YOUTH APOSTOLATE OF FATIMA (YAF) of the Philippines

The Official Youth Organization of the World Apostolate of Fatima of the Philippines
CENTRAL VISAYAS REGIONAL DIVISION

5th BOARD OF DIRECTORS MINUTES OF THE MEETING

Date: Saturday – Sunday, October 28-29, 2017

Time: 8:00 PM to 12:00 Midnight
Location: Bato, Leyte, Diocese of Maasin

Present: Bro. Jezrael Robert Inoc President

Bro. Nilson Estorgio Vice President
Bro. Jesrel J. Iway Organization Coordinator
Bro. Jonnel Doblas Formators Coordinator
Sis. Maila Nerves Formation Coordinator
Bro. Arnel B. Gayo Prayers Coordinator
Bro. John Mhel S. Hagutin Cell Coordinator

Absent: Sis. Quennie Marie A. Alsola Secretary

Sis. Shang Gaviola Treasurer
Bro. Josemarie Anthony C. Mansueto Auditor

I Call to order: at 7:46 PM by presiding officer Bro. Jezrael Inoc and started with
a prayer headed by Bro. Nelson Estorgio.

II Quorum: seven of ten Board members present (six required.)

III Reasons of Absences

A. Bro. Nilson Estorgio

Preparation for the board examination day

Clearing of the works for resignation

B. Bro. Jezrael Iway

Father’s death

Out of financial

C. Sis. Maila Nerves

Weather condition

D. Bro. Arnel Gayo

Conflict of schedule
 E. Bro. John Mhel Hagutin

The subscriber identity module (sim) card is damage

Communication barrier

IV Reading and Approval of Minutes: The secretary did not prepare the minutes.

V Treasurer’s Report

A. No report

VI Business Arising from the Previous Meeting:

A. YAF Apostolic Fund

(1) All apostolic members should renew their Identification card (ID) which is
the apostolic fun. The deadline for ₱100 for the Apostolic Fund will be this
coming October 30, 2017 while the Forms will be followed in the first week of
November, 2017. As suggested by Bro. Jesrel J. Iway, include all elected
officers in every archdiocese/diocese and the president in each chapter to
submit their apostolic fund in the said deadline but their members will be
followed. The Regional Board of Directors will be the first to pay their
Apostolic Fund so that they were be the one will get first their Apostolic ID.
The deadline for the Regional Board of Directors will be this coming October
28, 2017.

(2) Accepted and approved by majority.

B. YAF Arch/Diocesan Pledges

(1) The National is collecting the arch/diocese pledge of ₱100.00. Bro. Arnel
Gayo suggested that every arch/dioceses will conduct Chapter Presidents
Meeting. Through that meeting, the pledge will be introduce and explain
thoroughly.

(2) Accepted and approved by majority.

C. 4th YAF Central Visayas Regional Congress

(1) The schedule was change due to the conflict of the time of some of the
Regional Board of Directors since majority of the Board of Directors are
teacher, hence they are involve in the Bregada Eskwela and it still going on
in first ‘til third week of May. Bro. Nelson Estorgio rise a motion that the
schedule will be move this coming May 12-13, 2018 at the Diocese of
 Maasin. The board of directors will come early at the venue on May 10, 2018
so that they can help in preparing and securing the venue and to see to it
that all are ready for the events.

(2) The expected participant for this congress is 125 individuals including the
participants of the different dioceses of the region, the speakers and the
visitors. The registration of the said activity is ₱1,200.00 and only ₱1,000.00
for those registered early. The Board of Directors, Working Committee, Guest
and Speakers are exempted for the registration. The speaker and visitors will
be foster in the nearby family of WAF members. The deadline for the early
bird will be last week of February, 2018.

(3) To lessen the burdens of the participants in the registration and to help the
expenses of the Congress, Bro. Inoc introduce two way to raise money,
namely: solicitation letter and Sponsorship letter. The distribution of the
sponsorship letter and the solicitation letters will be during Council Meeting
of every dioceses this November, 2017. For the participants, it is presented to
have a solicitation letters. The solicited money will be gather by the president
of the arch/dioceses and they will be the one to decide who will be the
deserving participants to attend in the Congress. The decision will depends
on the effort and money solicited by the solicitor. The deadline of the
solicitation letter will be this February 29, 2018 so that the early bird
privilege will be availed.

(4) To help in the Congress expenses, the sponsorship letter is presented. The
sponsorship is categorized into 4 types, specifically: mega, hector, micro, and
benefactor. The benefits that the sponsors will gain, aside of the prayers from
the YAF member depends in what category availed.

Mega worth of ₱5000.00,

The logo/picture of the company/business/family/group will

be included on the:

 backdrop;

 Multimedia presentation during the events;

 Announcement in the radio station;

  Tarpaulin posted in the cathedral of Talibon, Tagbilaran,
Cebu, Maasin, and Dumaguete;

 Post in the facebook timeline of all Boards of Directors;

 Given a certificate of appreciation.

Hecto worth of ₱3,000.00,

The logo/picture of the company/business/family/group will

be included on the:

 backdrop;

 Multimedia presentation during the events;

 Tarpaulin posted in the cathedral of Talibon, Tagbilaran,

Cebu, Maasin, and Dumaguete;

 Post in the facebook timeline of all Boards of Directors;

 Given a certificate of appreciation.

Micro worth of ₱1,000.00,

The name of the company/business/family/group will be

included in the line ads of the:

 backdrop;

 Multimedia presentation during the events;

 Posted in the facebook timeline of all Boards of Directors; and

 Given a certificate of appreciation.

Benefactor worth of ₱500.00,

The name of the company/business/family/group will be

included on the:

 Multimedia presentation during the events in the line ads;

and

 Given a certificate of appreciation.

The sponsorship letter will be collected this March 31, 2017. If the
sponsor for mega is only few, the package benefits of the mega will be
adjusted to the hecto.
(5) The activity will not be successful if there’s no person working on it. Thus,
the body require and identify committees and the members involve on it.
Only the leaders of each committee is specified and the leaders have the
chance to choose among their colleagues to be their members. It specified
that there are only 5 committees, that is:

1. Finance Committee to be headed by Sis. Nikkie Repol. The

finance will be the one will manage the registration area. They
will also be the one handle the budgeting for the foods; buying
the ingredients or materials; and prepare and cook meals.

2. Physical Committee to be ruled by Sis. Jessa Ebasitas. They

are also in charge in the decoration of the venue and the after
care. Furthermore, they will be the responsible team to serve
the foods.

3. Liturgy Committee to be managed by Sis. Pet Lagarnia. They

will be the one secure the needed things in the liturgy, i.e.
choirs, readers, psalmist, guitarist/pianist, altar boys, etc.

4. Communication lead by _________. They will be the one make

will letters of communication to the mayors, venues, peace and
orders personnel, medics, and pilgrim area.

5. Transportation tasked to sis. Maila Nerves. She is task to

contact the mayor’s office to borrow vehicles for transportation.

(6) Sis. Maila is tasked to communicate and have agreement with the office of
the mayor to borrow bus. The bus will be use two times, first is to gather all
the participants on May 12, 2018 coming form Cebu, Dumaguete, and Bohol
from the two port area of Leyte which is in Hilongos and Bato Port to the
assembly area where the Congress will be held. The picking time will be 6:00
am for Dumaguete and Cebu whereas the participants from Bohol if they not
arrive in the picking time, the host will assign YAF member to post at the
Port of Bato. They will wear a YAF uniform and will bring a banner with the
word “WELCOME PARTICIPANTS IN THE 4TH YAF CENTRAL VISAYAS
REGIONAL CONGRESS”. Secondly, it will be used during the Pilgrimage in
the last part of the activities of the congress.
 (7) The body decided to get donors to diminish expenses, e.g.
a. The snacks (4×) to be sponsored by WAF diocesan Division of
Central Visayas
b. The first day breakfast to be sponsored by WAF Maasin
c. The Priest will be Msgr. Labajo and Fr. Lago.
(8) Accepted and majority approved.
D. YAF Chapter Registration
(1) The group will not live and attain its goal if there’s no income to sustained
the needs of the group. One of the source of income of the YAF National
down to each diocese is Chapter Registration. This registrations really gives
great help for the organization. Also, this is the bases that the chapter will
be recognize and consider as still alive and active.
(2) ₱300 is the chapter registration. This registration is divided into three parts:
₱100 for the Diocese, ₱100 for the Region and ₱100 for the National. The
registration is only once in every two (2) years. This is not just only for the
source of income of the Diocese up to the National but also this can be the
way of fund raising of the chapters. Everyone is given notice to encourage
their active chapters to remit their chapter registration.
(3) Majority approved and accepted.
VII New Business:
A. Activities of November and December
(1) November
 As approved one year plan of the Central Visayas, November is the
scheduled date for the Council meeting of each arch/dioceses,
specifically:

November 4-5, 2017 is for the Diocese of Dumaguete. The legate from
CVR Board of Directors are Bro. Joniel Doblas and Bro. Josemarie
Anthony C. Mansueto.
November 18-19, 2017 is for the Diocese of Tagbilaran and the legates
are Bro. Nilson Estorgio and Bro. John Mhel S. Hagutin.
November 25-26, 2017
(i) Diocese of Maasin and the legate is Bro. Jezrael Robert Inoc.
(ii) Archdiocese of Cebu and the legate is Sis. Maila Nerves.
(iii) Diocese of Talibon and the legate is Bro. Jesrel J. Iway.
 (2) December
 To commemorate the birth of our Savior our Lord Jesus Christ, the CVR
Board of Director decided to celebrate Christmas Party. This will be held
on December 16, 2017 at the Diocese of Talibon. All Diocesan Execom are
invited to come and are requested to bring their gift worth of ₱100 which
is a religious items. The registration of the said events is ₱100 for the
foods. The deadline of the registration will be December 10, 2017. This
will send in the Palawan Pawnshop through Bro. Arnel B. Gayo or Bro.
Nilson Estorgio.

(3) Accepted and approved by majority.

VIII Reporting

(1) Arch/Dioceses Report

(2) Treasurers Report – nothing to reports

IX Other Matters

(1) Schedule of Next Meeting

April 7, 2018 @ Diocese of Maasin

(2) Love Offering - ₱185.00 c/o Bro. Nilson Estorgio

X Good of Order

(1) Bro. Jezrael Robert Inoc

I am thankful for coming and attending the meeting bro. and sis. even
though it is announce a week before the meeting. I am hoping that we will
journey together until our terms in service will end but in Gods will.
Please pray for me and don’t leave me in this journey.
(2) Bro. Nilson Estorgio
Foremost, along the way as we travel, the experiences are awesome.
As we arrive in the venue, I felt a warm welcome.
The venue is conducive.
My stomach is always full because there is always foods anytime I want.
The one who served the food is always smiling.
In all, the 5th Regional Board of Directors Meeting is successful
(3) Bro. Jesrel J. Iway
The meeting is okay and I’m thankful that we are in quorum even we have
more schedule to handle. I am so happy that we finished the meeting
early because of our cooperation.
 (4) Bro. Jonnel Doblas
The meeting come up a good decision with the help of you board of
directors.
(5) Sis. Maila Nerves
I am thankful that I attended this meeting through the help of our
president.
(6) Bro. Arnel B. Gayo
The flow of the meeting is harmonious and smooth
The board of directors are participative
The weather is in good condition
Foods are delicious
Snacks are 100% provided; and
Praise the Lord God above all. We thank you Lord and mother Mary for
this event happen
(7) Bro. John Mhel S. Hagutin
Our travel from Bohol is so exciting. We are in hurry so that we can catch
the Bardge but sad to say, as we arrive in the port, the Bardge is already
left. That’s why we came late since we need to wait another trip.
As we arrive in the venue, I felt a heartfelt welcome since the host venue
is so accommodating.
The venue is ideal for the meeting. It is free from any disturbances. The
area is well ventilated which is conducive for discussion.
My expected snacks is there, the Leyte delicacies.
All the food serve are so delicious.
I enjoy the company of the Board of Directors since they are all
participative.
In all, the meeting is successful.
XI Adjournment:

A. There being no further business, President Inoc declared the meeting adjourned
by unanimous consent and closed it with a song of praise, Salamat Mama
Maria, led by Bro. Inoc.

B. Meeting adjourned at 11:15 PM

Adopted by the Board in the meeting of

October 28-29, 2017

(Date of Meeting)

Respectfully submitted by,

JEZRAEL ROBERT INOC
(Signature of Presiding Officer over Printed Name)

JOHN MHEL S. HAGUTIN

Acting Secretary/Cell Coordinator