Professional Documents
Culture Documents
HOTKEY DESCRIPTION
Ctrl + N To Create a New File
Ctrl + O To Open a File
Ctrl + S To Save a File
Ctrl + Alt + S To Save As… a File
Ctrl + Y To Import Text/Picture
Ctrl + Alt + Y To Export Text/Picture
Ctrl + P Print a File
Ctrl + F4 Close the File
Alt + F4 Exit / Close Program
Ctrl + X Cut Selected Item(s)
Ctrl + C Copy Selected Item(s)
Ctrl + V Paste Selected Item(s)
Ctrl + Z Undo / Redo Last Action
Ctrl + F Find Text
Ctrl + R Replace Text
F2 Story Editor
F11 Typographic Preferences
Alt + F11 Application Preferences
Ctrl + F11 Document Preferences
F5 Zoom - Fit to Window
F6 Zoom – 50%
F7 Zoom – 100% (Original)
F8 Zoom – 200%
F9 Snap to Guides
Double-Click On Rulers Format Guides
Alt + Insert Insert New Page
Alt + Delete Delete Page(s)
Ctrl + Alt + I Insert Index Entry
Ctrl + Alt + O Insert Table of Contents
Ctrl + Alt + G Group Objects
Ctrl + Alt + U Ungroup Objects
F12 Go to Font Window (Ribbon)
Alt + F12 Go to Page Window (Page)
Ctrl + F12 Go to Zoom Window (View)
Double Click To Select Word
Triple Click To Select Paragraph
Ctrl + A Select All
Drag Drop File Open File from File Manager
Drag Drop Picture Insert Picture from File Manager
Ctrl + B Bold Selected Text
Ctrl + I Italics Selected Text
Ctrl + Alt + L Left Alignment
Ctrl + Alt + R Right Alignment
Ctrl + Alt + C Center Alignment
Ctrl + Alt + J Justified
Ctrl + Alt + F Full Justified
Ctrl + Alt + T Toggle Text and Tab Modes
Ctrl + T Define Style Sheets
Ctrl + H Character Format
Ctrl + G Paragraph Format
Ctrl + Shift + F5 Increase Line Leading Space
Ctrl + Shift + F6 Decrease Line Leading Space
Ctrl + F5 Increase Character Spacing
Ctrl + F6 Decrease Character Spacing
Ctrl + Shift + F7 Increase Character Scaling
Ctrl + Shift + F8 Decrease Character Scaling
Ctrl + F7 Baseline Shift Up
Ctrl + F8 Baseline Shift Down
Ctrl + F9 Decrease Font Size
Ctrl + F10 Increase Font Size
Alt + Page Down Go to Next Page
Alt + Home Go to First Page
Alt + End Go to Last Page
Alt + Up Arrow Top of Previous Textbox
Alt + Down Arrow Top of Next Textbox
Ctrl + Up Arrow Top of Paragraph
Ctrl + Down Arrow Top of Next Paragraph
Page Up Scroll Page Up
Page Down Scroll Page Down
Alt + Enter Toggle Master/Document pages
Ctrl + Space Toggle Eng/Urdu Keyboard
Compiled & Tested by: Muhammad Ajmal Beig Naz
Principal, Pentium Graphics Center & Training Institute
Practice is the key to success. Good Luck!
HOTKEY DESCRIPTION
Ctrl + N To Create a New File
Ctrl + O To Open a File
Ctrl + S To Save a File
Ctrl + Shift + S To Save As… a File
Ctrl + I To Import a File
Ctrl + E To Export a File
Ctrl + Z Undo Last Action
Alt + Backspace Undo Last Action
Ctrl + Shift + E Redo Last Action
Ctrl + R Repeat Last Action
Ctrl + D Make a Duplicate
Ctrl + Y Snap to Grid
Ctrl + G To Group Objects
Ctrl + U To Ungroup Objects
Ctrl + L To Combine Objects
Ctrl + K Break Apart
Ctrl + Q Convert to Curves
Ctrl + Shift + Q Convert Outline to Object
Ctrl + Shift + T Open “Edit Text…” Window
Ctrl + F11 Open “Insert Character”
Ctrl + F12 Open “Spell Checker…”
Ctrl + T Open “Format Text…”
Ctrl + J Open the “Options” Window
Alt + F7 Open “Position” Window
Alt + F8 Open “Rotate” Window
Alt + F9 Open “Scale” Window
Alt + F10 Open “Size” Window
P Align to Center of Page
C Align to Centers Horizontally
E Align to Centers Vertically
T Align to Top
B Align to Bottom
R Align to Right
L Align to Left
Ctrl + F2 Open View Manager
Shift + F4 Zoom to Page View
F4 Zoom to All Objects
F9 Full Screen Preview
Page Up Go to Previous Page
Page Down Go to Next Page
Shift + Drag To Move the Ruler
Ctrl+Click a Colour To Add (mix) colour
Ctrl+Click White To lighten a Colour
Shift + Click To Find a Colour by Name
Click and Hold To Find Colour Variations
Alt + Click To Apply Outline Colour
Right-click a Colour To Apply Outline Colour
F10 Jump to Shape Tool
Z Jump to Zoom Tool
H Jump to Hand Tool
F6 Jump to Rectangle Tool
F7 Jump to Ellipse Tool
F8 Jump to Text Tool
Y Jump to Polygon Tool
G Jump to Interactive Fill Tool
Shift + Page Up Bring to Front
Shift + Page Down Send to Back
Ctrl + NumPad8 Increase Font 1 Point
Ctrl + NumPad2 Decrease Font 1 Point
Ctrl + F8 Convert to Paragraph Text
Note: Applying text and graphics formatting multiple times does not work between programs.
Reducing the File Size of Word Documents
To reduce the file size, follow these steps:
Choose Tools/Options...
Open the Save tab
Uncheck Allow Fast Saves
“Allow Fast Saves” feature makes Word rewrite the entire document file from scratch each time it is
saved. If you have make documents using MS Word and you make many formatting changes for the
paragraph, fonts, page etc., you will see your file size gets bigger. Microsoft Word saves files by
blocking, so any change you made for your document it will create a new block with the new formatting
and disappear the old block without deleting it from the file. You can solve this problem by doing this:
Open your file, select File/Save As, and give your file a new name, it will save only the active blocks
with out the old ones. If you compare the two files, you will see a prominent difference in size.
Go to Insert>Bookmark.
Select the Bookmark Name and press Go To.
Keyboard Shortcuts for inserting default Bullet
Enter two dashes (--), a space, and then your first bullet list item, and when you press Enter, Word
applies the default bullet style to your item, and positions you at the next bullet list item. it's part of
AutoCorrect's AutoFormat functionality. To be sure, the feature is active, use the Tools>AutoCorrect
command, choose the AutoFormat As You Type tab, and ensure that the Automatic bulleted list
option is checked. To stop the automatic list and return to your "Normal" style, press Enter twice.
Alternatively, you can press Ctrl + Shift + L. This shortcut applies rounded bullets to the list but
doesn't indent the text. There is a similar shortcut to remove the bullets. Select the list and press Ctrl +
Shift + N.
Delay delivery of an E-mail Message
If you use Microsoft Exchange Server (like Outlook as default e-mail client), you can delay delivery of an
individual message. Everyone can use this by having messages held in Outbox for a specified time after
clicking Send. To delay delivery of a message follow these steps:-
In the message, click Options.
Under Delivery options, select the Do not deliver before check box, and then click the delivery
date and time you want.