AGENDA COOS COUNTY BOARD OF COMMISSIONERS ‘Owen Building Large Conference Room March 27, 2018 8:30AM EXECUTIVE SESSION under the authority of ORS 192.660 ‘A. (2\(e) Real Property Transactions B. (2)(h) Consultation with Counsel PLEDGE OF ALLEGIANCE CITIZEN COMMENTS (agenda items or general comments) — limited to 3 minutes per person- scheduled to begin at 9:30 AM 3, PUBLIC HEARING ‘A. Early Redemption of Tax Accounts 6586200, 6586201 & 6584900 4, DEPARTMENT HEADS ‘A. Request Approval of Ordinance 17-08-0081., North Bay Urban Renewal Plan Amendment- Planning B. Request Approval of Declaration of Real Covenant & Authorize Ginger Swan to Sign- Coos Health & Wellness (CHW) Request Approval of Contract with Susan “Jane” Hunt- CHW 1. Request Approval of Contract with Erin McCteltand- CHW moo Request Approval of Contact with Bay Clinic- CHW Request Approval of Contract with Synergy Health & Weliness- CHW: Request Approval of Additional Expenditures for Phone System- CHW x on Request Approval to Declare 2 Vehicles as Surplus/Authorize Auction- CHW Request Approval {o Advertise/Fill Psychiatric Mental Health Nurse Praciitioner & Psychiatrist Positions- CHW J. Request Approval of Task Order #8.3 (South Coos River Slide Mitigation) with David Evans & Associales- Road K. Request Approval of Task Order #7.3 (East Beaver Hill Slide Realignment) with David Evans & Associates- Road L. Request Approval to Purchase 5 Pyramid Radio Boosters- Sheriff M. Request Approval to Purchase/Install UPS Unit- Information Technology (IT) N. Request Approval of Contract with Belton! Ine.- Juvenite 5. CONSENT CALENDAR. administrative matters not up for discussion A. Approval of Minutes Worksession- Research Vessel for OIMB- February 6, 2018 Executive Session ORS 192.660 (2)(h) Consultation with Counsel February 13, 2018 Worksession- Planning Budget- February 14, 2018 Worksession- SCINT & Marjuana Tax Doliars- February 16, 2018 Regular Meeting Minutes- February 20, 2018 Worksession- Budget- February 26, 2018 This agenda does not limit the ability of the Commissioners fo consider additional subjects, ‘The Board reserves the right to place a time limit on public testimony on any matter. The meeting place is handicapped accessible; if special accommodation is needed, please contact the office at least 24 prior tothe meeting,Agenda Match 27, 2018, Page 2 Worksession- Budget: February 27, 2018 Worksession Budget- February 28, 2018 Worksession- Budget- March 1, 2018 B. Orders & Resolutions Order 18-03-0216, In the Matter of Appointing Maeora Mosieur to the Coos County Urban Renewal Budget Committee Resolution 18-03-036P, In the Matter of a Longevity Increase for Dan Seals Effective March 1, 2018 Resolution 18-03-037P, In the Matter of Filing a Vacant Position Effective Merch 1, 2018 Resolution 18-03-038P, In the Mater of Filing a Vacant Position Effective March 1, 2018 Resolution 18-03-039P” In the Matter of Classifying and Placement of Various Employees on the Reguiar Coos County Payroll Effective Their Hire Date Resolution 18-03-040P, In the Matter of a Personnel Transfer for Echo Reed Effective March 1, 2018 Resolution 18-03-041P, In the Matter of Granting Salary Merit Step Increases for Various Coos County Employees Effective March 1, 2018 Resolution 18-03-042P, In the Matter of Granting Salary Merit Step Increases for Various Coos County Employees Retroactive to February 1, 2018 C, Items Previously Approved (authorize Chair to sign where necessary) IGA #154108 Amendment #4 with State of Oregon- CHW Contract Amendment with Modern Floots- window covering installation- CHW Contract with His Hands Adult Gare- temporary care for 1 client- CHW Contract with National Assoc. of County and City Health Officials- Medical Reserve Corp program- CHW. Contract with Single Tree Construction- repairs to shed- Road Contract with Pacific Power- generator mainJload testing- Maintenance Contract with Gold Coast Security- equipment moves in North Bend- Community Corrections. Contract with Kronsberg Construction- shelves & cabinets for new Traffic Booth- Solid Waste Renewal of Contract with LS Networks- IT IT Administrator Job Title Amendment- Hunan Resources 6. LATE AGENDA ITEMS 7. COMMISSIONERS REPORTS‘BOC only Consent Agenda Regular Agenda AGENDA ITEM COVERSHEET Agenda Item Title: Executive Session Requested Department: Counsel Requested Agenda Date: 3/27/18 Contact Person: Nathaniel Johnson Phone/Ext.: 7690 Background and description of need or problem: Need executive session for: * ORS 192,660(2)(e) - to negotiate real property transactions © ORS 192.660(2)(h) — consulting with regard to current litigation and litigation likely to be filed Requested Action: Go into Executive Session during Board meeting ag stated Date: 3/20/18 Signature of Dept. Head: Departments Affected: COUNSEL: MSAGENDA ITEM COVERSHEET Agenda Item Title: Hearing on Early Redemption of properties Department: Counsel's Office Requested Agenda Date: 3/27/2018 Contact Person: Nathaniel Johnson Phone/Ext.: 7690 Background and description of need or problem: On January 31, 2018 the Board directed counse'’s office to initiate proceedings to accelerate the redemption period for the following properties currently in tax foreclosure pursuant to ORS 312.122: (1) Tax Account 6586200 — 1400 Pennsyivania Avenue, Coos Bay, OR 97420 (2) Tax Account 6586201 — 1400 Pennsylvania Avenue, Coos Bay, OR 97420 (8) Tax Account 6584900 — 0.12 acre vacant Lot across right of way (15! Street & Illinois Avenue) east of 1400 Pennsylvania Avenue. Order 18-02-0131 initiated the proceedings, and set a determination hearing date of March 27, 2018. BOC to hold public hearing this date to determine whether the propertias are subject to waste or abandonment and should therefore have their redemption periods reduced and any rights the owners may have in the properties to be forfeited, pursuant to ORS 312.122, and Article 11, Division Two of the Coos County Code. Funding Source: N/A Requested Action: Hold hearing to consider whether to reduce redemption period for the properties after expiration of a 30 day redemption period from date of this agtigh. Date: 2/28/2018 Signature of Dept. Head: If this is a Human Resources issue, forward to the Treasurer who will foward it to Human Resofrces. For all other matters, forward the document to Counsel no later than the Monday prior to the Agenda deadline. Counse! will forward to Treasurer. If this is @ contract or grant: 1 Is the contract or grant an original? © Is the ContracvGrant Summary Form attached? (Is the contract signed first by the vendor (except statelfederal grants or contracts)? Fy If insurance is required, is the insurance certificate attached? (1 Is the Clerk’s Coversheet attached or do you want it returned to you for fing? Departments Affected: COUNSEL: wo TREASURER: Rev. 3/10/14 a = 2AGENDA ITEM COVERSHEET Agenda Item Title: Ordinance 17-08-006L - North Bay Urban Renewal Plan Department: Planning Department Requested Agenda Date: March 27, 2018 Contact Person: _ Jill Rolfe, Planning Director PhonelExt.: 7770 Background and description of need or problem: The Urban Renewal Agency of Coos County is requesting that the Board of Commissioners adopt ordinance 17-08-006L which amends the Coos County Code to revise the North Bay Urban Renewal Plan. Funding Source: Requested Action: Adoption of ordinance 17-08-006L — North Bay Urbai nRenewal Plan cae i For all matters, forward the document to Counsel no later than the Monday prior to the Agenda deadline. Counsel will forward to Treasurer. Date: March 19, 2108 Signature of Dept. Head: If this isa contrat or grant: C1 1s the contract or grant an original? C. 1s the Contract/Grant Summary Form attached? 1 Is the contract signed fist by the vendor (except statefedaral grants or contracts)? C Ifinsurance is required, is the insurance certificate attached? C1 Is the Clerk's Coversheet attached or do you want it returned to you for filing? County Counsel_ UJ val Human Resources Revised 5/18/15BOARD OF COMMISSIONERS OOS COUNTY STATE OF OREGON IN THE MATTER OF AMENDING THE | ORDINANCE 17-08-0061, COOS COUNTY CODE TO REVISE, THE NORTH BAY URBAN RENEWAL PLAN NOW BEFORE THE Board of Commissioners (the “Board” sitting for the transaction of County business on the 27" day of March, 2018 is the matter of amending the Coos County Code to revise the North Bay Urban Renewal Plan; WHEREAS, the Urban Renewal Agency of Coos County (the “Agency”), as the duly authorized and acting urban renewal agency of Coos County, Oregon, is proposing fo undertake certain urban renewal activities in a designated area within Coos County pursuant to ORS Chapter 457; and WHEREAS, the Agency, pursuant to the requirements of ORS Chapter 457, has caused the preparation of the North Bay Urban Renewal Amendment attached hereto as Exhibit A (the “Amendment”). The Plan authorizes certain urban renewal activities within the North Bay Urban Renewal Area (the “Area”); and WHEREAS, the Agency has caused the preparation of a certain Urban Renewal Report dated August 15, 2016 attached herefo as Exhibit B (the “Report”) to accompany the Amendment as required under ORS 457.085(3); and WHEREAS, the Amendment and the Report were forwarded on July 26, 2017 to the governing body of each taxing district affected by the Amendment, and the Agency has thereafter consulted and conferred with each taxing district; and WHEREAS, the Board has not received written recommendations from the governing bodies of the affected taxing districts; and WHEREAS, the Agency forwarded the Amendment and Report to the County’s Planning Commission (the “Commission”) for review and recommendation. The Commission considered the Amendment and Report on August 3, 2017 and recommended to the Board that the Amendment conforms with the Coos County Comprehensive Plan; and WHEREAS, the City of Coos Bay approved the Amendment on August 15, 2017; and WHEREAS, the City of North Bend approved the Amendment on August 22, 2017; and ORDINANCE 17-08-0061 - Page 1Sowranueun— ul 12 13 14 15 16 17 18 19 20 21 2 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 4l 42 43 44 45 46 WHEREAS, on August 10" and 11", the County Planning Department caused notice of the Board hearings, including the required ORS 457.120(3) and (4) statements, to be mailed to those addresses within the Coos Bay and North Bend School Districts; and WHEREAS, notice of the Board hearings was published in The World newspaper on August 23 and September 5; and WHEREAS, on August 31, 2017, September 12, 2017, October 30, 2017 the Board held public hearings to review and consider the Amendment, the Report, the recommendation of the Commission and the public testimony received on or before that date and to receive additional public testimony; and WHEREAS, on October 30, 2017 the Board continued the oral testimony portion of the heating to December 13, 2017, but closed the written record on December 1, 2017. WHEREAS, the Board found that the Amendment conforms with all applicable legal requirements; and WHEREAS, afer consideration of the record presented through time of the last hearing ‘on December 13, 2017, the Board by this Ordinance desired to approve the Amendment and accept the report, The motion was tentative to allow staff to make any necessary alterations to the final ordinance for adoption pending the approval of the changes by the Cities of Coos Bay and North Bend; WHEREAS, the City of Coos Bay approved the revised Amendments on February 6, 2018; and . WHEREAS, the City of North Bend approved the revised Amendments on February 13, 2018. NOW THEREFORE, THE COOS COUNTY BOARD OF COMMISSIONERS HEREBY ORDAINS THAT: Section 1, The Amendment complies with all applicable requirements of ORS Chapter 457 and the specific criteria of 457.095(1) through (7), in that, based on the information provided in the Report, the Coos County Planning Commission Recommendation, and the public testimony before the County Commission 1, The process for the adoption of the Amendment, has been conducted in accordance with the applicable provisions of Chapter 457 of the Oregon Revised Statutes, the Coos County Code, and all other applicable law; 2, The area designated in the Amendment as the North Bay Urban Renewal Area (“Area”) is blighted, as defined by ORS 457.010(1) and is eligible for inclusion within the Amendment because of conditions described in the Report in the Section “Existing Physical, Social, and Economic Conditions and Impacts on Municipal Services”, including the existence of ORDINANCI 17-08-006L - Page 2inadequate streets and other rights of way, open spaces and utilities and underdevelopment of property within the Area, pursuant to ORS 457.010(1)(e), (8), and (g); 3. The rehabilitation and redevelopment described in the Amendment to be undertaken by the Agency is necessary to protect the public health, safety or welfare of the County because absent the completion of urban renewal projects, the Area will fail to contribute its fair share of property tax revenues to support County services and will fail to develop and/or redevelop according the goals of the Coos County Comprehensive Plan; 4, The Amendment conforms to the Coos County Comprehensive Plan and provides an outline for accomplishing the projects described in the Amendment, as more fully described in the Amendment and in the Commission Recommendation; 5. The Amendment conforms to the City of Coos Bay’s Comprehensive Plan as detailed in Section 6 of the Plan; 6. The Amendment conforms to the City of North Bend’s Comprehensive Plan as detailed in Section 6 of the Plan; 7. The Amendment conforms to the County Economie Development Plan as more fully deseribed in the Amendment; 8. No residential displacement will occur as a result of the acquisition and disposition of and and redevelopment activities proposed in the Amendment and therefore the Amendment does not include provisions to house displaced persons; 9. No acquisition of property is anticipated as a result of the Amendment. If property is, acquired for right of way improvements, it will be added to the Plan as property to be acquired: 10, Adopting and implementing the Amendment is economically sound and feasible in that eligible projects and activities will be funded by urban renewal tax revenues derived from a di ion of taxes pursuant to section Ic, Article IX of the Oregon Constitution and ORS 457.440 and other available finding as more fully described in the Section “Financial Analysis of the Plan” of the Report; 11, ‘The Board shall assume and complete any activities prescribed it by the Amendment; and 12. The Agency consulted and conferred with affected overlapping taxing districts prior to the Amendment being forwarded to the Board. Section 2: The Amendment is hereby approved based upon review and consideration by the Board of the Amendment and Report, the Commission’s Recommendations, each of which is hereby accepted, and the public testimony in the record. Section 3: The County shall forward forthwith to the Agency a copy of this Ordinanee. ORDINANCE 17-08-0061 - Page 3Sowa avaeene ul 12 1B 14 15 16 17 18 19 20 21 2 23 24 25 26 2 28 29 30 31 32 33 34 35, 36 37 38 39 40 4 a2 43 44 Section 4: The County shall thereafter cause a copy of the Ordinance, Amendment, and Report to be filed in the Records of the Coos County Clerk. Seetion 5: The County, in accordance with ORS 457.115, shall publish notice of the adoption of the Ordinance approving the Plan including the provisions of ORS 457.135, in The World no later than four days following adoption of this Ordinance, Seetion 6: Ordinance 91-01-002L, the ordinance which adopted the Coos County Code, and all amendments thereto, are hereby repealed to the extent they conflict with this ordinance. Seetion 7: ‘The amendment of the Coos County Code shall have no effect on existing litigation and shall have no effect on any action or proceeding pending on the date of adoption of this ordinance, Section 8: If any section, subsection, provision, clause or paragraph of this Ordinance shall be adjudged or declared by any court of competent jurisdiction to be unconstitutional or invalid, such judgment shall not affect the validity of the remaining portions of this Ordinance; and it is hereby expressly declared that every other section, subsection, provision, clause or paragraph of this Ordinance enacted, irrespective of the enactment or validity of the portion thereof declared to be unconstitutional or invalid, is valid, Dated this 27" day of March 2018, ATTEST BOARD OF COMMISSIONERS Recording Secretary Chair Approved as to form: Vice-Chair Office of Legal Géumsel Commissioner 1* Reading: August 31,2017 2"! Reading: September 12, 2017 Effective Date of Adoption: June 25, 2018 Attachments: Exhibit A ~ North Bay Urban Renewal Plan Amendment Exhibit B — Report on the North Bay Urban Renewal Plan Amendment ORDINANCE 17-08-0061 - Page 4BOC only. | Consent Agenda ee 8 AGENDA ITEM COVERSHEET Agenda Item Title: Declaration of Real Covenant Department: Coos Health & Wellness Requested Agenda Date: 03/27/2018 Contact Person: Ginger Swan PhonelExt.: 541-751-2547 Background and description of need or problem: Coos Health & Wellness is asking for the Board to authorize Ginger Swan to sign the Declaration of Real Covenant as the authorized representative of real property at 281 LaClair St, Coos Bay, OR 97420. As part of the permitting process for the building construction project, a covenant for maintenance of the drain field must be filled. No County General Funds will be used for this contract. Funding Source: Requested Action: Authorize Ginger Swan to sign the Declaration of Real Covenant as. authorized representative. Date: 03/13/2018 Signature of Dept. Head: ay If this is @ Human Resources issue, forward to the Treasurer who wil foward itto Human Resources. For all ¥ other matters, forward the document to Counsel no later than the Monday prior to the Agenda deadline, Counsel will forward to Treasurer. If this is a contract or grant: © Is the contract or grant an original? 1 1s the ContracvGrant Summary Form attached? C1 Is the contract signed first by the vendor (except state/federal grants or contracts)? (© Ifinsurance is required, is the insurance certificate attached? 1 Is the Clerk's Coversheet attached or do you want it returned to you for fling? Departments Affected: counset__WJ es BOC forwards signed Mi fract/Grant to: Human Resource: Please return to CHW ( Rev. 6/13/11