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Preliminary – Part –I
Preliminary – Part I
Preamble:
Whereas it is necessary and expedient to define and lay down terms and
conditions of employment and services of the employees of the Tamil Nadu Police Housing
Corporation Limited and to provide for their functions, duties, responsibilities, conduct,
discipline, remuneration and other general benefits, the Boards of Directors of the said
Chapter I
Short title and Commencement:
1. a) These Regulations may be called the Tamil Nadu Police Housing Corporation
Limited Service Regulations, 2012.
b) These Regulations shall come into force from the date of its approval by the Board, Viz
31.01.2013
2. Extent and applicability:
These regulations shall apply to the holders of all the posts under the Tamil Nadu
Police Housing Corporation Limited (Other than those employed occasionally or subject
to discharge without notice) except to the extent otherwise expressly provided in any
intention is expressly indicated therein, operate to deprive any such holder of a post of
any right or privilege to which he is or was entitled by or under any regulation or order
applicable to him on the 13th day of April 1981, including the right in the case of a
wholly or in part from the operation of these regulations the holder of any post.
Definitions:
In these Regulations, unless there is anything repugnant in the subject or context:
(d)"Corporation" means Tamil Nadu Police Housing Corporation Limited and shall
(e) "Cadre Strength" means the cadre strength of each service, class or category
included in different services shall be fixed by the Corporation from time to time,
(f) "Category" means a division of post classified on the basis of their particular scale of
pay.
performed.
(h)"Competent authority" means the authority to whom such powers has been delegated
by the Board.
(i) "Chairman and Managing Director" means the Chairman & Managing Director of the
Association of Tamil Nadu Police Housing Corporation Limited and includes any
person, for the time being discharging the functions of the Chairman & Managing
Director.
The term would also include any person appointed to officiate to the post for
such time during the vacancy of a regular Managing Director/Chairman & Managing
Director irrespective of whether such person is appointed to hold additional charge and
Explanation: The Chairman and Managing Director for the purpose of this Clause
would be any person who has been notified as Chairman and Managing Director
with Registrar of Companies under the Companies Act based on the Government
a. When he is performing the duties of a post borne on the cadre of such service
d. when he has to wait compulsorily for orders of posting on return from leave. (or)
(k) “ Employee” a person who has been appointed to that service of the Corporation
either directly recruited or absorbed in the service of the Corporation from the
(o) "Leave salary" means the pay last drawn immediately prior to going on leave
(p)"Probationer" means an employee who has been appointed to a post with rights
(r) "Pay" means the amount drawn monthly by an employee as pay other than
maximum.
(s) "Permanent employee" means an employee who has been declared to have been
satisfactorily completed the prescribed period of probation in any category of the post
in the Corporation and there after appointed substantively to a Permanent Post on the
cadre thereof.
(t) "Regular employee" means an employee who has been appointed regularly on
time scale of pay in accordance with the provision of these Regulations and who
has been appointed temporarily or a person who has been appointed purely on
(w) “The Management" means includes the Chairman and Managing Director when the
same person holds the post of Chairman as well as the M.D. or any other officer of the
Corporation when authorised by any law for the time being in force, or the Articles of
of Directors.
(x) "Service" means service in Tamil Nadu Police Housing Corporation Limited.
(y) "BC, BC (M), MBC/SC/SC (A)/ST" means the communities notified as such by the
Tamil Nadu State & Sub-Ordinate Service Rules Government from time to time.
(z) "Year" means financial year beginning with the first day of April and ending with 31st
day of March.
NOTE:
a) The word imparting masculine gender shall also include the feminine gender and vice versa.
b) The word imparting singular number shall also include plural numbers and vice
versa.
CHAPTER-II
Service Regulations and any other Regulations and the subsidiary Regulations
Regulation making powers of the Government of Tamil Nadu as also the instructions
and ruling there under shall apply to the employees of the Corporation, subject to the
modification, that the powers assigned to the Government under the Fundamental
Regulation shall be exercised by the Board and that the powers assigned to the
Head of the Department in the said Regulations shall be exercised by the Managing
Director/Chairman.
b) Similarly, the provisions contained in the Manual of Special pay and Allowances of the
Government of Tamil Nadu shall apply to the employee of the Corporation subject
to any modification that may be made by the Board in respect of any category of
posts.
applicable to any particular Post / Category contained in Part III. The letter shall in
respect of that Post / Category prevail over the provision in the General
a) The Board may delegate any of its powers under these Regulations to the
Managing Director or any officer under it. The Managing Director in turn can sub
delegate powers to other officers. All powers which can be exercised by a competent
authority specified under these Regulations shall also be exercised by the higher
authority in special circumstances after recording the reasons for such action.
CHAPTER III
Category I
Category II
3. System Analyst
4. Divisional Accountant
5. Superintendent
6. Commercial Accountant
Category III
1. Accounts Assistant
3. Assistant
4. Revenue Inspector
5. Junior Assistant
6. Stenographer Gr-I
7. Stenographer Gr-II
8. Stenographer Gr-III
9. Typist
11. Driver
12. Electrician
Category IV
1. Office Assistant
2. Xerox operator
3. Plumber
4. Pump Operator
5. Gardener
6. Watchman
7. Sweeper
Category V
1. Chief Engineer
2. Superintending Engineer
3. Executive Engineer
4. Architect
7. Assistant Architect
Category VI
2. Junior Architect.
5. Draughting officer
7. Head Surveyor
8. Surveyor
9. Technical Assistant
1. All the employees shall possess an adequate knowledge of TAMIL. No person shall
Explanation: -
(i) in the case of a post for which the educational qualification prescribed is
the minimum general educational qualification and above, he has passed the
S.S.L.C. Public Examination with Tamil as one of the language or studied the High
School course in Tamil Medium or passed the Second Class Language Test in Tamil
(ii) in the case of a post for which the educational qualification prescribed is VIII
Standard and above but below S.S.L.C. he has studied in Tamil Medium these
standards or passed the language test in Tamil referred to in rule 12 (B) (i) in Part
(iii) in the case of a post for which the educational qualification prescribed is
below VIII Standard, he has studied in Tamil Medium these standards or passed
the oral test in Tamil referred to by the Tamil Nadu Public Service Commission.
(2) Every candidate is as referred to in the proviso to clause (I) shall, if selected for
appointment, pass the Second Class Language Test in Tamil conducted by the
Tamil Nadu Public Service Commission within the period of his probation and
may be extended to four years from the date of appointment in order to enable
him to pass the Second Class Language. Test in Tamil. Such person shall,
been declared to have satisfactorily completed his probation. If he fails to pass the
said Language Test within the said period of four years, he shall be discharged
from service
(3) The syllabus for the Second Class Language Test in Tamil referred to in this
(i) A Language Test of the Standard for VIII Standard shall be prescribed for
those whose educational qualification is VIII Standard and above but below
S.S.L.C. and for those who do not possess an adequate knowledge of the
(ii) An oral test of the standard for IV Standard shall be prescribed for those,
whose educational qualification is below VIII Standard and for those who do
of appointment. The date of birth accepted at the time of initial appointment shall
be final.
3. Recruitment-
a. All first appointment to a Service shall be made by the appointing authority from a list
of approved candidates.
b. For all vacancies other than those proposed to be filled up by promotion among the
employees as notified by Government from time to time, the appointing authority shall
vacancies likely to arise in the next six months to the local Employment Exchanges
Vacancies) Act, 1959 (Central Act 31 of 1959), and the rules made there under and
shall select the candidate only from among the suitable candidates sponsored by
eligible candidates and gives a certificate to that effect, the appointing authority
shall advertise the remaining vacancies in at least one English daily newspaper
and at least two Tamil daily newspapers having a wide circulation in Tamil Nadu
and select such candidates from among the eligible candidates who apply in
d. The approved list of candidates for direct recruitment shall not ordinarily be valid
for more than six months from the date on which it is drawn up.
e. Where the name of a candidate has been included in the list of approved
candidates for more than one class, category or service, the appointing authority
who proposes to appoint such candidate shall require him to select one category
or service to which he opts. On such selection the name of the candidate shall be
removed from the list of approved candidates for the remaining class, category or
service.
Furnishing of security:
necessary, shall furnish the prescribed security or in any other manner prescribed by
the Board from time to time. The Managing Director may permit any part of the
4. Production of Certificates:
All persons selected for appointment
b) Shall satisfy the appointment authority with regard to his character and
5. Reservation:-
(Muslim) and Most Backward class shall also apply to any service, class or category
be set apart for women candidates. In respect of the posts to which the rule of
reservation applies, 30% shall be set apart for women candidates following the
may be appointed, if suitable and qualified women are not available for such
6. Seniority:-
(a) The seniority of a person in a service, class or category or grade shall unless
ranking assigned by the appointing authority on the date from which his
the actual date of joining duty. The date of commencement of probation shall
(b) The transfer of a person from one category to another category of posts carrying
the same scale of pay, shall not be treated as first appointment for the
determined with reference to his ranking in the category of posts from which he
was transferred. Where any doubt of difficulty arises in applying this clause seniority
be placed at the top of the latter, unless the authority ordering such reduction,
directs that he shall take rank in the lower category next below any specified
member thereof.
7. Probation:-
period of probation of two years, within a continuous period of three years. The person
appointed to a service shall be eligible to count for probation in that service, his services
the duties of which involves responsibilities of equal or greater magnitude than those
attached to the former category for the period during which he would have continued to
hold a post in the former category but for his appointment to the latter category.
8. Extension of probation:-
a) The appointing authority may extend the period of probation of any probationer
either,
prescribed tests or
b) The order extending the probation will be issued within the prescribed period of
probation.
c) The extended period of probation shall unless further extended by the Chairman
and Managing Director, terminate, at the latest, when the probationer has after the
expiry of the period of probation prescribed for the post in which he is on probation,
completed one year onduty in the post. In case where the probation of a probationer is
extended, a condition shall, unless there are special reasons to the contrary, be
extension of probation and shall not have the effect of postponing future increments
after he has passed the prescribed tests or after he is declared to have satisfactorily
a) At the end of the prescribed period or extended period of probation, as the case be, the
appointing authority decides that a probationer is not suitable for regular appointment
or has not acquired the special qualifications prescribed, he may at its discretion, by
from the date of expiry of the prescribed or extended period of Probation, the
probationer shall be deemed to have completed his probation. Formal orders shall
issue thereafter.
10. Appeal Against Extension of probation / Discharge:
period of two months from the date of the order, be entitled to appeal against such
order passed by the competent authority, to the authority, to which an appeal would
lie against an order of dismissal passed by the Competent Authority against a regular
b) The authority competent to entertain an appeal under sub-clause (a) may either or
otherwise revises any order extending the probation terminating the service of a
probationer under rule 7 or 8 within two months from the date of the order.
c) When an order terminating and discharging the services of a probationer is set aside
under sub-clause (b) and the probationer is restored to duty, the period between the
date of discharge and the date of such restoration may be treated as on duty except for
period of probation. The period of probation undergone by such probationer at the time
of his discharge shall, however, count towards his probation prescribed by the
I a) No member of a service or class of a service shall be eligible for promotion from the
grounds of merit and ability, seniority being considered only where merit and
c) All other promotions shall, be made in accordance with seniority unless the
year taking into account the total number of permanent posts in a category,
anticipated sanction of new posts, during the panel year, the provision for
prescribed by Government.
iii) The list of approved candidates, so prepared, shall be in force for a period of
one year only from the date of approval by the competent authority and
iv) The inclusion of a candidate’s name in any list of approved candidates for
any service or class or category in a service shall not confer on him any
specific charges have not been framed promotion and appointment shall be
considered on the basis of the performance of the office /PF/ Record sheet
vi) In case where specific charges have been framed (or) Charge sheet has been
has arise to fill immediately a vacancy, the Appointing Authority may temporarily
promote a person who possesses the qualifications prescribed for the post.
Director.
ii) In this connection, it is pointed out that, as per the orders of the
15600 -39100 + GP 6600 and above and for promotion of officers, one level
required.
12.1 Resignation:-
months prior notice or pay in lieu thereof and also settles all the dues to the
are pending. An employee, if he resigns his posts, shall forfeit the entire service
b) Competent authority at his discretion can waive such notice period in part or in
full.
c) The re-appointment of such person to any post shall be treated as a first
appointment to such a post and all Regulations governing such appointment shall
apply and on such re-appointment, he shall not be entitled to count any portion of
his previous service for any benefits or concession admissible under any rule or
order.
a) Resignation from a service or post entails forfeiture of past service, Provided that a
resignation shall not entail forfeiture of past service if it has been submitted to
b) Interruption in service in a case falling under the provision to sub rule, due to the
two appointments being at different stations, not exceeding the joining time
permissible under the rules of transfer, shall be covered by grant of leave of any
kind due to the Government servant on the date of relief or by formal condonation
to the extent to which the period is not covered by leave due to the Government
13.1. Termination:
a. A person appointed on probation before the expiry or at the end of the prescribed
vacancy. –
d. Any employee not coming under sub rule (a) to (c) above, on giving 90 days’ notice
ii. In respect of whom an order of suspension has been issued and against
iii. In respect of whom an order of suspension has been issued and against
Shall not be permitted to retire on his reaching the date of retirement but
shall be retained in service until the enquiry into the charges of misconduct
Explanation:
For the purpose of this rule, the expression Criminal misconduct shall have the
meaning as in Section 13 of the Prevention of Corruption Act 1988 (Central Act 48 of1988).
employee of the Corporation from a service or post entails forfeiture of this past service.
compulsory retirement, as the case may be and the date of reinstatement and the period
of suspension if any, shall not count as qualifying service unless regularized as duty or
leave by a specific order or the authority which passed the order of reinstatement.
14. Retirement: -
Every employee of the Corporation, other than the employees classified as Basic
service appointed prior to the coming into force of these regulations, shall retire on
attaining the age of 58 years. The employees classified under Basic Service appointed
prior to the coming into force of these regulations shall retire on attaining the age of 60
years. The date of retirement of the employees shall take effect in the afternoon of the
last day of the month in which he attains the above age (Rule F.R 56(1)(a))..
it is of the opinion that it is in public interest so to do, have the absolute right to
retire any employee by giving him notice of not less than three months’ in writing
or three months’ pay and allowance in lieu of such notice, after he has attained the
respect of persons in Basic Service. (Rule F.R 56(2) & (Rule F.R 56(3)(a) (b)).
b) A second review may be made when they attain the age of 55 years in respect of
c) Notwithstanding anything contained in sub Regulation (a) and (b) above, a review
years of qualifying service may likewise retire from service by giving notice of not
Explanation:(I)
“Appropriate authority” means the authority who has the power to make
appointment to the posts or service from which the employee is required to retire or
wants to retire.
Explanation: (II)
For the purpose of this Rule, the three months’ notice may be given before the
employee attains the age of 50 years provided that the retirement takes place after he
a. All the terms and conditions of an employee's transfer on Foreign Service must be
settled well in advance in consultation with the foreign employer and communicated to
the foreign employer and the employee concerned before the employee is relieved to
Service for more than three years subject to the following terms and conditions.
In any case, the period of Foreign Service shall not extend beyond the date of
retirement of the employee. In the event of terms and conditions of the deputation on
Foreign Service not being fulfilled, it is left to the company to terminate the
arrangement on transfer of an employee to Foreign Service and the employee should
c. The competent authority may transfer an employee to Foreign Service with his consent
1. While on Foreign Service, the deputationist will be allowed their grade pay
admissible to them not lower than the pay of Tamil Nadu Police Housing
Corporation Limited.
2. They will be paid Dearness Allowance and other allowance at the rate not
Limited.
will be protected.
when their services are required by Tamil Nadu Police Housing Corporation
Limited.
necessary for imposing any penalty against Officer/Staff for the lapse
and in the Foreign Service in the same post will be taken into account for
sanction of increment.
7. They will continue to earn leave at the rate admissible to them in Tamil
be paid by Tamil Nadu Police Housing Corporation Ltd. The leave salary for
any period of leave taken while on Foreign Service shall be paid by the
foreign employer.
Corporation Limited, they shall have the option to avail themselves of the
Regulation. The foreign employer shall bear the expenditure in regard to the
10. Transit pay if any for joining the post and on their reversion will be borne
foreign employer.
13. Administrative charges of E.P.F. at the Ruling rates shall be met by the
foreign employer.
14. The Foreign Service shall begin from the date on which the employee
Limited and shall end on the date he takes charge of the post in Tamil Nadu
journey from the station in Tamil Nadu Police Housing Corporation Limited
to the place where he takes charge under the foreign employer and vice
versa.
16. The foreign employer shall bear the liability for leave salary in respect of
disability leave granted to the persons on account of any disability that may
arise in and through services in it even though it might manifest itself after
17. Promotion of the employee on Foreign Service shall not be done above the
17. Absorption in other Corporation/ Boards: G.O. Ms. No.27 Fin(BPE) Dept. dt:24.01.2007
Limited will be transferred to the P.F./E.P.F. account of the persons under the
3. The absorbed employee in other Corporation/Boards have to take their chances in the
Corporation/Boards and in any event they will not be taken back to Tamil Nadu Housing
Corporation Limited and in their lien in Tamil Nadu Police Housing Corporation
Limited will be terminated from the date of such permanent absorption in the
Corporation/Boards.
4. Tamil Nadu Police Housing Corporation Limited will give cash equivalent to 50% of the
quantum of Earned Leave at the credit of the employee on the date of absorption and
the balance of credit will be transferred to the account of the individual under the
Corporation/Board with full leave liability thereof being paid to the Corporation by
Tamil Nadu Police Housing Corporation Limited to meet the leave salary payable to the
5. From the date of absorption in other Corporation/Boards, the employees will cease to
be the employees of Tamil Nadu Police Housing Corporation Limited and they are not
entitled for any other benefits which will be extended to the Tamilnadu Police
6. The crucial date for calculation of the terminal benefits for such employees will be the
date from which the employees are continuously working in the said Corporation /
Board.
7. In respect of transfer of workers, instead of Earned Leave, the Annual Leave may
i. The office of the Corporation shall remain open during such hours on any day
with a break for lunch, as may be decided by the Chairman and Managing
Director.
ii. The Chairman and Managing Director may from time to time declare the
Government.
Granting of joining time and pay and allowances during joining time shall be
Granting of EL, UEL on MC, UEL on private affairs and other kinds of leave shall; be as
applicable to the State Government servants and shall be governed by the Tamil Nadu
Police Housing Corporation’s Service Regulations as amended from time to time, except
i. In the case of members of watch and ward which will be governed by the terms
ii. In case of sweepers, scavengers, gardener and water boy it will be governed by
i. The classification of the Corporation officers and staff and the rates of D.A.,
Government in Finance (BPE) Department from time to time. Those aspects relating
to the payment of TA not covered by the above provisions will be regulated in
accordance with the provisions of the TNTA Regulation and the clarifications issued
ii. The Chairman and Managing Director may permit employee to travel by a higher
class by Rail or by car etc., for special reasons. This should be restricted to very
iii. LTC: - The employees of the Corporation are entitled by LTC concessions as
iv. Loans and Advances: - The Board shall be at liberty to implement the scheme of short
or long term loans and advances and to stipulate the terms of repayment of
in the form and manner prescribed by the Board of Directors to include all
ii. A record sheet on annual reports on work and conduct of each employee of
maintained.
23. Saving Clause:
The service Regulation shall not adversely affect the person/ persons holding the
various posts available in the Corporation on the date of these Regulations with regard to
24. Interpretation
For matters not covered in the Service Regulation, the Regulation applicable to the
Tamilnadu Government service as amended from time to time will apply unless the Board
decides otherwise.
The Board shall be competent to alter, add or to amend or to delete any of the above
Regulation from time to time and also to give effect to them from such date as it may deem fits.
Part-III
the Tamil Nadu Police Housing Corporation Limited, the board of Tamil Nadu Police
Housing Corporation Limited hereby make the following special Regulation for the Tamil
The special Regulation hereby made shall be deemed to have come into force on
the date on which the Service Regulations are approved by the Board
REGULATION
1. Constitution:- The service shall consist of the following categories of post namely
PP9-11
if they have completed or complete Thirty years on the first day of July of the year in
5. Other Qualification:- No person shall be eligible for appointment to the post and by
the method specified in column (2) and (5) of the table in Annexure I, II, III & IV unless
6. Probation:-
Every person appointed by direct recruitment shall from the date on which he
joins duty, be on probation for a total period of two years on duty within a continuous
Provided that every person appointed to the post of the Tamil Nadu Police
Housing Corporation Limited Basic Service shall, from the date on which he joins duty, be
on probation for a total period of one year on duty within a continuous period of two
years.
The appointing authority shall be the authority competent to declare the
satisfactory completion of probation and also to extend the period of probation, subject
training and pass the examination conducted at the end of the training if the Board
8. Posting and Transfer: - All postings and transfers among Officers post (Staff Service)
shall be done by the Managing Director and among Sub-ordinate and basic service staff
list of approved candidates for appointment to the post in this Service by promotion or
by recruitment by transfer on deputation basis the crucial date on which the candidates
would have acquired the prescribed qualification shall be ……. July of every year.