Pre-Bid Meeting:

MABINI PIER REPAIR

February 7, 2018
Petron Mabini, Batangas Terminal
PREPARATION OF BID
• Bidders are required to submit Technical and Commercial proposals for the
subject project

COMMERCIAL PROPOSAL shall comprise the following:

1. Cover Letter using bidder’s company letter head indicating the cost per
site and duly signed by authorized signatory. Attention to:

Mr. Reynaldo D. Pedrozo

Procurement Manager, MCPD
Petron Corporation
Podium A - SMC Head Office Complex
40 San Miguel Avenue, Mandaluyong City

2. Completely accomplished scope of work/bid form duly signed by

authorized signatory

TECHNICAL PROPOSAL shall be the same scope of work/bid form

submitted as commercial proposal but exclusive of cost. Include
assumptions / methodology and project schedule in your technical
proposal.
PREPARATION OF BID

• ENVELOPE NO. 1 shall contain Technical Proposal Hard Copy (2 Sets)

Contractor’s Name Envelope No. 1

Mr. Reynaldo D. Pedrozo

Procurement Manager, MCPD
Petron Corporation
Podium A - SMC Head Office Complex
40 San Miguel Avenue,
Mandaluyong City

“Technical Proposal”
Title of Project and Site Location
PREPARATION OF BID

• ENVELOPE NO. 2 shall contain Commercial Proposal Hard Copy (2 sets)

Contractor’s Name Envelope No. 2

Mr. Reynaldo D. Pedrozo

Procurement Manager, MCPD
Petron Corporation
Podium A - SMC Head Office Complex
40 San Miguel Avenue,
Mandaluyong City

“Commercial Proposal”
Title of Project and Site Location
PREPARATION OF BID

• Envelopes 1 and 2 (Technical and Commercial proposals) shall be placed

inside one packaging, labelled and submitted to:

Contractor’s Name

Mr. Reynaldo D. Pedrozo

Procurement Manager, MCPD
Petron Corporation
Podium A - SMC Head Office Complex
40 San Miguel Avenue,
Mandaluyong City

“Technical and Commercial Proposals”

Title of Project and Site Location
SOFT COPY (EXCEL FORMAT) of commercial and technical proposals with detailed
breakdown should be submitted via email to Ms. Adelaine Bicol at
aabicol@petron.com
SAMPLE BID FORM
PAYMENT TERMS
• Progress Billing with 10% retention; minimum of 30 days processing upon
receipt of invoice with correct and complete attachments

• Request for downpayment will be subject for approval

• Bonds and Insurances

– To be secured thru accredited Insurance company by SMC

Ms. Melinda “Hazel” Luar (mluar@smg.sanmiguel.com.ph)

Anchor Insurance Brokerage Corporation
#14th Flr., The Taipan Place, F. Ortigas Jr. Road, Ortigas Center, Pasig City
Tel #: +632-6895555 loc. 5546 / 0917 595 3191

– Performance Bond
 20% Performance Bond – minimum requirement for accredited
contractors
 50% Performance Bond – maximum requirement for new or
unaccredited contractors, and contractors with MFC lower than
total project cost
– 20% Warranty Bond
– DP Bond / Surety Bond (if with downpayment)
– CGLI & CARI c/o Petron

- Penalty : 1/10th of 1% of the contract price Vat-Ex per day of delay up

to maximum of 10%, if applicable
REMINDERS

• Permits
– Contractor to consider only the cost for receipted fees,
representations, and legworks. Any other “additional fees” should be
coursed through Petron thru a contract waiver provided by the
proponent and will be issued a separate PO.

• Site visit is required. No FCA’s/COR’s will be entertained due to

contractor’s wrong evaluation of the scope of work and site conditions
including those for site development.

• The contractor shall not sub-contract, sublet or assign the whole or any
part of these projects without the written consent of Petron Corporation.
List of sub-contractors, if any, should be declared during bid submission
and will be subject to Petron’s approval.

• Contractors shall comply with the Technical and Commercial Bid Form
issued by the Procurement. Failure to do so will be termed as non-
compliant bidder and will be excluded in the bidding process.
REMINDERS

• All contractors to include in the bid submission copy of the following:

– Renewed PCAB License (if not yet available, please submit copy of
PCAB OR as proof of renewal)
– Latest audited Financial Statement

• New contractors to include the following in the bid submission:

– BIR 2303
– DTI/SEC Registration
– Sample OR
– Company Profile
– Bank certificate
– Statement of Account (covering latest 6 months)**
– Credit line (if applicable)**

**to be submitted upon request once recommended for project awarding

QUESTIONS AND CLARIFICATIONS

All communications, queries and clarifications should be officially

transmitted in writing or via email to Ms. Adelaine Bicol

Email Add: aabicol@petron.com

DEADLINE OF SUBMISSION OF QUERIES: 1 week after receipt of bid documents

BID SUBMISSION DEADLINE

• Deadline of bid submission is 2 weeks after receipt of bid documents.

• Extension of bid submission must be requested three days prior to

designated deadline provided reason is valid and shall be subject for
approval.

• For contractors decided not to further partake in project bidding, Letter

of Regret must be officially transmitted in writing or sent via email stating
the reason.
Thank you!