CASE: ACADEMY OF ART AND DESIGN IN BERGEN (KHIB)

(LEAN) PROCESSPLANNING in the DESIGN PHASE

IGLC 2014 – JUNE 23rd
OR: HOW TO HANDLE AN ELEPHANT…
KHIB: SOME FACTS…
Projectstart and designcompetition: Autumn 2005
Granting of final construction work fundings: June 2013
Total budget (pr. July 2013): 1.038 mill. NOK (incl. VAT)
Floor space (pr. July 2013): 14.500 sqm

Schedule:
2014: Detailled design / Demolition / Ground preparations
2015: Foundation works / Framework / Enveloping
2017: Scheduled completion Q2

OWNER - CLIENT: Statsbygg

ARCHITECTS: Snöhetta
DESIGNING ENGINEERS: Ramböll
BACKGROUND / LEAN MOTIVATION

1) Experiences from Lean Construction (ie. UiO Domus Medica, Oslo)

2) Lean construction seminars (ie. Porsche Consulting)
3) Takt - Train
4) Film-clip: 30 floors in 14 days (China)

And as an objective: A very lean project.

KHIB PLAN

• Strategy
- An as lean project as possible in design and construction.
- Lean on all levels and in all phases.

• Tools
- BiM
- dRofus (room functional database)
GENERAL PROJECT PRINCIPALS

 Transparency / Overview / Collaboration

 Culture for continous improvement
 Lean included in all contract documents
 Extended lean requirements for contractors

 Reduce, minimize or (preferably) eliminate waste

 Flow where possible
 Maximize frontloading
KHIB LEAN STEP BY STEP
1) Pre-Seminar
Discussing and preparing a lean construction strategy.
Getting to know the building.
2) Product Creation Process (w/ Porsche Consulting)
Project top level overview.
Mindshifting.
3) Now what ..? A design train and takt ..?
4) Developing and improving the lean design process
«Unfamiliar territory!»
5) Extended use of lean takt planning and construction with contractors.
- Contract review.
- Contract handover (from design to contractors).
- Frontloading (putting the puzzle together).
- Lean construction.
6) Lessons learned
PLANNING USING
LAMINATED
A0-DRAWINGS
DRAFT 2ND FLOOR
CONSTRUCTION
STRATEGY
KHIB LEAN STEP BY STEP
1) Pre-Seminar
Discussing and preparing a lean construction strategy.
Getting to know the building.
2) Product Creation Process (w/ Porsche Consulting)
Project top level (1) overview.
Mindshifting.
3) Now what ..? A design train and takt ..?
4) Developing and improving the lean design process
«Unfamiliar territory!»
5) Extended use of lean takt planning and construction with contractors.
- Contract review.
- Contract handover (from design to contractors).
- Frontloading (putting the puzzle together).
- Lean construction.
6) Lessons learned
PCP-LEAN-SEMINAR W/ PORSCHE CONSULTING
COMPLETE PROCESSMAP LEVEL 1

DEPENDENCIES & TRANSPARENCY

EVERYONE ON THE SAME PAGE
 COMPLETE PROCESSMAP LEVEL 1
STATSBYGG PHASES & MILESTONES (MAINTAINED)

«LEVEL 2 & 3»

KEYPOINTS (NEW)

PROCESSES (7)
 Everyone developed the PCP-level-1-map together.
 Everyone’s «on the same page».
 Everyone has «the same mind».
 Everyone has the same objectives.

WITH MINDS FULL OF A LOT OF THEORY AND EXPECTATIONS.

KHIB LEAN STEP BY STEP
1) Pre-Seminar
Discussing and preparing a lean construction strategy.
Getting to know the building.
2) Product Creation Process (w/ Porsche Consulting)
Project top level overview.
Mindshifting.
3) Now what ..? A design train and takt ..? From construction to design.
4) Developing and improving the lean design process
«Unfamiliar territory!»
5) Extended use of lean takt planning and construction with contractors.
- Contract review.
- Contract handover (from design to contractors).
- Frontloading (putting the puzzle together).
- Lean construction.
6) Lessons learned
DESIGN TEAM OBJECTIVES

 Cutting the elephant into minor manageable pieces.

 Continous flow to BiM and physical construction.
 Restructure flow according to contracts and milestones.

 Issues/topics have appointed owners.

 2-week «takt» with one 3-day big-room co-location.
 Continous priority 1-2-3 (or: must-should-can).

 Iteration-steps: 5 fw and 1 bw (instead of 4-3).

 Efficiency: 80% effort & 20% time spent (instead of 100-100).
DESIGN FLOW OVERVIEW

CONTINOUS FLOW
TO THE VIRTUAL
BUILDING (BIM) AND
THE PHYSICAL
BUILDING

TOPICS WITH
ISSUSES & OWNERS
SLICING THE ELEPHANT: MINOR PIECES / TOPICS

DEADLINE
«PRODUCT»/OUTPUT

ISSUES:
- RESOURCES
- TIME
- INPUT

OWNER
TOPIC
«TAKT and TRAIN»

2-WEEK «TAKT»
INCL.
3-DAYS BIG-ROOM
CO-LOCATION
 2 WEEK TAKT /
WORK PROCEDURE
KHIB LEAN STEP BY STEP
1) Pre-Seminar
Discussing and preparing a lean construction strategy.
Getting to know the building.
2) Product Creation Process (w/ Porsche Consulting)
Project top level overview.
Mindshifting.
3) Now what ..? A design train and takt ..?
4) Developing and improving the lean design process
«Unfamiliar territory!»
5) Extended use of lean takt planning and construction with contractors.
- Contract review.
- Contract handover (from design to contractors).
- Frontloading (putting the puzzle together).
- Lean construction.
6) Lessons learned
COMBINING THE LEVELS
 LEVEL 2 PROJECT
DESIGNPLAN
(TOPIC OVERVIEW)

MILESTONES & KEYPOINTS & BIM-DEVELOPMENT

«LEVELS 2 & 3»
CONNECTED TO:
PROCESSES AND
KEYPOINTS (LEVEL 1)
TOPICS /
OWNERS /
PRIORITY /
STATUS

PROCESSES (7)
 3-DAYS BIG-ROOM CO-LOCATION
TOPIC
OWNER

3-DAY MEETING SESSIONS

BOOKING LIST

TOPIC OWNER SHARING

BIG ROOM
KHIB LEAN STEP BY STEP
1) Pre-Seminar
Discussing and preparing a lean construction strategy.
Getting to know the building.
2) Product Creation Process (w/ Porsche Consulting)
Project top level overview.
Mindshifting.
3) Now what ..? A design train and takt ..?
4) Developing and improving the lean design process
«Unfamiliar territory!»
5) Extended use of lean takt planning and construction with contractors.
- Contract review.
- Contract handover (from design to contractors).
- Frontloading (putting the puzzle together).
- Lean construction.
6) Lessons learned
 The lean processes in the project are ongoing.
 Lean takt-planning and construction are yet to come.
(From 2015 onwards.)
KHiB goal:

 The lessons so far learned in KHiB lean design, have

been visualized in this presentation.
SUMMARY
 Common mindset for all parties involved in the project
 Common objectives and tools and agreed transparency
 Lean project strategy (for mindshift, construction and design)
 Complete and transparent project processoverview («all in»)
 Agreeing on «minor pieces» and continous flow
 Assign topics with issues and owners
 Agree on work-procedures and managing (decision)levels
 Big-room transparency
 Putting the pieces together (BiM & construction)
QUESTIONS…?

(If time…)
Hans Thomas Holm / Statsbygg
• Projectmanager with Statsbygg since 2007.
• Projectmanager for KHiB since June 2013.
• Email: htho@statsbygg.no
• Cell-phone: +47 - 915 73 626

Sven Wertebach / Terramar

• Projectmanager with Terramar since 2013.
• Designmanager for KHiB since September 2013.
• Email: swe@terramar.no / svwe@statsbygg.no
• Cell-phone: +47 - 415 42 992