User Manual: Project System: Budget

User Manual
PROJECT SYSTEM: BUDGET

MARCH 2018
Version 1.0
Submitted to FJPS
By GLOBALBSC
User Manual Document – Budget
User Manual – BUDGET
Customer: FINOLEX J POWER SYSTEM (PUNE)

Project : SAP Project System
DOCUMENT DETAILS:
Name Version No. Description

BUDGET 1.0 Allocate funds to Project , Release funds for Projects, Supplement
funds , returns funds from Projects
1. Document Details:
Topic End User Manual Document – BUDGET
Date 02-03-2018
Author Rahul Shende
CONTENTS
Confidential 2 of 24
Table of Contents
1. GENERAL INFORMATION ............................................................................................................................ 3
2. CREATE BUDGET ......................................................................................................................................... 4
3. RELEASE BUDGET...................................................................................................................................... 10
4. SUPPLEMENT TO BUDGET ......................................................................................................................... 16
5. RETURN BUDGET ..................................................................................................................................... 21
1. GENERAL INFORMATION
Budget allocation for a project is generally preceded by a cost plan that provides the initial basis for determination
and allocation of the budget. If you do not want to use planning values as budget values, you can enter the budget
directly in the WBS elements.
Distribute the total budget (using the top-down method) to the individual elements in the work breakdown
structure.
In order to put a budgetary control on project expenses budget needed to be defined. This purpose is solved
with project budgeting functionalities. Based on the initial cost plan budgeting is done Once the expenses
are reached to the budget amount further postings for the Object will be restricted thru availability control.
The initial budget then can be supplemented, transferred from one WBS to other, budget return are also
possible.
2. CREATE BUDGET
SAP menu Logistics > Project System > Financials > Budgeting > Original
budget >CJ30 Change
Transaction code CJ30
Enter
Project definition on section criteria
Enter currency
Select Period year,
Select WBS for which budget is to be enter,
Budget either can be maintain manually or by copy view reference to costing plan for budget.
Enter percentage of planned cost to budget WBS.
Press enter,
System will calculate budget for WBS from Planned cost
Similarly budget can be copy from cost planning to other WBS.
Select WBS element ,
From menu path select option ‘Total Up’
Budget will sum up to higher level
Similarly user can enter Budget for overall period or year.
Save budget
3. RELEASE BUDGET
SAP menu Logistics > Project System > Financials > Budgeting > Release
>CJ32 Change
Transaction code CJ32
Enter Project definition for which budget is to be release
Select period,
Select WBS for which budget to be release
From menu path select Copy view.
From Pop screen select 5 planned total.
Enter Percentage of Budget to be release for WBS reference to cost plan.
User can release budget manually by entering amount in amount column.
Similarly release budget for other WBS element.
Change Period for budget as Year
Enter Budget to be release for WBS element.
Select Lower level WBS, from menu path selects Edit > Total up
Lower level release values added to Higher level WBS element.
Save.
Document no will posted for release Budget.
4. Supplement to Budget
If the funds provided are not sufficient, the system enables you to use budget supplements, which
can be used on the project.
There are two types of supplement for projects
 In The Project
SAP menu SAP Menu -> Logistics -> Project System -> Financial -
>Budgeting -> Supplement -> Change
Transaction code
CJ37
Enter Project Definition
Enter Supplement amount to be added to project.
Note: Budget added to only same level ie In the project
 To the Project
SAP menu
SAP Menu -> Logistics -> Project System -> Financial -
>Budgeting->Supplement ->To Project
Transaction code
CJ36
Press enter
Enter WBS element Amount to be supplement.
Year or Overall Indicator .
Save.
Supplement will be added to budget ie Total amount of budget increases from selected WBS level. System Post
document for Budget updation.
5. RETURN BUDGET
You make a return in a project in the same way as manual budget allocation: The values are
entered and displayed hierarchically on the WBS.
You can return total budget and / or individual annual budgets. The order in which you do
this is not important, similar to budget allocation.
Return From Project
SAP menu SAP Menu -> Logistics -> Project System -> Budgeting
-> Return -> From Project
Transaction code
CJ35
Enter WBS , Amount to be return from Project , currency, Select Total or Sender Year.
Return In Budget
SAP menu SAP Menu -> Logistics -> Project System -> Financial -
>Budgeting -> Return -> In Project
Transaction code
CJ38
Enter Project Definition in selection criteria
Enter amount to be return from particular WBS element.
Save.

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User Manual

PROJECT SYSTEM: BUDGET

User Manual – BUDGET

Customer: FINOLEX J POWER SYSTEM (PUNE)

Name Version No. Description

Topic End User Manual Document – BUDGET

Author Rahul Shende

2. CREATE BUDGET ......................................................................................................................................... 4

4. SUPPLEMENT TO BUDGET ......................................................................................................................... 16

5. RETURN BUDGET ..................................................................................................................................... 21

Transaction code CJ30

Select Period year,

Select WBS for which budget is to be enter,

Enter percentage of planned cost to budget WBS.

System will calculate budget for WBS from Planned cost

Similarly budget can be copy from cost planning to other WBS.

Select WBS element ,

From menu path select option ‘Total Up’

Budget will sum up to higher level

Similarly user can enter Budget for overall period or year.

Transaction code CJ32

Enter Project definition for which budget is to be release

Select WBS for which budget to be release

From menu path select Copy view.

From Pop screen select 5 planned total.

Enter Percentage of Budget to be release for WBS reference to cost plan.

User can release budget manually by entering amount in amount column.

Similarly release budget for other WBS element.

Change Period for budget as Year

Enter Budget to be release for WBS element.

Lower level release values added to Higher level WBS element.

Document no will posted for release Budget.

There are two types of supplement for projects

Enter Project Definition

Enter Supplement amount to be added to project.

Note: Budget added to only same level ie In the project

Enter WBS element Amount to be supplement.

Year or Overall Indicator .

Return From Project

Enter Project Definition in selection criteria

Enter amount to be return from particular WBS element.

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