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Chapter 18
Review Questions
Office supplies
Delivery equipment
Machinery and equipment
Land
Cash in bank
Prepaid expenses
b. Liability accounts:
Accounts payable
Accrued property taxes
Accrued insurance
Other accrued liabilities
c. Expense accounts:
18-1
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18-2
18-2
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18-3
18-3
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18-3 (continued)
TRANSACTION-
RELATED AUDIT POSSIBLE COMMON TESTS
OBJECTIVE INTERNAL CONTROLS OF CONTROLS
5. Acquisition Adequate chart of accounts Examine procedures
transactions are is used. manual and chart of
properly classified accounts.
(classification). Account classifications are Examine indication of
internally verified. internal verification.
6. Acquisition Procedures require Examine procedures
transactions are recording transactions as manual and observe
recorded on the soon as possible after the whether unrecorded
correct dates (timing). goods and services have vendors’ invoices
been received. exist.
Dates are internally verified. Examine indication of
internal verification.
18-4 Auditing standards require that the tests of controls and substantive tests
of transactions cover the entire accounting period in order to determine that the
system was operating in a consistent manner throughout the period. In selecting
the number of items for testing, the auditor must determine the sample size,
statistically or nonstatistically, such that it is likely to be representative of the actual
conditions of the population of all transactions.
In testing items that are periodic procedures rather than individual
transactions (such as monthly bank reconciliations), the auditor must determine
the appropriate timing to determine that those procedures are operating properly.
18-5 The importance of cash discounts to the client is that the client can produce
a substantial savings if it makes use of the cash discounts available. The auditor
should examine vouchers and invoices to determine whether discounts are being
taken in accordance with the terms available.
18-6 The difference in the purpose of the steps is that Procedure 1 ascertains
whether all existing acquisitions are recorded properly (completeness and
accuracy), whereas Procedure 2 is designed to determine whether recorded
acquisitions are proper (occurrence and accuracy). Although the two procedures
test opposite objectives (completeness and occurrence), they are similar in that
each is designed to determine that the vendor's name, type of material and
quantity purchased, and total amount of the acquisition agree with the receiving
report, vendor's invoice, and acquisitions journal entries.
18-7 It is difficult to control blank or voided checks (as well as checks issued
before they are mailed) without having a printed prenumbered system of blank
checks. Without prenumbering, unauthorized and unrecorded checks may be
more easily issued without detection until after they have cleared the bank. The
auditor can compensate for poor control over checks by reconciling recorded cash
disbursements with cash disbursements on the bank statement for a test period.
18-4
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18-9 The point at which goods and services are received is ordinarily when
title to the goods and services passes and a liability that should be included in
the financial statements is established.
18-10 The acquisition and payment cycle is related to the inventory accounts in
that normally all purchases of raw materials in the case of a manufacturing operation
or merchandise in the case of a distribution company are recorded through this
cycle. If the tests of internal controls of the acquisition and payment cycle indicate
that proper controls exist to ensure that the proper cost is used in valuing the
inventory and that new purchases of inventory are recorded at the proper time, in
the proper amount, and in the proper account, tests concerned with the accuracy
and cutoff of the inventory accounts may be reduced from that level required if
the controls were not adequate.
18-11 The acquisition and payment cycle includes the recording of liabilities that
are set up in the accounts payable account. If the auditor finds that the internal
controls in the acquisition and payment cycle are sufficient to ensure that accounts
payable are recorded in the proper amount and at the proper time, reconciling the
vendors’ statements and testing the cutoff as year-end procedures of the accounts
payable balance may be greatly reduced.
18-12 The procedure will most likely uncover the misstatement in item b. The
search for unrecorded invoices is designed to detect an understatement of accounts
payable.
18-14 A vendor's invoice is sent with or at the same time as the order and states
the amount of goods shipped, the price, and other details. This is the vendor's bill
for the goods shipped. A vendor’s statement contains the individual open items
and the ending balance due in the account. A vendor's statement is not as
18-5
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18-14 (continued)
18-15 There are several reasons why it is not as common to confirm accounts
payable at an interim date as accounts receivable:
18-17 F.O.B. destination means that the title to the goods passes when they
are received by the purchaser. F.O.B. origin signifies that the title passes to the
buyer when the goods are shipped by the seller.
The auditor should be aware that the client might receive inventory
subsequent to year-end that legally was the property of the client at year-end.
When receiving reports near year-end are being examined and tested in connection
with inventory cutoff tests, the auditor should search for goods that were shipped
prior to year-end F.O.B. origin and received after the closing date. Examination of
bills of lading will substantiate the date of shipment.
18-6
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18-20
a. b. c. d.
TRANSACTION-
RELATED AUDIT TEST OF POTENTIAL MIS- SUBSTANTIVE
QUESTION OBJECTIVE(S) CONTROL STATEMENT(S) PROCEDURE
18-7
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18-20 (continued)
a. b. c. d.
TRANSACTION-
RELATED AUDIT TEST OF POTENTIAL MIS- SUBSTANTIVE
QUESTION OBJECTIVE(S) CONTROL STATEMENT(S) PROCEDURE
5 Acquisition Examine Acquisitions are Examine
transactions are indication of recorded in the supporting
properly classified approval. wrong account. invoice for
(classification). reasonableness
of accounting
distribution.
6 Payments are Observe Checks are Examine
recorded on the whether the disbursed and checks
correct dates system not recorded. clearing the
(timing). automatically bank prior to
posts checks year-end to
Existing when they are determine that
payments are prepared. they were
recorded recorded in the
(completeness). cash disburse-
ments journal
prior to year-
end.
7 Acquisitions are Examine Invoices are Examine
for goods and invoices for recorded and vendor
services received, which checks paid more than statements,
consistent with have been once. noting any
the best interests disbursed to unrecorded
of the client determine that payments
(occurrence). they have been appearing on
cancelled. the statement.
8 Recorded cash Observe and Checks are Trace checks
disbursements inquire about the disbursed and to supporting
are for goods and handling of no merchandise invoice and
services actually checks from the is received. determine
received time they are Checks are reasonableness
(occurrence). mailed to received by of expenditure.
suppliers. other than the Reconcile
supplier for vendors’
whom they are statements.
intended.
18-8
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18-21
a. b.
QUESTION TYPE OF TEST PURPOSE OF PROCEDURE
1 Both (test of To determine that the amount recorded in the
authorization is a acquisitions journal is correct (accuracy).
test of control) To determine that recorded purchases are for
goods and services actually received
(occurrence).
2 Test of control To determine that the vendors’ invoices are
approved for payment, and that receiving
reports and purchase orders are all attached
(occurrence).
3 Substantive test of To determine that postings to the cash
transactions disbursements journal are properly
summarized and posted to the general ledger
and are posted to the accounts payable
master file (posting and summarization).
4 Test of control To determine that all check numbers are
included to the cash disbursements journal,
no check number is included more than once
and voided checks are accounted for
(completeness and occurrence).
5 Substantive test of To determine that the proper amount of cash
transactions disbursements are recorded during the test
month. Checks are not recorded more than
once and checks are not omitted (accuracy,
occurrence and completeness).
6 Both (accounting To determine that all receiving reports were
for sequence is a eventually entered into the system as
test of control) liabilities (completeness).
To determine that acquisitions were recorded
at the proper amounts, considering the goods
received (accuracy).
7 Substantive test of To determine that the amount recorded is
transactions accurate, that the classification is proper, and
that the acquisition is for goods and services
received, consistent with the best interests of
the company (accuracy, classification and
occurrence).
8 Substantive test of To determine that checks are recorded on the
transactions correct dates (timing).
18-9
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18-22 a. Here are advantages for purchasing raw material jewelry items
online through supplier Web sites:
18-10
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18-22 (continued)
18-11
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18-23
a. b. c.
TRANSACTION-
RELATED
MISSTATE- AUDIT OBJECTIVE PREVENTIVE SUBSTANTIVE
MENT NOT MET CONTROL PROCEDURE
1 Recorded cash Once checks are Review physical
disbursements are signed by the inventory shortages
for goods and treasurer, they are for unusual or
services actually returned to someone inconsistent
received independent of pur- occurrences.
(occurrence). chasing and accounts
payable for mailing. Compare payee on
the check to the
All supporting docu- company name on
ments are cancelled to the vendor's invoice.
prevent reuse.
2 Recorded cash Checks are prepared Compare check
disbursement using a computer amounts to entries
transactions are process, which in the cash
correctly stated assures simultaneous disbursements
(accuracy). preparation of check journal.
and journal. Reconcile
bank account on a Test bank
timely basis at the end reconciliation.
of each month.
3 Cash disbursement Transactions are Trace last checks
transactions are recorded automatically written to cash
recorded on the using a computer disbursements
correct dates process with the same journal.
(timing). information as the
check preparation. Examine date checks
cancelled at bank to
determine if checks
were held by the
client.
4 Recorded Require that an Examine underlying
acquisitions are for authorized purchase documents for
goods and services order and/or approval reasonableness and
received, consistent of each invoice by the authenticity.
with the best ordering department
interests of the head be required
client (occurrence). before payments
are made for goods
received.
18-12
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18-23 (continued)
a. b. c.
TRANSACTION-
RELATED
MISSTATE- AUDIT OBJECTIVE PREVENTIVE SUBSTANTIVE
MENT NOT MET CONTROL PROCEDURE
5 Acquisition Account distributions Examination of
transactions are are reviewed by a supporting invoices for
properly classified responsible individual entries into the repairs
(classification). prior to entry into the and maintenance
system. account to verify the
proper account
distribution.
6 Acquisition Receiving reports to At the date on which
transactions are be delivered to the cutoff test is to be
recorded on the accounting at the end performed, the auditor
correct dates of the day on which obtains the number of
(timing). the raw materials are the last receiving
received. report(s) that should
have been recorded
Accounting and accounts for the
department accounts numerical sequence of
for numerical all previous receiving
sequence of report(s) that should
receiving reports have been recorded.
after obtaining the
last number used
from receiving
personnel.
18-24 a. The type of audit evidence used for each procedure is as follows:
AUDIT
PROCEDURE TYPE OF AUDIT EVIDENCE
18-13
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18-24 (continued)
b.
BALANCE-RELATED
AUDIT PROCEDURE AUDIT OBJECTIVE
Completeness
Classification
Obligations
Detail tie-in
Existence
Accuracy
Cutoff
1 X
2 X
3 X X X X
4 X X X X
5 X X
6 X X X
7 X
8 X
Note: Rights and Realizable value are not applicable to accounts payable.
18-14
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18-25
a. b. c. d. e. f.
TRANSACTION-
RELATED
TYPE OF AUDIT OBJECTIVE AUDIT EFFECT PREVENTIVE
EXCEPTION EXCEPTION NOT MET IMPORTANCE FOLLOW-UP ON AUDIT CONTROLS
18-25 (continued)
a. b. c. d. e. f.
TRANSACTION-
RELATED
TYPE OF AUDIT OBJECTIVE AUDIT EFFECT PREVENTIVE
EXCEPTION EXCEPTION NOT MET IMPORTANCE FOLLOW-UP ON AUDIT CONTROLS
accounts payable.
4 Monetary Recorded cash It could be a First determine The duplicate Invoices must be
misstatement disbursements are fraudulent whether it is payments result matched with an
for goods and payment or it fraudulent. If not, in recording of original receiving
services actually could result in an investigate the nonexistent report and
received overstatement of frequency of inventory. If the purchase order
(occurrence). perpetual occurrence of company prior to approval
inventory records. duplicate performs an for payment. All
If the payment is payments to interim physical duplicate invoices
fraudulent, there determine their inventory, the are marked
are serious audit significance. auditor could "duplicate" upon
ramifications. If it experience a receipt.
is unintentional, problem relying
the situation is on the system
wasteful of of internal
company assets control between
and must be the physical
brought to the inventory date
client's attention. and year-end.
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18-25 (continued)
a. b. c. d. e. f.
TRANSACTION-
RELATED
TYPE OF AUDIT OBJECTIVE AUDIT EFFECT PREVENTIVE
EXCEPTION EXCEPTION NOT MET IMPORTANCE FOLLOW-UP ON AUDIT CONTROLS
5 Monetary Recorded cash Results in $100 Investigate the Probably none, An independent
misstatement disbursement liability, which may exception rate since occurrence person should
transactions are or may not be to determine the rate is low. If compare checks to
correctly stated recorded on the possible effect amount is invoice amount
(accuracy). books. of unrecorded significant, then prior to signing
liabilities on the expansion of checks.
financial reconciliation
statements. of vendor
statements may
18-17
be appropriate.
6 Control Existing cash The check may Determine Auditor should Require that all
deviation disbursement not actually have company policy examine the voided checks be
transactions are been voided. It for voided bank cutoff properly voided
recorded could represent checks and statement for and saved.
(completeness). the disbursement evaluate the the possibility
of cash if a check potential for that the voided
was prepared. unrecorded check and
checks. other checks
may have been
issued and
cashed but not
recorded.
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18-25 (continued)
a. b. c. d. e. f.
TRANSACTION-
RELATED
TYPE OF AUDIT OBJECTIVE AUDIT EFFECT PREVENTIVE
EXCEPTION EXCEPTION NOT MET IMPORTANCE FOLLOW-UP ON AUDIT CONTROLS
correctly stated indicates that the compared to the tests of clerical tests are
(accuracy). clerical accuracy of invoice. Deter- transactions to effective.
invoice tests are mine the determine the
ineffective. exception rate effect on the
by expanding financial
the tests if the statements.
misstatement
noted is
considered
significant.
NOTE: For all monetary misstatements that are potential frauds, the auditor should evaluate whether a fraud occurred. Even one fraud is sufficient
for the auditor to consider the potential impact on the audit, primarily because materiality is normally smaller for fraud than for errors.
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18-26
a. b.
INSTRUCTION EVALUATION APPLICATION DIFFICULTIES
1 If the vast majority of For attributes sampling, the
transactions exceed this sample must be randomly
amount, the limit is selected from the total
appropriate. Otherwise, a population. This limitation
sample of smaller amounts would prevent the use of
should also be included. attributes sampling or at least
force the auditor to generalize
only to those transactions
exceeding $1000 rather than to
the overall system.
2 If raw materials is the most To use such a stratification, the
significant account included population would have to be
in the accounts tested, this divided into raw materials and
stratification of the others, and the sample size
judgmental sample is computed and results evaluated
appropriate. for each population separately.
3 Such elimination of vendors The sample would not be
from repeat selections fulfills random and the auditor could
no purpose in the test and not statistically generalize to
eliminates the possibility of the population.
selecting more sample items
from vendors with whom the
client does considerable
business.
4 When invoices are not The evaluation of results
located they should not makes little sense if
simply be replaced. The fact transactions with missing
that they were not located documents are omitted from
must be taken into account in the sample.
the evaluation of the results
of the test.
5 This is an appropriate way to There would be no difficulty in
perform the test as long as application.
the sample size used is
sufficient to cover all tests
performed.
6 No sample that meets the See response 3 above.
above requirements can be
random. The random
selection of this sample will
not provide results that may
be evaluated statistically.
18-19
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18-27 a. The fact that the client made a journal entry to record vendors'
invoices which were received late should simplify the CPA's test for
unrecorded liabilities and reduce the possibility of a need for a
further adjustment, but the CPA's test is nevertheless required.
Clients normally are expected to make necessary adjustments to
their books so that the CPA may audit financial statements that the
client believes are complete and correct. If the client has not
recorded late invoices, the CPA is compelled in his or her testing to
substantiate what will ultimately be recorded as an adjusting entry.
In this audit, the CPA should test entries in the 2010 voucher
register to ascertain that all items that were applicable to 2009 have
been included in the journal entry recorded by the client.
b. No. Response to inquiry alone generally does not constitute sufficient
appropriate evidence. The CPA should obtain a letter in which
responsible executives of the client's organization represent that to
the best of their knowledge all liabilities have been recognized.
However, this is done as a normal audit procedure to remind the
client of his or her responsibilities and the statements that have
been made. It does not relieve the CPA of the responsibility for
making his or her own tests.
c. Whenever a CPA is justified in relying on work done by an internal
auditor he or she can reduce (but not eliminate) his or her own
audit work. In this case, the CPA should have determined early in
his or her audit that Ozine's internal auditor is qualified by being
both technically competent and reasonably independent. Once
satisfied as to these points, the CPA should discuss the nature and
scope of the internal audit program with the internal auditor and
review his or her internal audit schedules in order that the CPA may
properly coordinate his or her own program with that of the internal
auditor. If the Ozine internal auditor is qualified and has made tests
for unrecorded liabilities, the CPA may limit his or her work to a less
extensive test in this audit area if the results of the internal auditor’s
tests were satisfactory.
d. Work done by an auditor for a federal agency will normally have no
effect on the scope of the CPA's audit, since the concern of
government auditors is usually limited to matters which are
unrelated to the financial statements. Nevertheless, the CPA should
discuss the government auditor's work program with him or her, as
there are isolated situations where specific procedures followed to
a satisfactory conclusion by a government auditor will furnish the
CPA with added assurance and therefore permit him or her to reduce
certain work in an area. However, government auditors are usually
interested primarily in substantiating as valid and allowable those
costs which a company has allocated against specific government
contracts or sales to the government, and consequently there is
18-20
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18-27 (continued)
little likelihood that the auditor for a federal agency at Ozine would
check for unrecorded liabilities.
(Another reason for discussing the federal auditor’s results
with him or her is that his or her findings may affect the financial
statements in other ways.)
e. In addition to the 2010 acquisitions journal, the CPA should consider
the following sources for possible unrecorded liabilities:
1. If a separate cash disbursements journal exists, examine
underlying documentation for disbursements recorded during
the first part of 2010. Determine if any of the disbursements
relate to acquisitions that should have been recorded in 2009.
2. Vendors' invoices that have not been entered in the acquisitions
journal.
3. Status of tax returns for prior years still open.
4. Discussions with employees.
5. Representations from management.
6. Comparison of account balances with preceding year.
7. Examination of individual accounts during the audit.
8. Existing contracts and agreements.
9. Minutes.
10. Attorneys' bills and letters of representation.
11. Status of renegotiable business.
12. Correspondence with principal suppliers.
13. Audit testing of cutoff date for reciprocal accounts, e.g.,
inventory and fixed assets.
18-28
Extent of
Increase or
Decrease in
Payroll Explanation for Expected Change in
Department Expense Department’s Payroll Expense
Warehouse Extensive Each online sale must be individually
and Shipping Increase processed for shipment to single, stand-alone
Department customers. The time and effort to process,
package, and ship goods to each online
customer will significantly increase the
warehouse and shipping department payroll
expense.
18-21
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Extent of
Increase or
Decrease in
Payroll Explanation for Expected Change in
Department Expense Department’s Payroll Expense
Receiving Extensive Assuming total sales significantly increase
Department Increase due to the new online offering, the volume of
inventory purchases to be received and
18-22
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Executive Little Change Most of the work associated with the new
Management online sales offerings will be the responsibility
of other employees. This assumption can be
changed if the stores that the company
usually deals with will view this change as a
threat to their operations and therefore start
reducing their business with the company and
going to other suppliers (if they exist). In this
case management will have to spend extra
time to meet with the stores management to
comfort them and/or create new deals to meet
their requirements
18-23
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18-24
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18-29 (continued)
18-25
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18-30 (continued)
18-31 a. It is essential to coordinate the cutoff tests with the physical observation
of inventory. If the cutoff is inconsistent with the physical inventory
there can be significant misstatements in the income statement and
the balance sheet. For example, assume an inventory acquisition
for $40,000 is received late in the afternoon of December 31, after
the physical inventory is completed. If the acquisition is included in
accounts payable and purchases but excluded from inventory, the
result is an understatement of net earnings of $40,000. On the other
hand, if the acquisition is excluded from both inventory and accounts
payable, there is a misstatement in the balance sheet, but the
income statement is correct.
18-26
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18-31 (continued)
b.
ADJUSTING ENTRY
DEBIT CREDIT
RECEIVING DESCRIPTION OF
REPORT NO. MISSTATEMENT(S) ACCOUNT AMOUNT ACCOUNT AMOUNT
2631 None
2632 Received prior to Inventory 6,320.54 Accounts 6,320.54
year-end and not payable
recorded
2633 Included in Inventory 3,761.22 Purchases 3,761.22
accounts payable
and not inventory
2634 Received prior to Inventory 7,832.18 Accounts 7,832.18
year-end and not payable
recorded
2635 Included in Inventory 6,847.77 Purchases 6,847.77
accounts payable
and not inventory
2636 None
2637 Title passed prior Inventory 5,878.36 Accounts 5,878.36
to year-end and payable
not recorded
2638 None
18-27
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PLANNED AUDIT
INITIAL
DESCRIPTION SAMPLE
OF ATTRIBUTE EPER TER ARACR* SIZE**
9.a. Entry in CD journal agrees with 0% 6% 10% 38
details on cancelled check.
9.b.(1) All supporting documents 1% 5% 10% 77
attached to vendor’s invoice.
9.b.(2) Documents agree with 0% 6% 10% 38
disbursements.
9.b.(3) Entry in CD journal agrees with 0% 6% 10% 38
details on vendor's invoice.
9.b.(4) Discount was taken as 0% 6% 10% 38
appropriate.
9.b.(5) Vendor's invoice initialed. 1% 5% 10% 77
9.b.(6) Account coding reasonable. 0% 6% 10% 38
9.b.(7) Purchases approved by Ward. 1% 5% 10% 77
9.b.(8) P.O. or P.R. properly approved. 1% 5% 10% 77
9.b.(9) Prices, footings and extensions 0% 6% 10% 38
are correct.
9.b.(10) Details on supporting 0% 6% 10% 38
documents agree.
9.b.(11) Documents properly completed 1% 5% 10% 77
and cancelled upon payment.
* For a nonstatistical sampling data sheet, ARACR columns should indicate “medium” for all attributes.
** For a nonstatistical sampling data sheet, students’ determination of sample size will vary. While no one answer
is correct, the sample size chosen for each attribute should reflect the EPER, TER and ARACR for that attribute.
18-28
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18-32 (continued)
Part II
9.a. 50 0 0 4.6%
18-29
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18-32 (continued)
18-30
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18-32 (continued)
BALANCE-RELATED AUDIT
OBJECTIVES
Completeness
Classification
Detail tie-in
Obligations
Existence
Accuracy
Cutoff
1. Obtain list of accounts payable. Foot the list X
and agree to general ledger.
2. Trace all items on the list over $10,000 to X X
vendor's invoice and supporting documents.
3. Obtain vendor's statements for 20 vendors
with greatest volume of purchases, plus X X X X
10 others, by confirmation. Reconcile
statements to accounts payable list.
4. Examine all subsequent period disbursements
and payments in process of amounts over X X
$5,000 to determine if they were recorded in
the proper period.
5. Review the list of accounts payable for proper
classification of accounts due to related parties, X
debit balances, or items with unusual terms.
Note: Rights and Realizable value are not applicable to accounts payable. No audit work was
considered necessary for obligations.
18-31
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18-32
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Answer:
A common fraud technique is to process transactions at amounts
that are just below limits that require management approval. For
example, spending limits may require higher level management
approval for transactions greater than or equal to $5,000. So, an
individual may record a fictitious transaction that has an amount of
$4,950.
Answer:
One control to detect payments made falsely to employees due to
the inclusion of employees in the vendor master file is to perform a
cross-check of the vendor and employee master files. By merging
the vendor and employee master files, an organization can match
certain variables (or do a fuzzy match) in the files such as:
• Address
• Tax ID numbers
• Phone numbers
• Bank routing numbers
(Note: Internet problems address current issues using Internet sources. Because
Internet sites are subject to change, Internet problems and solutions may change. Current
information on Internet problems is available at www.pearsonglobaleditions.com/arens.)
18-33
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