QuEST GLOBAL MANUFACTURING PRIVATE LIMITED

UNIT-III
QUALITY SYSTEM PROCEDURE
[ISO 9001: 2008, ISO/TS 29001: 2010 & API SPEC Q1, 8TH EDITION]
DOCUMENT CONTROL PROCEDURE

AMENDMENT HISTORY

Issue Issue /Rev.

Sl. No. Description of the change
/Rev No. Date
A New System Procedure developed as per the ISO 9001:
1 01/00 02 Sep 2013/- 2008, API Spec Q1 8th Edition and ISO TS 29001: 2010
requirements.

1.0 PURPOSE

To define the methodology followed by QuEST GLOBAL MANUFACTURING PRIVATE LIMITED for coding,
review, approval, issue, control and change in documents, data. This includes internal and external
documents.

2.0 SCOPE

This procedure is applicable to all the levels of documents pertaining to ISO 9001: 2008, ISO / TS 29001:
2010, API Spec Q1, 8thedition.

All four levels of documents are under the scope of this procedure

This procedure applies to the following external documents:

1. Customer drawings and specifications
2. Customer standards
3. ISO Standards / API Standards
4. And other related standards.

3.0 RESPONSIBILITY

1. Management representative

2. All concerned process heads

4.0 DESCRIPTION

Prepared by Management Representative

Date 02 Sep 2013 Edition No. 01 Rev. No. 00 Page No.
Signature

Approved by Vice President O&G

Date 02 Sep 2013 Date 02 Sep 2013 Date -- 1 of 7
Signature
 QuEST GLOBAL MANUFACTURING PRIVATE LIMITED
UNIT-III
QUALITY SYSTEM PROCEDURE
[ISO 9001: 2008, ISO/TS 29001: 2010 & API SPEC Q1, 8TH EDITION]
DOCUMENT CONTROL PROCEDURE

‘QuEST GLOBAL MANUFACTURING PRIVATE LIMITED’ Quality Management System documentation

comprises of the following types of documents:

1. Quality Management System Manual

2. A documented Quality Policy statement (Refer : Quality Manual Annex 08)

3. Documented statements of quality objectives

4. Quality Management System Procedures

5. Work Instructions & VSOP

6. Engineering documents, including drawings, specifications, procedures etc.,

Including coding, review, approval, issue, and control and changing documents and data procedures.

5.0 KEY PROCESS INDICATORS

1.0 Status of Document Change Request Form (ECR Register)

6.0 RECORDS

Description of the Retention Retention Indexing

Sl. No. Format Number
record Period Responsibility Method

01 Document Change O&G / CM / F 01 5 Years Sr. Manager Computer/

Request Form Engineering File

02 Document Issue O&G / CM / F 02 5 Years Sr. Manager Computer/

Control Register Engineering File

7.0 PROCESS FLOW CHART:

Prepared by Management Representative

Date 02 Sep 2013 Edition No. 01 Rev. No. 00 Page No.
Signature

Approved by Vice President O&G

Date 02 Sep 2013 Date 02 Sep 2013 Date -- 2 of 7
Signature
 QuEST GLOBAL MANUFACTURING PRIVATE LIMITED
UNIT-III
QUALITY SYSTEM PROCEDURE
[ISO 9001: 2008, ISO/TS 29001: 2010 & API SPEC Q1, 8TH EDITION]
DOCUMENT CONTROL PROCEDURE

CEO & Chairman

Vice President

Management
Representative

Process Heads

8.0 PROCEDURE:

8.1 PROCEDURE FOR CODING:

8.1.1 Procedure for Coding: - Quality Management System Manual

The sections of Quality Management System manual coded as Section - XX, where XX represents
the running serial number for individual sections. Revision level is identified with running serial
number.

8.1.2 Procedure for Coding: Quality Management System Procedure - Procedures

The sections of Quality Management System Procedures are coded as QSP - XX, Where XX
represents the running serial number for process wise procedures. Revision level is identified with
running serial number.

8.1.3 Procedure for Coding Documents:

All Documents are coded with O&G / XXX / DYY

XXX –Represents the department code

Prepared by Management Representative
Date 02 Sep 2013 Edition No. 01 Rev. No. 00 Page No.
Signature

Approved by Vice President O&G

Date 02 Sep 2013 Date 02 Sep 2013 Date -- 3 of 7
Signature
 QuEST GLOBAL MANUFACTURING PRIVATE LIMITED
UNIT-III
QUALITY SYSTEM PROCEDURE
[ISO 9001: 2008, ISO/TS 29001: 2010 & API SPEC Q1, 8TH EDITION]
DOCUMENT CONTROL PROCEDURE

D – Represents the document

YY– Serial Number,

8.1.4 Procedure for Coding Formats

All Formats are coded with O&G / XXX / YY

XXX –Represents the department code

YY– Serial Number,

8.2 Documents Change / Revision

8.2.1 If there is a need for document revision, concerned process raises Engineering Change
Request Form, describing the changes required with reasoning and forwards the same to
MR and Configuration Department.

8.2.2 MR assigns a serial number for the request; review the revision requirements and on
acceptance, forward to approval authority. In case of a change required, the request is
returned.

8.2.3 Approval authority reviews the request and analyses with inputs from MR & also considering
the impact on rest of the system.

8.2.4 Approval of the Engineering change request form and issue to MR.

8.2.5 Communicate reason for denial to concern.

8.2.6 MR incorporates the revision changes in the relevant document with updated revision status,
also updates& revises in the Master List of Documents.

9.0 MAINTENANCE OF SUPERSEDED DOCUMENTS

1. QuEST GLOBAL MANUFACTURING PRIVATE LIMITED manual for Management system is the Quality
Management System Manual. The QMS Manual is available in SOFT. Responsibility of updating Quality
Prepared by Management Representative
Date 02 Sep 2013 Edition No. 01 Rev. No. 00 Page No.
Signature

Approved by Vice President O&G

Date 02 Sep 2013 Date 02 Sep 2013 Date -- 4 of 7
Signature
 QuEST GLOBAL MANUFACTURING PRIVATE LIMITED
UNIT-III
QUALITY SYSTEM PROCEDURE
[ISO 9001: 2008, ISO/TS 29001: 2010 & API SPEC Q1, 8TH EDITION]
DOCUMENT CONTROL PROCEDURE

Management System Manual lies with the Management Representative.

2. Quality Management System Procedures are linked to document control system in QMS Manual.
3. QMS Procedures are mapped as per defined processes in QMS Manual.
4. All internal procedures are reviewed and approved by respective process owners and Management
Representative reviews and updates them in hard and soft.
5. Management Representative reviews the procedures for its adequacy in line with ISO 9001: 2008 and
ISO / TS 29001: 2010 / API Spec Q1, 8 th edition, gets it approved from the top authority in the
organization and prints and issues them as controlled copies.
6. If hard copy is required to be kept then procedure has to be released by MR by putting “Controlled Copy”
in Blue color stamp. Distribution is recorded for future updating of the procedure by the Management
Representative.
7. The Management Representative takes the data backup of procedures to prevent the loss of data due to
system failure.
8. Work Instructions / VSOP are reviewed and approved by process owners and process owners have the
responsibility to maintain the master list of work instruction/VSOP and change updating.
9. The Level 01 – Quality Management System Manual (QMSM) is available with the MR with a copy made
accessible to all process owners.
10. The Level 02 – Quality Management System Procedure (QMSP) is made available to all process owners
and is available with them.
11. The Level 03 – Work instructions/ Operation Plan/ Quality Plan / Visual Standard Operating Procedures
are made available to all process personnel / operating personnel and are available at their working point
or point of use.
12. The Level 04 – Records and formats are available with all the process owners and operating personnel
and made available at the point of use.
13. If hard copy of VSOP / work instruction needs to be displayed, then process owner will take a copy and
gets it authorized by MR. MR will check with reference to Master list of documents and stamp the Work
Instruction/VSOP each page with “Controlled Copy” stamp in blue color.
14. Formats are generated by Management Representative and Master List of Records are maintained by
the Management Representative indicating the Format number and its Revision status.
15. All documents have an issue status and issue date on the document identifying the current issue /
revision and dates.
16. Master list is updated to indicate the new issue status and the issue date.
17. If the copies of the customer / internal drawings are lost or damaged by the user departments, the

Prepared by Management Representative

Date 02 Sep 2013 Edition No. 01 Rev. No. 00 Page No.
Signature

Approved by Vice President O&G

Date 02 Sep 2013 Date 02 Sep 2013 Date -- 5 of 7
Signature
 QuEST GLOBAL MANUFACTURING PRIVATE LIMITED
UNIT-III
QUALITY SYSTEM PROCEDURE
[ISO 9001: 2008, ISO/TS 29001: 2010 & API SPEC Q1, 8TH EDITION]
DOCUMENT CONTROL PROCEDURE

department head makes a request to the Manager - Engineering for issue of fresh copy of the drawings.
18. The Engineering Department ensures that the old / damaged drawings are made obsolete.
19. All other data stored in the computer is protected with a user password and is accessible only to
respective departments.
20. A system backup is taken by MR on a monthly basis for Internal and external documents stored as soft
copy.
21. QuEST GLOBAL MANUFACTURING PRIVATE LIMITED has transformed from paper to electronic
documentation. All new categories of documents are transferred from paper to electronic document
control system. Both systems are currently used, and are defined in this Control Feature.
22. New documents and document changes may be initiated by anyone in the organization, but may only be
issued by an authorized function. The authorized functions and the rules governing the issue of
documents are defined in this procedure. All documents are reviewed and approved prior to issue.
23. A paper document is officially issued for use when it is approved by authorized function. An electronic
document is issued by being placed in a public directory accessible from the network.
24. Documents are distributed to personnel and locations where they are used. When appropriate and
relevant, documents display a distribution list. Document placements are regulated by this procedure
25. A master list of external origin documents is maintained which is essential for the planning and operation
of the Quality Management System. The master list of external origin document is identified, controlled
and updated as and when changes are made to the standard.
26. Obsolete documents are removed from points of use. Retained masters or copies of obsolete documents
are properly marked with a blue stamp as “OBSOLETE” and are kept separate from active documents.
27. Revised documents are distributed with a change brief summarizing the changes. Controlled documents
will be updated and maintained in the master list specifying the latest issues and revisions of its
documents.

10.0 DOCUMENT CONTROLS

Description of the
Sl. No. User Control
document
01. Quality Management All Process owners & With MR &Top Management /
System Manual applicable users Hardcopy(1 no.) / Softcopy(Read

Prepared by Management Representative

Date 02 Sep 2013 Edition No. 01 Rev. No. 00 Page No.
Signature

Approved by Vice President O&G

Date 02 Sep 2013 Date 02 Sep 2013 Date -- 6 of 7
Signature
 QuEST GLOBAL MANUFACTURING PRIVATE LIMITED
UNIT-III
QUALITY SYSTEM PROCEDURE
[ISO 9001: 2008, ISO/TS 29001: 2010 & API SPEC Q1, 8TH EDITION]
DOCUMENT CONTROL PROCEDURE

02. Quality Management
System Procedures
03. Work Instructions / Visual
Standard Operating
procedures
All Process owners &
applicable users
All Process owners &
applicable users
Only)
With MR &Top Management /
Hardcopy(1 no.) / Softcopy(Read
Only)
With MR / Top Management /
Hardcopy / Softcopy

11.0APPROVAL & RE-APPROVAL AUTHORITY

Level 01 QMS Manual Vice President O&G

Level 02 QMS Procedures Vice President O&G

Level 03 VSOP / Work instruction Management Representative

Level 03 Quality Plan Assistant Manager QA / Manager Projects

Level 03 Skill Matrix Process Owner

Level 04 Master list of Records Management Representative

12.0 API - QMS SPECIFIC REQUIREMENTS

1. QuEST GLOBAL MANUFACTURING PRIVATE LIMITED has established a documented control

feature for control of documents as addressed in QMS Manual Level - 01.

2. Master list of quality system documents is also available to identify & control documentation to
ensure that right information is being communicated to the right people. This also enables that
the current revision status is identified & traceable.
3. The review and approval of the changes is done by the same function (or the same / process /
department), which did the original review and approval.

Prepared by Management Representative

Date 02 Sep 2013 Edition No. 01 Rev. No. 00 Page No.
Signature

Approved by Vice President O&G

Date 02 Sep 2013 Date 02 Sep 2013 Date -- 7 of 7
Signature