ST.

PAUL UNIVERSITY SURIGAO QMO-F-0

Cor. San Nicolas & Rizal Streets, Surigao City

DEPARTMENT/UNIT RISK MANAGEMENT and ANALYSIS

Academic Year, 2017-2018

Date: November 9, 2017

Department/Unit: Basic Education Libraries Date:

Review & Monitoring

Date Completion of Preventive

Are the planned Have there
Are further
control measures been any
control
sufficient and changes to the

Mechanism
measures
effective in planned
Objective Process Risk/s Likelihood Consequence Risk Level Intended Preventive Mechanism minimizing the control
required in
level of risk? future?
measures?

YES NO YES NO YES

Down server of The Follet Coordinate with the IT of the school in
To be able to Destiny Library LIKELY MAJOR LOW creating a plan of avoiding future system
maintain Management System failure.
Cataloging of print and
good Undetermined subject Read and analyze carefully the material
non-print materials UNLIKELY MODERATE LOW
cataloging matter being cataloged.
practices
Tools for cataloging are Place cataloging tools in a safe and secure
POSSIBLE MODERATE LOW
damaged. place.

Incorrect statistical Carefully review statistical records daily,

To organize POSSIBLE MAJOR LOW
records encode it and make sure to have a backup.
the inventory Inventory of Library
procedures of Materials
the library Organize materials properly and place it to
Lost Items LIKELY MODERATE LOW
appropriate designation.

Carefully review written statements and

To update the Plagiarism UNLIKELY MODERATE LOW
paraphrase if possible.
library
Formulation/ Revision of
policies and
library policies and
procedures
procedures
for more
accuracy
To update the
library
Formulation/ Revision of
policies and Incorrect grammar UNLIKELY MINOR LOW Proofread the policies and procedures.
library policies and
procedures
procedures
for more Inaccurate policies and Consult with other library personnel about
accuracy RARE MAJOR LOW
procedures correct policies and procedures.

To help Make library orientation exciting to students

students Unattentive and ALMOST
MODERATE LOW by engaging with them and through
understand uninterested students CERTAIN
Conducting library interesting presentation.
the proper
orientation
usage of the
library and its
Unavailability of time and Set the schedule and setting before the start
services POSSIBLE MINOR LOW
place of school year.

To select and Inappropriate materials Carefully review material if appropriate to

acquire POSSIBLE MODERATE LOW
subject to censorship users before accessioning and cataloging.
proper
materials Selection and Acquisition
useful for the
Ask from administrators for full budget
library Lack of budget POSSIBLE MAJOR LOW
support.
clienteles

Acquire CCTV and security assistance from

Theft and mutilation LIKELY MAJOR LOW
guards.

Inappropriate level of
To be able to Maintain proper ventilation and a cold
Temperature, Lighting and UNLIKELY MODERATE LOW
keep the temperature.
Preservation and Humidity
collection in
conservation of materials
good
condition. Biological Infestation POSSIBLE MODERATE MEDIUM Maintain clean environment.

Natural Disasters UNLIKELY EXTREME EXTREME Preparation of Disaster Preparedness Plan

ALMOST Post a "Silence Please" signage inside the

Noisy library users MINOR LOW
CERTAIN library.

Mention to students during library orientation

Unreturned materials LIKELY MODERATE LOW
the consequences of unreturned materials.
To assist
library
Circulation Services
clienteles in
their needs.
 To assist
library Disorganized
Circulation Services LIKELY MAJOR LOW Acquisition of book drops
clienteles in arrangement of books
their needs.
Outdated materials LIKELY MODERATE LOW Continuous weeding

Lack of fiction books POSSIBLE MODERATE LOW Acquisition of recent fiction books.

Acquisition of relevant and recent books in

Lack of non-fiction books POSSIBLE MAJOR LOW
line with the curriculum.

To provide Outdated reference Weeding of worn-out and obsolete reference

POSSIBLE MINOR LOW
reference collection collection.
assistance to Reference Services
library Lack of reference
clienteles. UNLIKELY MAJOR LOW Acquisition of recent reference sources.
collection

Prepared by: Approved by:

Pauline B. Espiritu Rogelio B. Mallillin

Basic Ed. Librarian Head, Library Services

Notes: 1) Always refer to the attached Risk Matrix in filling-up the form.
2) Rate likelihood, consequence and risk level quantitatively and qualitatively.
3) Increase or Insert rows as you add additional process/es.
4) You may ask assistance in the QM staff in the use of the template.
 QMO-F-013

& Monitoring

Are further
control
measures
R
required in E
future? M
A
R
K
NO S
 ST. PAUL UNIVERSITY SURIGAO QM
Cor. San Nicolas & Rizal Streets, Surigao City

DEPARTMENT/UNIT RISK MANAGEMENT

Academic Year 2017-2018

DATE: September 4, 2017

Department/Unit: Info., Comm. & Tech. Office (ICT) Date:
Review & Monitorin

Preventive Mechanism
Have there

Date Completion of
Are the
been any
planned
control changes to Are further
Process Risk/s Likelihood Consequence Risk Level Intended Preventive Mechanism measures the planned control
sufficient and control measures
effective in measures? required in
minimizing the future?
level of risk?
Objective YES NO YES NO YES

HW/SW Component
failure Replace computer component; Requests computer
(3) Possible (2) Minor Medium component; Installation of software.
Misuse of software and Ensure proper installation of security and network
hardware systems; Conduct training or orientation for
(2) Unlikely (2) Minor Low computer users
Unauthorized deletion Installation of computer program or system
or modification (2) Unlikely (2) Minor Low capable of preventing deletion/modification.
To ensure infiltration of Viruses,
good working Preventive Installation of computer anti-virus and ensuring
Trojan horses, or
performance Maintenance of worms that anti virus are updated; conduct regular
of university- University-wide (4) Likely (3) Moderate High monitoring and scanning of computer workstations.
wide
computer computer Fires, floods, or Develop and implement evacuation plan in case of
workstations. workstations earthquakes (3) Possible (3) Moderate High fire, floods, or earthquakes
 Computer hardware
& software failure Diagnose computer HW/SW failure and replace if
(4) Likely (2) Minor Medium needed/re-install softwareif needed.

Diagnose network failures and recommends

solution that will mend or improve the total network
To ensure performance.
Network connection
stable Error (3) Possible (3) Moderate High
working
network Maintain stability of Fires, floods, or Develop and implement evacuation plan in case of
connection. network systems earthquakes (3) Possible (3) Moderate High fire, floods, or earthquakes

Prepared by: Approved by:

ENGR. JOHN PEARL A. MANUNGAS SISTER ROSANNE MALLILLIN, SPC

Director, ICT Services University President

Note : Rate likelihood, consequence and risk level quantitatively and qualitatively.
 QMO-F-013

& Monitoring

Are further R
control E
measures M
required in A
future? R
K
NO S
 ST. PAUL UNIVERSITY SURIGAO QMO-F-01
Cor. San Nicolas & Rizal Streets, Surigao City

DEPARTMENT/UNIT RISK MANAGEMENT and ANALYSIS

Academic Year, 2017-2018

Date: August 15, 2017

Department/Unit: Quality Management Office Date:

Review & Monitoring

Date Completion of Preventive

Are the planned Have there
control measures been any
sufficient and changes to the Are further

Mechanism
effective in planned control
Process Risk/s Likelihood Consequence Risk Level Intended Preventive Mechanism minimizing the control measures
level of risk? measures? required in
future?

Objective YES NO YES NO YES

Inclusion of Audit Activities in the Institutional
Calendar; Proper information dessimination
Conflict of Schedule (3) Possible (2) Minor 2-Medium systems
Conduct review of previous External &
To verify the Auditee not prepared (2) Unlikely (2) Minor 1-Low Internal Audit Results
quality activities
and to determine
the effectiveness Lack of Internal Auditors (2) Unlikely (2) Minor 1-Low Preparation and Distribution of Audit Plan
of the quality
management 1. Conduct of Internal Increased number of Conduct of Preventive Maintenance of the
systems (QMS). Quality Audits NCs/OFIs (3) Possible (2) Minor 3-High office systems and processes
Preparation, collection, organization of
Lacking Report/s reports be done at least 2 mos. before the
evidences (4) Likely (2) Minor 2-Medium schedule mailing date.
 Review of recommendations be given
priority in the PAASCU Timetable; Ensure
implementation of actions taken based on
Recommendations not recommendations and coordination w/ self-
acted upon (3) Possible (3) Moderate 3-High survey committees regularly.
Preparation, collection, organization of
Exhibit Documents not documents for exhibits be done at least 1
complete (3) Possible (2) Minor 2-Medium mo. before the schedule of visit.
Postponement of Visit
due to the availability of Communication and coordination systems
2. Conduct of Accreditors (3) Possible (2) Minor 2-Medium be implemented.
PAASCU Delayed/Cancelled Communication and coordination systems
Survey/Resurvey Flights of Accreditors (3) Possible (2) Minor 2-Medium be implemented.

Prepared by: Approved by:

MRS. JESSAH MAE B. JUMAMOY MRS. MARSHA G. GONZAGA, MSIT

QMO Staff Director, QMO

Note : Rate likelihood, consequence and risk level quantitatively and qualitatively.
 QMO-F-013

& Monitoring

Are further R
control E
measures M
required in A
future? R
K
NO S