End User | SAP Implementation at Hindusthan Group

Project - HUIL

Accounts Payables

Feb - 2015

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Table of Contents

1. ENTER VENDOR INVOICE (FB60).................................................................................................................... 3

2. CREDIT MEMO (FB65) ................................................................................................................................... 6

3. DOWN PAYMENT REQUEST (F-47) ................................................................................................................ 7

4. POST VENDOR DOWN PAYMENT (F-48) ........................................................................................................ 9

5. POST OUTGOING PAYMENT (F-53) .............................................................................................................. 13

6. MANUAL CHECK PRINTING FOR THE PAYMENT DOCUMENT (FCH5) ........................................................... 19

7. VENDOR PAYMENT WITH CHEQUE PRINT (F-58) ......................................................................................... 22

8. UPDATING CHEQUE NUMBER IN REFERENCE FIELD OF PAYMENT DOCUMENT (FCHU) ............................... 27

9. VENDOR LINE ITEM DISPLAY (FBL1N) .......................................................................................................... 30

10. VENDOR CLEARING (F-44) ........................................................................................................................... 32

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1. Enter Vendor Invoice (FB60)

The main purpose of this T-Code is to book the Non-GRN vendor Invoices.

Enter the following required fields: -

 Vendor Code
 Invoice Date
 Posting Date
 Amount
 If Tax is applicable, click on Calculate Tax and choose Tax Code
 GL Account
 Amount in Doc. Curr.
 Tax-Code, if applicable
 Cost Center

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Bal. field at the top right must be “Green” for the correct entry. Simulate and post the
document.

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2. Credit Memo (FB65)

Raising the Debit Note to vendor

Enter:-
 Vendor Code
 Document Date
 Posting Date
 Amount
 GL Account, Amount, and Cost Center

Simulate and Save.

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3. Down Payment Request (F-47)

Enter the below details:

 Document Date
 Company Code
 Posting Date
 Currency
 Account
 Trg.sp.GL Ind.

Press Enter.

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Enter the below details

 Amount
 Due On
Save.

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4. Post Vendor Down Payment (F-48)

Enter the below details:

 Document Date
 Company Code
 Posting date
 Currency
 Vendor Account
 Special GL Ind as “A”
 Bank Outgoing Account
 Amount (can be dummy value)

Click on “Requests” button to link the payment requests.

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Select the down payment requests to be made and click on Create Down payments
button.

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Double click on “Outgoing Bank” line item to match the bank amount with the advance
payment requests amount.

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Press * in Amount field and press Enter. Simulate the document and Save.

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5. Post Outgoing Payment (F-53)

Enter the below details

 Document Date
 Company Code
 Posting Date
 Currency
 Bank Account
 Bank Amount (can be dummy value)
 Vendor Account
 Special GL Ind (if applicable)
Click on Process Open item button or press Enter.

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Click on “Select All” button and then on “Deactivate Items” button to de-select all entries
in the beginning. This helps in selecting required entries only. Double click on amount
values to select the payments to be paid or knock off advance payment, memos and
invoice against each other during payment.

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Simulate.

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Double click on “Outgoing Bank Account” line item to match the bank amount with the
payment amount.

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Press * in Amount field and press Enter. Simulate the document using
Document  Simulate in the menu bar.

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Save.

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6. Manual Check Printing for the Payment Document (FCH5)

Run T-Code FBL1N to pick the Payment document no. (FBL1N is explained later in this
document).

Execute.

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Pick the relavant Document No., say 1609000033. Run T-Code FCH5.

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Enter:-
 Payment document no
 Paying Company Code
 Fiscal Year
 House Bank
 Account ID
 Check Number

Press Enter.

Save.

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7. Vendor Payment with Cheque Print (F-58)

This T-Code is used for Single vendor payment via cheque. Enter the below details
- Company Code
- Payment Method
- House Bank
- Cheque Lot Number

Click on “Enter Payments” button.

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Enter below details:

- Document Date
- Company Code
- Posting Date
- Currency
- Bank Amount
- Vendor Code
- Special G/L Ind (if applicable)

Click on “Process Open Items” and follow the same process as discussed in F-53. Once
we post the document, following window will appear.

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Press Enter. Thereafter, the following window for printing cheque will pop up.

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Click Print button. This generates the print job which we can execute using T-Code
SP01.

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Execute after maintaining relevant parameters, if required.

After selecting the relevant job, click on Print Directly icon (Ctrl+Shift+F8).

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8. Updating Cheque Number in reference field of Payment Document

(FCHU)

Enter the below details

- Company Code
- House Bank
- Account ID
Tick on “reference” and Execute.

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Cheque Number will be updated in “Reference” field of Payment document created

through F-58 which can be confirmed using T-Code FBL1N (explained next) report as
shown here.

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9. Vendor Line Item Display (FBL1N)

Enter the relevant filters like Vendor Account, Company Code and others, as applicable.

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10. Vendor Clearing (F-44)

Enter:-
 Account
 Clearing date
 Company Code
 Currency
 Special G/L Ind (if required)

Click “Process Open Items”. Firstly, using Select All and Deactivate Items buttons de-
select the open items, as explained earlier.

Select the debit and credit entries which you want to knock off. Amount in “Not
Assigned” field at the bottom must be zero for the correct entry.

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Simulate.

Save.

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