PART A

FACILITIES FOR THE ENGINEER

A.1 REQUIREMENTS

A.1.1 Offices and Laboratories for the Engineer

1. The Contractor shall provide and maintain field offices and testing
laboratories, including all the necessary electricity, water, drainage and telephone
services for the use of the Engineer and his staff. The offices and laboratories
shall have at least the floor area prescribed on the Plans and shall contain the
equipment, supplies and furnishings specified in the Contract. Testing equipment
supplied in accordance with the Special Provisions shall be located in testing
laboratories as required by the Engineer. All offices and laboratories shall be
ready for occupancy and use by the Engineer within two (2) months of the
commencement of the Works. Their location and final plan shall require the
approval of the Engineer prior to the start of construction. It is the intent of this
Specification to locate the field offices and laboratories in government owned lots
so that the use by the government of these facilities can be maximized even after
the completion of the project. However, if no government lot is available, and
these structures are to be erected on private property, it is the responsibility of
the Contractor to make the necessary arrangements with the landowner(s)
regarding the use of the lot for the Engineer’s office and laboratories and to
remove and/or transfer, if so required under the Contract, the improvements
thereon, including all appurtenances upon completion of the Works.

All facilities provided by the Contractor shall be near the job site, where
necessary and shall conform to the best standard for the required types. On
completion of the Contract, the facilities provided by the Contractor including
utilities and communication facilities shall revert to the Government including
office equipment, apparatus, pieces of furniture, laboratory equipment, etc,
unless otherwise specified in the Contract documents.

The Contractor shall be responsible for raising the ground (if necessary),
grading and drainage in the vicinity of each facility with suitable access
walkways, seeding and sodding of the ground around as directed and approved
by the Engineer. Also, the Contractor shall construct a parking area for the
compound near the buildings and a satisfactory access road to the parking
areas.

The Contractor shall be responsible for the maintenance and protection of

all facilities to be provided during the duration of the Contract, including providing

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adequate stock of all expendable items, such as light bulbs, light tubes,
laboratory equipment and supplies at all times to ensure proper and continuous
functioning of all the Engineer’s facilities.

The whole area of the Engineer’s compound shall be fenced with barbed
wire (or equivalent) with necessary gates as directed by the Engineer.

The Contractor shall provide suitable utilities and services, such as

potable water, electricity, sewerage and security on a 24-hour basis.

2. The Contractor shall provided qualified and experienced laboratory staff

to carry out all the materials quality control and all the tests specified in the
Contract and required by the Engineer. The person so appointed by the
Contractor to mange the laboratory shall be well experienced in the type of work
to be undertaken and shall be subject to the approval of the Engineer. He shall
work full time and shall be responsible to the Engineer for all works carried out.

3. The telephone service, if required in the Contract shall have a separate

connection direct to the telephone company’s telephone exchange single line for
the exclusive use of the Engineer and his staff.

4. The Contractor shall provide, if required in the Contract, a two-way

radio communication service.

5. Any portable offices required in the Contract shall be dismantled, moved

and erected from time to time as directed by the Engineer.

6. All offices, stores and testing laboratories shall be proficiently guarded

at all times of the day and night, regularly and properly cleaned, adequately
supplied and maintained for the duration of the Contract.

A.1.2 Vehicles for the Engineer

The Contractor shall provide within thirty (30) calendar days after notice to
commence work, the vehicles listed in the Special Provisions for the exclusive
use of the Engineer. The vehicles to be provided by the Contractor shall be to
the satisfaction of the Engineer. All vehicles shall comply in all respects with all
relevant Philippine national or local laws statutes and regulations. All vehicles
shall carry or be fitted with the accessories as may be prescribed by laws and
have comprehensive insurance. The vehicles on delivery shall be new and shall
be driven by a competent qualified and experienced driver who shall be under
the direct order of the Engineer.

The contractor shall maintain the vehicle in first class condition and shall
be supplied with appropriate fuel and lubricants al all times

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 He shall provide equivalent substitute vehicles during any period when the
specified vehicles are taken out of service for maintenance, repair or any other
reason. Unless otherwise specified, the vehicle shall at the end of the Contract
become the property of the Government.

A.1.3 Assistance to the Engineer

The Contractor shall at all times during the duration of the Contract
provide for the use of the Engineer all equipment, instruments and apparatus, all
information and records and qualified chainmen and laborers required by the
Engineer for inspecting and measuring the Works. Such equipment, instruments
and apparatus shall include those listed in the Special Provisions.

A.1.4 Photographs

The Contractor shall provide record photographs taken as, when and
where directed by the Engineer at intervals of not more than one month. The
photographs shall be sufficient in number and location to record the exact
progress of the Works. The Contractor shall provide one proof print of each
photograph taken, and the negative and ten copies, not less than 254 mm x 203
mm and printed on glossy paper, of any of the photographs by the Engineer. The
photographs retained by the Engineer will become the property of the
Government and the Contractor shall supply approved albums to accommodate
them. Two copies are to be signed by the Contractor, one of which will be signed
by the Engineer and returned to the Contractor.

A.2 MEASUREMENT AND PAYMENT

A.2.1 Measurement

1. Lump-sum items shall be provided for the provision of:

- Office building for the Engineer including pieces of furniture,
appliances and equipment.
- Laboratory building for the Engineer including furniture,
appliances and equipment.
- Survey equipment for the Engineer.

2. The quantities for the maintenance of the office and the laboratory for
the Engineer shall be for the time the Engineer occupies the office and the
laboratory respectively. The unit of the measure is “month”.

3. No separate payment shall be made in respect of consumable

materials as this is deemed to be included in the pay item for maintenance of the
Engineer’s facilities.

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 4. The quantities for the provision of vehicles for the Engineer shall be the
number of each type of vehicle supplied. The unit of measure is “each”.

5. The quantities for the operation of vehicle for the Engineer shall be for
the time the Engineer is supplied with each vehicle prior to their finally becoming
the property of the Government. The unit of measure is “month”.

6. The quantities for progress photographs shall be the number of

photographs selected and provided as progress photographs. The unit of
measure is ‘each”.

A.2..2 Payment

The quantities determined as provided above shall be paid for at the

appropriate contract unit price, for each of the particular pay items shown in the
Bill of Quantities which price and payment shall constitute full compensation for
furnishing and maintaining such items.

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 PART B

OTHER GENERAL REQUIREMENTS

B.1 OFFICES, SHOPS, STORES AND WORKMENS ACCOMMODATION FOR
CONTRACTOR

The contractor shall provide and maintain such offices, stores, workshops
latrines, housing and messing accommodations as are necessary. These should
be located in the Contractor’s compound, distinct and separate from the
Engineer’s compound. The location, dimensions and layout of such buildings and
places shall be subject to the approval of the Engineer. The Contractor shall not
be permitted to erect temporary buildings or structures on the site without the
specific permission in writing of the Engineer including approval of the
dimensions of such buildings or structures. Before the commencement of the
period of Warranty, the Contractor shall fence of the Contractor’s store area from
the rest of the Site. By the end of the Period of Warranty, the Contractor shall
remove this fence and all buildings shall be cleared and the area shall be graded
as required by the Engineer.

B.2 MEDICAL ROOM AND FIRST AID FACILITIES

1. The Contractor shall provide and maintain throughout the duration of

the Contract, a medical room together with all necessary supplies to be sited in
the Contractor’s main area. The medical room shall be waterproof; it could be a
building or room designated and used exclusively for the purpose and have a
floor area of at least 15 square meters and a glazed window area of at least 2
square meters.
2. The Contractor shall employ permanently on the site a fully trained
Medical Aide who shall be engaged solely from medical duties.
3. The location of the medical room and any other arrangements shall be
made known to all employees by posting on prominent locations suitable notices
in the Site.
4. The Contractor’s arrangement to comply with this Section shall be
subject to the approval of the Engineer and also to the approval of any qualified
Medical Officer designated by the Government to supervise medical
arrangements on the Site.

B.3 MEASUREMENT AND PAYMENT

Work prescribed in Section B.2 shall not be measured and paid

separately, same shall be deemed to be included in pay items for other items for
work.