Directorate Name Description

Communications Website webmaster Database of requests submitted to the Horizon

Directorate requests intranet team of requests for changes to the
intranet

Communications Directory of business Staff contact directory listing staff names,

Directorate telephone numbers, email, roles and
management structure

Communications COLIN Record of media queries plus statements and

Directorate press notices issued. Background to policy
and operational issues

Communications Correspondence System for recording correspondence

Directorate Tracking
System

Crime and Policing PPPU Monthly Staff Staff's name, NI number, Adelphi number, a
Group Payroll Details breakdown of their individual pay components,
their monetary values and gross total. Access
is limited to the Unit's pay monitor, the Unit's
Budget Support Group and the Department's
HO Pay Service.

Crime and Policing Police Pension Contains personal details of officer and any
Group forfeiture applications offences they may have committed. Access is
limited to the Sponsorship Section within the
Unit
Crime and Policing IPCC investigations Progress reports on or early warnings of the
Group outcomes of IPCC investigations

Crime and Policing Public Appointments - Personal details, CVs and application forms of
Group IPCC Commissioners candidates for posts. Access limited to
and candidates for members of the selection panel, secretariat to
IPCC posts panel and members of the Sponsorship
Section

Crime and Policing List from DSU on DV Names, dates of birth, and dates of expiry of
Group clearances senior ACPO ranks developed vetting
clearances from DSU.
Crime and Policing Police Appeals Personal information on individuals.
Group Tribunals (PAT)

Crime and Policing Firearms database Records information on applications from

Group Registered Firearms Dealers, shooting clubs
and museums under the Firearms Act 1968

Crime and Policing Firearms Ampount of money paid out in compensation

Group compensation following the surrender of hand guns.
database

Crime and Policing Weapons Information Forms are completed by importers/exporters

Group Exchange System with details of the number and type of firearm,
ammunition or component parts of weapons
they have transferred.

Crime and Policing Police medical appeal Police Medical Appeal Board reports;
Group information notification forms prior to appeals.

Crime and Policing Finance folder Finance folder

Group
Crime and Policing Group MI Report detailing CPG management
Group information including workforce, finance,
correspondence performance and invoice
payment performance

Crime and Policing DIMIS (Drug Contains pseudo-annonymised data on drug

Group Interventions tests & assessments & interventions carried
Management out as part of the Drug Internventions
Information System) Programme

Crime and Policing IDIOM Contains information from PNC on

Group arrests/charges/summons etc for individuals
tracked under Integrated Offender
Management arrangments in local areas

Crime and Policing CPG-Police Awards Names of individuals put forward for an
Group honour
Crime and Policing iQuanta Web-based system for providing performance
Group information to police forces, authorities and
partnerships

Crime and Policing Section 26 Database Summarises information held electronically in

Group respect of police officers & staff from forces in
England & Wales whom we have issued with
letters, under section 26 of the Police Act
1996, authorising them to travel overseas to
provide assistance to international
organisations & other countries

Crime and Policing Drug Licensing An estimated 25,000 licence records, historic
Group Database - and active import/export applications & some
Import/Export policy files

Crime and Policing Drug Licensing An estimated 6,000 licence records & decision
Group Database - Domestic paperwork. Copies of all active licences for
Licensing Controlled Drugs and Precursor Chemicals.
Records of licence payments (processing of
which is handled by the Shared Service
Centre and some of this information is Adelphi
generated). Some policy files

Crime and Policing Group Risk Register Record of risks held within CPG at Group and
Group Directorate level, detailing dates, ownership,
RAG status/rating and mitigating actions
agreed, register is refreshed monthly

Crime and Policing Monthly Payroll Monthly Payroll Costing Data

Group Costing Data- Policing
Directorate Payroll info

Crime and Policing Football Banning The Football Banning Orders Authority (FBOA)
Group Orders Database for is part of the UKFPU. The FBOA was
England & Wales established by Statute - The Football
(includes also details Spectators Act 1989. Its primary role is to
of persons subject to a follow the order of a court in imposing
FBO in Scotland) reporting requirements and passport
conditions on those persons made subject to
Football Banning Orders (FBOs) - around
2,900 in January 2013.
Crime and Policing Licence Replacement Used to record the licence holders who have
Group Project Database open ended controlled substance licences,
and process them to either replacement or
cancellation.

Crime and Policing HMIC Associate Record of Associate Inspectors personal

Group Database details, including pay/bank/address

Crime and Policing HMIC Personnel Personnel record of HMIC staff

Group Records

Crime and Policing HMIC Skills Database Record of HMIC staff skills
Group

Finance & Corporate TeamMate Audit Management System - software

Services Group package containing information on business
risk, audit test results, contact details for key
report recipients eg directors, chief executives
and non executive directors

Finance & Corporate NAO VFM documents, Includes briefing papers, transcripts of
Services Group preparation work for hearings and official reports by the NAO and
Public Accounts PAC.
Committee
Hearings

Finance & Corporate Documents in respect Includes committee agendas, papers and
Services Group of the Home Office minutes as well as contact details for Audit
Audit and Risk Committee members (including non
Assurance executives).
Committee

Finance & Corporate Security Clearance A password protected Access database which
Services Group Database containts personal information on IT
contractors who have applied for security
clearances.

Finance & Corporate Security Copies of security questionnaires and

Services Group questionnaires/forms personal id documents
& copies of personal
documents

Finance & Corporate Oracle Enterprise Enterprise Resource Planning system

Services Group Resource Planning containing all Home Office hr, procurement
system known as and financial information.
Adelphi
Finance & Corporate Case management Access Database recording details of FOI
Services Group system for recording requests, including name and contact details
FOI requests of requestor.

Finance & Corporate RMSys Database that holds the metadata of all HO
Services Group physical files, up to and including, TOP
SECRET.

Finance & Corporate Assurance Database Details of the reviews undertaken and
Services Group personal details of the reviewers

Finance & Corporate ERG ICT moratorium A collection of papers submitted to support
Services Group exception requests applications for exceptions to the ERG
(Efficiency & Reform Group in Cabinet Office)
ICT moratorium. These are ERG templates,
project business cases and correspondence
between GIB Secretariat/GIB assessors/senior
HO managers prior to submission

Finance & Corporate Project & Portfolio A collection of quarterly monitoring returns
Services Group Reports relating to major Home Office projects and
programmes.
Finance & Corporate Finance Trainees log Records of new trainees
Services Group

Finance & Corporate CAESER (Corporate CAESER is an online tool hosted on

Services Group Assessment of www.nqc.com. The information stored on this
Environmental, Social system is our strategic supply chain's
and Economic environmental, social and economic data
Responsibility). about their company.

Finance & Corporate HADRIAN (Information Supplier Self-assessment Security

Services Group Assurance Questionnaire that all organisations which
Assessment) provide a service or product to the Home
Office and its Agencies have been invited to
complete.
Helps suppliers to self-assess on their
security, data handling and information
assurance policies, systems and business
processes. It includes questions about
governance, staff awareness of security
issues, training, personnel security and
vetting, compliance with Government
legislation, business continuity, physical
security, IT security and accreditation.
Finance & Corporate PCT - Procurement & PCT is an eSourcing Module that allows users
Services Group Commercial Toolkit to complete their sourcing and tendering
activity online. Tender documents are made
available to suppliers and responses are
uploaded back using the portal. High Level
Contract details & detailed HO Spend Data for
2006 to 2010.Personal Information on User
and Supplier Users are contained within

Finance & Corporate ANPR NADC The NADC is the national ANPR data centre
Services Group for the collection of Automatic Number Plate
Recognition data from Force ANPR back office
facilities

Finance & Corporate DORS Driver Offender Retraining Scheme

Services Group
Finance & Corporate HOLMES 2 Home Office Large and Major Enquiries
Services Group System

Finance & Corporate IDENT1 IDENT1 is the Portfolio of National systems

Services Group providing Indenticiation Services, including
fingerprints, palm prints and scene of crime
information

Finance & Corporate IDIOM Integrated Offender Management system

Services Group

Finance & Corporate JARD Joint Asset Recovery Database

Services Group
Finance & Corporate Mobile ID Mobile Identification Service
Services Group

Finance & Corporate NFLMS Natiomnal Firearms Licensing Management

Services Group System

Finance & Corporate Dangerous Persons Formerly known as ViSOR - the Violent and
Services Group Database Sexual Offenders Register

Finance & Corporate ListPoint Fomerly known as CLMS - Code List

Services Group Management System
Finance & Corporate PentiP Penalty notice system
Services Group

Finance & Corporate NSPIS CuCP Custody and case preparation system
Services Group
Finance & Corporate CRASH Collision Reporting and Sharing system
Services Group
Finance & Corporate Police.UK Web service showing crimes, outcomes and
Services Group anti-socila behaviour buy geographicl location

Finance & Corporate Unit Records - unit Names addresses and contact details of staff
Services Group personnel - including members along with details of qualifications.
BCP contact Also Occupational Health Referrals etc
list

Home Office Science Home Office Science - Personal details of staff and external
RDS Training & applicants. Includes NI numbers, names, dob,
Personnel staff addresses
database 2 various
databases containing
details of applicants
for external and
internal recruitment of
specialist analytical
staff

Home Office Science Student Database Information held on students so that they can
be invited to courses

Home Office Science Crime Statistics Inbox Could potentially include details of individual
crimes

Home Office Science Homicide Index Details include names of victims and supsects
including court outcomes, if any.
Home Office Science Non-Crime Policing & The following central statistical systems: Drug
other stats Seizures, Police numbers, Police powers &
procedures, Firearm certificates, Animal
experiments & Alcohol licensing

Home Office Science Crux Matrix Business objects based database containing
aggregated monthly data at police force, CSP
and BCU level on: police recorded crime;
detections; police personnel; forensics; user
satisfaction

Home Office Science Home Office Data Hub Business objects based database containing
individual record level data on police recorded
crimes (at force level, CSP level and postcode
level), detections and police personnel.
The record level police recorded crime data is
very detailed, allowing much further detailed
research than has previously been possible.

Home Office Science Animals Scientific Database for recording details of licenses
Procedures System granted under the Animal (Scientific
database Procedures) Act 1986

Home Office Science Idealist System Names, addresses, DoB, types of animals
database experiments and severity limits.

Home Office Science Licence application Names, addresses, DoB, etc.

records

Home Office Science Personal Staff Personal records

Records
Home Office Science Return of Procedures Names, addresses, numbers of animals used
database in scientific procedures.

Home Office Science Home Office Science A record or research contracts awarded in HO
Procurement & MoJ.
Management
Information

Home Office Science Committee member Contact details - Financial information -

details for the Home Security clearance information
Office Science
Advisory Council

Home Office Science Committee member Names and Contact, payment information,
details for the registered interests and other data to comply
Advisory Council on with OCPA guidelines
the Misuse of Drugs

Home Office Science Local H O Staff details

Science/CAST staff
details and L&D
database
Home Office Science Publications Forward Comprehensive listing of publications in the
Look production stage, listing those ready to be
released

Home Office Science Collection of digital
images
Collection of digital images (stills and video
footage) of 300+ specific individuals (among
unidentified members of the public) combined
with some personal information for these
specific individuals, such as name, age and
assigned ethnicity.

Home Office Science Committee members Names and Contact, payment information,
details for the Animals registered interests and other data to comply
in Science Committee with OCPA guidelines

Home Office Science Committee details for Names and Contact, payment information,
the Poisons Board registered interests and other data to comply
with OCPA guidelines

Home Office Science Committee details for Names and Contact, payment information,
the National DNA registered interests and other data to comply
Database Ethics with OCPA guidelines
Group.
Home Office Science Home Office Science Advice and reports (either in draft or finalised)
Advisory Council from the Home Office Science Advisory
Advice and Reports Council

Home Office Science Advisory Council on Advice and reports (either in draft or finalised)
the Misuse of Drugs from the Advisory Council on the Misuse of
Advice Drugs to government.

Home Office Science Animals in Science Advice and reports (either in draft or finalised)
Committee Advice and from the Animals in Science Committee to
reports government.

Home Office Science Animal Procedures Advice and reports from the historic Animals
Committee Advice and Procedures Committee.
Reports (including
historic data)

Home Office Science Committee details for Names and Contact, payment information,
the Animals registered interests and other data to comply
Procedures with OCPA guidelines
Committee (including
historic data)

Home Office Science National DNA Advice and reports (either in draft or finalised)
Database Ethics from the National DNA Database Ethics
Group Advice and Group.
Reports
Home Office Science Poisons Board Advice Advice and reports (either in draft or finalised)
and Reports from the Poisons Board.

Home Office Science RGS Quarterly reports Quarterly reports and plans for the unit
/ SLAs/Plans and measuring performance
operating review
information

Home Office Science ASYS Data Analysis Administrative data extracted from the ASYS
System (ADAS) database of asylum seekers supported by BIA,
including biographic details where necessary

Home Office Science Immigration Casework Administrative data extracted from various
Analysis System UKBA systems
(ICAS)

Home Office Science Immigration Research Details of enquiries made, the response given
and Statistics Enquiry and contact details for the enquirer, including
Database name, address, phone number and/or e mail
address
Home Office Science Terrorism data Combination of record level and aggregated
collection - Excel data provided by criminal justice agencies
spreadsheets covering the use of various police powers
relating to terrorism

Home Office Science Forensic Pathology Home Office Register & Individual files on
Personnel Files current and previous Home Office register
forensic pathologists

Home Office Science Forensic Pathology MI Annual records of forensic post mortems
Database undertaken, by Police Force and individual
pathologists.

HR Information Asset Register of the Information assets and

Register Datasets within the Home Office

HR HR Recruitment and Personal Information e.g. name, NI number

Redeployment and statistical data
database

HR SCS Leadership SCS names and their performance/potential

Planning Information assessment, as agreed by the Executive
Management Board.

HR SCS MI Database Various details relating to members of the

(statistical profile) Senior Civil Service in the Home Office and its
Agencies. This includes names, career
histories, employment details, talent markings
and bonus awards, SCS post histories and
classifications.

HR Psychological Reports produced by an occupational

assessments for psychologist for all candidates shortlisted for
candidates shortlisted SCS posts following an individual assessment.
for SCS posts

HR SCS Pay & Reward SCS names and their position in tranche
Policy tables following moderation. Also pay award
and bonuses received

HR SCS Terms and SCS names, NI numbers, pay information.

Conditions Database Also post title and date started in post
HR CSAT Database Candidate Ni number, name, contact details,
grade, work location, assessment result.

HR Payroll Database Payroll reports & financial modelling tools

based on the payroll reports, all in Excel

HR HO Childcare Voucher Personal information of staff in HO Childcare

Scheme Voucher Scheme

HR Security Policies Security Policy documents

HR DSU Database Personnel Security Clearances

HR ID card system Home office ID card system

HR Honours Database Record of all nominees for Honour awards

since BD09
HR HR Casework Information relating to individual live/historical
database cases handled by the HRA team.

HR HR Business Partner Information on all cases both live and

Database historical including ETs, sickness, misconduct
etc

HR Data View and Galena A set of inter-connecting Access databases

and an Oracle BI data warehouse used by
specialist HR data experts (50 users). Excel
pivots are also created as part of business
continuity should the data warehouse not be
available.

HR Access & Excel Personal details of individuals & current

database for Fast location
Stream, Summer
Internships & IDPers
HR Early Departures Cost Personal information like
Database names/DOBS/LDOS/NI and exit payments of
staff who have left the department thorugh
early retirement and severance schemes. It
aslo includes a small number of current staff
who have received/ or are receiving injury
benefit.

HR HR HQ Personal Files Data on personal records and service changes

up to April 2009

HR HR Budget Models Financial Management Information System for

HR which also include personal details from
the Home Office payroll

HR HR Resourcing Contains details of vacancies advertised,

Database diversity information of applicants, details of
pre-appointment checks completed for
successful candidates

HR HR Redeployment Details of staff on the redeployment register

Database

HR Welfare Client File Sensitive personal data on staff who have

consulted the welfare service up to March
2008

HR Discover Internal Learning management system which

contains online learning packages and staff
details for staff across the department

HR Database of HODS Personal details of HODS members. Includes

members addresses emails and disabilities etc

HR Aspiring Leaders The personal details of those that applied and

Information - HO junior applications, successful and unsuccessful
talent scheme data

HR G6 G7 Talent The position of each Home Office G6/7 on the

Management Process talent grid
Information
HR Tasking spreadsheet Spreadsheet listing all current and historical
investigations since January 2012

HR Investigation case files Detailed investigation case files

HR National Fraud A dataset of potentially fraudulent or

Inititative matches erroneous transactions which have been
identified from comparisons with between
Home Office Group datasets and datasets of
other government departments

HR Quarterly fraud and Summary of all frauds and thefts reported to

theft returns CoFIT across the Home Office Group which is
provided to Cabinet Office (through PFD) on a
monthly basis

HR NFI Development Project documentation to support Home Office

project documentation participation in the National Fraud Initiative

HR Joint Intelligence Project documentation to support the need for

Capability project joint intelligence across Government
documentation

HR Case Management Project documentation to support Home Office

System project participation in the National Fraud Initiative
documentation

HR Data Analytics project Project documentation to support Home Office

documentation participation in the National Fraud Initiative

HR Data analytics A dataset of potentially fraudulent or

matches erroneous transactions within Adelphi which
have been identified from a series of rules
designed to identify anomalies for
investigation
HR Fraud risk and threat Report which sets out strengths and
assessment project weaknesses in the counter-fraud and
documentation corruption capability across the Home Office
Group

HR Information Asset Unrestricted version of the IAR for the Gov.UK

Register - Public website
Website Version Items classified higher than RESTRICTED
removed
HR Ethos Membership Asset contains personal details of Ethos
Database member, ie NI number, address

HR Write-enabled media Database containing details of staff with

users database permission to write data to removable media

HR Spectrum Membership Names of members for Open, closed, friends,

Database associate members

HR The NETWORK Names and contact details of all members

Members Database

HR a:gender membership Name,contact and status of a:gender

distribution lists members

HR The Home Office Names and contact details of all members

Women Members
Database
International & Mutual legal Paper and IT Records
Immigration Policy assistance and
Group extradition requests

International & Scrutiny Database Database which records actions on EU

Immigration Policy dossiers, EM deposit dates, Parliamentary
Group correspondence and debates

Legal Advisors Branch SI System - England Database containing SIs and stock letters
and Wales

Private Office Applications for Names, addresses, email address, date of

recruitment birth, NI numbers
Private Office Expenses forms for Name, addresses, email, postcode, national
Private Office insurance number, bank details

Private Office Government Name, credit card details, business address,

Purchasing Card statements
statements

Private Office Private Office Staff Name, phone numbers, NI number, date of
information for birth, security clearance level.
Business Continuity
Plan
 Protective
Purpose
Marking
To help manage the work of the team and provide a Protect
record of changes to the intranet

To allow staff to find and contact colleagues Protect

accross the department

To allow press officers to have quick access to Restricted

information and to prepare nightly 'forecast' note for
Ministers

To allow staff across the office to access Restricted

correspondence

To review and reconcile the Unit's payroll on a Restricted

monthly basis, taking corrective actions when
appropraite, in accordance with audit requirements.
Ensuring that those staff charged to the Unit, and
the individual components of their pay, are correct.

Police Authorities may apply to the Home Restricted

Secreatary for a certificate in relation to whether
misconduct by a police officer meets certain tests of
public interest
To inform Ministers and advise HO handling in high Restricted
profile cases

Historical Data Restricted

To keep track of senior officers' security clearance Restricted

levels
For the administration of the PAT process. Restricted

To record information about firearms licensing Protect

issued on behalf of the SofS that include
company/individual details, application dates and
the outcome of the application, for authorisation
under the Firearms Act 1968 (as amended)

To record the settlement of compensation paid in Protect

respect of surrendered hand guns and ammunition
following the ban on hand guns.

To fulfil EC Directive 91/47/EEC, to let EU countries Protect

know firearms, ammunition and component parts of
weapons are being imported/exported to/from their
country and to let the UK HMRC know that
firearms, ammunition or component parts are being
imported/exported to/from the UK from other EU
countries.

Contractual requirement. Management of appeals Protect

is outsourced to commercial supplier but Home
Secretary has legal responsibility.

To store records of financial transactions and to Restricted

allow budget planning and monitoring.
To provide central management information for Restricted
CPG Board reporting

To provide management & performance information Restricted

on the Drug Interventions Programme to the Home
Office, and to local areas running DIP activities

To provide a service to local IOM teams in tracking Restricted

the activities and Criminal Justice System
interactions of individuals managed by them

Historical records Restricted

To assist performance management regimes within Unclassified
police forces and local government

Primarily for the storage of key details for each Protect

section 26 overseas deployment. The data is used
to provide monthly reports to the International
Crime Co-ordination Unit of the Metropolitan Police
Service. The data is also used to provide Home
Office Ministers with 6 monthly updates of the type
& number of deployments of serving officers & staff
overseas.

To enable the functioning of the Drugs Licensing Restricted

regime - an international obligation as the
Competent Authority in the UK

To enable the functioning of the Drugs Licensing Restricted

regime - an international obligation as the
Competent Authority in the UK

To provide central record of group risks Restricted

To enable monitoring by HoUs Protect

Management of persons subject to FBOs issued by Protect

a court
Short time database for the lifespan of the project Restricted
only. Running since 2011, it is used to manage
work flow, and doesn't contain any unique
information apart from project phases and case
conclusion date.

Record of Associate contracts and payment Restricted

Record of HMIC staff, information not available on Restricted

adelphi, to provide management information and
record of contracts

To identify skills as required for particular work Restricted

requirements

Risk assessment, scheduling, planning, execution, Restricted

review, report generation, trend analysis, audit
committee reporting and storage.

Used for offical responses to the Committee and Restricted

NAO. Used for briefing witnesses who are due to
appear before the Committee.

For the conduct of Audit and Risk Assurance Restricted

Committee meeting per the requirements of the HM
Treasury Audit Committee handbook

This information is held for the purpose of accurate Restricted

tracking and reporting of a key work stream.

These documents are held to enable the Restricted

processing of security clearance applications and to
ensure that the applicants are who they say they
are.

To manage all HR, Finance and Procurement Restricted

matters for the Home Office
Used to track requests and prepare stats on Unclassified
handling.

Registering and subsequent tracking of all physical Restricted

files

Manage assurance reviews in the HO and the pool Restricted

of reviewers

To provide an audit trail of ICT moratorium Restricted

exception requests made by the Home Office

Management Information Restricted

To record where trainees are placed in the Home Protect

Office and the relevant experience gained.

The CAESER self assessment toolkit ensures the Restricted

HO maintains its status as a leader in Government
against the Corporate Social Responsibility (CSR)
agenda. The assessment ensures that we can
report to Defra on the Greening Government
Commitments and supports the Government’s
intention to be the ‘Greenest Government ever’.

It is to ensure that our suppliers’ security regime is Restricted

compliant with the Cabinet Office Security Policy
Framework – the definitive set of requirements on
secure handling of Government data and assets.
It is in place to ensure that Home Office Restricted
procurement activity can be executed online to
promote fair and open competitions in a secure
environment with audit trails maintained for future
reference.

ANPR is used by Police Forces across the country Restricted

for a number of purposes ranging from offence
prosecution for drivers with no license to traffic and
parking monitoring

System to support the use of driver retraining Restricted

courses as an alternative to a penalty notice or
prosecution.
An investigation management system to assist law Restricted
enforcement organisations in their management of
the complex process of investigating serious
crimes.
Ident1 provides the United Kingdom's central Restricted
national service for holding, searching and
comparing biometric information on those who
come into contact with the police as detainees after
being arrested.

Web-based operational system that holds data Restricted

about Prolific and other Priority Offenders (PPO's).

A central repository of information relating to Restricted

seizures of the Proceeds of Crime.
Provides a way of confirming a person’s identity, Restricted
when necessary, by using a handheld fingerprint
scanner.

Provides a method for managing the licensing of Restricted

firearms, shotguns and explosives. It records all
individuals, companies and dealers who have
applied for, or have been granted, a certificate

UK-wide system used to store and share Restricted

information and intelligence on those individuals
who have been identified as posing a risk of serious
harm to the public.

A web service which makes it easier for police Restricted

forces to share data standards and develop
interfaces.
Provides a single national penalty notice Restricted
processing system to the criminal justice
community. Enables Fixed Penalty Notice and
Penalty Notice for Disorder processing, and
significantly strengthens the security, data integrity,
and interoperability between Police Forces and
HMCTS.

Custody and case preparation system used 21 Restricted

Forces
Enables remote capture and transfer of road traffic Restricted
collision Data.
Provides communities in England and Wales with Unclassified
street-level crime, outcomes and anti-social
behaviour data. Provision of policing, crime and
outcomes data as part of the transparency agenda

Staff management Restricted

To generate management information on training Restricted

provided to staff, membership of professional
bodies and groups. To manage information for
candidate response and results of assessment
processes

To manage course invitations and follow up Protect

To answer questions and discuss issues around Restricted

crime classification (amongst other things).

To hold the records implicit in the ADR (Annual Restricted

Data Requirement) for notification of Homicides,
potential homicide/ additional
information/confirmation of outcome of cases to the
Home Office.
Production of National Statistics and official Restricted
statistics relating to these topics

For storing and managing data used for National Protect

Statistic publications on crime, detections, police
personnel and other policing statistics (e.g.
forensics and user satisfaction). Makes the data
available to users for publishing, for research, for
monthly management and operational data. All data
contained in the database has been provided to the
Home Office by police forces as part of an Annual
Data Requirement (a statutory requirement of
forces to provide this data to the Home Sec under
the 1996 Police Act).

For storing and managing data on crime, detections Restricted

and police personnel.
The data comes directly from police forces
recording systems, and therefore reduces the
burden on police in providing us these data. The
data is provided as part of an Annual Data
Requirement (a statutory requirement of forces to
provide this data to the Home Sec under the 1996
Police Act), plus some further voluntary data.
Makes the data available to users for publishing, for
more detailed research, for monthly management
and operational info, and work is underway to be
able to use these crime data to populate Crime
Mapper on police.uk.

To aid the Home Office in fulfilling its role as a Restricted

regulatory body

To aid the Home Office in fulfilling its role as a Restricted

regulatory body

Details held of those who have made applications Restricted

Historical reference material Restricted

Compilation of annual statistics Restricted

To aid management information and contract Restricted

managemenmt.

Details held for: - Contacting members - Payment Protect

of expenses - Security clearance procedures.

Contacting members, payment of expenses and Protect

data to comply with OCPA returns.

Staff details for purposes of employment history at Protect

H O Science/CAST and learning and devlopment
records

Updating senior management Protect

Research Restricted

Contacting members, payment of expenses and Protect

data to comply with OCPA returns.

Contacting members, payment of expenses and Protect

data to comply with OCPA returns.

Contacting members, payment of expenses and Protect

data to comply with OCPA returns.
To advise the government on science issues Restricted
relating to the Home Office

To advise government on issues relating to the Unclassified

Misuse of Drugs Act (1971)

To advise government on issues relating to the Restricted

Animals Scientific Procedures Act (1986)

To advise government on issues relating to the Restricted

Animals Scientific Procedures Act (1986)

Contacting members, payment of expenses and Protect

data to comply with OCPA returns.

To advise government on issues relating to the Unclassified

National DNA Database

To advise government on issues relating to the Restricted

Poisons Act (1972)

Performance Management Unclassified

Statistical and data quality analysis in preparation Restricted

for publication of statistics

Statistical and data quality analysis in preparation Restricted

for publication of statsitics

Management information analysis and reference Restricted

regarding enquiries dealt with by staff in Migration
Statistics
Spreadsheets that have been designed for data Restricted
presentation and analysis in preperation for
publication

Contacting members, payment of expenses and Restricted

records of any correspodence regarding forensic
pathology matters.

Performance Management Restricted

To understand what information we hold, where we Restricted

hold it and with what classification. To identify
managers responsible for the management and the
risk associated with its storage and use and help
safeguard personal data entrusted to the Home
Office

Management Information Restricted

For talent management and succession planning Restricted

Management Information, talent management and Restricted

succession planning.

These reports are used by selection panels to Restricted

highlight areas of strength and weakness that they
can probe further at interview.

Personal information for file Restricted

Management Information Restricted

To record CSA results, recruitment campaign Protect
information, and candidate details

To model annual pay award proposals and other Protect

pay related issues. To calculate pay award
increases for staff.

Financial auditing purposes Protect

All security policies are stored in order to maintain a Restricted

history and version control.

Personnel Security Restricted

Paper applications for a HO ID card, and electronic Restricted

record held on system (containing personal details),
on issue of ID card

Historical data Restricted

Historical Data Restricted

Historical Data Restricted

Provide the single source of Hannigan-compliant Protect

anonymised HR data for key performance indicator
reporting across the Department and its businesses
on a monthly basis, and externally as and when
required to answer PQs, FOIs, and other
Departmental statutory / mandatory requests.

To track managed moves for individuals on talent Restricted

programmes
Costs are billed by Capita and to a central point in Restricted
HR. The database enables us to recharge costs to
the Agencies and to ensure that provisions held
centrally are properly accounted for. The databse is
also used to answer PQs onn early departures

Reference for historical queries as data is now held Restricted

electronically

Budget Management, performance and reporting Restricted

and includingt workforce modelling

Reporting purposes and workflow management Restricted

Reporting purposes Restricted

To maintain a record of contact with the employee - Restricted

client. Records must be kept for 6 years

to deliver cost effective business specific learning to Protect

staff across the Home Office

allows us to communicate to members - i.e Restricted

newsletters etc

To give an overview of interest and success rates of Protect

those that applied and then to support the career
development of those that will be successful

Provides an overview of where G6/7s are in relation Protect

to readiness for promotion to SCS and supports
succession planning
To monitor all investigation cases Restricted

To record all evidence relevant to the investigation. Restricted

Depending on the seriousness of the investigation,
this evidence may need to be used for
prosecutions.

To identify potentially fraudulent or erroneous Restricted

transactions within Adelphi

To record all frauds and thefts reported to CoFIT Restricted

across the Home Office Group

To maintain a comprehensive record of all due Restricted

diligence work undertaken to enable Home Office
participation

To maintain a comprehensive record of all steps Restricted

taken to advance the project

To demonstrate the need for a Case Management Restricted

System

To maintain a comprehensive record of all due Restricted

diligence work undertaken to enable Home Office
participation

To identify potentially fraudulent or erroneous Restricted

transactions within Adelphi

To summarise all risks and threats across the Home Restricted

Office Group

Public version of HO asset register Unclassified

In order to manage Ethos Membership Restricted

to keep record of staff who have access to write Restricted

enabled media, conduct annual refresh audit,
adding and removing staff records as required.

to contact, invite to conferrences and send globals Protect

and newsletters etc.

To record number of membership, advise of new, Protect

old and left members

communication Protect

To record number of membership, advise of new, Protect

old and left members

To fulfil the Secreatary of State's statutory Protect

responsibilites in respect of mutual legal assistnace
and extradition.

Held to record deposit of mandatory Parliamentary Unclassified

documents (EMs), correspondence, debates, and
applicability of the opt-in

Version control of secondary legislation during Unclassified

drafting and publishing process

We hold as we entitled to hold the information for 1 Protect

year to ensure that any feedback is given
We hold the data so that we can answer PQ's, FOI Restricted
and just in case if there are any issues/inforamtion
that cannot be provided via Adelphi
It is held for audit purposes and for answering PQ's Restricted
and FOI's

It is held for business continuity purposes Restricted