Writing Reports

 There are a few types of reports that you may asked to write;
 Newspaper reports
 General reports ( addressed to someone )
 Reports for societies (minutes of meeting, report of activities )

 When writing reports, your tone has to be formal.

 In minutes of meetings, it is important to write down who said what.
 Make sure you know the format of the various reports.

No Newspaper Reports General Reports Reports for Societies

1 Basic Format of Newspaper Report Basic Format of General Report Basic Format of Societies Report

Boy Killed in Early Morning Collision Title : Problems Faced by the THE BLUE BLUE GLASS OF SMK WIE
Students and Ways to
GERIK, Sat. – Gulimaro, 13 died Overcome It. The Blue Blue Class enjoyed
instantly when the bicycle he was riding tremendous support among
collided with Toyota Wish at Jalan To : Mr Wie Sukhi Hotu, The students this year compare to
Takong Datok. The accident occurred at Principal of SMK Wie. 2007 when it was first launched. It
6.10 am when the victim was on his has attracted 888 members, Its
way to school. From : Mr Hanuman, The Head aim is to help reserve and preserve
Prefect of SMK Wie. the environment.

2 Contents / Body Contents / Body Contents / Body

As school head prefect, some series Our main project of the year
According to the eyewitness (s ) / of interviewed was done among was the recycling campaign. We
passerby, the boy was ………. students and teachers. Among the held a competition in February
problems faced and some and we managed to collect about
A police spokesman said that the car suggestions how to overcome the 100 tones of papers……………
was over sped and did not stop at the problems were;
traffic lights…………. Besides that, in June, the club
1.The Canteen also organized a trip to Botanical
Or Garden in Penang. 128 members
2. The Library participated in this trip and they
A fire brigade officer in charged said were accompanied by 8 teachers.
that ………. 3. The Boys Toilet
Apart from that, we also
organized a Canteen Days to raise
the funds for the landscaping
project in school.

Last but not least, the club had

also organized a talk on how to
preserve and reserve our
environment.

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3 Ending Ending Ending

We hope that you will look into We want to wish and thanked , Mr
these matters and take immediate Law Yar, our adviser, for his
action. dedication and support.

Report prepared by

…………………… ………………………………
( HANUMAN ) Secretary
Head Prefect,
SMK Wie,
28 July 2016

IMPORTANT !
Contents = 15 marks

 Format
 Provide a suitable title - 1 mark
 Name of writer /intro - 1 mark

 Introduction
 3 marks
35 marks
 Main body
 4 marks

 Closing
 1 mark

 Elaboration
 Maximum of 5 marks will be awarded)

Language = 20 marks

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Question 1

You are the secretary of your school’s bookshop. You return to school one morning and find out that someone
has broken into the shop and stolen some of the books and stationary. You report the matter to your adviser
and he has asked you to write a report to the Principal. Include the following points, adding some interesting
details of your own.

 Date and time you discovered the break-in.

 What you saw as you approached the bookshop.
 How the thieves broke in.
 What you did
 A description of the missing items

Write your report, beginning as follows:

‘I wish to report a break-in which occurred ….’

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Question 2

Your school recently organised a Leadership Camp for all presidents and secretaries of the various clubs in
your school. You are the Editor of the School Magazine. You, too, attended the camp and you have been
asked to write a report for the school magazine. In your report, include the following information:

Place: Grik, Eco Camp

Date: 27-29th July
Participants: Presidents and secretaries of various clubs in school
Organised by: Co-curricular Unit
Facilitators: Youth leaders from local university
Objectives of the camp:

 to instil leadership qualities

 to improve teamwork

Activities:
Day 1 - Briefing by facilitators - Setting up tents - Group activities
Day 2 - Morning exercise - Survival skills - Night hike
Day 3 - Feedback session

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Question 3

There has been an attempted robbery in your area. As a newspaper reporter, you have been assigned to write
a report of the incident for publication in a local newspaper. Using the notes below, write out your report.

 couple – taking a walk

 two men approached them
 ordered couple to give jewellery
 a struggle – husband injured
 one neighbour – taking a dog for a walk
 heard shouts – went to investigate
 robbers saw dog – fled
 couple made police report

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