Professional Documents
Culture Documents
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In His Name the Most High
By-Laws of the Development Society (Student Council –
Boys)
Section 1 – Authority of the Development Society By-Laws
The Development Society By-Laws shall have Authority over all
matters relating to the day-to-day activities of the Student Council
Boys.
1.1– The Development Society shall have sets of
independent By-laws, one each for every Council.
1.2 - No By-Law of the Development Society shall in any
way, contradict the constitution of the Development Society.
Section 2 – Council Responsibilities
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2.1 – Communications Sub Committee
2.1.1 - The responsibilities of the Communications
SC Chairman
2.1.1.1 – Chairing the Communications Sub-Committee
2.1.1.2 - Representing the Development Society Student
Council (Boys), whenever necessary, by speaking on its behalf
in conjunction with the Student Council Boys President.
2.1.1.3 - To be responsible for duties allocated by the
Student Council Boys and / or the Patronage.
2.1.1.4 – Being finally responsible for all issues relating to
the Communications Sub-Committee.
2.1.2 – Responsibilities of the Communications Sub-
Committee
2.1.2.1 – Preparing and sending to the Secretary General,
President, and Patronage all posters and/or announcements
requiring approval of the KSI Jamaat DSM Secretariat within two
(2) days of receiving approval from the Council.
2.1.2.2 - Writing and posting notices, posters, banners, reports
and advertisements for ALL Student Council Boys events and
publications within two (2) days of receiving approval from the
Jamaat Secretariat. Also making sure ALL Sub- Committees
post articles every two weeks.
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2.2.1.4 – Ensuring that the bulletin has been checked for
mistakes, factual or otherwise, before publication; and that the
bulletin is not published with any major errors contained within.
2.2.1.5 – Being finally responsible for all issues relating to
the Knowledge Sub committee.
2.2.2 - Responsibilities of the Knowledge Sub-Committee
2.2.2.1 - Release a Knowledge Bulletin at least every
other Islamic (Lunar) month.
2.2.2.2 – Making sure that any contributions from other
Madaris/Jamaats is included in the monthly publication. (As
and when possible.)
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2.4.1.4 – Being finally responsible for all issues relating to
the sports Sub committee.
2.4.2 - Responsibilities of the Sports Sub-Committee
2.4.2.1 - Coordinate a minimum of one physical and/or outdoor
sporting event every month. (E.g. Football, basketball,
swimming…etc) except during Madrasah holidays.
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2.6.1.4 – Ensuring a count is done at every Fun-Night and
the figure is reported in the next Council meeting.
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2.9.1.1 – Chairing the welfare Sub-Committee
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2.10.2.1 – If no students from Class 10, 11, or 12 can
be appointed,
any another Madrasah student can be appointed.
2.10.3 - Its mandate will include making sure that all members
are strictly following and adhering to the Madrasah discipline
system, the D.S Constitution and the D.S by-laws.
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2.10.6 - Discipline committee members are expected to
maintain a high level of discipline at all times, be it within or
without Madrasah, especially during events organized by the
Madrasah Management and/or the Development Society.
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2.10.8.2 – All members of the Development Society are required
to promptly inform the DS Chief Justice of any negligence of
responsibility by any Office Bearers of the Council.
2.10.8.3 – The Chief Justice must ensure that an e-mail clarify
is sent to the official e-mail address of the offending executive
member and that the said mail is CC’ed to the official e-mail
address of the DS Patronage. Failure on the part of the Chief
Justice to do such will not be accepted as an excuse from the
member in question.
2.10.8.4 – Executive members must ensure that a form for
the negligence is filled before the start of the immediate
Discipline Committee meeting following the offense. Failure to
do so will result in a No-Show.
2.10.8.5 – All forms for negligence of responsibility by any of the
executive member must be judged at the next immediate
meeting following the submission of the form. They can under no
circumstances be postponed.
2.10.8.6 – Executive members must ensure that all written
administrative forms fully explain their reasons so as to give all
the required information to the Discipline Committee members.
Failure to do so will result in an invalid judgment. The
Discipline Committee is not permitted to postpone the
judgment of a form based on a lack of sufficient information.
2.10.8.7 – All administrative forms judged under Clause 2.10.8
must have the approval of at least 75% of members present, or
at least four members, whichever number is greater, to be
deemed valid.
2.10.8.8 – Abstentions in these motions not permitted.
2.10.8.10 – The Chief Justice shall have no vote on
administrative forms judged under Clause 2.10.8.
2.10.8.11 - In case of a tie, the Chief Justice shall decide
the outcome of the vote.
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2.10.8.12 – The Chief Justice must announce the results of all
administrative forms judged under Clause 2.10.8 at the start
of his weekly updates in the Managing Committee meetings.
2.10.8.13 – In case the Chief Justice is found to be negligent of
his responsibilities (within Clause 2.10.8 or otherwise), the
Secretary of the Discipline Committee shall ensure that the
above is carried out.
Section 3 - Discipline
3.1 –General Disciplinary issues
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forms must be issued by the associate Justice and/or
the respective sub committee chairman.
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3.1.8.4 - Call the member in question for a physical appearance
latest by the following weekly meeting. (unless clause 2.10.8
has been invoked.)
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year as mentioned below will lead to potential dismissal:
3.3 - Absenteeism
Section 4 – Events
4.1.13 - The postmortem and accounts for each event shall take
place during the first weekly meeting after the termination of the
event; however the postmortem and accounts may be delayed
for one week with explicit approval of the Council and Patronage.
4.1.14 - All request for announcements in the Madrasah have
to be submitted to the Communications committee chairman
latest by 5:30pm on the day of announcement.
4.1.15 – The selling of any publication shall be considered
an “event”.
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4.2 – Sub Committee Events
4.2.12 - The postmortem and accounts for each event shall take
place during the first weekly meeting after the termination of the
event; however the postmortem and accounts may be delayed
for one week with explicit approval of the sub committee and the
Patronage.
Section five (5) of the By-laws shall remain in force until such
a time when “Fun-Night”/“Islamic Theatre” cannot be
continued either temporarily or permanently.
5.2.1 - Patronage
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however if a substitute is not found, or the substitute also remains
absent, than the member on duty will be considered as “absent”.
6.2.1 - All meetings must start with the recitation from the
Holy Qur’an and Dua -e- Hujjat (A.S) both whilst standing.
6.2.2 – After the completion of clause 6.2.1 the presiding
chair shall in standing position read aloud the following:
“Our Lord, we start this meeting hoping to receive your
blessing in our endeavor to learn, teach and serve for
your pleasure only, Ameen”
6.2.3 – The presiding chair shall also pray for the safety and
long-life of our Maraje’, specifically mentioning His Holiness
Grand Ayatollah Ali al-Husaini al-Sistani.
6.2.4 – All meetings shall be terminated by the recitation of
Dua-e-Wahda whilst standing.
6.3 - The Development Society President shall chair all Council
meetings. If he cannot attend the meeting, the Vice President shall
preside over It; If neither of these individuals can attend the
meeting, the following office bearers shall respectively chair the
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meeting; Chief Justice, Principal Treasurer, and
Secretary General respectively.
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6.13 - Any issue brought forward, passed with majority, in any
official Council meeting, can not be brought up for discussion
or change for at least two weeks.
6.14 – The president shall be given the right to set the agenda
of all Council meetings.
6.15 – During the Council meeting the chair can be forced to
add a special item on the agenda and allow at least a 10 min
discussion on it if the item is in a clearly written format and has
come through a petition with signatures next to clearly written
Names and class of at least 25 HMBS students.
6.16 - The President or the secretary general (or any member
who had been selected to write the minutes) can not endorse
or second any minutes that have been brought up for approval.
Section 7 – Development Society Sub Committee Meetings
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7.5.1 - All meetings must start with the recitation from the
Holy Qur’an and Dua -e- Hujjat (A.S) both whilst standing.
7.5.2 – After the completion of clause 7.5.1 the presiding
chair shall in standing position read aloud the following:
“Our Lord, we start this meeting hoping to receive your
blessing in our endeavor to learn, teach and serve for
your pleasure only, Ameen”
7.5.3 – The presiding chair shall also pray for the safety and
long-life of our Maraje’, specifically mentioning His Holiness
Grand Ayatollah Ali al-Hussaini al-Sistani.
7.5.4 – All meetings shall be terminated by the recitation of
Dua-e-Wahda whilst standing.
7.6 - All official meetings shall be minuted and recorded in audio,
without fail and shall fall under the supervision of the secretary.
In case the Secretary is absent, the Chairman must allocate this
duty to another member of his Sub-Committee who must fulfill
this duty without fail.
7.6.1 – The audio recording of all SCB Council meetings must be
stored until the said minutes have been approved by the
respective bodies.
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8.2 - If a meeting is taking place in the Haji Daya Walji building
the salaat must be recited in the building so as to avoid delays
in the resumption of the meeting.
8.3 - During the any ordinary and extra ordinary meeting the
following rules shall be strictly adhered to by all members of
the Development Society.
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8.3.12 - The only liquid allowed to be consumed during
the meeting shall be water.
8.3.16 - The only time the chair can vote is when there is a tie.
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9.1 - All Development Society Managing Committee meetings
MUST follow the following Procedure and the minutes MUST
be written in the same format
9.2 – The Chair of the meeting can alter the order of the
meeting procedures.
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Section 10 – Sub-Committee Meeting Procedures
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11.9 – All Amendments to either the Constitution or the By-laws
have to have a reference to the Sub–committee and/or managing
committee minutes during which meeting it was passed.
11.10 - Both the first and second round of voting have to be
referenced in the following manner (Ref first round – “name”
sub committee minutes dated XX/XX/20XX, (and where
applicable) “second round - managing committee minutes dated
XX/XX/20XX”)
11.11 – In certain cases, the Patronage can organize By-Laws
Review Meetings in which any and all amendments can be
proposed by any Council and Sub-Committee member.
Chapter 12 – Letters of leave
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12.6.1 – All letters of resignation must be addressed to the
President in case of a Council member and to the respective
Chairman in case of a Sub-Committee member.
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40. Please note that whether you approve or not or whether
your son is selected / elected or not, his mere intention of
joining the Development Society highlights his willingness
to serve and help others for the sake of the Almighty,
which reflects on his positive upbringing – You have a right
to be very proud of your Son!
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