A.

Understanding Letter In General

Understanding Letter is a means of communication to convey written information by a party to
another party.

B. Mail function
There are several functions including:

 Means of Notice
 Request Facility
 Idea
 Ideas or Ideas
 As A Reminder Tool
 Historical Evidence
 Working Guidelines

C. Types of Letters
Letter has two types namely Personal Letter and Official Letter, To understand the difference see
the characteristics and characteristics.

1. Personal letter

A personal letter is a letter that is used for personal purposes eg to connect with friends and
family. This type of letter is rarely used in this modern era because it has switched to SNS or
social media and e-mail.

a. Characteristics of a Personal Letter

 Not using letterhead

 Do not use mailing numbers
 The opening and closing greetings are more varied
 Usually the language used is not formal up to the author's wish.
 Format free mail, does not have certain grip.
b. Exemple Personal Letter :

Yogyakarta, February 18, 2018

Rini Wulandari
Jln. Sunday Market, No. 35
Depok

Rini is cute,

Hey, how are you Rin? I hope you are fine and healthy always yes!Because I'm here also
healthy and okay Rin.
Uh, Rin, next month I plan to go to my aunt's house in Samarinda. So I can stop by your
house. May I play your house Rin? Should be yes anyway hehe, because I've missed heavy
with you Rin. Watch out if you can not !!
Do not be angry lho, Rin, I'm just kidding aja kok kok.
Rin, you still keep the frog not at home? Now how much is it? Must've added a lot
huh? They are funny and clever deh your kayak.
Rin, that's a letter from me. Do not forget to reply yes Rin. I wait your reply lho!

From your beautiful friend,

Dijah Pink
2. Official Letter

According to Big Indonesian Dictionary (KBBI) the official letter is a letter that is used for the
benefit of the official, whether individuals, institutions, or organizations, such as invitations,
circulars, notices, and so forth.

Thus, it can be made sense that the official letter sample is any kind of letter issued by an authorized
institution. For all forms of good interests both general and special are given to the form of
individuals, organizations, or other official agencies.

a. Mail function

Although it is rarely discussed, official letters have a function that helps an agency to advertise,
notify, appeal, or otherwise prohibit from any official or non-official service activities.

Where, when individuals, organizations, or agencies get an example of this official letter. Thus,
this letter is not necessarily a representative in writing and legitimate and must be done by the
receiver.

Among other functions of the most commonly used official letters include:

1. Written Documents

In the manufacture of official letters issued by an agency, the official letter submitted to the
administration of the recipient aims as a written document to be used as archival material from the
institution receiving the center.

2. Working Guidelines

Among other functional forms of official letters issued are as work guidelines in written form on
the letter. Given such work guidelines indirectly the example of official letter given to the recipient
of the official letter serves as a letter of employment contract.

3. Communication Facilities

Although the technology is more advanced and the spread of correspondence has begun to be
replaced with electronic media. However, in some cases the formal sample of the written form
must still be used as a form of formality in the delivery of intent and purpose.

4. Warranty

In some cases, the official letter serves as a guarantor or guarantee letter that can be used as
collateral when going to transactions or cooperation. some conba official letter as a guarantee can
be like a letter of agreement, power of attorney, or letter of guarantee langusng made.
5. Certificate

There are many examples of direct and indirect direct mail issued by various related agencies. one
of which is a certificate, in a letter aims to explain a certain circumstance or condition. Such as
death certificate, certificate of saki or permission, letter of not mampua and various examples of
other certificate.

6. Forms of Representation

Among other fungli that can be used in official letter samples is as representative or represent the
author to speak the fund to give instructions, solicitation, or command to the intended person or
agency.

b. Section Section of Official Letters

Every example of a formal letter has characteristics that must be known and this is the case between
official letters and unofficial letters. Among the characteristics of official letter are:

1. Language Letters

In making a formal letter of things to note when making this letter is the language of the letter that
should be used is a language that for and in accordance with the EYD.

2. Head of Letter

There is a letterhead or letterhead that indicates the origin of the letter from the body or agency
where complete with logo, address, phone number, samapai with email address must be clear.

3. Letter Number

There is a letter number that marks that the usrat is issued by a particular agency. Because every
official letter issued must have a letter number for archiving purposes.

4. Subject

Provide a letter description for what purpose. And as a marker so that the letter is not misused for
purposes outside the subject of related letters.
5. Endorsement

One of the most prominent features in the characteristic of the official letter from other letters is
the existence of authorization known by the agency. And have obtained a stamp from the agency
or body that issued the official letter.

c. Official Writing Format

We have finished studying a bit in relation to the official letter and the characteristic feature of the
official letter compared to the non-official letter. Next we discuss related to the official letter
writing format. Because, sometimes there are still many of us in particular who served as
administrative and secertasi within the agency mesih confusion in making an official
letter.Therefore, by studying the format of official letter writers we will be more understood terktait
with the structure of writing and writing sequence in making an official letter.

Among the official letter writing formats that you must know are:

1. Head of Letter or Letter of KOP

The Head of Letters is a part of the letter opening which must be owned by all kinds of official
letters. Because with the head letter or letterhead letter will provide preliminary information to the
agency or individual addressed by the letter.

The head of the letter in the official letter contains information about the institution issuing the
letter in the form of an agency issuing the letter, name of the agency, address, contact, and sender's
email.

Sometimes and often we meet in some official letter from the government will provide a letter
logo located in the top left corner side by side with the letterhead or the letterhead.

2. Date of Writing or Mail Creation

After the writing of the letter head. Thus, the thing that became the official letter writing format
was the letter number. The letter number is the date, month and year of mailing. Thus, the letter
can be known when it is made and can not be used as a fake letter material to commit acts of
cheating in the later days.

3. Letter Number

In addition to the date of letter creation. For some times we see before the date of the letter there
is a letter number in the form of roman numerals likewise regular numbers. This is the letter
number, meaning the letter is issued to how many months or years. Because in the institution all
forms of exit and entry of the letter must be recorded in the archive.
Where, it works for reports and recaps the end of the month or the end of the year each time the
agency to close a book or book meetings as bookkeeping.

4. Subject

For some agencies just by looking at things we will know what will be discussed next. Because
with the existence of the author letter writing aims to menyampaiakn main contents of the issue in
writing the official letter.

Thus, the recipient of the letter will be able to know that the contents of the letter will discuss in
detail from the letter just by reading from the subject of the letter tersemi.

5. Appendix

In the attachment section of the official letter is used to attach some important file follow-up from
the letter sermi tersebu. Where, by attaching an attachment file on the receiver. The recipient will
be able to find out more details of the contents of the letter without having to contact the relevant
agency to request details.

Sometimes the content of the attachment contains details of cost budget, financial statement,
governance structure, event details, or archive files.

6. Destination Address

The destination address of an official letter is so important to write in an official letter. Because
with the address on the official letter will be very helpful at the receptionist or those who receive
the letter to be immediately delivered to the concerned. Because, in certain agencies or agencies.

The purpose of the mailing address is made in detail as to the institution in what area and what
floor. Because it will be very helpful for the letter immediately delivered to the destination letter.

7. Greeting Opener

It is an opening greeting from every official or unofficial letter. Where, as a greeting opener and
greeting the official letter.

8. Fill in the Letter

The contents of the resume sample are part of the essence of the letter because the contents of the
letter are clear, detailed, and specific. However, it remains wrapped in a short, dense and good
load.

Because it is an official letter. Thus, it is important to create an official letter in a standardized and
EYD-compliant language. In addition, typing wants to discuss something detailed. Then, at the
end of the contents of the letter is given an explanation of the details are on the attachment letter.
9. Greetings

The closing greeting in the letter aims to close the letter as well as a form of respect and gratitude
to the reader of the letter.

10. Sender

on an authorized letter sender containing the sender of the letter coming from whom or by what
agency. It generally begins with the words " Respect Us ", " Knowing i". Then, write who signed
the letter. Is derived langusng from superiors as well sekertaris agency.

11. Copies

On a copy of an official letter, it generally contains how many letter attachments or how many
sheets of letters were sent and such information.

d. Kinds - Kinds Official Letters

After knowing the characteristics of the official letter, then we will study the various official letters.
Why need to know the various types of official letters ?. So that when you make a formal letter
you will not be confused how to make and the purpose of making the official letter. Several kinds
of letters of the usual types of findings and outstanding cultivation include:

1. Circular Letter

Circular is one of the types of official samples issued by the relevant agencies given to a particular
institution or community. Among the examples of circulars are letters announcement letter from
lurah for all RT and RW units in certain areas. Or a circular to blackout in rotation from PLN.

2. Calls of Call

A letter of call is one of the other types of official letters that aims to call individually or to a
particular agency. Where, the calling is for a particular interest. Some examples of official letter
summoning KPK, interview summons, summons.

3. Letter of Invitation

Letters of invitation are the most common types of official letters. Letter of invitation is one kind
of official letter example that aims to invite an individual or a particular institution to attend an
event or purposes.

Some examples of official invitations we usually meet are invitation letters to attend meetings,
deliberations or socialization.
4. Decree

Letter of keputunsan is one of the official letter issued by an agency to members of the agency. Or
it could be from high instasi to the agency under it.

The purpose of this decree is as one of the agency's decision making. Among examples of decisions
or commonly known as SK, such as employee declaration decisions, presidential decree, or a letter
of dismissal.

5. Power of Attorney

Power of Attorney is an official letter which aims to give an authority to the individual to be
accountable in a certain affair of the agency in accordance with the written of power of attorney.
one example of a power of attorney which is met is a power of attorney withdrawal.

6. Trading Letter

A commercial letter is an official letter aimed at making transactions agreed upon by the buyer
and the seller. Commercial letters are sometimes used for purchase of goods in large quantities or
high value. Thus, the need for black on white in the form of a letter.

7. Letter of Agreement

The letter of agreement is an official letter that is used to make an agreement between the two
parties. generally from agencies to individuals who intend to contract or cooperate within the
agreed time, place and territory.

8. The Order

This letter is an official letter used to commute an agency or an individual to do something as

stated in the letter. These warrants are sometimes issued for an important matter, between example
warrants adala arrest warrants, warrants execution raids, as well as office letters to travel travel.

9. Offer Letter

Offer letter is one of the official letter used by an agency to do business cooperation with
prospective buyer. Offer letters generally contain about the desire to offer a product or service for
the office or a particular event.

e. Sample of Official Letters

After studying related to the official letter, starting from the meaning of official letter, the
characteristics of the official letter, the format of writing, and how to make an official letter. So, it
is incomplete without seeing the example directly.

At this time we will provide some examples of official letters that are often used in communities,
schools, institutions and institutions.
 REGIONAL REGIONAL GOVERNMENT GOVERNMENT OF YOGYAKARTA
DINAS PENIDIKAN AND KEBUDAYAAN YOGYAKARTA
Jl. North Ring Road No. 20, Sleman, DIY 22125
Tel. (021) 5526xxx enjiner@gmail.com
=============================================================
Yogyakarta, January 21, 2018
Number : A.010 / RAKER / UGM / I / 2018
Subject: Meeting Invitation
Attachment : -

Dear.
Dean and Vice Dean
University of Gajah Mada
IN_
The place

With respect,

In connection with the existence of a circular of the Department of Education and Culture of
Yogyakarta Special Region related to the preparation of accreditation BAN / PT. We hereby invite
deans and vice deans of all faculties of Gajah Mada University to attend meetings to be held on:

Day / Date : Thursday, January 25, 2018;

At : 08.30 - Finish;
Venue : Yudisium Room B.15 Newton Building Lt.3.

Thus we expect the presence of the Father / Mother dean and vice dean of Gajah Mada University
to attend the meeting for the future of our campus.

Best regards,
Rector of Gajah Mada University

Drs. Muhammad Adnan Syarief ST, M.Eng

NIP: 151094 200121 283 xxx