Professional Documents
Culture Documents
Every Club and Society is required by the Sports and Societies Office to have a
Captain or Chairperson, a Secretary and a Treasurer. The people fulfilling these
roles need to dedicate a substantial amount of time to the group to ensure that it
runs successfully.
The Chairperson
The Chairperson is the chief officer of any club or society, the public head, the one
ultimately responsible for its activities and for the clubs relations within the University
and outside. It is primarily one of leadership - to set the pace for the group and lend it
some purpose, direction, and guidance. The role of the leader is different depending
on the situation, but it's important that the leader is sensitive to the needs of
individual members and to the group as a whole. The Chair should be well
organised, a good delegator, a good communicator and confident.
Remember that the Chair is not the holder of ultimate power - a group, not an
individual, should always take decisions!
The Secretary
The Secretary is the nerve centre of the club – ‘the one who is the know’. The
Secretary is the principle administrative officer. Students and outside organisations
interested in the sports club contact the Secretary for information or details about
membership, training, meetings, events and activities.
Vice Chairperson
The Vice-Chairperson deputises for the Chairperson whenever the latter is unable to
fulfill his/her duties. In the event of the Chairperson resignation, the Vice-
Chairperson will act as a temporary Chairperson until the latter position is replaced
at a general meeting of the membership. In the Chairperson absence, the Vice-
Chairperson will carry out the duties outlined of a Chairperson.
Assistant Secretary
The assistant secretary would help the secretary with their role. The assistant would
carry out simple administration tasks and report back to the secretary, they could be
responsible for some of the secretary's tasks.
Assistant Treasurer
Help the day to day role of a Treasurer
Social Secretary
Organise regular social events and special projects to involve as many members as
possible, especially new members.
Training Officer
Organise training sessions for new and existing members to equip them with the
skills needed to participate in the sport or society activity.
Safety Officer
Promote safe practice within the group and liaise with the Institutes Safety
Officer/Committee, as appropriate.
Publications Secretary
Establish a newsletter or other publication, and for soliciting contributions from
members.
Equipment officer
Ensure that all equipment required for a training session or meeting is there and is in
working order and ensuring that all equipment is booked out and that the team kit is
washed etc.
Other roles can be created and should be defined by the particular activity of your
club or society. Committee structures and size should be defined by the needs of
your club or society.