NoteVault Ebook Series - The Big Book of Construction Forms

®
Presents:
The Big Book of

Construction Forms
NoteVault - The leader in mobile voice-to-text daily report solutions

www.notevault.com | info@notevault.com
Thank you for downloading our Ebook!

NoteVault CEO Peter Lasensky, collected these forms to operate his construction
startup, before he sold it to focus on construction software solutions.
Proper documentation is essential in construction. Benefits include:
• Efficient management of day-to-day activities

• Easy tracking of RFIs and change requests
• Recorded history of deliveries and shortages
• Protection against litigation
Unfortunately, litigation is common in construction. Different participants may have

varying recollections and you often end up in "he said, she said" situations. You can avoid
construction litigation with proper documentation. Check out our free Ebook with best
practices for daily reporting that you can download here.
Unfamiliar with NoteVault?

With NoteVault, users simply talk and post. Notes are time and date stamped with GPS
location and weather conditions. Human transcribers with construction industry
backgrounds type and format notes. NoteVault generates a professional PDF daily
report at the end of each day and automatically sends it to the recipients of your choice.

Description of Subcontractor & Owner Change Order Form
A Change Order represents a mutual agreement between the parties on a change to the
work, price, schedule, or some other term in the contract. And, because it represents a
mutual agreement, a Change Order is usually the best, and least controversial, way to
make changes.
Change Orders are not only necessary, but also very useful. Some things to remember:
• Identify exactly what your Change Order is changing, especially changes to the
work, the price, and deadlines for completion.
• Make sure each party to the contract (the original parties, plus others who have
joined under previous amendments) sign. In addition, if there are others who are
affected by this contact you are changing (e.g., guarantors, sureties), we
recommend that you get their approval and consent too.

Subcontractor Change Order
Job Name Job #
Change Order No. Initiation Date

Arch. Project No. Contract Date
Contract For
Company
Name
Address
City, State & Zip
You are directed to make the following changes in this contract:

1. $
2. $
3. $
4. $
Sub Total $
Base Contract Amount $
Total of Previous Change Orders $
Total Amount of This Change Order
Total Contract Amount to Date
Above additional work to be performed under same conditions as specified in original contract, unless otherwise stipulated.
We hereby agree to furnish labor and materials-complete in accordance with the above stated price.
General Contractor Subcontractor
Company Company
Name Name
Title Title
Signature Signature
Date Date

Owner Change Order
Job Name
Change Order No. Initiation Date

Arch. Project No. Contract Date
Contract For
Contractor
Company
Name
Address
City, State & Zip
You are directed to make the following changes in this contract:

1. $
2. $
3. $
4. $
Sub Total $
Profit & Overhead % $
Total $
The original _________________________(Contract Sum or Guaranteed Maximum Cost) was $
Net change by previously authorized Change Orders $
The _________________________(Contract Sum or Guaranteed Maximum Cost) prior to this

change order $
The Contract Sum will be _________________(increased, decreased, or unchanged) by this

Change Order $
The new _________________________(Contract Sum or Guaranteed Maximum Cost) with this

Change Order will be $
The new Contract Time will be _________________ (increased, decreased, or unchanged) by Days
The date of Substantial Completion as of this Change Order therefore is Date
Signature of the General Contractor indicates this agreement herewith, including any adjustments in the contract sum or contract time.
Architect Contractor Owner

Company Company Company
Name Name Name
Address Address Address
Signature Signature Signature
Date Date Date


Description of Limited One Year Guarantee Form

This form guarantees the overall construction of your job from any defects in materials
of workmanship for a period of one year from the date of substantial completion.
However, the guarantee is limited and does not include parts of construction that has
been altered or repaired outside of your company or its sub trades. It also does not
guarantee areas of work that have been subjected to misuse, abuse, neglect, accident, or
acts of nature.

Owners and general contractors frequently expect construction guarantees. It is good
business practice to offer them on your construction projects, but they also help you
legally prevent future claims.


Limited One Year Guarantee
Job Name
Description
Job Address
Job City, State & Zip
___________________________ (Company Name) hereby warrants and guarantees the overall construction of your
job from any defects in materials or workmanship for a period of one year from the date of substantial completion, which
shall be considered __________________ (date). This guarantee shall not apply to any part or parts of construction
which have been altered or repaired outside of ___________________________ (Company Name) or
___________________________ (Company Name) subtrades under their given warranties or to any areas of work
which have been subjected to misuse, abuse, neglect, accident or acts of God.
Contractor
Company
Name
Title
Signature
State License #
Corporate Seal


Description of Notice of Completion Form

The recording of a Notice of Completion is one of many ways to trigger the time period
for the recording of mechanic’s liens and service of stop payment notices. Although this
procedure is not absolutely required on any given project, its significance should be
understood. Owners can protect themselves with the proper use of a valid Notice of
Completion by accelerating the time frame for filing mechanic’s liens and stop payment
notices.


Notice of Completion
When Recorded Mail To: )
)
)
)
)
Recording Requested By: )
)
)
)
) Space Above for Recorder
Notice is hereby given that:

1. The undersigned is an owner of an interest or estate in the hereinafter described real property, the nature of which interest or estate
is: _____________________ (Job Name)
2. The full name and address of the undersigned owner and of any and all co-owners:
3. A work of improvement on the hereinafter-described real property was completed on or about the ______ day of ___________,
______ (Month, year).
4. The name of the original contractor for the work of improvement was: ________________________ (Company Name)
5. The real property herein referred to is situated in the City of ______________________, County of ________________________,
_________________ (State), and is more particularly in Exhibit “A” attached hereto and incorporated herein by reference. The
street address of said property:
Dated
Verification
I, ____________________________ , declare under penalty of perjury under the laws of the State of _____________________ that the
forgoing is true and correct as of my own knowledge.
Executed this _____ day of _____________ (Month), ________ (Year) at _______________ (City), ______________________ (State).
Contractor
Company
Name
Title
Date


Description of Request for Information Form

Requests for Information, or RFI’s, are commonly used to clarify construction plans,
specifications, or contract documents. The success of an RFI that identifies problematic
construction documents depends on:
• Knowing administrative procedures for RFIs (which should be established in the
preconstruction phase of the project)
• Citing the specific, exact portions of plans, specifications, or both that are the
subject of the request
• Quoting excerpts from industry standards or guides needed to clarify unclear
portions or better define the owner’s expectations


Request For Information
Date of Request
Job Name
Job Address
Architect Sent Via
Company RFI No.
Name Cost Impact
Address Time Impact

Outstanding
City, State & Zip RFI’S
Responses to the following questions are requested by at AM / PM.
Request
Reply
Project
Manager
Signature
Cc:


Description of Request for Quotation Form

A Request for Quotation, or RFQ, is a process in which a person on a construction
project is requested to provide a dollar (or other currency) estimate for their scope of the
project, or in other words, any work they will be responsible for fulfilling on the
construction project.


Request for Quotation
Date
Company
To
Address
City, State
& Zip
Phone Fax
Job
Name Number
Address
City, State
& Zip
Estimator Phone Fax

Sub Quote
Due Date Job Bid Date Time
Scope of
Work
Plans in
Office Yes No Alternates will will not be considered.
Plans &
Specs
Job Walk
Date Time Mandatory Yes No
Additional
Information


Description of Contractor/Subcontractor Submittal Transmittal

Form

Transmittals are sent to any or all parties involved on a construction project, including
project managers, owners, architects, engineers, inspectors, local government permitting
agencies, etc. The two reasons to use transmittals are to:
• Keep track of communications sent and received between parties involved so
nothing “falls through the cracks” in complicated communication processes
• Maintain a record of all communications for liability purposes, in case legal
disputes arise in the future
Submittals are documents that accompany items being sent, such as plans, sample
materials, etc. Submittals usually require a response from the recipient, so you can track
whether a response has been received and when.


Contractor Submittal Transmittal
Date
Job Name Job #
Architect
Company
Contact
Address
City, State & Zip
Phone Fax
The attached items are submitted for your review. Please note any corrections, and return to us as soon as possible, so that we may pass
on to our subcontractor.
Date Number Description
If you have any questions, please call the Project Manager of this specific job.
Project Manager Phone

Subcontractor Submittal Transmittal
Date
Job Name Job #
Contractor
Company
Contact
Address
City, State & Zip
Phone Fax
The attached items are submitted for your review. Please note any corrections, and return to us as soon as possible.
Date Number Description
If you have any questions, please call the Project Manager of this specific job.
Project Manager Phone


Description of Letter of Transmittal

A Letter of Transmittal is a document that dates and records when a specific document
or item was sent to another party. It is necessary to prove the piece of information you
sent was sent, but it does not prove that the piece of information you sent was received.
To ensure an item or document was received, you can require a signature upon delivery,
and request a return card from a certified mail carrier showing the signature of the
recipient. Some examples of items you might use a Letter of Transmittal include:
• Contracts
• Time-‐sensitive documents (ex: change order documents)
• Payment documents
• Security items (ex: keys)


Letter Of Transmittal
Date Job #
Company Re:
Name
Address
City, State & Zip
We are sending you Attached Under separate cover via the following items:
Shop Drawings Prints Plans Samples
Specifications Copy of Letter Change Order Other
Copies Date No. Description
These are transmitted as checked below:
For Approval Approved as Submitted Resubmit Copies for Approval

For Your Use Approved as Noted Submit Copies for Distribution
As Requested Returned for Corrections Return Corrected Prints
For Review and Comment
For Bids Due , AM / PM Other
Remarks
Company Cc: Date
Name
Signature

Description of Field Work Authorization Form – Owner &
Subcontractor
This is another name for a Change Order. Sometimes this form is an intermediate step
because a Field Work Authorization can be formalized as a Change Order by
management.

Field Work Authorization-Owner
Date Work Authorization #

Job
Name Job #
Contractor Owner
Company Company
Name Name
Address Address
City, State City, State
& Zip & Zip
Existing Date of
Contract # Contract
You are authorized to perform the following specifically described additional work.
This revision becomes part of, and is in conformance with existing contract. We agree to furnish labor and material complete in
accordance with the above stated price. Above additional work to be performed under same conditions as specified in original contract,
unless otherwise stipulated.
Contractor Owner
Company Company GEN. COND. $
Name Name SUB TOTAL $
Signature Signature PROFIT & O/H $

Additional charge
Date Date for above work is: $

Field Work Authorization-Subcontractor
Date Work Authorization #

Job
Name Job #
Contractor Subcontractor
Company Company
Name Contact
Address Address
City, State City, State
& Zip & Zip
Existing Date of
Contract # Contract
You are authorized to perform the following specifically described additional work.
This revision becomes part of, and is in conformance with existing contract. You agree to furnish labor and material complete in
accordance with the above stated price. Above additional work to be performed under same conditions as specified in original contract,
unless otherwise stipulated.
Company Company GEN. COND. $
Name Name SUB TOTAL $
Signature Signature PROFIT & O/H $

Additional charge
Date Date for above work is: $


Description of Letter of Intent

A Letter of Intent is a good way to get a head start on a construction project. It will allow
people to begin instructing subcontractors, or to begin the design process. The letter
usually is from an employer to a contractor, or from a contractor to a subcontractor. The
letter usually contains the employer’s intentions to enter into a formal writer contract for
works described in the letter, in addition to asking the recipient to begin on the project
before the formal contract has been executed.

Letter Of Intent
Date
Job Name
Owner
Company
Contact
Address
Owner City, State & Zip
This is a letter of intent to enter into a contract for work at the above referenced project as per
plans drawn by _________________________________________.
This contract will be between ____________________ (Company Name) (Contractor) and

____________________. (Company Name) (Subcontractor).
Upon acceptance of this letter of intent, ______________________ (Company Name) will expect
your firm to proceed with work as needed as though a Subcontract has been issued. In the event that
a contract is not issued, ______________________ (Company Name) will be liable for the exact
cost of the work performed to date of stoppage.
Company Company
Name Name
Signature Signature
Date Date


Description of Owner Verification Form

This is a form to verify who actually owns the building or property you plan to do work
on. The form will ensure that you know the client you are working for has the
authorization, and that they are not a fraud.


Owner Verification
Date
To Company
Phone Fax
From Company
Phone Fax
Job
Please provide ownership verification on the following job:
Name
Address
City, State & Zip
Fax
Owner Information
Company
Name
Address
City, State & Zip
Phone
Please return via fax when complete. Thank You!


Description of California Preliminary 20-‐Day Notice

Subcontractors or material suppliers use this form to file with the Clerk-‐Recorder
Department to formally inform a property owner, direct contractor, project lender, or
other interested parties that you are working on a project and have the right to file a
Mechanic’s Lien in the event that you are not paid. Preliminary Notices must be filed 20
days from first furnishing labor or materials. The Preliminary Notice requires delivering a
notice in person or by certified, registered, or express mail, or overnight delivery to the
property owner. You can then get a receipt of the mailing as proof.


California Preliminary 20-Day Notice
(Private and/or Public Works)
NOTICE TO PROPERTY OWNER If bills are not paid in full for the labor, services, equipment, or materials furnished or to be furnished, a mechanic's lien leading
to the loss, through court foreclosure proceedings, of all or part of your property being so improved may be placed against the property even though you have paid
your contractor in full. You may wish to protect yourself against this consequence by (1) requiring your contractor to furnish a signed release by the person or firm
giving you this notice before making payment to your contractor or (2) any other method or device that is appropriate under the circumstances.
IN ACCORDANCE WITH SECTION 3097 AND 3098, CALIFORNIA CIVIL CODE • THIS IS NOT A LIEN, THIS IS NOT A REFLECTION ON THE INTEGRITY OF
ANY CONTRACTOR OR SUBCONTRACTOR
! You are hereby notified that (Company Name, Address, City,

State & Zip):
Owner, Reputed Owner or Public Agency
(Company Name, Address, City, State & Zip)
has furnished or will furnish labor, services, equipment or

materials of the following general description:
! The building, structure or other work improvement is located

at (Address, City, State & Zip):
! An estimate of the total price of the labor, services, equipment

or materials furnished or to be furnished is:
! The name and address of the person who contracted for the
purchase of, or who will furnish such labor, services,
equipment or materials furnished or to be furnished is
(Company Name, Address, City, State & Zip):
! If this notice is given by a subcontractor who is required under

a collective bargaining agreement to pay fringe benefits, the
Original Contractor or Reputed Contractor names and addresses of the fringe benefits trusts follow
(Company Name, Address, City, State & Zip) (Company Name, Address, City, State & Zip):
! Jobsite is Federal Public Work Title 40 USC Sec. 270A-270E.

Contract #
Bond Co.:
Proof of Service Affidavit

I, _____________________________
declare that I served copies of the above PRELIMINARY NOTICE by First
Class Certified or Registered Mail service, postage prepaid, addressed to
each of the parties at the address shown above on the 29th day of March,
2016.
Signed at _______________________ (City and State) this ____ day of

________________ (Month), ________ (Year).
Signature
MAILING INSTRUCTIONS 1) If the person resides in California, the notice may be

served by first class registered or certified mail, postage prepaid, addressed to the
person at his or her residence, or place of business address, or at the address
shown by the building permit on file, or at the address shown on a recorded
Construction Trust Deed. 2) When service is made by first class registered or
certified mail, service is complete at the time of the deposit of mail.
Fold this form at the appropriate place to display the desired mailing address in the
Construction Lender or Reputed Construction Lender envelope window.
(Company Name, Address, City, State & Zip)

Forms by Pacific DataVision ©2000 www.pacificdatavison.com

Description of Project Report Card Form
Project Report Cards are used as a quality check to quantify the performance of a
project against criteria your company has set. It is a way to rate a project and
compare to your criteria to ensure your project objectives are met.

Project Report Card
Project
Superintendent Date
Job Name Job #
Project Type Final $ of Project
Project Manager
A = Excellent C = Average
B= Above Average D = Unsatisfactory
Project Pre-planning A B C D
Value Engineering
Writing ‘Sub’ Contracts
Scheduling
Ordering Job-Site Services On-Time
Identifying Lead Time Items
Job Progress
Job Logs
Job Within Budget
Quality of Subcontractor Workmanship
Monitoring Sub’s Performance
Keeping to Schedule
Planning Labor Needs
Completion of Paperwork
Reporting of Accidents, Injuries
Tenant/Owner Relations
Relationship with Subcontractors
Returning Equipment to Shop
Returning Rentals
Cleanliness of Site
Project Close Out
Timely Completion of Job
Punch list
Lessons Learned
Closing Out Jobs
Assistance in Acquiring Samples
Relationship with Clients
Client Satisfaction
Customer Referrals


Description of Punch List & Owner/Tenant Final Acceptance

Report

When a project has come to a substantial completion, Punch Lists are used to list items
still not completed. Acceptance Reports are used to sign off and confirm that all items on
the Punch List were finished. Sometimes your customer might not want to pay you until
all of the punch list items have been completed.

Punch List and Owner/Tenant Final Acceptance Report
Date
Job Name Job #
Prepared By
No. Description Completed Initials
The above items have been completed.
General Contractor Tenant Owner
Company Company Company
Name Name Name
Signature Signature Signature
Date Date Date

Subcontractor’s Application for Payment
Date
Subcontractor Job
Company Name
Address Address
City, City,
State & Zip State & Zip
Job # Cost Code Sub. Inv. #
Subcontractor-Please Complete The Following

§ Progress Billing § Final Billing § Warranty Attached
§ Conditional Release Attached § Conditional Final Release § Suppliers’ Releases Attached
Original Contract Amount $ OK?
Approved Change Orders (ref. W/A no.) $ OK? W.A. No.
Current Contract Amount $ OK?
Times % complete $ OK?
Less Prior Billings (include prior retentions) $ OK?
Current Billing $ OK?
Less % retention $ OK?
Total $ OK?
Name Signature
Accounting Use Only Do Not Write In The Area Below.
Preliminary Notice Received Subcontract Signed Workers Comp. Certificate OK

Supplier Lien Release Received Change Orders Signed Liability Certificate OK
Lien Releases Unconditional Suppliers Releases OK
Lien Releases Conditional
OK To Post For Payment Date Entered


Description of Tenant Improvement Pre-‐Drywall Inspection Form

This form is used for quality assurance. Before covering a wall with drywall, it should be
inspected to ensure things like all the speaker wires are present, correct fasteners were
used, and the wall is ready to be covered. The document also allows you to ensure all
work is done and complies with the requirements.


Tenant Improvement Pre-Drywall Inspection
Job Name Job #
1. Layout as per plan? (check ceiling grid)
2. Check electrical & telephone to plan.
3. Backing for plumbing & accessories?
4. Window & Door rough openings?
5. Recessed openings?
6. Wall channels & caps?
7. Thermostat location & wire?
8. Insulation?
9. Fire proofing & fire rated walls?
10. Caulking at sills or neoprene gasket?
Notes
Project
Superintendent Signature Date
Drywall Sub Signature Date
Electrical Sub Signature Date
Plumbing Sub Signature Date
HVAC Sub Signature Date


Description of Tenant Improvement Pre-‐Paint Form

This is another quality assurance form used when inspecting the drywall and the finish to
ensure all work is approved before painting.


Tenant Improvement Pre-Paint
Job Name Job #
1. Check for electrical and phone outlets that didn't get covered.
2. Check to see that all boxes are taped around.
3. Check all walls at ceiling grid.
4. Check ceiling and all light lenses for over-spray.
5. Check texture for consistency and rough areas.
6. Scrape excess mud from floors.
7. Check all walls for marks or ink so they will be primed properly.
Notes
Project
Superintendent Signature Date
Drywall Sub Signature Date
Paint Sub Signature Date

Wall covering
Sub Signature Date


Description of Verification of Funds Form

This form is used to ensure clients have funds to pay for a job. The document is typically
used between the general contractor and the owner of the project or the lender.


Verification of Funds
Job Name Job #
This statement must be signed before commencement of work on the project.
I, the undersigned, declare that there are sufficient funds to take the job to
completion, including a contingency of 10% of the contract price, and that said funds
have been set aside, in an independent fund, for the specific and sole purpose of
making payments on the stated project.
The contract amount $ and the total amount of funds set aside
is
available to complete the $ and .
project is
This verification of funds shall not, in any way, limit Contractor's remedies against
Owner in the event that Owner defaults in any of his obligations under the contract.
Owner Lender
Company Company
Name Name
Signature Signature
Date Date


Description of Bid Scope Form

Project scope is a statement of work to be completed. The project could be an office
building, but your “scope” may only be the floor covering. The floor covering would be
your bid scope. The general contractor’s bid scope would be the entire project. The
project would then be broken down into individual bid scopes for every participant in
the project.


Bid Scope
Y N Y N
Demolition-02000 Painting-09900
Interior/Exterior Demo Furnish Wall Covering
Rubbish Removal Install Wall Covering
Hazardous Waste Removal Paint Walls (# Of Coats 1-2-3)
Mech./Electrical Demo Paint Ceilings
After hours Labor Stain Doors
Roofing Demo Paint/Seal Concrete Floors
Concrete-03000 Tape & Bed
Fill/Grade Fire Retardant Paint
Termite Protection Mechanical-1500
Mesh, Rebar, Dowell Supply Temp. Heat
Forms, Decking Furnish HVAC Unit/VAV
Vapor Barrier Furnish/Vent Exhaust
Pump Ductwork (Type:_____)
Finish Roof Curb (F/1)
Millwork-06400 Furnish HVAC Controls
Wood Blocking Backing Install Control Wiring
Install Bath Accessories (F/I) Fire Dampers
Install Doors & Frames (F/I) Smoke Detectors
Install Stockroom Air Balance (cert. Y/N)
Install Marlite Chilled Water Piping
Install Owner Millwork Condensate Drain Line
Unload Owner's Truck Cut/Patch Roof (LL Roof)
Glass/Glazing-8800 Demo Exist. Ductwork
Storefront Glass Demo Existing Unit
Interior Glass Permits
Polished Edges Plumbing-15400
Interior Mirrors Cut Remove/Patch Slab
Break Metal Core Slab
Bathroom Mirror(s) Trench & Backfill
Special Coatings/Finishes Cast Iron Piping
Drywall/Framing-09200 ABS Piping
Metal Framing Air Lines (PVC/Copper)
Wood Framing Roofing Cut/Patch
Drywall Gas Piping
Tape & Bed Condensate Drain Line
Texture/Stucco/Plaster Demolition
Door Frame Back. (F/I) Permit
Wood/Metal Back. (F/I) Fire Sprinkler-15500
Wall Insulation Modify Exist. System
Patch Existing Walls New Main/Branch Lines
Barricade (install/remove) Shutdown Fees #_____
Access Panels (#_____) Demolition
Steel/Welding After Hours Labor
Special Inspector (Req. Y / N) Relocate Mains
Ceilings-09500 Shop Drawings/Engineered?
Seismic Wires & Posts Permit Est. Time
Insulation Flow Switch
Light Fixture Wires Fire Watch
Hold Down Clips Electrial-16000
Flooring-09600 Supply Temp. Lights/Outlets
Major Floor Prep Temp Power Fees
Minor Floor Prep Inst. Owner Fixtures
Furnish/Install Carpet Furnish Fixtures/Bulbs
VCT/Vinyl Base Furn. Exit / Emrgcy. Fixtures
Sheet Vinyl Conduct/Wire (____LF)
Ceramic Tile Meter Fees
Match Mall Tile (F/I) Phone/Data & pull string
Reducer/Trans Strips HVAC Control/Conduct
Metal Angles Coring
Surfaces Flush? Concrete Cut Patch
Demolition
Permit


Description of Change Order Summary Form

This form is a summary of all the changes and modifications made to the contract (price,
scope, and schedule wise). The form informs what the current contact value is, what the
current scope is, and what the current schedule is, and keeps the entire project team in
the loop.


Change Order Summary
Internal Owner Date
Job Name Job #
Cost Code Subcontractor Description Auth # Budget Change Contractor Change
Subtotal
Prepared By Date Profit & Overhead
Authorized By Date Total Change Order


Description of Conversation Record Form

This form contains notes of a call, meeting, or any sort of discussion with vendors,
employees, or customers.


Conversation Record
Spoke With Date Time
Company Phone
Re: Job Name
Notes
Action Required / Follow-Up
Prepared By


Description of Daily Log Form

The Daily Log is a record of events for the day on a construction project. It includes
labor, equipment, and materials used. In addition, it includes work performed that was
supposed to be done, work performed that was not supposed to be done, and work that
was not done that should have been completed.


Daily Log
Date
Job Name Job #

Point of
Contact Time
Work Performed Today
Problems / Delays
Subcontractor Progress
Notes
Weather Temp. Time
Safety Meeting
In-House Work Force Subcontractor Work Force

Employee Description Hours Company No. Of Employees
Click on View then Header and Footer.

Project Superintendent
Insert Your Logo in the left cell & your Address here.
Signature
See the DMHelp.txt to learn more about customizing this template.
C:\Program Files\CPAL\DMHelp.txt


Description of Owner & Subcontractor Change Order Log Form

This log is a record of all the changes and modifications made to price, scope, and
schedule of the project contract.


Owner / Subcontractor Change Order Log
Job Name Job #
Cumulative Rev.
CIO # Description of Work Original Contract Amount C/O Amount C/O Amount Contract Pend. Approved
Owner / Subcontractor Change Order Log
Job Name Job #
Cumulative Rev.
CIO # Description of Work Original Contract Amount C/O Amount C/O Amount Contract Pend. Approved


Description of Billing Instructions Form

This form should contain all billing information. Billing Instructions inform where the bill
has to be sent, what it needs to look like, who needs to approve it, who gets copied on
the bill, billing terms, and how the bill is to be paid.


Billing Instructions
Date
To
Company
Address
City, State & Zip
Job Name Job #
Bill The Amount Of $ or bill %.
Bill It As Work Order Yes No
Attach Spreadsheet Yes No
AIA Form Yes No
Mail Yes No
Fax Yes No Fax #
Route Invoice To
Company
Name
Address
City, State & Zip
Please complete the above billing instructions and return this form to:
Company
Name
Address
City, State & Zip
Thank You!


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The Big Book of

NoteVault - The leader in mobile voice-to-text daily report solutions

Proper documentation is essential in construction. Benefits include:

• Efficient management of day-to-day activities

Unfortunately, litigation is common in construction. Different participants may have

Unfamiliar with NoteVault?

NoteVault - The leader in mobile voice-to-text daily report solutions

NoteVault - The leader in mobile voice-to-text daily report solutions

Change Order No. Initiation Date

You are directed to make the following changes in this contract:

NoteVault - The leader in mobile voice-to-text daily report solutions

Change Order No. Initiation Date

You are directed to make the following changes in this contract:

The original _________________________(Contract Sum or Guaranteed Maximum Cost) was $

Net change by previously authorized Change Orders $

The _________________________(Contract Sum or Guaranteed Maximum Cost) prior to this

The Contract Sum will be _________________(increased, decreased, or unchanged) by this

The new _________________________(Contract Sum or Guaranteed Maximum Cost) with this

The date of Substantial Completion as of this Change Order therefore is Date

Architect Contractor Owner

Name Name Name

Address Address Address

Signature Signature Signature

Date Date Date

NoteVault - The leader in mobile voice-to-text daily report solutions

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NoteVault - The leader in mobile voice-to-text daily report solutions

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NoteVault - The leader in mobile voice-to-text daily report solutions

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NoteVault - The leader in mobile voice-to-text daily report solutions

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NoteVault - The leader in mobile voice-to-text daily report solutions

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NoteVault - The leader in mobile voice-to-text daily report solutions

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NoteVault - The leader in mobile voice-to-text daily report solutions

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NoteVault - The leader in mobile voice-to-text daily report solutions

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NoteVault - The leader in mobile voice-to-text daily report solutions

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NoteVault - The leader in mobile voice-to-text daily report solutions

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NoteVault - The leader in mobile voice-to-text daily report solutions

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NoteVault - The leader in mobile voice-to-text daily report solutions

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