Professional Documents
Culture Documents
Jamshedpur
STUDENT MANUAL
PREFACE
Associate Dean
Satellite Programme
XLRI, Jamshedpur
INDEX
01 Mission 1
02 Culture 1
03 Academic Year 1
04 Registration 1
05 Curriculum Design 2
06 Attendance 2
07 Grading System 3
08 Admit card 3
09 Examination 3
10 Evaluation 5
11 Academic Discipline 6
12 Grievance Resolution 8
13 Qualifying Standards 8
14 Certificate and Transcripts 9
15 Fees 9
16 Breaks 9
17 Rejoining 10
18 Intra and Inter-city Transfer/Change of Batch 10
19 General 11
20 Academic Information Systems 11
21 Important Contacts 12
22 Payment Schedule 13
23 Annex-I 14
Mission
Culture
Over many years, XLRI, JAMSHEDPUR has developed its own culture. Students, alumni,
faculty and staff are proud of the "XL Culture" that can be characterized by the following traits:
informality, flexibility, humanistic approach, smooth interpersonal relationships and family
spirit.
Academic Year
The academic year consists of three Terms. The average duration of each Term will be
approximately 12 weeks. The schedule for the courses is as follows:
Approx. 6 to 9 courses will be taught in each term where the course inputs will be given in
about 15 hours duration by faculty. In the remaining period in each term, a student is
expected to complete the assignments and projects and spend time in understanding the
inputs given during the courses by faculty members. While short quizzes, mid term
examinations, any presentations or any other component of evaluation as announced by
each faculty for his/her course will be conducted during the course. The end term
examinations of the courses will be held on an announced date after completion of the
delivery of the course. The courses will be taught as per the schedule, twice a week, three
hours a day, six hours a week, to facilitate the students to attend to their office work.
Usually two courses are taught at a time.
Registration
New students are required to register by paying registration (first installment) fee as
mentioned in admission letter, and submit the supporting documents relating to their
academic qualifications and work experience. However, at any later date if it is found that
information supplied/provided by the student was false, the student will be expelled
immediately forfeiting the deposit made by the student.
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Curriculum Design
Attendance
a. It is mandatory for the students to be regular and punctual in all the classes
without exception. Individual faculty members may, at their discretion, assign
some weightage to attendance and class participation in the evaluation of the
course. In such an event, absenteeism on the part of the student may adversely
affect both the components, namely, "attendance" and the consequential
"class participation", if any.
b. Absence without prior permission of the faculty concerned and Satellite
Programmes' office will be considered a breach of discipline. In such an
event, the student may be directed to withdraw from the programme with no
stigma attached.
c. In the event of absence due to sickness, the application for leave should be
accompanied by a medical certificate.
d. Absence for other reasons has to be supported by proper documents.
e. Students should ensure that the attendance requirements, as stipulated in this
section, are met no matter whatever may be the other compulsions.
f. The FPR / Class room coordinator or the faculty member will not be
responsible, if the student suffers loss in the evaluation of any segment on
account of his absence. The faculty may on his/her discretion administer make-
up tests/assignments only to those students who remained absent with prior
permission (or had genuine technical difficulties such as complete link failure).
g. The FPR / Class room coordinator will explain students about attendance
system. It is responsibility of student to make sure his/her attendance is
marked properly.
h. The faculty will be free to adopt any measure to regulate attendance, penalize
absence, and ensure smooth and undisturbed learning in the class.
i. The faculty member at his/her discretion could reduce the grade point for low
attendance. The reduction would, however, not be greater than the following:
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Attendance Range Grade Reduction
75-100% No Grade Loss
65- 74% Less One Grade Point
50- 64% Less Two Grade Points
0 - 49% Repeat Course
Grading System
A Nine-point grading system is used to evaluate courses. The nine grades and their
corresponding quality points are given below:
Rating Fail Poor Average Good Excellent
Grade F D D+ C C+ B B+ A A+
Quality Points 0 1 2 3 4 5 6 7 8
Equivalent Marks 0-34 35-42 43-50 51-58 59-66 67-74 75-82 83-90 91-100
a. The faculty has the discretion of modifying the cut-offs for different grades.
However, the cut-offs given above should be maximum. That is, a faculty can
give a lower cut-off from what has been specified above are not a higher cut-off.
b. The index of a student's performance in each Term is the TAGP (Term Average
Grade Point) . It is derived by averaging the quality points secured by a student
in all the courses of the Term.
c. The index of a student's overall performance is the OAGP (Over All Grade
Point), which is the average of the successive TAGP.
d. On transcript name of the courses will reflect as applicable with the graduating batch.
e. A faculty would award an Incomplete Grade (“IC” grade) if a student fails to
complete the academic requirements of the course. An incomplete grade would
require a student to repeat the course with next time it is offered. A student is
not eligible for the Certificate with an “IC” grade in any course.
Admit Card
Students are supposed to carry hard copy of admit card while attending sessions
specially while writing an exam, failing which s/he may not be allowed to write the
exam. Print-out of admit card can be taken from AIS and get it signed from the
centre coordinator /FPR.
Examinations
a. Students should report at the examination room at least 15 minutes before the
scheduled time. Students will not be permitted into the examination room after
the question paper is distributed.
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b. Students are expected to equip themselves with pen, pencil, ruler, calculator
etc. Borrowing of books, study material, calculators etc., is strictly prohibited
in the examination room.
c. On entering the examination room, each student should collect the answer booklet
from the invigilator. Students are required to take their seats as per the instructions.
Answer booklets are not exchangeable.
d. Students must fill the particulars on the cover page of answer booklet before
proceeding to attempt any question. The same is the case with every additional
booklet used.
e. A student must not refer to any book, paper or other notes, unless it is an open
book examination. Except for open-book examinations, all books and study material
must be left outside the examination venue. The Examination Centre will not be held
responsible for the loss or theft of any material from within or outside the
examination venue. Students are, therefore, advised to refrain from carrying,
important books, papers or other belongings to the examination venue to
avoid the risk of losing them.
f. Except for essential communication with the invigilator, a student is not
permitted to communicate in any form with anyone else during the
examination. Passing or receiving information in any form or peeping the
answer books of others during the examination constitutes misconduct and is
strictly prohibited. A student, who assists or abets giving or passing of
information, in any form whatsoever, will be considered as guilty and
punishable as the one receiving it.
g. Students must stop writing, as soon as the invigilator signals the end of the
time allotted for the examination.
h. Students are not allowed to leave the examination venue during the
examination, without the express permission of the invigilator.
i. Answer books should be handed over to the invigilator once the student
finishes the examination. It is the sole responsibility of the student to
ensure that his/her answer book is promptly handed over to the invigilator.
j. Any violation of the norms of examination will be considered a serious offence
and an act of misconduct. In such an event, the student will be liable for
forfeiture of the answer book and expulsion from the examination hall at once.
If the gravity of the offence is so grave as to adversely affect the reputation of
the institute and/or the fair conduct of the examination and/or the general
discipline, the student will be liable for expulsion from the programme.
k. If a student is not in a position to take an examination for reasons beyond
his/her control, s/he should inform, in writing, the Associate Dean / or the
faculty concerned beforehand and obtain his/her clearance, failing which he
will be awarded an “IC” grade in respect of the course concerned. If the
student obtains clearance from the Associate Dean/ or the faculty, then the
procedure mentioned under Evaluation in section ‘i’ will apply.
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Evaluation
a. Every faculty, while giving the course outline, may indicate the criteria for
evaluation at the beginning of the course. It is the responsibility of the
students to ascertain the evaluation criteria and grading system from the
faculty concerned if the course outline does not indicate the same.
b. The components for evaluation of a course may, in general, include a
combination of attendance, quizzes, assignments, level of class participation,
mid-term, end-term etc.
c. The decision of the faculty regarding grades or any segment of evaluation will
be final. A student who needs clarification of one's grades may contact the
Teaching Assistant concerned within two weeks after receiving the grades.
e. A faculty would award an "IC" grade if a student fails to complete the academic
requirements of the course other than end term. A student, who has obtained
an "IC" grade should complete the requirements of the course to the
satisfaction of the faculty within four weeks from date on which the grade is
announced, failing which “IC” will be converted into “F”.
f. Any student once misses a course will have to repeat that particular course
along with the next batch with the same platform (HCIL/RW) as in original
batch.
g. Students are required to strictly adhere to the deadlines prescribed for the
submission of all assignments/projects etc. Late submission is liable to be
visited with reduction in grade as decided by the faculty. If an assignment is
overdue for more than 3 weeks, the faculty may refuse to accept the
assignment and award an - F - grade to the student concerned for that segment
of evaluation.
h. If a student is not convinced or has a grievance w.r.t their obtained grade, s/he
can make a written request for a photocopy of his/her evaluated end-term sheet
and with a fee(by demand draft) of Rs.150/- (rupees one hundred and fifty) only
drawn in favour of "XLRI, JAMSHEDPUR” be sent to the Satellite Office, XLRI,
JAMSHEDPUR, C H Area (E), Jamshedpur – 831001.
i. If a student has missed a mid-term or an end-term on account of authorized
absence, he should approach the faculty concerned for administering a make-
up examination and notify the Associate Dean accordingly. In such an event,
the student is responsible for ensuring that the grade is submitted to the
Associate Dean/Satellite Office by the faculty without undue delay. The
student’s transcript will carry an “IC” grade until and unless the Dean receives
the final grade from the faculty.
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Academic Discipline
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d. Punishments include warning or down-gradation up to grade "F", or withholding
of Certificate or expulsion from the programme. While imposing punishment,
the Associate Dean-Satellite Programmes will take into account the nature and
gravity of misconduct, the surrounding circumstances, and the impact of the
misconduct on the general discipline, image and standing of the Institute.
e.
f. Assignment/Project/Dissertation
(i) Reporting fictitious data for empirical study or in the dissertation or
assignments;
¾ “F” grade for the component
(ii) Plagiarism in any form in the assignments / projects / dissertation;
¾ “F” grade for the component
(iii) Permitting, whether willfully or otherwise, a co-student to copy from one’s
own assignment or project;
¾ Both should be given “F” grade for the component
(iv) The punishment mentioned above in point (i), (ii) and (iii) is minimum, and
which may go up to award of “F” grade in the entire subject.
(v) Students are required to strictly adhere to the deadlines prescribed for the
submission of all written assignments, projects and reports. Late
submission is liable for reduction in grade as indicated hereunder:
Delay Reduction
1 week or less 10%
2 week or less 25%
3 week or less 50%
If a written assignment is overdue for more than 3 weeks, the faculty may
refuse to accept the assignment and award a zero marks to the student
concerned for that segment of evaluation. This would be applicable for
Final Project.
Examination
(i) Whispering or communicating with one another by means of signs,
symbols or gestures or in any other body language in the examination
venue;
¾ “F“ grade for the course
(ii) Copying in any form in any examination;
¾ “F” grade for the course
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Grievance Resolution
e. In all such cases, however, the onus of proving such discrimination, subjectivity
or internal inequity, as the case may be, lies squarely on the student concerned.
If, at any time during investigation, it is found that the allegations are mala fide or
wild or without substance, the student concerned will expose himself to the risk
of extreme punishment of expulsion from the programme as provided herein.
f. Re-evaluation of examination/term paper is not normally allowed. However, in
exceptional cases, if a student considers that the evaluation is not proper, he/she
may submit to the Associate Dean-Satellite Programmes an application citing
therein the reasons as to why he considers that the evaluation is not proper,
within two weeks after the announcement of grades. The same faculty who
evaluated it in the first instance will do re-evaluation of the paper.
Qualifying Standards
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Certificate & Transcripts
a. At the end of the Third Term, Postgraduate Certificate will be awarded to those
students, who have fulfilled all the conditions and requirements for the award.
b. The Certificates are conferred at the Institute in a Graduation Ceremony organized for the
successfully completed batches. All students who qualify for the Certificate are expected
to attend the Graduation Ceremony.
c. The final transcripts will be given along with the Certificates during the Graduation
Ceremony provided the student clears all the dues.
d. The transcripts indicate ranks obtained by the students up to and inclusive of Rank 5 (is
not applicable for rejoined students).
e. Duplicate transcripts and certificates can be issued on request , and for that student have
to pay Rs. 500/- each.
Fees
Breaks
a. The institute allows students to take a break from the program with prior
permission from the Institute. In any case no break will be allowed during the first
term.
b. For applying for the break the student has to send the application to the
Associate Dean - Satellite programmes in the Hard copy through his/her centre at
least one month in advance and get it approved.
c. The student himself / herself would be responsible for completing the
formalities and keeping a track of the courses during the break period.
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d. Student taking the break if approved would be able to complete the missed
courses with the succeeding batch or any other batch as assigned by the Satellite
office
e. Student would be required to take the complete course if s/he happens to proceed
on break midway between courses.
f. The maximum time permitted for completion of the programme is 36 months
from the date of registration.
g. During the break period the student shall not be entitled for the privileges given to
the students.
h. Break can be ONLY be taken before term II or III starts. In any case break in-
between the term II and III will not be allowed.
Rejoining
a. While rejoining the subsequent batch after taking break, a student has to deposit a
rejoining fee of Rs.12,000/- (rupees twelve thousand) or the Re joining fees as
decided by Satellite Office for that particular batch along with the proper
Rejoining Form. Along with the rejoining fee a student has to pay the programme’s
difference fee (if the programme fee has been revised with the batch s/he will
rejoin).
b. Ineligible students can improve the lower grades like “D”, “D+” or “F” with
rejoining the succeeding batch as assigned by the satellite office by paying the
rejoining fees (as mentioned above) and the course improvement fees. The
course’s improvement fee is Rs. 9300 per course (will remain effect till new
revised course’s improvement fee will be announced). For certification, at the
maximum five courses can be taken for improvement.
c. All rules will be applicable as per the rejoined batch.
d. Total time taken to complete the programme will be mentioned in the transcript.
Intercity transfers are allowed only in case of transfer of a job, subject to availability
classroom in the city and a seat in the classroom.
In case a candidate is allowed for intercity transfer, the candidate is required to fill up
the Transfer Form and submit the same at least 15 days in advance. Students desiring
to change the batch should obtain the necessary permission from the Institute and
The TCHNICAL PARTNER.
Students are allowed to attend the classes from different cities provided they inform
Associate Dean-Satellite programme and TECHNICAL PARTNER one week in
advance. This facility is available subject to availability of seats in that city. Students
will follow the rule of transfer as laid down by the technical partner.
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General
The Administration of XLRI, JAMSHEDPUR reserves the right to change requirements
for admission or graduation, content of courses, fees charged, awards and
regulations affecting students, or make any other suitable modification, should they
be deemed necessary in the interest of the students, the Institute or the profession.
XLRI, JAMSHEDPUR also reserves the right to discontinue the programme at anytime.
In such events, XLRI, JAMSHEDPUR assures and gives the undertaking that
arrangements will be made for the students already enrolled in the programme till
such a period to complete the course at XLRI, JAMSHEDPUR or at some other
alternative place which will be viable for XLRI, student and the technical partner.
The AIS system is made up of different module like “My CV”, “My Courses”, and
“Grades”, “Change Password” and “Help”.
Your User ID will be your “SMS ID” or “SID” and password (PW):- “welcome”
To find out user id (i.e. SMS ID or SID) click on “Search Student” and select
appropriate batch from the list and press “Submit”.
For security reason you are requested to change your PW after first time you
logged into the system by “Change Password” option.
My CV: - Immediately after getting into the system, first you have to complete your
CV, and time to time keep on updating the same, with the latest information. The
information as mentioned in the CV will be used by the satellite office as and when
required. Without completing the CV other modules of AIS will not be accessible.
My Courses:- Where one can see the courses s/he registered for. To access
“Course Material” and “Feedback” for a particular course please click on the
course concerned.
Course Material:- One can see course materials under option “Resources” which
comes under “My Courses”.
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Feedback:- On this module student will get chance to give their feedback about a
particular course, once the teaching of a particular course is over. Feedback option
for a particular option will be open for the students, after the last session and till
one day prior to the end term exam (ET) of the course.
Grades:- Where one can see final grade of a particular course, provided they have
submitted their feedback of the course. As feedback option is open for a limited
period only, so it’s advisable immediately after the last session of a course student
should submit their feedback.
Change Password:- Under this option one can change their password, but login id
(“SMS ID” or “SID”) will remain same.
Up load your photograph:- While completing your CV you have to upload your
photo which is required for printing of admit card.
Important Contacts
SN Name e-mail Extn
1 Prof. S K De satellitecoord@xlri.ac.in 3140
Associate Dean - Satellite Programme
2 Mr. Alok alok@xlri.ac.in 3276
3 Ms. Anushka anushka@xlri.ac.in 3275
4 Ms. Deepa deepa@xlri.ac.in 3273
5 Mr. James (Accounts related) jamesp@xlri.ac.in 3226
6 Ms. Leeba leeba@xlri.ac.in 3274
7 Ms. Neetu neetu@xlri.ac.in 3275
8 Mr. S Roy sroy@xlri.ac.in 3213
9 Mr. Susanta susanta@xlri.ac.in 3268
10 Mr. Sunil sunil@xlir.ac.in 3185
11 Ms. Sarala sarala@xlri.ac.in 3272
12 Ms. Sumi sumi@xlri.ac.in 3212
13 Mr. Vikash vikash@xlri.ac.in 3268
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Payment Schedule
Note:- AIS will get blocked from second week of due date, if payment is not
received in time.
Communication
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Annex- I
Cover page of report should contain following information, in the order as mentioned
Group members
Mr./Ms……………… Roll No.:- (SID/SMS ID)
Mr./Ms……………… Roll No.:- (SID/SMS ID)
Mr./Ms……………… Roll No.:- (SID/SMS ID)
Name of center:-…………………
Students are requested to mention their details like SMS id, name of the programme, batch.
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