Professional Documents
Culture Documents
Executive Board
Election Packet 2018
GENERAL TIMELINE
Letter of Intents due via syracuseasia@gmail.com Thursday, April 19th, 2018 11:59PM EST
Video Submissions (for Abroad Candidates) Thursday, April 19th, 2018 11:59 PM EST
Candidates Notified of Opponents Friday, April 20th, 2018 10:00 AM EST
Election Day Friday, April 20th, 2018 3:30 PM EST
Announcement of Results Sunday, April 22th, 2018 5:00PM EST
POSITIONS
3. How long is each term? What if I want to study abroad during the Fall/Spring term?
Each term lasts for a whole academic year. However, if the candidate intends to study abroad
during either semester, he/she is responsible for notifying the current E-board as well as
mentioning the situation during election. The President and Vice President must take the
positions for the entire academic year, while the other chair positions are allowed to co-run on
semester basis.
LETTER OF INTENTS
PRE-ELECTION DAY
ELECTION DAY
5. If no one else runs against me for a position, does that mean I automatically win?
No. The audience will have the option of “No candidates qualified.” If a candidate runs
unopposed, he/she will still have to go through the election process. Candidates must win by
majority vote.
AFTER ELECTIONS
OTHER QUESTIONS
POSITIONS
President
The role of the President is to oversee the activities and operations within A.S.I.A. He/she is
responsible for assigning the necessary tasks that need to be completed in order for efficiency.
Thus, he/she should be able to manage a team and delegate tasks to their respective roles. The
President also completes necessary paperwork through Orgsync and SA in order to maintain
A.S.I.A.’s active status as a Recognized Student Organization (RSO). The President will follow up
on dates needed for Fiscal Training, Budget Hearings, bi-monthly advisor meetings and other
meetings throughout the year. The President should be knowledgeable of the responsibilities for
each position on E-Board so that he/she can assist with any difficulties that may arise. The
President must keep a respectable image for the organization, and provide goals to be
accomplished for the good of both E-Board and A.S.I.A. The President must have at least one
year of experience on A.S.I.A. E-Board.
Vice President
The role of the Vice President is to assist in the position of any absent body. If e-board members
cannot completely fulfill their duties, the Vice President will help complete these tasks. He/she
must have a good understanding of each of the positions on A.S.I.A E-board and must be flexible
to adapt to any given situation, such as taking on projects that are not specific to any one
position. Additionally, the Vice President will be responsible for taking minutes during E-Board
meetings, scheduling reservations (for rooms, kiosks, tabling, etc.), and any administrative tasks
necessary for A.S.I.A. to run smoothly. The Vice President must have at least one year of
experience on an E-Board of a Registered Student Organization.
Treasurer
The role of the Treasurer is to complete the necessary paperwork to receive Student Association
(SA) funding for A.S.I.A’s large scale events. He/she must work alongside the rest of E-Board to
obtain information regarding these events. The Treasurer must meet deadlines in obtaining
evidence/proof of cost and posting/applying for semesterly budgets. He/she should be flexible
with changes that may arise throughout the semester, including re-applying for funding in the
case that budgets are denied. The Treasurer must communicate thoroughly with SA advisors to
monitor the monetary amounts in our main financial accounts: SA Funding, Miscellaneous
account and fundraising account. He/she must be familiar with how and when amounts from
each account could be used.
Cultural Director
The role of the Cultural Director is to plan and prepare A.S.I.A.’s campus wide cultural events.
This included contacting and communicating student performers and contracted artists for
these large scale events. Responsibilities of the Cultural Director also include meeting with SCPS
and the student life advisor on a regular basis to update the university on the progress of the
event, which entails submitting forms and itineraries in a timely manner. He/she will need to
work closely with the Treasurer to submit budget requests for events planned the following
semester. During rehearsals, the Cultural Director is responsible for making sure performers
arrive and are given their full rehearsal time slot. During events, the Cultural Director is
responsible for managing the stage and assigning roles to E-Board to help make sure the show
runs smoothly, while maintaining full communication with SCPS.
Social Chair
The role of the Social Chair is to bring the cohesiveness among the general ASIA members and
the Executive Board members. He/she is responsible for coordinating the social activities, such
as Big/Little BBQ, Thanksgiving potluck, trips away from Syracuse, Semi Formal, and more.
These events will help the organization grow as an inclusive community as well as bring the
Social Pillar of A.S.I.A. into light. Activities will be dependent on the each year’s selected
E-Board. Mandatory events include Semi-formal and Big/Little Programs. Additionally, the Social
Chair will be responsible for fundraising for these events, which are not funded by SA.
Creative Director
The Creative Director is responsible for the conception and creation of all promotional material
for events and meetings throughout the year. This requires close communication with the
E-Board members, especially the Social Chair and Cultural Director. The Creative Director must
ensure flyers, kiosk posters, and programs are completed prior to each event for E-board to
review. Therefore, he/she must be flexible with new assignments and be able to quickly
complete projects. The Creative Director will have full control over the creativity of the designs,
but should be knowledgeable in some design software, such as InDesign or Photoshop.
In addition, the Creative Director should also be responsible for raising awareness of A.S.I.A. and
promote its events throughout the year. He/she is responsible for reaching out to students,
organizations and alumni to maximize the success of A.S.I.A.’s publicity. The Creative Director is
the professional face of A.S.I.A. on campus as well as in the digital world. He/she will take charge
of posting flyers, maintaining an active social media page (Facebook, Instagram, etc.),
documenting all of A.S.I.A’s meetings and events through pictures and videos, and sending
emails to publicize A.S.I.A. and its events. He/She should have experience in photography as well
as own a professional camera that can shoot high quality pictures and videos. The pictures taken
should positively depict our meetings and events, providing insight about our community to
students who are interested in joining our organization. Through various means, the Creative
Director will keep the current members and the alumni up to date with what’s happening in
A.S.I.A.