCONTRACTOR and shall represent the actual base wage rate paid to the
individual employee. The SUBCONTRACTOR’S invoices shall be supported by
certified payrolls to verify these rates. The same condition shall apply for overtime
and shift work premium wages.

B. Fringe benefits shall be quoted as a percentage of the base wage rate and the
premium wages, and this percentage shall represent the actual fringe benefits paid
to the employee. The SUBCONTRACTOR’S invoices shall be supported by certified
payrolls to verify this percentage.

C. The SUBCONTRACTOR shall quote a fixed percentage of the base wage rate and
the premium wages for payroll taxes and insurance. The SUBCONTRACTOR’S
invoices shall be supported by certified payrolls to verify this percentage.

D. The SUBCONTRACTOR shall quote a fixed percentage of the base wage rate and
the premium wages for small tools and consumable supplies. Small tools are defined
as having a purchase value of $750 or less.

E. The SUCONTRACTOR shall quote a fixed percentage for all supervision, starting at
and including the foreman level, and to include any and all supervision and non-
manual employees.
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F. The SUBCONTRACTOR shall quote a fixed percentage of the base wage and the
premium wages for overhead and profit.

1. Overhead shall include: (a) salaries and benefits of

SUBCONTRACTOR’S home office personnel working on the project; (b)
expenses incurred in conjunction with the SUBCONTRACTOR’S main
office; and (c) any other administrative expenses required to perform the
WORK.

Complete Section VI of this form for quotes requested above.

Section II

<Percent> percent (<#>%), added to invoices (less discounts) for all overhead and profit
for material purchased by SUBCONTRACTOR, with any applicable sales and/or use
taxes and any applicable freight costs then added and identified.

Section III

<Percent> percent (<#>%), added to SUBCONTRACTOR’S sub-subcontractor’s invoice

for all overhead and profit. Note: In no instance can a sub-subcontractor charge in
excess of this SUBCONTRACTOR’S unit price (where applicable), “time and material”
rates build-up, percent of mark-up for materials, or SUBCONTRACTOR’S third-party
equipment rentals.

Section IV

<Percent> percent (<#>%), to be added to invoice (less any discounts), for all fuel, oil,
lubricants and maintenance, overhead and profit, for third-party construction equipment
rentals. Any associated transportation costs to and from the site associated with “time
and material” WORK will be reimbursed at the SUBCONTRACTOR’S cost.

Section V

SUBCONTRACTOR-owned equipment will be reimbursed in accordance with

SUBCONTRACTOR’S Equipment Rental Rate Schedule; but in no case shall the hourly,
weekly, or monthly rates stated therein exceed seventy-five percent (75%) of the rates
given in the latest revision of the Associated Equipment Distributors Book or the
prevailing rates in the area, whichever is less. SUBCONTRACTOR-owned equipment
rental rates are inclusive of all fuel, oil, lubricants and maintenance costs. Any
associated transportation costs to and from the site associated with “time and material”
WORK will be reimbursable at SUBCONTRACTOR’S cost.

Section VI

Time and Material Rates Sheet—Base Wages, Premium Pay and Markups for Fringes,
Payroll Burdens, Tools and Supplies, and Overhead and Profit.

=Wage  Hourly Base Wage Hourly Overtime*  Shift* Differential 

Classification Rate (40 hr/wk) Premium (40  Premium
hr/wk)

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gantthead.com Time and Materials Rates Sheet

=Wage  Hourly Base Wage Hourly Overtime*  Shift* Differential 

Classification Rate (40 hr/wk) Premium (40  Premium
hr/wk)

*Premium portion of wages only.

Fringe Benefits
Percent of base wage rate
Percent of premium portion of wages only
Payroll Taxes and Insurance
Percent of base wage rate
Percent of premium portion of wages only
Tools and Construction Supplies
Percent of base wage rate
Percent of premium portion of wages only
Supervision
Percent of base wage rate
Percent of premium portion of wages only
Overhead and Profit
Percent of base wage rate
Percent of premium portion of wages only

Section VII

The actual basis for determining both which costs are reimbursable, and how those
reimbursable costs shall be computed and billed, are as follows:

The SUBCONTRACTOR shall submit daily, for signature by the CONTRACTOR’S

representative, the following:

1. Labor: Daily Time Distribution Sheet showing project number, date, employees’
names, labor classification of each employee, hours worked by each employee, and
a brief description of the WORK performed. Also included should be any materials or
billable tools that may be utilized and/or consumed in performing the WORK.

2. Materials: Vendors’ invoices, delivery tickets, etc., all clearly marked with the correct
project number and signed by an authorized CONTRACTOR’S representative.

3. Sub-subcontractors: Invoice and/or daily time sheets. All sub-subcontractors must

be approved by the CONTRACTOR/OWNER prior to start of WORK. All sub-
subcontractors’ t”time and material” rates (sub-subcontractors’ “time and material”
rates and percent markups cannot exceed the SUBCONTRACTOR’S rates and
markups, as stated in the General Conditions) and/or LUMP SUM PRICES must be
reviewed and approved by the CONTRACTOR prior to the start of any WORK.
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gantthead.com Time and Materials Rates Sheet

4. Equipment: “Daily Equipment Use Form” showing equipment description, equipment

identification numbers, hours worked, and a brief description of the WORK
performed. All billings for third-party equipment rentals shall be accompanied by a
signed copy of the equipment vendor’s invoice. The SUBCONTRACTOR shall not
add or remove equipment from the project without prior written approval from the
CONTRACTOR’S representative.

Signature of Officer Date:

<Title of Officer>

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