BSNL3G ))>) BSNLLiVE ‘man your mowants 2010 BHARAT SANCHAR NIGAM LTD., (A Govt. of incia Enterprise) Office of Chief General Manager Telecommunications, Karnataka Circle, No. 1 Swami Vivekananda Road, Halasuru, BANGALORE - 560 008 To All the SSA Heads/Units. All the PGMs / Sr. GMs / GMs/Addl. GM (Vig) of Circle Office. NO.HRD-V/APAR-IPMS/2017-18/1/ dated_at Bangalore the 27.03.2018. Sub: Maintenance and Preparation of Annual Performance Appraisal Report (APAR) 2017-18. seenee As you are all aware, with the closing of the financial year 2017-18, the task of writing of Annual Performance Appraisal Report(APAR) is required to be under taken immediately and complete report(duly reviewed) as per the time schedule. Since last financial year 2016-17 filling of APAR has been made online through ESS portal. In this regard detail guidelines for filling of e-APAR through REP has been already circulated. This year also same procedure will be followed for filling of e- APAR. While filling up of APAR with numerical grading following guidelines may be kept in mind: i) The APAR is an important document. It provides the basic and vital inputs for assessing the performance of an officer and for his/her further advancement in his/her career. The officer reported upon, the Reporting Authority, the Reviewing Authority and the Accepting Authority should, therefore, undertake the duty of filling out the form with a high sense of responsibil ii) Performance appraisal through APAR should be used as a tool for human resource development. Reporting Officer should realise that the objective is to develop an officer so that he/she realizes his/her true potential. The Reporting Officer and the Reviewi Officer should not shy away from reporting shortcomings in performance, attitudes or overall personality of the officer reported upon.Picture of the official should include any special characteristics or any nal merits or capability justifies his/her selection for special assignments. It may include comments on the overall qualities of the officer including areas of strengths and lesser strength or weaknesses. iv) Numerical grading are to be awarded by reporting and reviewing authorities for the quality of work output, personal attributes and functional competence of the officer reported upon. These should be on a scale of 1-10, where | refers to the lowest grade and 10 to the highest. The guidelines given in Annexure-I shall be kept in mind while awarding numerical grading. It is expected that any lower grading (against work output or attributes or overall grade) would be adequately justified in the pen-picture by way of specific failures and similarly, any highest grade would be justified with respect to specific accomplishments. Grades of 1-2 or 9-10 are expected to be rare occurrences and hence the need to justify them. In awarding a numerical grade the reporting and reviewing authorities should rate the official against a larger population of his/her peers that may be currently working under them. v) Reporting Officer shall prior to the commencement of the reporting year ie. April, fix assignments and tasks with targets and objectives for the reported officer in consultation with each of the officers with respect to whom he is required to report upon. Performance appraisal should be a joint exercise between the officer reported upon and the Reporting Officer. vi) Although performance appraisal is a year-end exercise, in order that it may be a tool for human resource development, the Reporting Officer and the officer reported upon should meet during the course of the year at regular intervals to review the performance and take necessary corrective steps, as warranted. You are, there for requested to bring to the notice of all concerned and issue suitable direction / instruction to all the Executives of field units to complete e- APAR in time, in judicious manner ( time line is enclosed). (R. MAND) CHIEF GENERAL MANAGER, KTK CIRCLE, BANGLAORE-86. ompletion of APAR Date by which to be completed ‘Submission of self-appraisal to reporting officer 15th April by offi to be reported upon (where applicable). Submission of report by reporting officer to 30th June reviewing officer Report to be completed by Reviewing Officer and to be sent to31st July Administration or CR Section/Cell or accepting authority, wherever provided Appraisal by accepting authority, wherever provided Bist August (a) Disclosure to the officer reported upon where there is noOIst September accepting authority (b) Disclosure to the officer reported upon where 15th September there is accepting authority Receipt of representation, if any, on APAR 15 days from the date of receipt of communication Forwarding of representations to the competent authority (a) where there is no accepting authority for APAR 21st September (b) where there is accepting authority for APAR 06th October Disposal of representation by the competent authority Within one month from the date of receipt of representation. Communication of the decision of the competent 15th November authority on the representation by the APAR Cell End of entire APAR process, after which the 30th November APAR will be finally taken on record —