Step No.

Step Title
Step 1 Set Up System Administrator

Step 6 PO Category
Step 2 Define Locations
Step 3 Convert to a Multi-Org Architecture
Step 4 Define Freight Carriers
Step 5 Define Human Resources Key Flexfields
Step 7 Key Flexfields

Step 8 Key Flexfields value set

Step 9 Set Up Approval Information

Step 10 GL Accounts
Step 11 How to Use the Account Generator
Step 12 Open Inventory and Purchasing Accounting Periods
Step 13 Define Taxes
Step 14 Define Lookups and Classes
Step 15 Quality Inspection Codes
Step 16 Define Standard Attachments
Step 17 Define Purchasing Options
Step 18 Document Types
Step 19 Define Buyers
Step 20 Define Items
Step 21 Define Line Types
Step 22 Define Financial Options
Step 23 Define Transaction Reasons
Step 24 Define Receiving Options
Step 25 Set Up Transaction Managers and Resubmission Intervals
Step 26 Define Suppliers
Step 27 Set Up Workflow Options
Step 28 Submit Workflow-related Processes
Step 29 Define Descriptive Flexfields
Step 30 Set Up Automatic Sourcing
Step 31 Approved Supplier List
Step 32 Buyer Work Center
 Sub Step Title Required Status
Required
Define Responsibilities Required Done
Link Employee's name to User Name Required Done
Set Profile Options Required Done
Required Done
Required Done
Required Not need till now
Required Not need till now

Required Done
Business Group Required Done
Job Flexfields Required Done
Position Flexfields Required Done
Pay roll Peple Group Flexfields Required Done
Required Done
Job Flexfields value set Required Done
Position Flexfields value set Required Done
Pay roll Peple Group Flexfields value set Required Done
Required
Job Required Done
Position Required Done
Define Employees Required Done
Position Hierarchy Required Done

Required
Required
Optional
Required Step with Defaults
Done
Optional
Required Done
Required
Required Done
Optional
Required Step with Defaults Done
Required Done
Optional
Required Done
Required
Required
Required Step with Defaults
Required
Optional
Optional
Optional
 Notes

Financial consultant

For all Org

Segments

Number Name
1 Item Category
2 Department
3 Purchasing Type

Values
Item Category
General
Raw Materials
Paking
PC Computer
Laptop Computer
stationery

Category Code
Structure Name
PO Item Category
PO Item Category
PO Item Category
PO Item Category

Default Category
Functional Area
Inventory
Purchasing
Planning
Service
Cost
Engineering
Order Entry
Product Line Accoun
Asset Management
Contracts
Product Reporting
Process Allocation Class
Process Sequence Dependency Class
Process Substandard Item Class
Process Technical Class
Process GL Class
Process GL Business Class
Process Cost Class
Process Product Line
GDSN Syndication - GPC
 Window Prompt Column
Item Category SEGMENT1
Department SEGMENT2
Purchasing Type SEGMENT3

Department Purchasing Type

None None
Financial's Dep. Local
IT's Dep. Foreign
Sales's Dep
Engineering's Dep.
Purchasing's Dep.
Warehouses's Dep.

Category Description
General.None.None
Laptop Computer.Engineering's Dep\..Foreign
Raw Materials.Engineering's Dep\..Foreign
Stationery.Financial's Dep\..Local

Category Set Description

Inventory Inventory Category Set
Fresh PO Category Fresh PO Category
Inventory Inventory Category Set
Inventory Inventory Category Set
Inventory Inventory Category Set
Inventory Inventory Category Set
Inventory Inventory Category Set
Inventory Inventory Category Set
Enterprise Asset Management Enterprise Asset Management Category Set
Contracts Category Set for Contract Item Categories
Product Product Category
Allocation Class
Sequence Dependency Class
Substandard Item Class
Technical Class

GL Business Class
Cost Class
Product Line
Syndication - GPC
Value Set Displayed Enabled
Fresh PO Item Category * *
Fresh PO Department * *
Fresh PO Purchasing Type * *

Inactive On Viewable b [ ] Enabled

* *
* *
* *
* *
Purchasing Menu Res's Name
Orouba Purchasing Super User
Orouba Purchasing Buyer

Profile Option
Profile Option
HR:Business Group
HR: Security Profile
MO: Operating Unit
MO: Security Profile

PO: Allow Buyer Override in AutoCreate Find

PO: Allow Category Override in Autocreate Find
PO: Allow Requisition Approval Forward Action
PO: Default PO Promise Date from Need By date
PO: Allow Autocreation of Oracle Sourcing Documents
PO: Allow Rate Override for User Rate Type
PO: Archive Catalog on Approval
PO: Autocreate GL Date Option
PO: Change Supplier site
PO: Check Open Periods
PO: Default Supplier Item Catalog Option
PO: Display the Autocreated Document
PO: Display the Autocreated Quotation
PO: Legal Requisition Type
PO: Warn if RFQ Required before Autocreate
RCV: Workflow Processing Mode
RCV: Processing Mode
HR: User Type
eBTax: Allow Override of Tax Recovery Rate is set to Yes.
PO: Display the Autocreated Quotation
Menu's Name Date
PO_SUPERUSER_GUI 26/04/2009
PO_BUYER_GUI 26/04/2009

Level Status
Orouba Business Group Site
Orouba Business Group Site
Orouba Operation Unit Site
Orouba Business Group Not Setup till Now

Yes Site
Yes Site
Yes Site
Yes Site

Yes
Yes
AutoCreate Date Site
Yes Site
Yes Site
Negotiated Sources
Yes Site
Yes Site
Both Site
Yes Site
Online Site

HR User ResP.

Yes
Quality Inspection Codes
*Ranking *Quality Code

REPLY/RECEIVE VIA

Code Lookup Code Meaning

1 Hand
2 Email
3 Telephone
4 Fax
 Description End Date

Lookup Code Description Tag From

Hand ###
Email ###
Telephone ###
Fax ###
To Enabled
*
*
*
*
1 Name's Define Employees
2 Approval Hierarchy for Requisition and Purchase Order not received from Fresh and also should Khaled HR Consu
3 Supplier List - Can not complete because till now not upload the suppliers
4 Purchasing structure not finalized
5 Approved Supplier List - Can not complete because till now not upload the suppliers and Items
6 Item code not finalized
also should Khaled HR Consultant not complete defined employees
Requisitions First time Save
Error Messages: Unexpected error occurred during Tax Calculation
epartment Legal entity Buys to
1 electric Hany Farouk - Mariam nabil - manal mohieb
Fans
Shafat
Grinder
Iron
Maknasa
(all in tahwya factory)

Dish washer
GWH
2 Electric hany eldaif -Awatef + Amira
Washing machines
3 electric Maged Zakhary - Marianne +mena attia
EWH
4 electric Emad Atef - Irene + Benjamin
Gas cooker
5 electric Baligh
Tools and maintenance , machines
6 electric Clair
PLastic
7 Home appliances Magdy saleh (fresh home appliances)
Stainless steel +metal
8 electric Fathy Farghal - john emile
John Emile

Air Condition
9 Sofipack Nader michael
 ‫المهندس‪ /‬خليل ابراهيم‬

‫أ‪ /‬ايهاب‬

‫هانى فاروق‬

‫منال موهاب‬ ‫مريم نبيل‬

‫هانى الضعيف‬
‫اميرة‬ ‫عواطف‬

‫ماجد زكريا‬
‫مينا عطية‬ ‫ماريان‬

‫عماد عاطف‬
‫بنجامين‬ ‫ارين‬

‫بليغ‬

‫كلير‬

‫فتحى فرغل‬
‫جون ايمل‬
Fresh Electric - OU
Requisition Purchase

Change Order Request Requisition

Purchase Agreement Blanket
Purchase Agreement Contract

Purchase Order Planned

Purchase Order Standard
Blanket Release

Release Scheduled
Fresh Home Appliances - OU

Change Order Request: Requisition

Accounting
Receiving Inventory Account 01-01-000-009-92010010007-0000
Retroactive Price Adjustment Account
Clearing Account 01-01-000-009-92010010007-0000

Receipt Date
Days Early
Days Late
Action

Over Receipt Control

Tolerance
Action

Miscellaneous
Allow Substitute Receipts Y
Allow Unordered Receipts Y
Allow Express Transactions Y
Allow Cascade Transactions Y
Allow Blind Receiving N
Receipt Routing Inspection Required
Enforce Ship-To Warning
ASN Control Action None

Receipt Number Options

Action
Type
Next Receipt Number

Receiving Inventory Account

Clearing Account
 5
5
Warning

3%
Warning

Automatic
Numeric
1

01-01-000-009-92010010007-0000
01-01-000-009-92010010007-0000
Business Group
Job Flexfields
Position Flexfields
Pay roll Peple Group Flexfields
Define JOB
Define Position

To change Start Date form tool

Bar choose (Alter Effective Data)

1
2

7
7
Pay roll Peple Group
 3
4

5
1
4

2
3

6
 7

6
‫‪Requisition‬‬

‫‪No.‬‬ ‫‪Employee's Number‬‬ ‫‪Employee's Name‬‬ ‫‪Position‬‬

‫‪8‬‬ ‫تونى جرجس حلمى‬ ‫مهندس الكترونيات‬
‫‪6‬‬ ‫عبد الفتاح على عبد المجيد‬ ‫مدير قسم الكمبيوتر والمعلومات‬
‫‪7‬‬ ‫خليل ابراهيم خليل‬ ‫رئيس الشركة‬

‫‪Purchase Order‬‬

‫‪No.‬‬ ‫‪Employee's Number‬‬ ‫‪Employee's Name‬‬ ‫‪Position‬‬

‫‪4‬‬ ‫جمال وديع جندى‬ ‫مدير مشتريات بوتاجاز‬
‫‪6‬‬ ‫خليل ابراهيم خليل‬ ‫رئيس الشركة‬
‫‪5‬‬ ‫مندوب مشتريات الغسالة حوضين رامى رضا مللك عياد‬
Rank's Hierarchy User Name Password
1 TONY 1234567
3 ABDFATAH 1234567
2 MANAGER 1234567

Rank's Hierarchy User Name Password

2 Gamal 1234567
3 MANAGER 1234567
1 Rami 1234567
Defining Receipt Accounting Options
Accrue Expense Items
Accrue Inventory Items
Expense AP Accrual Account
Automatic Offset Method
Defining Control Options
Price Tolerance Percentage
Price Tolerance Amount
Enforce Full Lot Quantity
Receipt Close Point
Cancel Requisitions
allow updating of the item description
Security Hierarchy
PO Output Format
Enforce Supplier Hold
SBI Buying Company Identifier
Gapless Invoice Numbering
Defining Default Options
Requisition Import Group
Rate Type
Minimum Release Amount
Price Break Type
Price Type
Quote Warning Delay
RFQ Required
Receipt Close tolerance percentage
Invoice Close tolerance percentage
Line Type
Match Approval
Defining Numbering Options
At Receipt
On Receipt
01-01-000-009-99999999999-000 ‫استحقاقات موردين‬
None

Blank Enforce Price Tolerance Percentage Blank

Blank Enforce Price Tolerance Amount Blank
Advisory Display Disposition Messages Yes
Delivered Notify If Blanket PO Exists Yes
Optional
Yes

Blank
Blank
Blank

Corporate
1
Non cumulate
Fixed
7
Blank
0
0
Goods
3 Ways
Fresh Home Appliances - OU
Sofipack - OU
 *Buyer Category Ship-To Begin Date

Nvalley, Item Category.Department

‫تونى جرجس حلمى‬, Item Category.Department

‫ جمال وديع‬,‫جندى‬ Item Category.Department

‫خليل ابراهيم خليل‬, Item Category.Department

‫ جون اميل‬,‫زاهر‬ Item Category.Department

‫ سامى نبيل‬,‫شفيق‬ Item Category.Department

‫عبد الفتاح على عبد المجيد‬, Item Category.Department

‫ رامى رضا‬,‫ملك عياد‬

Note: If Add Buyer not open, Change Browser

End Date
Operating Unit Name Description Object
Type Amount Limit Low Value High Value
‫‪Operating Unit‬‬ ‫‪Job‬‬ ‫‪Approval Group‬‬
‫العضو المنتدب للمجموعة‬
‫المدير الفني‬
‫رئيس قسم الصيانة و الجهزة‬
‫‪ CGC Managers‬مدير ادارة تقنية المعلومات‬
‫‪ CGC 1000‬مدير العمليات والخدمة‬
‫‪ CGC Department Manager‬مدير الكراج‬
Approve Blanket Purchase Agreements Approve Blanket Releases Approve Contract Purchase Orders
x x
x x
Approve Internal Requisitions Approve Planned Purchase Orders Approve Purchase Requisitions
x
x
x
x
x
Approve Scheduled Releases Approve Standard Purchase Orders
x