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This process creates a job requisition for an external site that the university will be using
for recruiting and hiring of student employees.
What’s Next?
Once submitted, the Job Requisition will be sent to the external student employment
site and you will be redirected there to finish posting the job. All Student hires will
happen in the external job site which will automatically move them into the Workday
system.
Post Job
Important:
When you are asked to specify student employee working hours, enter 0 (This will
be an important factor for the university to differentiate between student employees and
other employees)
Pay attention to the letters preceding any pre-set options in Workday. If you see “I:”
followed by the option then it applies to BYU-Idaho. If you see “H:” it applies to BYU-
Hawaii. Make sure you are assigning your student employees to the correct university!
Note:
With rare exception, all hiring managers for student employment positions will also be
the “Primary Recruiter”. This has to do with who will receive notification when a new
application is received and who has access to move the candidate forward in the
process. If you are the hiring manager, assign yourself as the Recruiting Partner in the
“Assign Roles” tab (one of the final tabs of the job requisition form).
1. Create a job requisition (See “Create a Job Requisition” in the “Recruiting and Hiring
Student Employees” training)
2. Post the job (See “Post Job” in the “Recruiting and Hiring Student Employees” training)
Propose Hire
Note:
Important:
If you propose student employee compensation over $12/hr., approval from BYU-Idaho
Human Resources is required
Though not required, remember to assign “Fund” as either “Appropriated” or “Auxiliary”
when choosing organization assignments
Note:
Mass Action
‘Direct’ Hire
Important:
The “Hiring” Worklet may need to be added to your Workday homepage. Click the
settings button (it is a gear icon below your profile picture at the top right corner of the
page) and in the “Optional Worklets” column click a plus sign. There you can select
“Hiring” as one of the Worklets displayed on your home page.
Department Office Assistants might be “HR Partners” for the managers/Department
Chairs in their area who have student employees, but they may also be ‘Hiring
Managers’ for students that report directly to them. A hiring manager is anyone who has
a student supervisory organization in the system.