Glamorous event planners

Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

LETTER OF INTENT

August 29, 2015

DR. ALFONSO LORETO

School Director
UNIVERSITY OF PERPETUAL HELP SYSTEMS DALTA
Alabang- Zapote Road, Las Pinas City

Dear Sir,

Greetings of peace!
Handling events can sometimes be very stressful. Conceptualizing, planning, preparations,
production and staging events may be very risky mainly at times when your company needs
more attention elsewhere. With this, I am very pleased to put fourth my proposal to manage and
organize your university event.

With my experience and expertise in handling grand events, I believe that I am in position to
deliver the service aligned with the expectations of many clients and establishments, and create
the occasion as an event to remember.
I am writing to inform you my interest to organize the Mr. and Ms. University of Perpetual Help
Systems Dalta Las Pinas Campus on your upcoming Foundation Day.

Attached here are my proposals. Our company is willing to provide everything that you will be
needed to make this event a successful one. I am very much willing to make a presentation of our
services anytime.

Your favorable response will be highly appreciated. I am looking forward to work with you.

Sincerely yours,

Name
Events Coordinator
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

EVENT PROPOSAL

CLIENT : DR. ALFONSO A. LORETO

School Director
University of Perpetual Help System Dalta Las Piñas

TITLE OF THE EVENT : Mr &Ms University of Perpetual Help System

Dalta 2015 Las Piñas Campus

DATE OF ACTIVITY : February 26, 2016; Friday

TIME : 3:00pm - 10:00pm

VENUE : Bellevue Hotel Manila

North Bridgeway, Filinvest City, Alabang, Muntinlupa
City, 1781 Metro Manila, Philippines

MAIN ACTIVITY : Mr. and Ms. UPHSD 2015 Las Piñas Campus was
especially created to showcase the talents and the abilities
of Perpetualites students while embracing their Filipino
beauty and heritage.

EVENT PROGRAM
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

February 22, 2016, Monday

TIME EVENT
9:00 AM – 11:00 AM Parade of the Candidates in the campus
and the vicinity of UPHSD
3:00 PM – 5:00 PM Pictorial at Bellevue

February 23, 2015, Wednesday

TIME EVENT
2:00 PM – 7:00 Pre- Pageant and Talent Show
Ernesto Palanca Crisostomo Hall UPHSD

February 26, 2015, Friday

TIME EVENT
3:00 – 10:00 P.M Beauty Pageant and Coronation Night
Bellevue Hotel Grand Ballroom

BUDGET OUTLINE

Proposed Costing

ITEMS PACKAGE A PACKAGE B

Bellevue Hotel Acacia Hotel
400 PAX 400 PAX
Venue with Food P600,000 P650,000
Design and layout P 15,000 P 10,000
Lights and Sounds P 20,000 P 15,000
Videographer P 20,000 P 15,000
Photographer P 15,000 P 10,000
Hosts – 2 x P2,500 P 5, 000 P 5,000
Judges – 5 judges x P2000 P 10,000 P 10,000

SUPPLIES
Promotional materials P 10,000 P 15,000
Certificates, Trophies, Sash, P 15,000 P 20,000
Crowns
Awards/Cash Prizes P 50,000 P 40,000
Security – 10 x 500 P 5,000 P 5,000
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

Guests/Dancers/Singers for P 5,000 P 5,000

intermission numbers
Sales Tax 12% P90,000 P96,000
Service Charge 10% P75,000 P80,000
Contingency Fund 20% P150,000 P160,000
GRAND TOTAL P1,065,000 P1,056,000

I. Overview of the Proponent

Company’s Profile

Glamorous Event Planners is an event and entertainment company that specializes in

creating immersive event experiences. From planning, to décor, entertainment and

beyond, Glamorous Event Planners has developed a reputation for creating unique

event theme parties for both our private and corporate clientele. Our mission is to never

follow in the footsteps of a previous event, ensuring that our clients experience an

innovative concept from start to finish. Weddings, Corporate and Private Events are all

unique in their make-up, objectivity, emotion and style; our event planning professional’s

works closely with you create a memory of a lifetime.

Glamorous Event Planners has offices in New York, Dubai and India and specializes in

weddings, anniversaries, private parties and corporate events around the globe. The

company was founded in 2006 and has experiences in all types of events.

The Glamorous Event Planners Team is committed to creating and developing lifetime

memories for our clients. We are a visionary production company with our event

planning and coordination experience, having produced, coordinated and directed some

of the most prestigious and original productions in the event world. We offer multiple
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

levels of service, from creative consultation and design development, to implementation

where our team manages all aspects including vendor management and on-site

coordination. Our team has handled various events such as weddings, engagements,

birthdays, fundraisers and celebrity stage shows. The team at Glamorous Event

Planners is known as experienced wedding event planners where we handle all

wedding reception décor including specialty hoopah and mandap décor. We have

strong relationships with many of the area’s top bridal and event vendors and venues.

Creating extraordinary events is our specialty with innovative designs, entertainment

and customized themed décor. Glamorous Event Planners is known to deliver the WOW

factor while saving our clients valuable time and money. Through our extensive travel

and research, the design team at Glamorous Event Planners brings clients unique,

cutting edge ideas that make your event memorable.

 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

1. Event coordinator

Duties and Responsibilities:

The events coordinator sits at the very top of the hierarchy; therefore they have

the highest level of authority and are responsible for managing all staff members

below them. It is their role to coordinate the detailed work required in order to

ensure the event runs smoothly and according to plan.

2. The Event Planner

 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

Duties and Responsibilties:

Has a vital role in the events management hierarchy as they are responsible for a

great deal of the important tasks, such as choosing the location, organising

transportation, catering and has a great deal of responsibility in the finance

department, ensuring the team stick to the budget. They need a set of skills

including good verbal and written communication, the ability to keep calm under

pressure and being able An Events Management Team.

.3. Client Service Event Manager:

Duties and Responsibilities:

This too is high in the hierarchy and carries with it a great deal of responsibility

for dealing with the public. They must be professional, polite and have good

people skills in order to carry out their job effectively. For example when dealing

with an angry customer, they must try their hardest to keep the customer calm

whilst trying to reason with them in a mature, professional manner. The Client

Service Manager will be in charge of making sure the customer’s needs are

satisfied and helping / advising them with any queries they may have. They must

also deal with feedback / complaints, displaying strong communication skills.

4. Event Manager

Duties and Responsibilities:

 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

The event manager will work closely with the Coordinator to ensure the event

runs as smooth as it can. Their role is to be active and practical and some

paperwork is sometimes required such as planning details / changes to the

schedule. If the members of staff have a problem they can discuss it with the

manager. It is their role to listen and help their employees and guide them to

where they need to be to reach the aims / targets of the event

5.Event Assistant

Duties and Responsibilties:

Assists the Manager with any jobs or errands that need carrying out. They may

also make phone calls to people who can help advise or help with research. On

some occasions they may be responsible for the crew, if for example the

manager is busy, the assistant will tell the crew what their job is. The event

assistant must know the details of the event in order to teach others, they must

also be organised and flexible in order to meet the needs of the Events Manager.

Choreographer:puts together the routines for a performance, devises the piece

and then teaches it to the performers. Need skills such as creativity, the ability

to think differently and knowledge about different styles of dance/drama. They

will also be involved in the technical rehearsals, ensuring the dancing looks right

from the audience’s perspective before the opening of the event. Artistic

director:The artistic director hires the directors and designers which is a big job

because they must have confidence that the people they employ will achieve
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

high standard results. They also liaise with the marketing and publicity manager

to develop sponsorship deals and marketing policies, such as advertisements.

They also produce the initial brief for all departments involved in the events

management process. As someone who is high in the hierarchy, they must have

the ability to communicate well with their team. An example of when good

communication is used is in the setting up / get in stage. The Artistic Director

should be checking with all departments that everything is under control and if

they have any worries they should feel comfortable to ask.

BUDGET OUTLINE

Proposed Costing

ITEMS PACKAGE A PACKAGE B

Bellevue Hotel Acacia Hotel
400 PAX 400 PAX
Venue with Food P600,000 P650,000
Design and layout P 15,000 P 10,000
Lights and Sounds P 20,000 P 15,000
Videographer P 20,000 P 15,000
Photographer P 15,000 P 10,000
Hosts – 2 x P2,500 P 5, 000 P 5,000
Judges – 5 judges x P2000 P 10,000 P 10,000

SUPPLIES
Promotional materials P 10,000 P 15,000
Certificates, Trophies, Sash, P 15,000 P 20,000
Crowns
Awards/Cash Prizes P 50,000 P 40,000
Security – 10 x 500 P 5,000 P 5,000
Guests/Dancers/Singers for P 5,000 P 5,000
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

intermission numbers
Sales Tax 12% P90,000 P96,000
Service Charge 10% P75,000 P80,000
Contingency Fund 20% P150,000 P160,000
GRAND TOTAL P1,065,000 P1,056,000

Package Option
PACKAGE A
1. Venue
Bellevue Hotel Manila
North Bridgeway, Filinvest City, Alabang, Malacca Ln, Muntinlupa, 1781
Metro Manila, Philippines

P600,000.00
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

Design and lay out

P15,000.00

2. Lights and Sounds

P20,000.00

3. Videographer, Photographer
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

P35,000.00

4. Supplies –Tarpaulin, Certificates, Trophies, Crowns, Sash,

 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

P15,000.00

5. Cash Prizes

P50,000.00

6. Security
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

P5,000.00

7. Performers
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

P5,000.00
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

PACKAGE B
1. Venue

P650,000.00

Design and Lay out

 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

P10,000.00

2. Lights & Sounds

P15,000.00

3. Videographer, Photographer
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

P25,000.00

4. Supplies – Tarpaulin, Trophies, Sash, Crowns, Certificates

 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

P20,000.00

5. Cash Prize

P40,000.00

6. Security

P5,000.00
7. Performers
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

P5,000.00

Chosen Package: PACKAGE A

1. Bellevue Hotel Manila
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

The Bellevue Hotel in Manila is a hotel synonymous with sophistication and privacy.

Located on North Bridgeway in Northgate Cybe of Manila, the international airport is a

25km and 45 minutes' drive from the hotel. It is an ideal abode for business or leisure

travellers as it is close to the main business and financial centers. All 224 rooms come

equipped with broadband internet, air conditioning, satellite TV, telephone,

complimentary newspaper, two bottles of water refilled everyday and complimentary

buffet breakfast . Guests can enjoy a grand dinner at Cafe D' Asie, 20/20 Restaurant or

a romantic dinner at the pool side restaurant. Hotel facilities include meeting rooms,

ballrooms, swimming pool, spa, beauty salon, Jacuzzi, sauna, massage parlour,

boutique, convenience store and 24-hour clinic. Essential services that are provided

include a complimentary shuttle to Alabangcommercial and financial center.

Location Map
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

5 Landmarks

1. Convergys Alabang

We are excited to announce that Convergys has completed its acquisition of

Stream, creating a world-class customer management firm made up of 125,000

employees working in more than 150 service centers and 31 countries. Both

companies are known for providing exceptional service. Now, combining the best
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

assets of each, we offer greater expertise and services for our clients and many

more career opportunities for our talented employee.

2. Festival Mall Alabang

Festival Supermall or Festival Mall(shortly Festi) is a shopping mall owned and

operated by Filinvest Land, Inc.'s subsidiary, FilinvestAlabang, Inc. The mall is

located at Filinvest City in AlabangMuntinlupa City, in the Philippines. The mall

opened on 15 May 1998. The whole Festival Supermall complex has an area of

20 hectares.

3. Starmall Alabang
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

StarmallAlabang is a landmark located along South Super Highway,

Alabang, Muntinlupa City, situated on a sprawling expanse of prime property.
It has the distinction of being the only mall in the Philippines with a full-scale,
3-swimming pool resort at its rooftop. Aside from the numerous stores for

shopping, dining and entertainment, StarmallAlabang, also boasts of the Sports

Center with basketball courts, a fully-equipped gym, boxing and martial arts

center, StarmallFoodcourt, Cyber Point Technology & Leisure Center and the

Starmall Digital Cinemas.

4. Alabang Town Center

 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

Alabang Town Center is a shopping mall owned by Ayala Malls in Muntinlupa,

Metro Manila, Philippines. It caters to the retail needs of citizens living in

southern Metro Manila, particularly those from Las Piñas, Parañaque, and

Muntinlupa.

5. Northgate CyberzoneAlabang
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

Northgate Cyberzone is the information technology park within Filinvest

Corporate City in Alabang. The 18.7 hectare, PEZA registered IT zone is

designed, mastered-planned and built around the needs of technology-based

companies engaged in Business Process Outsourcing (BPO), Knowledge

Process Outsourcing (KPO), education, learning and firm, software design and
 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

multimedia, call centers, e-commerce, banking and financial services, as well as

other IT support businesses and the like.

Memorandum of Agreement

This contract is entered into between School Director Yosef Sage Cuevas (University of
Perpetual Help System Dalta – Las Piñas Campus) and Event Coordinator’s name
(Creative Minds Events Company).

Terms and Conditions

Creative Minds will provide full professional service for the Mr. and Ms. University of
Perpetual Help 2015 which will be held on February 25, 2016 from 3:00 PM to 10:00 PM
at the Bellevue Hotel Manila with the Total amount of P 1,065,000.00.

Payment shall be made directly to our office or you can deposit it to our BDO account
Creative Minds Events Company 000680769226. Cash and cheques are accepted.

50% of the total amount shall then be paid upon the signing of this contract and shall
be considered NON- REFUNDABLE and the total balance shall then be paid 1 week
before the event date.

UPHSD agrees to pay all taxes of every description.

 Glamorous event planners
Richville Corporate Tower, Madrigal Business Park, Ayala Alabang, Munt. CitY ,
Tel: (02) 807-4880

Should there be any changes to be made on the event details, Creative Mind must be
given an advisory 2 weeks before the date.

Conforme:

_________________________ __________________________

Dr. Alfonso A. Loreto Name

UPHSD– School Director Event Coordinator
Contracting Party Glamorous Event Planner

_______________________ ______________________

Date Signed Date Signed