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EHP4 for SAP ERP

6.0
December 2010
English

Business Partner
(Y23)
Building Block Configuration Guide

SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices Business Partner (Y23): Configuration Guide

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SAP Best Practices Business Partner (Y23): Configuration Guide

Icons

Icon Meaning
Caution

Example

Note

Recommendation

Syntax

Typographic Conventions

Type Style Description


Example text Words or characters that appear on the screen. These include field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.

Example text Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.

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SAP Best Practices Business Partner (Y23): Configuration Guide

Content
1 Purpose............................................................................................................................. 5
2 Prerequisites...................................................................................................................... 5
3 Configuration..................................................................................................................... 6
3.1 General Settings for Business Partner Administration.............................................6
3.1.1 Activation Switch for Functions............................................................................6
3.1.2 Define BP Roles.................................................................................................. 6
3.1.3 Number Ranges and Groupings..........................................................................7
3.1.4 Configure Field Attributes per BP Role................................................................8
3.1.5 Set Rating Procedures and Ratings....................................................................9
3.1.6 Define Business Partner Types..........................................................................11
3.1.7 Define Address Types........................................................................................ 12
3.1.8 Define Transactions........................................................................................... 12
3.1.9 Assign Transaction to Address Type (Standard Customizing)...........................13
3.2 Release System for Business Partner...................................................................13

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SAP Best Practices Business Partner (Y23): Configuration Guide

Business Partner: Configuration Guide

1 Purpose
The purpose of this document is to describe the general configuration steps required to
manually set up the configuration within the system landscape that has already been installed
using the corresponding installation or configuration guides for installation.
If you do not want to configure manually and prefer to use an automated installation process
using BC Sets and other tools, refer to the Quick Guide.

2 Prerequisites
Enhancement package 4 for SAP ERP 6.0 must be installed. The following Enterprise
Extensions need to be activated:
EA-FIN Financial Extension
EA-FS Financial Services
Also, the following business functions need to be activated:
FIN_TRM_LR_FI_AN TRM: Hedge Management, New
Instruments, New Key Figures
FIN_TRM_LR_FI_AN_2 TRM: Hedge and Exposure Management,
SWIFT
Before you start installing this scenario, you must install prerequisite building blocks. For more
information, see the Building Block Prerequisites Matrix for the SAP Treasury and Risk
Management Rapid-Deployment Solution.

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SAP Best Practices Business Partner (Y23): Configuration Guide

3 Configuration
3.1 General Settings for Business Partner
Administration
3.1.1 Activation Switch for Functions

Use
In this Customizing activity, you can activate generic functions for the business partner.

Procedure

The following settings are provided in the standard configuration. Check for
completeness.

1. Access the activity by choosing the following path:


IMG Path Financial Supply Chain Management  Treasury and Risk
Management  Basic Functions  SAP Business Partner for
Financial Services  General Settings  Activation Switch for
Functions
Transaction Code SPRO

2. On the Change View “Activation Status for Functions” Overview screen, make the
following entries:
Development Active Description
BUT020 Select the checkbox Time Dependency BP Addresses
BUT0BK Select the checkbox Time Dependency BP Bank Data
BUT100 Select the checkbox Time Dependency BP Roles
3. Save your entries.

3.1.2 Define BP Roles

Use
As soon as the business partner is created in the system, it can be assigned to the different
roles used in different business contexts.
In this Customizing activity, you can assign a business partner role to a business partner to
specify its function.
The roles 000000 Business Partner (General) and TR0151 Counterparty are needed for the
transaction manager.
In the BP Role Categories area, you define in which area the role is used when created. The
following areas are available: Organization, Person, and Group.

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SAP Best Practices Business Partner (Y23): Configuration Guide

Procedure
1. Access the activity by choosing the following path:
IMG Path Financial Supply Chain Management Treasury and Risk
Management  Basic Functions  SAP Business Partner for
Financial Services  General Settings  Business Partner 
Basic Settings  Business Partner Roles  Define BP Roles
Transaction Code SPRO

2. On the Change View “BP Roles”: Overview screen, make the following entries:
BP Role Title Description
YT0151 Counterparty Counterparty

3. On the Change View “BP Role Categories”: Overview screen, make the following entries:
BP Role Title Description
YT0151 Counterparty Counterparty (FS: CFM /
CML)

4. Click on the details of each BP role or double-click the position.


5. On the Change View “BP Role Categories”: Details screen, make the following entries:
BP Role Title Description Diff. Possible Possible Possible
Cat. Type Business Business Business
Partner Partner Partner
Categories Categories Categories
Organization Person Group
YT0151 Counterparty Counterparty General Select the Select the Select the
(FS: CFM / Data checkbox checkbox checkbox
CML)
6. Save your entries.

3.1.3 Number Ranges and Groupings


3.1.3.1 Define Number Ranges

Use
The number ranges must be customized in the target system.

In this Customizing activity, you define number ranges for business partners.
You assign the defined number ranges to groupings in the activity Define Groupings and
Assign Number Ranges. Number ranges for business partners are valid throughout a client.
A business partner grouping is assigned to each new business partner. The grouping
determines how the business partner numbering is assigned. The number assignment can be
grouped in one of two ways::
- Internally
- Externally

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SAP Best Practices Business Partner (Y23): Configuration Guide

The numbers can be defined automatically by the system (internally) or manually by the user
(externally). Within one business partner grouping only one unitary number assignment
(either internal or external) is allowed.
As soon as the business partner is created and saved in the database, the business partner
number cannot be changed.

Number ranges must be defined in each project and system individually. They
cannot be transported using BC Sets.

We recommend manually creating the number ranges separately in each system.


The number ranges settings should not be transported.

Procedure

The following settings are provided in the standard configuration. Check for
completeness.
1. Access the activity by choosing the following path:
IMG Path Financial Supply Chain Management Treasury and Risk
Management  Basic Functions  SAP Business Partner for
Financial Services  General Settings  Business Partner 
Basic Settings  Number Ranges and Groupings  Define
Number Ranges
Transaction Code SPRO
2. Choose Change Intervals.
3. On the Maintain Number Range Intervals screen, make the following entries:
No From Number To Number Current Ext Comment
Number
01 As provided in As provided Contains the Standard
the client in the client last number setting
assigned for
internal number
range intervals
AB As provided in As provided Select the Standard
the client in the client checkbox to setting
determine the
external
number range
interval

3.1.4 Configure Field Attributes per BP Role

Use
The purpose of this activity is to define various fields on the user screen for business partner
roles (BP role), such as which fields are shown and hidden, SAP default settings, required

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entry fields, and optional entry fields. You can define different field settings depending on the
BP role.
In this project, field modification is linked to the BP roles. The following role types have their
own field modification:
- YT0151 Counterparty
In this activity, in master record maintenance, you define the fields that:
- Require an entry (required entry)
- Are ready for input (optional entry)
- Are displayed (display)
- Are hidden (hide)
These qualities are dependant on the BP role.

Procedure
1. Access the activity by choosing the following path:
IMG Path Financial Supply Chain Management Treasury and Risk
Management  Basic Functions  SAP Business Partner for
Financial Services  General Settings  Business Partner 
Basic Settings  Field Groupings  Configure Field Attributes
per BP Role
Transaction Code SPRO

2. On the Change View "Field Group BP Role": Overview screen, double-click YT0151
Counterparty.
3. From the Data Set, choose Standing Instructions for Correspondence, and make the
following entries:
Description Field Hide Req. Opt. Display Not Spec.
Group Entry Entry
Standing 269 Select the
Instructions: radio
Correspondence button
Type
4. Save your entries.

3.1.5 Set Rating Procedures and Ratings

Use
In this Customizing activity, you create rating procedures and assign ratings to them.
You can rate business partners by different means, such as their credit standing and payment
history, or according to other criteria. Ratings can be carried out according to your own rules,
as well as through specialist service providers, such as Standard & Poor’s or SCHUFA.
Several standard rating procedures are offered. You can define other rating procedures
according to your requirements. You can also set one of the rating procedures as the
standard rating procedure and flag this rating procedure as internal.
In this activity, you maintain the entry options that correspond to the credit standing data of
the business partner. These entry options are:
- Settings for the institutions that give the credit standing information
- Settings for the rating that is an indicator for a credit standing estimation

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SAP Best Practices Business Partner (Y23): Configuration Guide

Procedure
1. Access the activity by choosing the following path:
IMG Path Financial Supply Chain Management Treasury and Risk
Management  Basic Functions  SAP Business Partner for
Financial Services  Settings for Financial Services 
General Settings  Ratings / Credit Standing  Ratings 
Set Rating Procedures and Ratings
Transaction Code SPRO

2. On the Change View "Rating Procedure": Overview screen, choose New Entries.
3. On the New Entries screen, make the following entries:
Rat. Proc. Different. Description Description
Moody’s No differentiation MOODY´S MOODY´S Standard Rating
4. Save your entries.
5. Go back and select the entry.
6. In the Standard Procedure input field, select the radio button.
7. Select the entry and double-click the Ratings folder.
8. On the Change View "Rating": Overview screen, choose New Entries.
9. On the New Entries screen, make the following entries:
Rating Rank Description
Aaa 001 EXCELLENT CREDIT
STANDING
Aa1 002 EXCELLENT CREDIT
STANDING
Aa2 003 EXCELLENT CREDIT
STANDING
Aa3 004 EXCELLENT CREDIT
STANDING
A1 005 VERY GOOD CREDIT
STANDING
A2 006 VERY GOOD CREDIT
STANDING
A3 007 VERY GOOD CREDIT
STANDING
Baa1 008 GOOD CREDIT STANDING
Baa2 009 GOOD CREDIT STANDING
Baa3 010 GOOD CREDIT STANDING
Ba1 011 FAIRLY GOOD CREDIT
STANDING
Ba2 012 SATISFACTORY CREDIT
STANDING
Ba3 013 SATISFACTORY CREDIT
STANDING

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SAP Best Practices Business Partner (Y23): Configuration Guide

Rating Rank Description


B1 014 FAIRLY WEAK CREDIT
STANDING
B2 015 WEAK CREDIT STANDING
B3 016 RISK
Caa 017 RISK
Ca 018 RISK
C 019 RISK
10. Save your entries.

3.1.6 Define Business Partner Types

Use

The following settings are provided in the standard configuration. Check for
completeness.
In this Customizing activity, you define business partner types. Business partner types enable
you to flexibly organize your business partners. One business partner type can be assigned to
each business partner in the dialog.
Using business partner types, you can show or hide fields in the Configure Field Attributes
per BP Type activity.

Procedure
1. Access the activity by choosing the following path:
IMG Path Financial Supply Chain Management Treasury and Risk
Management  Basic Functions  SAP Business Partner for
Financial Services  General Settings  Business Partner 
Basic Settings  Business Partner Types  Define Business
Partner Types
Transaction Code SPRO

2. On the Change View “Business Partner Types”: Overview screen, make the following
entries:
Partner Type Description
0001 Partner Type 0001
0002 Partner Type 0002
3. Save your entries.

3.1.7 Define Address Types

Use

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SAP Best Practices Business Partner (Y23): Configuration Guide

The following settings are provided in the standard configuration. Check for
completeness.

In this Customizing activity, you maintain the address types that you need for certain business
transactions. The address type and the standard address type are relevant for address
determination.

Procedure
1. Access the activity by choosing the following path:
IMG Path Financial Supply Chain Management Treasury and Risk
Management  Basic Functions  SAP Business Partner for
Financial Services  General Settings  Business Partner 
Basic Settings  Address Determination  Define Address
Types
Transaction Code SPRO

2. On the Change View “Business address types”: Overview screen, make the following
entries:
Addr. Type Short Name Name
XXDEFAULT Stand. address Stand. address
3. Save your entries.

3.1.8 Define Transactions

Use

The following settings are provided in the standard configuration. Check for
completeness.

In this Customizing activity, you define transactions for address determination.

Procedure
1. Access the activity by choosing the following path:
IMG Path Financial Supply Chain Management Treasury and Risk
Management  Basic Functions  SAP Business Partner for
Financial Services  General Settings  Business Partner 
Basic Settings  Address Determination  Define
Transactions
Transaction Code SPRO

2. On the Change View “Transactions for BP Address Determination”: Overview screen,


make the following entries:
Bus. Trans Description

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SAP Best Practices Business Partner (Y23): Configuration Guide

3. Save your entries.

3.1.9 Assign Transaction to Address Type (Standard


Customizing)

Use

The following settings are provided in the standard configuration. Check for
completeness.

In this Customizing activity, you assign predefined transactions to address types that you
have created, for the purpose of address determination. The transactions are part of the
standard delivery, which means you cannot change them.

If there are business partners with multiple addresses, the system must be able to determine
the correct address for different transactions, such as send order or receive goods.

Procedure
1. Access the activity by choosing the following path:
IMG Path Financial Supply Chain Management Treasury and Risk
Management  Basic Functions  SAP Business Partner for
Financial Services  General Settings  Business Partner 
Basic Settings  Address Determination  Assign Transaction
to Address Type
Transaction Code SPRO

2. On the Change View “Transn for BP Address Determin -> BP Address Type Assignm”
Overview screen, make the following entries:
Trasactn Descriptn Addr.Type Descriptn
XXDFLT Standard XXDEFAULT Stand. address
3. Save your entries.

3.2 Release System for Business Partner


Use

The following settings are provided in the standard configuration. Check for
completeness.
In this Customizing activity, you can release processing for SAP Business Partner for
Financial Services.

Prerequisites
The business partner has been successfully converted or the business partner does not
require conversion.

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SAP Best Practices Business Partner (Y23): Configuration Guide

Procedure
1. Access the activity by choosing the following path:
IMG Path SAP Banking  SAP Business Partner for Financial Services
 Settings for Financial Services  Interfaces/Data Exchange
 Settings for Business Partner Conversion  Release
System for Business Partner
Transaction Code SPRO

2. On the Change View “Business Partner: Control Parallel Maintenance TR BP, SAP
screen, make the following entries:
Field Name User Action and Values
Assignment TR0000
Cat.
Business Select the checkbox
Partner: Cont
FS BP
Released
3. Save your entries.

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