CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA

Mayor Steve G. Dallas, Council Members Carolyn

All meetings are held in the City Council Chambers
Hardy,
East Side of Monte Verde Street
Jan Reimers, Bobby Richards, and Carrie Theis
Between Ocean and 7th Avenues
Contact: 831.620.2000 www.ci.carmel.ca.us/carmel

REGULAR MEETING
Tuesday, April 3, 2018
Tour 3:30 p.m.
TOUR OF INSPECTION
A. Use Permit #18-040 (Mad Dogs & Englishmen) Jennifer Blevins, Business Owner SW
Corner of Ocean and Mission
B. Encroachment - #17-153 R. Terence Budden, Torres Street, 3 NW of 1st Avenue, APN:
009-132-007
CLOSED SESSION 4:00 p.m.
OPEN SESSION
4:30 PM
CALL TO ORDER AND ROLL CALL
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - State Farm vs. City of Carmel-by-the-Sea
Summary Judgment
B. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation (§ 54956.9(b):) (1
case)
OPEN SESSION
PLEDGE OF ALLEGIANCE
EXTRAORDINARY BUSINESS
A. Police Officer Greg Johnson, Officer of the Year.
B. Proclamation Declaring National Library Week, April 8-14, 2018
PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public
Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the City Council,
Board or Commission. Matters not appearing on the City Council, Board or Commission's agenda will not receive action
at this meeting but may be referred to staff for a future meeting. Persons are not required to give their names, but it is
helpful for speakers to state their names so that they may be identified in the minutes of the meeting.

ANNOUNCEMENTS
A. Closed Session Oral Report
B. City Attorney Announcements
C. Councilmember Announcements
D. City Administrator Announcements
CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the
Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council,
Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all
recommended actions.

1. Monthly Reports for February:

1.) City Administrator Contract Log;
2.) Community Planning and Building Department Reports;
3.) Police, Fire, and Ambulance Reports;
4.) Public Records Act Requests, and
5.) Forester Reports
2. February 2018 check register summary.
3. Draft Minutes -
1.) March 2, 2018 City Council Special Meeting Closed Session and;
2.) March 5, 2018 City Council Regular Meeting & Closed Session; and
3.) March 6, 2018 City Council Regular Meeting & Closed Session; and
4.) March 7, 2018 City Council Special Meeting, and
5.) March 20, 2018 City Council Special Meeting.
4. Resolution 2018-012, Awarding a Professional Services Agreement to Axiom Engineers for a
not-to-exceed fee, including contingency, of $30,000 for design and construction support
services for HVAC System Replacements at the Harrison Memorial and Park Branch Libraries
5. Resolution No. 2018-032-1 approving a budget adjustment of up to $21,293 to fund the
purchase of radios for the City's Fire and Ambulance Department; and Resolution 2018-
032-2 authorizing the City Administrator to enter into an agreement with the Cities of
Monterey, Pacific Grove, Salinas, Big Sur Fire Brigade, City of King City, City of Marina,
Mid Coast Fire Brigade, and the Aromas Tri-County Fire Protection District for joint grant
funding of remaining radios not purchased through the initial grant.
6. Resolution 2018-033, Adopting Council Policy C18-01 “Website Policy” governing the
usage of the City’s website.

7. Resolution No. 2018-034 authorizing a supplemental appropriation of $884,575 to the

Fiscal Year 2017-2018 Adopted Budget for the Citywide Paving Project.
8. Resolution 2018-035, Authorizing the Community Activities & Cultural Commission to
form an ad hoc Committee to review Municipal Code Chapter 2.28 "Community Activities
 and Cultural Commission".
9. Resolution No. 2018-038 authorizing the City Administrator to execute Amendment No. 3
to Professional Services Agreement ADM-CREZA-035-16-17 with Christine Reza for
financial consulting services for a not to exceed contract amendment amount of $10,000.
10. Resolution No. 2018-039, adopting a list of streets to be repaved for inclusion in the FY
2018/19 Budget and Capital Improvement Plan and partially funded by SB 1, the Road
Repair and Accountability Act.
ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to
staff, and/or action.

11. Resolution 2018-040, authorizing the City Administrator to execute Amendment No. 1 to the
Professional Services Agreement with Kasavan Architects for a fee increase, including
contingency, of $74,534; and Review of Schematic Design for the Police Building Renovation
and Expansion Project.
12. Consideration of an Encroachment Permit (EN 17-153) application to maintain an existing
fence with stone columns and other associated encroachments in the City right-of-way at
the front of a property located on Torres Street, three northwest of First Avenue, in the
Single-Family Residential (R-1) Zoning District.
13. CalPERS Pension Update
14. Receive an Update from Civitas on the Feasibility of Forming a Carmel Restaurant
Business Improvement District; Adopt Resolution 2018-40-1 Authorizing the City
Administrator to Execute an Agreement with Civitas for Technical Assistance Regarding
the Formation of the Carmel Restaurant Business Improvement District in an Amount not
to Exceed $30,000 and Adopt Resolution 2018-40-2 Authorizing a Supplemental
Appropriation of $40,000 to the Fiscal Year 2017-2018 Adopted Budget
PUBLIC HEARINGS
15. City Council Review of a Denial of Use Permit #18-040 (Mad Dogs & Englishmen)
Jennifer Blevins, Business Owner southwest corner of Ocean and Mission
FUTURE AGENDA ITEMS
ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, Harrison Memorial
Library, NE corner of Ocean Avenue and Lincoln Street, and the Carmel-by-the-Sea Post Office, 5th Avenue between
Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us/carmel/ on in accordance with
the applicable legal requirements.

__________________________________
Thomas A. Graves, MMC
City Clerk
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council, Board or Commission regarding any item on this
agenda, after the posting of the agenda and received by 12:00PM the day of the Council meeting, will be available for public review in
the City Clerk's Office located at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, during normal business hours.
In addition, such writings or documents will be available for public review at the respective meeting. Documents or and writings received
at the meeting or after 12:00PM the day of the meeting will be made available for public review the following business day.

SPECIAL NOTICES TO PUBLIC

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the
City Clerk's Office at 831-620-2007 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to
provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

CHALLENGING DECISIONS OF CITY ENTITIES The time limit within which to commence any lawsuit or legal challenge to any quasi-
adjudicative decision made by the City of Carmel-by-the-Sea is governed by Section 1094.6 of the Code of Civil Procedure, unless a
shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to
many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources
Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal
challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such
decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code
section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements,
including timely service in addition to filing. If a person wishes to challenge the above actions in court, they may be limited to raising
only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the
City of Carmel-by-the-Sea, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party
has not sought and exhausted all available administrative remedies.