1 Republic of the Philippines Formatted: Line spacing: single

2 Formatted: Left: 1.3", Top: 1", Bottom: 1",

3 Civil Service Commission Numbering: Continuous
4
5 Department of Health
6
7 Department of Labor and Employment
8
9

10 JOINT MEMORANDUM CIRCULAR NO. ________

11

12 Formatted: Line spacing: single

13 TO : ALL HEADS OF DEPARTMENTS, BUREAUS AND
14 AGENCIES OF THE NATIONAL GOVERNMENT, LOCAL
15 GOVERNMENT UNITS, GOVERNMENT-OWNED AND/OR
16 CONTROLLED CORPORATIONS WITH ORIGINAL
17 CHARTERS AND STATE UNIVERSITIES AND COLLEGES
18

19 SUBJECT : OCCUPATIONAL SAFETY AND HEALTH (OSH) Formatted: Line spacing: single
20 STANDARDS FOR THE PUBLIC SECTOR
21

22 Section 3, Article IX-B of the 1987 Constitution provides that the Civil Service

23 Commission (CSC), as the central human resource institution of the bureaucracy

24 shall adopt measures to promote morale, efficiency, integrity, responsiveness and

25 courtesy in government.

26 Paragraph 2, Section 3, Article XIII of the 1987 Constitution guarantees the rights

27 of all workers to a decent and humane conditions of work.

28 Section 18, Article II of the 1987 Constitution, recognizes the important role of the Formatted: Justified

29 labor sector, to wit:

30 “The State affirms labor as a primary social economic force.

31 It shall protect the rights of workers and promote their welfare.”

1
32 Item 3, Section 12, Chapter 3 Book V Title 1, Sub title A of Executive Order No.

33 292 (Administrative Code of 1987), mandates the CSC to promulgate policies,

34 standards and guidelines for the civil service and adopt plans and programs to

35 promote economical, efficient and effective personnel administration in the

36 government;

37 Moreover, the Commission recognizes the importance of providing healthy and

38 safe work environment for the government workforce, thus, it promulgated

39 Memorandum Circular No. 38, s. 1992 dated September 30, 1992 (Physical and

40 Mental Fitness Program for Government Employees); Memorandum Circular No.

41 30, s. 1994 dated September 8, 1994 (Checklist of Reasonable Working

42 Conditions in the Public Sector); Memorandum Circular No. 33 dated December

43 22, 1997 (Policy on Working Conditions in the Workplace) ; and many other related

44 policy issuances;

45 On the other hand, PD 442 Labor Code of the Philippines; Book IV, Title II set

46 standards for Occupational Safety and Health in different industries, as well as

47 measure for the prevention and control of occupational hazards. In this

48 connection, the Bureau of Working Conditions of the Department of Labor and

49 Employment promulgated rules pertaining to Occupational Safety and Health such

50 as Rule 1060 (Premises of Establishments); Rule 1070 (Occupational Health and

51 Environmental Control); and Rule 1080 (Personal Protective Equipment and

52 Devices); Rule 1090 (Hazardous Materials) and DOLE Department Order No.

53 136-14 dated February 28, 2014; Rule 1030 (Training of Personnel in

54 Occupational Safety and Health) as amended by DOLE Department Order

55 No. 16 series of 2001; Rule 1040 (Health and Safety Committee); and Rule

56 1050 (Notification and Keeping of Records of Accidents and /or

2
57 Occupational Illnesses). These rules provide specific OSH-related standards Commented [DM1]: Part of this Rule has been
superceeded by DOLE DO 136-14
58 for the workers in general. xxxxxxxxxxxx Formatted: Font color: Custom Color(RGB(0,102,0))
Commented [DM2]: To include Rule 1030 as amended by
DO 16, Rule 1040 and Rule 1050
59 Article II, Section 15 of the Philippine Constitution of 1987 provides that the State
Formatted: Font color: Red
60 shall protect and promote the right to health of the people and instill health Formatted: Font color: Red

61 consciousness among them. Article XIII, Section 3 provides further that the State

62 shall afford full protection of to labor, local and overseas, organized and

63 unorganized, and promote full employment and equality of employment

64 opportunities for all.

65 Moreover, PD 856 Code on Sanitation of the Philippines (Chapters 6 & 7) - school

66 sanitation and industrial hygiene services should be directed towards the

67 protection and promotion of workers’ health.

68 Considering the continuing influx of changes in the working environment brought Commented [DM3]: To place this paragraph at line 45
since this law is the precursor of OSH Standards
69 about by industrialization, globalization, and technology advancement affecting

70 health and wellness of government workers in the workplace, there is a need to

71 enhance and to further improve the existing working conditions in all government

72 agencies;

73 The Civil Service Commission (CSC), Department of Health (DOH) and the

74 Department of Labor and Employment (DOLE) recognize the need to establish a

75 set of Occupational Safety and Health (OSH) Standards for Public Sector to

76 protect all government employees from the hazards of injury, sickness or death

77 through the adoption of safe and healthy working conditions to assure the

78 conservation of human life and the prevention of loss of resources and damage to

79 properties.

3
 80 An OSH Standards for Public Sector should have set of sound policies that must

81 be strictly complied with, implemented, diligently monitored, and evaluated to

82 facilitate future policy innovations and/or initiatives.

83 On January 31, 2017, the CSC, DOH and DOLE signed the Joint Administrative

84 Order on the National Occupational Health and Safety Policy Framework (JAO

85 No. 2017-001 ) to guide the key stakeholders in the development, implementation,

86 monitoring and evaluation of Occupational Health and Safety for both the public

87 and private sector workers.

88 NOW, THEREFORE, the CSC, DOH and DOLE hereby promulgate this policy on

89 Occupational Safety and Health in the Public Sector.

90

91 RESOLVED FURTHER, that the same shall take effect fifteen (15) days

92 after its publication in a newspaper of general circulation.

93 Quezon City, __________________

94

95

96

97 HON. ALICIA dela ROSA-BALA

98 Chairperson
99 Civil Service Commission
100

101

102 HON. PAULYN JEAN B. ROSELL-UBIAL HON. SILVESTRE H. BELLO III

103 Secretary Secretary
104 Department of Health Department of Labor and Employment
105

4
106 OCCUPATIONAL SAFETY AND HEALTH
107 STANDARDS FOR THE PUBLIC SECTOR
108 x----------------------------------------------------------x

109

110 RESOLUTION No. _______

111 WHEREAS, under Article IX of the Philippine Constitution, the Civil Service

112 Commission is mandated to promulgate policies, standards and guidelines for

113 the Civil Service and adopt plans and programs to promote economical, efficient

114 and effective personnel administration in the government;

115 WHEREAS, the Commission recognizes the importance of providing healthy and

116 safe work environment for the government workforce;

117 WHEREAS, the Commission as the central human resource agency of the

118 government, promulgated Memorandum Circular No. 38, s. 1992 dated

119 September 30, 1992; Memorandum Circular No. 30, s. 1994 dated September 8,

120 1994; and Memorandum Circular No. 33 dated December 22, 1997;

121 WHEREAS, in the abovementioned Memorandum Circulars, agencies are

122 enjoined to schedule a one (1) hour each week for the conduct of health

123 awareness program and a twenty (20) - minute daily conduct of fitness program

124 for their employees; establish a working environment which will promote

125 harmonious relations between the employees and management; and

126 institutionalize viable programs to improve working conditions in the government,

127 respectively.

128 WHEREAS, considering the changes in the working environment brought about

129 by industrialization and advent of technology affecting the workplace in terms of

5
130 health and wellness, there is a need to enhance the working conditions in all

131 government agencies;

132 WHEREAS, the Commission recognizes the need to establish a set of

133 Occupational Safety and Health (OSH) Standards for Public Sector to protect all

134 government employees from the dangers of injury, sickness or death through

135 safe and healthy working conditions to assure the conservation of human

136 resources and the prevention of loss and damage to lives and properties.

137 WHEREAS, an OSH Standards for Public Sector Program should have set of

138 sound policies must be strictly complied and implemented and diligently

139 monitored and evaluated to facilitate future policy initiatives.

140 WHEREFORE, for the said purpose, the Commission hereby RULES AND
141 PROCEDURES ON OCCUPATIONAL SAFETY AND HEALTH STANDARDS
142 FOR PUBLIC SECTOR
143

144 GUIDELINES
145 I. Purpose and Scope
146
147 (1) This Occupational Safety and Health Standards is aimed at protecting all

148 government employees from the dangers of injury, sickness or death through the

149 adoption of safe and healthy working conditions to assure the conservation of

150 human resources and the prevention of loss and damage to lives and properties.

151 (2) This Standards shall apply to all places of work in all government agencies.

152 (3) This policy covers all government officials and employees, regardless of

153 status, including job orders and contract of service, in the national or local

154 government including government-owned and controlled corporations, with

155 original charters, and state colleges and universities.

156

6
157 II. Definition of Terms

158
159 (1) Inter-Agency Committee on Environmental Health (IACEH) – refers to the

160 Committee created by the Executive Order No. 489 series of 1991,

161 “Institutionalizing the Inter-Agency Committee on Environmental Health” (JAO

162 No. 2017-001)

163 (2) Lead Agencies – refer to agencies which will spearhead the formulation of OSH

164 policies and standards and ensure implementation of their provisions, including

165 but not limited to the Civil Service Commission, Department of Health and the

166 Department of Labor and Employment.

167 (3) Occupational Safety and Health (OSH)- refers to (a) promotion and

168 maintenance of the highest degree of physical, mental and social well-being of

169 workers in all occupations; (b) prevention among its workers of any departures

170 from health caused by their working conditions ; (c) protection among workers

171 in their employment from risks usually from factors adverse to health, and

172 placing and maintenance of the worker in an occupational environment

173 adapted to his/her physiological ability and; (d) provision of access to social

174 insurance and related benefits. (JAO No. 2017-001)

175 (4) Occupational Health and Safety Devices and Technology – refers to Personal

176 Protective Equipment, Personal sampler, work environmental monitoring

177 devices (e.g., air sampler, sound level meter, lux meter, psychrometer,

178 velometer, dosimeter, etc. ) [JAO No. 2017-001]

179 (5) Occupational Safety and Health Management and Information System – refers

180 to integrated data collection, processing, reporting and use of the information

181 which is necessary for improving occupational health service efficiency and

182 effectiveness.

7
183 (6) Occupational Safety and Health Services –refers to preventive, promotive,

184 protective , curative and rehabilitative services related to OSH (JAO No. 2017-

185 001)

186 (7) Participating Agencies – refers to all government agencies in the national or

187 local government including government-owned and controlled corporations,

188 with original charters, state colleges and universities

189 (8) Working Conditions – refers to the working environment and all existing

190 conditions and circumstances including but not limited to work hours, rest

191 periods, work schedules, health and safety programs, amenities, physical

192 environment, work environment structure, among others, which are needed to

193 support employees in the course of their works.

194 (9) Workplace – a place where people are employed and working.

195

196

197 III. Roles and Responsibilities

198
199 For efficient administration and implementation of this policy and in consonance

200 with the DOH-DOLE-CSC JAO No. 2017-001, the duties and responsibilities of

201 the stakeholders are spelled out as follows:

202 A. Civil Service Commission

203
204 (1) The Civil Service Commission shall administer and enforce the provisions of

205 this policy.

206 (2) The Commission or its duly authorized representative shall visit and have

207 access to every government agency and its premises and records for the

208 purpose of determining compliance with the provisions of this policy.

8
209 (3) Every government office or place of employment shall be inspected by

210 authorized representatives of the CSC, DOH, agencies’ and employees’

211 representatives and other authorized representatives as may be deemed

212 identified, at least once a year to determine compliance with the provisions of

213 the Standards. Special inspection visits, however, may be authorized by the

214 CSC Regional Offices or Field Offices to investigate accidents, occupational

215 illnesses or dangerous occurrences, especially those resulting in permanent

216 total disability or death, to conduct surveys of working conditions for the

217 purpose of evaluating and assessing environmental contaminants and physical

218 conditions or to conduct investigations, inspections or follow up inspections

219 upon request of an agency head, worker or employee association of the

220 government agency.

221 (4) The Commission shall determine reasonable periods of compliance with

222 recommendations depending on the gravity of the hazards needing corrections

223 or the period needed to comply with the order.

224 (5) Repository of data related to OSH.

225

226 B. Department of Health Commented [DM4]: Develop a toolkit as a guide for

227 agencies in their program implementation.
228 (1) In partnership with the CSC, DOH shall establish a system / mechanism to Formatted: Font: Bold
Formatted: Numbered + Level: 1 + Numbering Style:
229 provide health services and health service providers to government A, B, C, … + Start at: 1 + Alignment: Left + Aligned at:
0" + Indent at: 0.25"
230 employees. It shall establish surveillance of occupational injuries, diseases Formatted: Indent: Left: 0.25"

231 and deaths in the public sector through its DOH-Health Information System

232 (2) Develop occupational health service and benefit packages for the public sector

233 (3) Provide technical assistance and human resource support in the periodic and

234 special inspection and the investigation as deemed necessary

9
235 (4) Develop a tool kit as a guide for agencies in their program implementation.

236

237 C. Department of Labor and Employment

238
239 (1) Provides relevant OSH Standards as reference to the government standard.

240 (2) Provide knowledge and information services on OSH standard data, programs

241 and enforcement activities, and recommend mechanisms to harmonize

242 different OSH Promotion campaigns with partner agencies;

243 (3) In partnership with Government Owned and Controlled Corporations (GOCC),

244 formulate compensation guidelines for work-related injuries and illnesses;

245 (4) Provide technical assistance and human resource support in the periodic; and

246 special inspection and the investigation as deemed necessary

247

248 D. Heads of government agencies shall: Commented [DM5]: It is noteworthy to include the role
249 of Union in this document.
250 (1) Provide the employees a workplace free from hazardous conditions that Formatted: Font: (Default) Arial, 12 pt, Bold
Formatted: List Paragraph, Numbered + Level: 1 +
251 are causing or likely to cause death, illness or physical injury/ies to workers; Numbering Style: A, B, C, … + Start at: 1 + Alignment:
Left + Aligned at: 0" + Indent at: 0.25"
252 (2) Ensure the conduct of occupational safety awareness to all their

253 employees, and work hazards analysis sessions, to identify hazards that

254 the employees may be exposed to and measures to be undertaken in case

255 of emergency;

256 (3) Comply with the requirements of the Standards;

257
258 (4) Ensure that the appropriate and approved devices and equipment used are Commented [DM6]: Please remove the s
Formatted: List Paragraph, Line spacing: Double,
259 only those that passed the Philippine quality standards or other local or Numbered + Level: 1 + Numbering Style: 1, 2, 3, … +
Start at: 1 + Alignment: Left + Aligned at: 0" + Indent
260 international quality standards, provided that the latter shall in no case be at: 0.5"
Formatted: Font color: Red
261 lower than the standards set by the Philippine government.
Formatted: Font color: Red, Strikethrough
Formatted: Font: (Default) Arial, 12 pt
Formatted: Font: (Default) Arial, 12 pt

10
262 (5) Establish and adopt policies on safety peculiar to its environment in

263 conformity to the provisions of this policy outlining therein accountable

264 persons and the scope of their delegated authority

265 (6) Appoint or designate as the case may be, a Safety and Health Officer, and

266 ensures that the needed OSH trainings are given. Commented [DM7]: Include s
Formatted: Font: (Default) Arial, 12 pt
267 (7) Create a Health and Safety Committee,
Formatted: Font: (Default) Arial, 12 pt

268 (8) Submit annual report to the concerned CSC RO on the health and safety Formatted: List Paragraph, Indent: Left: 0.25", First
line: 0.25", Line spacing: Double
269 program of the agency, including but not limited, to the following : Formatted: Font: (Default) Arial, 12 pt

270 • OSH related activities

271 • Safety performance
272 • Safety and Health Committee meetings
273 • OSH Committee recommendations and measures taken to
274 implement such recommendations
275 • Survey Report of approved sick leave applications due to work
276 related sickness/diseases
277 • Incident report on work related injuries.
278 (9) Act on measures recommended by the Safety and Health Committee.

279 (10) Provide medical supplies and emergency kits

280 (11) Create a Special Investigation Committee to conduct investigation on

281 occupational related accidents, injuries, illness and or death.

282 (12) Ensure that emergency services for occupational related accidents,

283 Injury, illness and or death for job order and contract of service

284 employees are provided in the terms and conditions of work.

285
286 E. Government employees, job-order and contract of service workers
287
288 shall:
289

11
290 (1) Cooperate with the agency in carrying out the provisions of the Standards

291 and report to the SHC any work hazard that may be disclosed in the

292 workplace;

293 (2) Follow all instructions on work safety given by the agency in compliance

294 with the provisions of the Standards and make use of all safeguard and

295 safety devices provided by the agency;

296 (3) Participate/Cooperate with the Health and Safety Committee on OSH
297
298 programs, initiatives and activities; and
299
300 (4) Assist government agencies in the conduct of health and safety inspection
301
302 or other programs
303
304 F. Safety & Health Officer (SHO) shall:
305
306 (1) Undergo training on Occupational Safety and Health and related trainings;

307 (2) Act as the assistant and act as the focal person of the agency in the

308 implementation of programs to eliminate hazards in the workplace and to

309 correct unsafe work practices.

310 (3) Serve as Secretary to the Health and Safety Committee, and as such
311 he/she shall:
312
313 a. Notify members of the meetings;

314 b. Prepare minutes of the meeting;

315 c. Submit to the head of agency a report of the activities of the committee

316 including the recommendations made; and

317 d. Report status of recommendations made.

318 (4) Conduct investigation of accidents as a member of the Health and Safety

319 Committee and submits report and separate analysis of incident to the

320 Committee and the Head of the Agency

12
321 (5) Coordinate all health and safety training programs for the agency

322 management and employees

323 G. Employee Organization Representative/s

324 The representative of the accredited employee organization/s within the

325 agency, or in the absence of such, an employee organization shall:

326 (1) Cooperate with his/her employer-agency in carrying out the provisions of the

327 Standards and report to Management any work hazard that may be disclosed

328 in the workplace;

329 (2) Participate/Cooperate with the Health and Safety Committee;

330 (3) Assist government agencies in the conduct of health and safety inspection or

331 other OSH programs; and

332 (4) Gather occupational safety and health related concerns/issues and bring them

333 up to the OSH Committee for discussion and appropriate action.

334

335

336

337 IV. Creation of Safety and Health Committee

338 All government agencies shall constitute a Safety and Health Committee (SHC)

339 within six (6) months from the effectivity of this policy and must be reorganized

340 annually or as necessary.

341 The composition of the Committee shall be submitted to CSC within one (1) month

342 after its formation.

343 The Safety and Health Committee shall be composed of :

344 Chairman - The Head of the agency or his/her authorized
345 representative who hold a managerial rank/ position

13
346 Members - The highest ranking officer/ executive in charge of Human
347 Resource
348 - One Division Chief
349 - Two representatives from the employees’ association
350 (one from 1st Level, and one from the 2nd Level)
351 - The agency physician, or in the absence of one, any
352 person who is a graduate of a medical-related course
353 Secretary - Occupational Safety & Health Officer
354

355 V. Duties of the Health and Safety Committee

356 The Health and Safety Committee is the planning and policy making body on all

357 matters pertaining to safety and health. The Committee is tasked to:

358 (1) Develop OSH policy and standards internal to the agency which should be

359 in accordance with the herein rule, for submission to the CSCRO

360 concerned, for approval;

361 (2) Plan and develop health related and accident prevention programs in the

362 workplace;

363 (2) Direct the health promotion and accident prevention efforts of the agency

364 in accordance with the safety programs, safety performance and

365 government regulations in order to prevent accidents from occurring and

366 maintain healthy work habits and safety practices in the workplace;

367 (3) Conduct periodic safety meetings;

368 (4) Submit reports on its meetings and other activities to the head of the

369 agency;

14
370 (5) Review reports of inspection, accident investigations and implementation

371 of programs;

372 (6) Provide the necessary support to government inspecting authorities in the

373 proper conduct of their activities;

374 (7) Initiate safety trainings for the agency by coordinating with appropriate

375 training institutions; and

376 (8) Develop and maintain contingency plans and provide trainings in handling

377 disaster situations.

378 VI. Procedure on Special Inspection, Investigation and Review Commented [DM8]: Please include the formation of a
379 TWG or committee on accident investigation
380 Any employee or representative of employees or any concerned person who Formatted: Font: Bold
Formatted: Numbered + Level: 1 + Numbering Style:
381 believes that a violation of any of the provision of this Standards/Policy threatens I, II, III, … + Start at: 1 + Alignment: Left + Aligned at:
0" + Indent at: 0.5"
382 physical well-being, harm or imposes imminent danger to life, may request a Formatted: Font: Bold

383 special inspection by giving a narrative report regarding the violations to the CSC

384 Regional or Field Offices. If the CSC Regional or Field Office finds reasonable

385 ground to believe that a violation has been committed or a danger exists, a special

386 inspection or investigation shall be conducted immediately. The complainant and

387 the Head of Agency shall be notified of the result of such inspection/ investigation

388 upon its completion.

389
390 VI. Reporting requirements & Records Keeping
391
392 (1) All work related accidents, injuries or illnesses in places of employment,

393 resulting in disabling condition or dangerous occurrence must be

394 periodically reported to the concerned CSC Regional Office or Field Office.

15
395 (2) Where the accident / illness results in death or permanent total disability, a

396 report must be submitted within twenty four (24) hours after its occurrence

397 to the CSC Regional Office of Field Office concerned.

398 (3) The agency, through its Human Resource Office, shall maintain and keep

399 an accident or illness record which shall be open at all times for inspection

400 by authorized personnel containing the following information:

401 (a) Date of accident or illness;

402 (b) Name of injured/ ill employee, age and sex orientation;

403 (c) Occupation/position of the employee;

404 (d) Assigned cause of accident/illness;

405 (e) Extent and nature of disability/injury;

406 (f) Period of disability/injury;

407 (g) Extent of damage, including estimated medical or actual cost;

408 (h) Corrrective action/s to be undertaken.

409 (4) The agency shall accomplish the annual OSH Survey Report (Annex 1) and

410 submit the same to the CSC Regional Office or Field Office concerned . Commented [DM9]: Assist the employee for EC claims by
submitting pertinent records to the GSIS.
411 (5) The agency shall assist the employee for Employee Compensation

412 claims by submitting pertinent records to the GSIS.

413 VII. Provision For Reasonable Working Conditions Commented [DM10]: To include signage as NO SMOKING
414 SIGN as provide in CSC MC 17. A signage stating that this is a
DRUG-FREE WORKPLACE, Let Us Keep it This Way is also
415 (1) Workplace (Rule 1060 – Premises of Establishments [OSHC & BWC,
suggested.
416 DOLE] )
417 Formatted: Indent: Left: 0"
418 (a) Building premises shall have adequate fire, emergency or danger Formatted: Font: Bold

419 signs and safety instructions of standard colors and sizes visible at

420 all times, in accordance with the “Standard colors of signs for safety

421 instruction and warnings in building premises” (Annex 2).

16
422 (b) Other visible signs that may be needed to direct the driver of

423 motorized vehicles such as STOP, YIELD, and DO NOT ENTER,

424 shall be properly positioned within the compound of the

425 establishment increase safety especially during the night.

426 (c) Facilities for differently-abled employees should be provided for their

427 safe and convenient movement within the establishment.

428 (d) Good housekeeping shall be maintained at all times through

429 cleanliness of building, premises, machines , equipment, eradication

430 of stagnant water that serves as breeding ground of mosquitoes,

431 regular waste disposal, and orderly arrangement of processes,

432 operations, storage and filing of materials.

433 (e) Sanitary Facilities: Adequate comfort rooms and lavatories separate Commented [DM11]: To include lactation station as well
as medical clinic/treatment room, first-aid medicine.
434 for male and female workers/employees, the number of comfort

435 facilities for a given number of workers shall conform to the

436 requirements of the Department of Health (DOH).

437 (f) Building construction and maintenance, space requirement, walk

438 way surface, floor and wall openings, stairs, window openings, fixed

439 ladders, among others, must conform to the provisions of RULE

440 1060 of the OSH Standard ( Annex 3).

441 (g) Occupational health and environmental control, including threshold

442 limit values for airborne contaminants, for noise, illumination, among

443 others must conform with Rule 1070 of the OSH Standard attached

444 as Annex 4.

445 (h) Provisions for personal protective equipment and devise must

446 conform to RULE 1080 of the OSH Standard (Annex 5).

17
447 (i) Handling, uses and storage of hazardous materials must be

448 addressed accordingly and must conform to Republic Act 6969

449 (Toxic Substances and Hazardous and Nuclear Wastes Control act

450 of 1990) and with Rule 1090 of the OSH Standard (Annex 6) and

451 DOLE Department Order 136 -14, Series of 2014 (Annex 7)

452 (j) provision for health clinics or treatment room.

453 (2) Emergency Preparedness

454
455 (a) Establish a Risk Reduction Management System within the agency

456 as provided for by the Philippine Disaster Risk Reduction and

457 Management Act of 2010 (Republic Act No. 10121)

458 (b) Crisis Management Plan must be established and a contingency

459 program in an emergency situation must be in place.

460 (c) Adequate supplies must be available such as fire extinguishers,

461 medical first aid kits, etc.,

462 (d) Conduct trainings and drills on Disaster Risk Reduction

463 Management

464 (3) Human Resource Development

465
466 (a) Promote among others, the OSH Program and OSH Awareness

467 through trainings, information and education campaigns,

468 (b) Promote health and wellness in the workplace as provided in the

469 following CSC Memoranda :

470 No. 38, series of 1992 (Annex 8);

471 No. 06, series of 1995 (Annex 9);

472 No. 21, series of 2009 (Annex 10)

18
473 (c) Provide facilities such as but not limited to, recreation halls and

474 seminar rooms, which may be used for the promotion of health and

475 wellness in the workplace

476 (d) Work hours, breaks & leave privilege observed

477
478 d.1 Ensure that breaks in between work hours are complied with to

479 minimize or prevent employee exposure to illness related to

480 prolonged sitting

481 d. 2 Ensure that overtime rendered are based on the required

482 maximum number of hours of work per day which is 12 hours.

483 d.3 Ensure that compensatory day-offs are provided in lieu of

484 overtime pay services

485 d.4 Allow and adopt flexible working hours or arranged working

486 hours while maintaining the required total number of work hours per

487 day or week except for health care facilities

488 (e) Work assignment

489
490 e.1 In accord with the provisions of Republic Act 10524 (Amendment

491 of the Magna Carta of Disabled Person) provide work assignment

492 for employees with special needs such as but not limited to:

493 • Pregnant women Commented [DM12]: Lactating mothers,

SPES, OJTs??
494 • Older employees

495 • Differently abled employees

496 • With limited working abilities

497 e. 2 In accordance with Republic Act 100028 (Expanded

498 Breastfeeding promotion Act) provide lactation stations for lactating

499 mothers

19
500 (4) Rules and policies on the prohibition of smoking at the workplace as

501 provided in CSC MC No. 17, s. 2009 (Annex 11), must be in place. Commented [DM13]: To include access to smoking
cessation clinics as this was not part of the original MC.
502 Appropriate signs must be displayed within the premises of

503 government agencies: Formatted: Font: Bold, Font color: Custom

Color(RGB(0,102,0))
504 Include signage such as:

505 NO SMOKING SIGN as provide in CSC MC 17.

506 DRUG-FREE WORKPLACE, Let Us Keep it This Way

507
508 (5) Implement policies and programs relating to tuberculosis prevention and

509 control in the workplace

510 (6) Provide medical assistance and benefits for employees as provided in CSC

511 Memorandum Circular No. 33, series of 1997 ( Annex 12).

512 (7) Establish network to support and sustain the Occupational Safety and

513 Health implementation program with DOLE, DOH and academic institutions

514 which can provide trainings, technical and medical assistance

515 VIII. Guarantees For Employees’ Organization

516
517 The provisions stated herein guarantee no infringement of the rights of the

518 employees’ organizations to negotiate for better working conditions of their

519 employment.

520 IX. Information Dissemination Program

521 Agencies are shall disseminate the program.

522 Employees shall contribute to the improvement and sustainability of the program.

523 Employees shall further, report OSH related illness and accidents to the

524 Management in order for the latter to act and provide the necessary intervention

525 to address concerns.

20
526 X. Implementation of the Program

527 Submission of Annual Reports

528 Participating Agencies shall include in its Annual Report their compliance with the

529 Joint Memorandum Circular.

530 Technical Assistance

531 The Lead Agencies will provide technical assistance to participating agencies for

532 the implementation of the program.

533 Incentivized Program

534 The Lead Agencies will establish incentivized program for compliant participating

535 agencies.

536 X. Funding Source

537
538 Funds needed to support the implementation of this Joint Memorandum Circular

539 shall be included in the agency’s regular budget.

540 XI. Repealing Clause

541 All previous orders inconsistent in part or in whole to this Joint Memorandum

542 Circular are hereby rescinded or amended accordingly.

543 XII. Administrative Disciplinary Action

544 Heads, officials and employees of government agencies who violate this Policy

545 shall further be subject to administrative disciplinary action pursuant to Rule XIV

546 (Discipline) of the Omnibus Rules Implementing Book V of Executive Order No.

547 292, without prejudice to the filing of criminal as well as civil actions under existing

548 laws, rules and regulations.PRESCRIBES the attached Occupational Safety and

21
549 Health Standards (OSHS) for the Public Sector which shall take effect fifteen (15)

550 days after publication in a newspaper of general circulation.

551 Quezon City, __________________

552

553

554
555
556 ALICIA dela ROSA-BALA
557 Chairperson
558
559
560 ROBERT S. MARTINEZ VACANT
561 Commissioner Commissioner
562

563

564

565

566

567

568

569

570

571

572

573

22
574

575

576

577

578 OCCUPATIONAL SAFETY AND HEALTH STANDARDS FOR PUBLIC

579 SECTOR

580 General Provision

581 I. Purpose and Scope

582 (1) This Occupational Safety and Health Standards is aimed at protecting all

583 government employees from the dangers of injury, sickness or death through safe

584 and healthy working conditions to assure the conservation of human resources

585 and the prevention of loss and damage to lives and properties.

586

587 (2) This Standard shall apply to all places of work in all government agencies.

588

589 II. Administration and Enforcement

590

591 (1) The Civil Service Commission shall administer and enforce the provisions

592 of the Standards.

593

23
594 (2) The Commission or its duly authorized representative shall visit and have

595 access to every government agency and its premises and records for the purpose

596 of determining compliance with the provisions of this Standards.

597

598 (3) Every government office or place of employment shall be inspected at least

599 once a year to determine compliance with the provisions of the Standards. Special

600 inspection visits, however, may be authorized by the CSC Regional Offices to

601 investigate accidents, occupational illnesses or dangerous occurrences,

602 especially those resulting to permanent total disability or death, to conduct surveys

603 of working conditions for the purpose of evaluating and assessing environmental

604 contaminants and physical conditions or to conduct investigations, inspections or

605 follow up inspections upon request of an employer, worker or employee

606 association of the government agency.

607

608 (4) The Commission shall determine reasonable periods of compliance with

609 recommendations depending on the gravity of the hazards needing corrections or

610 the period needed to come into compliance with the order.

611

612 III. Special Inspection, Investigation and Review

613

614 (1) Any employee or representative of employees or any concerned person

615 who believes that a violation of any of the provision of this Standards threatens

24
616 physical harm or imposes imminent danger to life, may request for special

617 inspection by giving a narrative report regarding the violations to the CSC Regional

618 or Field Offices. If the CSC Regional or Field Office finds reasonable ground to

619 believe that a violation has been committed or a danger exists, a special inspection

620 or investigation shall be conducted immediately. The complainant shall be notified

621 of the result of such inspection/ investigation upon its completion.

622

623 IV. Duties of heads of government agencies, government employees and

624 occupational safety and health officers:

625

626 (1) Heads of government agencies shall:

627

628 (a) Provide the employees a workplace free from hazardous conditions that

629 are causing or likely to cause death, illness or physical harm to his/her workers;

630

631 (b) Ensure the conduct of occupational safety awareness to all his/her

632 employees, and work hazards analysis sessions, to identify hazards that the

633 employees may be exposed to and measures to be undertaken in case of

634 emergency;

635

636 (c) Comply with the requirements of the Standards;

25
637

638 (d) Ensure that approved devices and equipment used are only those that

639 passed the Philippine standard quality or other local or international quality

640 standard, provided that the latter standard shall in no case be lower than the

641 standard set by the Philippine government.

642

643 (e) Establish and adopt policies on safety peculiar to its environment in

644 conformity with the provisions of this Standard outlining therein accountable

645 persons and the scope of their delegated authority

646

647 (f) Designate Safety and Health Officers, and ensure that the needed OSH

648 trainings are given.

649

650 (g) Create health and safety committee,

651

652 (h) Submit report to CSC RO quarterly, the health and safety program of the

653 agency including but not limited to the following :

654

655  OSH related activities

656  Safety performance

26
657  Safety and Health Committee meetings

658  OSH Committee recommendations and measures taken to implement such

659 recommendations

660  Approved sick leave application due to work related sickness/disease or

661 incident report on work related injury.

662

663 (i) Act on recommended measures recommended by the health and safety

664 committee.

665

666 (2) Duties of the employee include:

667

668 (a) Cooperate with the agency where the employee is working with in carrying

669 out the provision of the Standards and shall report to the employee’s supervisor

670 any work hazard that may be disclosed in the workplace

671

672 (b) follow all instructions on work safety given by the agency in compliance with

673 the provision of the Standards and shall make use of all safeguard and safety

674 devices issued/ furnished by the agency

675

676 (c) Participates/cooperate in the Health and Safety Committee

27
677

678

679 (d) Assists government agencies in the conduct of health and safety inspection

680 or other programs

681

682 (3) The principal function of the Safety Health Officer (SHO) is to act as the

683 assistant of the agency and consultant in the application of the programs to

684 eliminate hazard from the workplace and to correct unsafe work practices. The

685 Safety Health Officer (SHO) duties include:

686

687 (a) Serves as Secretary to the Health and Safety Committee, as such he shall:

688 a.1 prepares minutes of the meeting Formatted: Indent: Left: 0", Line spacing: Double

689 a. 2 prepares minutes of the meeting

690 reports status of recommendations made

691 a.3 notifies members of the meetings and

692 a.4 submits to the agency a report of the activities of the committee including the

693 recommendations made

694 (b) Acts as an advisor on all matters pertaining to health and safety for the

695 guidance of all employees and the head of agency

696

28
697 (c) Conducts investigation of accidents as member of the Health and Safety

698 Committee and submit report and separate analysis of incident to the Committee

699 and the head of the agency

700

701 (d) Coordinates all health and safety training programs for the agency

702 management and employees

703

704

705 V. Creation of Safety and Health Committee

706

707 A health and safety committee shall be organized within six (6) months after this

708 Standard takes effect, and must be reorganized ideally annually or as necessary.

709

710 The Health and Safety Committee shall be composed of :

711

712 Chairman - The Head of the agency or his authorized representative

713 who must be in a managerial rank/ official

714

715 Members - One Director or its equivalent (Administrative,

716 Finance, Human Resource Officer)

29
717

718 - One Division Chief

719

720 - Two representatives from the employees’ association

721 (one from 1st Level, another one from 2nd Level)

722

723 - The agency physician or in the absence any person who is a graduate of

724 medical related course

725 Secretary - Occupational Safety & Health Officer

726 (Administrative/Human Resource)

727 The term of office of the members of the Committee must be established on a

728 fixed term while the physician and the OSH Officer will be permanent.

729

730 VI. Duties of the Health and Safety Committee

731

732 The Health and Safety Committee is the planning and policy making group in all

733 matters pertaining to safety and health. The Committee is tasked to:

734

735 (1) Plan and develop health related and accident prevention program in the

736 workplace;

30
737

738 (2) Direct the health promotions and accident prevention efforts of the agency

739 in accordance with the safety programs safety performance and government

740 regulations in order to prevent accidents from occurring and maintain healthy work

741 habits and safety practices in the workplace;

742

743 (3) Conduct periodic safety meetings;

744

745 (4) Submit reports on its meetings and other activities to the head of the

746 agency;

747

748 (5) Review reports of inspection, accident investigations and implementation

749 of program;

750

751 (6) Provide the necessary support to government inspecting authorities in the

752 proper conduct of their activities such as inspection;

753

754 (7) Initiate safety trainings for the agency by coordinating with appropriate

755 training institutions; and

756

31
757 (8) Develop and maintains contingency plans and provide trainings in handling

758 disaster situations

759

760 VII. Reporting requirements & Records Keeping

761

762 (1) All work related accidents, injuries or illnesses in places of employment,

763 resulting in disabling condition or dangerous occurrence must be reported

764 accordingly and periodically, to CSC Regional Office.

765

766 (2) Where the accidents / illness results in death or permanent total disability,

767 a report must be submitted within twenty four (24) hours to the CSC Regional

768 Office.

769

770 (3) The agency through its Human Resource Office shall maintain and keep an

771 accident or illness record which shall be open at all times for inspection to

772 authorized personnel containing the following information:

773

774 (a) Date of accident or illness

775 (b) Name of injured/ ill employee, age and sex

776 (c) Occupation/position of the employee

777 (d) Assigned cause of accident/illness

32
778 (e) Extent and nature of disability/injury

779 (f) Period of disability/injury

780 (g) Extent of damage, including estimated medical or actual cost

781

782 (4) The agency shall accomplish annual work accident/illness exposure data

783 report (Annex 1) to CSC Regional Office and CSC Field Office.

784

785 VIII. PROVISION FOR REASONABLE WORKING CONDITIONS

786

787 (1) Workplace (Rule 1060 – Premises of Establishments [OSHC & BWC,

788 DOLE] )

789

790 (a) Building premises shall have adequate fire, emergency or danger sign and

791 safety instructions of standard colors and sizes visible at all times, in accordance

792 with the “Standard colors of signs for safety instruction and warnings in building

793 premises” (Annex 2).

794

795 (b) Other visible signs that may be needed to direct the driver of motorized

796 vehicle such as STOP, YIELD, and DO NOT ENTER, properly positioned within

797 the compound of the establishment shall be used to increase safety especially

798 during the night.

33
799

800 (c) Facilities for handicapped employees should be afforded for their safe and

801 convenient movement within the establishment.

802

803 (d) Good housekeeping shall be maintained at all times through cleanliness of

804 building, yards, machines , equipment, irradication of stagnant water that will serve

805 as breeding ground of mosquitoes, regular waste disposal, and orderly

806 arrangement of processes, operations, storage and filing of materials.

807

808 (e) Personal Facilities: Adequate comfort rooms and lavatories separate for

809 male and female workers/employees, the number of comfort facilities for a given

810 number of workers shall conform with the requirement of the Department of Health

811 (DOH).

812

813 (f) Building construction and maintenance, space requirement, walk way

814 surface, floor and wall openings, stairs, window openings, fixed ladders, among

815 others, must conform with the provisions of RULE 1060 of the OSHC policy

816 attached as Annex 3.

817

818 (g) Occupational health and environmental control including threshold limit

819 values for airborne contaminants, for noise, illumination, among others must

820 conform with Rule 1070 of the OSHC Policy attached as Annex 4.

34
821

822 (h) Provisions for personal protective equipment and devise must conform with

823 RULE 1080 of the OSHC Policy attached as Annex 5.

824

825 (i) Handling and uses of hazardous materials must be addressed accordingly

826 and must conform with the Rule 1090 of the OSHC Policy attached as Annex 6.

827

828 (2) Emergency Preparedness

829

830 (a) Adequate supplies must be available such as fire extinguishers, medical

831 first aid kits, etc.,

832

833 (b) Provision for related training on self defense.

834

835 (c) Emergency response committee

836

837 (d) Contingency program in an emergency situation must be in place

838

839 (3) Human Resource Development

35
840

841 (a) A human resource development plan should be in place to provide

842 employees the following:

843

844 a.1 individual career development plan

845 a.2 capacity building which contribute to professional growth

846 a.3 establish educational support program in conformity with CSC Memorandum

847 Circular No. 13 series of 1992

848 a.4 training rooms and audio-visual centers conducive to learning

849 a.5 opportunities for employees’ social development through team

850 building activities

851 a.6 recruitment, promotion and placement system adhering to rules

852 and policies related thereto

853 a.7 employee relations program towards promoting harmony in the

854 workplace, allowing employees to exercise their rights to self-organize

855 a.8 allow employees to have physical fitness exercise

856 a.9 promote health and wellness in the workplace

857 (b) Work hours, breaks & leave privilege observed

858

36
859 b. 1 ensure that breaks in between work hours are complied to ensure that

860 employees will prevent illness related to prolong sitting

861

862 b. 2 ensure that overtime rendered are based on the required

863 maximum no. hour of work per day which is 12 hours.

864

865 b.3 ensure that compensatory day-off are provided in lieu of overtime pay

866 services

867

868 b. 4 allow flexible working hours

869 (c ) Work assignment

870 c.1 provide lighter work assignment for employees with special needs such as but

871 not limited to:

872  Pregnant women

873  Older employees

874  Differently abled employees

875  With limited working abilities

876

877 (4) Policies on sexual harassment should be in place

37
878

879 (5) Rules and policies on Smoking at the work place must be strictly

880 observed

881

882 (6) Safety measures for heat related illnesses must be in placed such as

883 but not limited to:

884

885 6. a Provisions for safety and health measures to prevent and control heat

886 stress at the workplace which should include among others:

887

888  Assessment of risk exposure to health-related illness and the need for

889 protection and adjustment in the work schemes which may include provision for

890 personal protective equipment (hats, appropriate uniforms, etc)

891

892  To prevent heat stroke, heat stress, heat exhaustion and other related

893 illnesses, provide for free supply of safe drinking bottled water and drinking

894 stations; along with this is the promotion of preventive measures and reminders to

895 rehydrate as necessary

896

897  Providing shaded structures/lounges with heat insulators and ventilators

898

38
899  Regular check-up on the health conditions of workers/employees exposed

900 to high temperatures and/or strenuous work activities that may be aggravated by

901 extreme heart, such as hypertension and kidney diseases

902

903  Develop awareness by all workers/employees on how to address heat

904 stress at the workplace

905

906  Establish/adopt a measure / procedure for heat related emergency

907 situations

908

909  Set maximum hours of work and set work breaks for drivers, field work

910 employees, health workers doing field works, and other employees involved in

911 road rehabilitation and construction projects.

912

913  Policy should consider the number of hours exposure to heat as well as

914 employment status (including casual, temporary, job orders and contract of

915 service)

916

917  Adopt a flexible or arranged working hours while maintaining the required

918 total number of work hours per day or week

919

39
920 (7) Designation of Safety and Health Officer

921

922 (8) Establish lactation facilitates as provided by R.A. 7600 and R.A. 10028

923 attached as Annex 7.

924

925 (9) Promote wellness and implement policies and programs relating to

926 tuberculosis prevention and control in the workplace

927

928 (10) Provide medical assistance and benefits for employees as

929 provided in CSC Memorandum Circular No. 33, series of 1997

930 attached as Annex 8.

931

932 (11) Establish network to support and sustain the Occupational Safety and

933 Health implementation program with DOLE, DOH and academic institution

934 which can provide trainings, technical and medical assistance related to

935 Occupational Safety and Health

936

937 (12) As provided in Amended IRR of EO No. 180 on Terms and Conditions

938 of Employment, the heads of agencies and the employees’ organization

939 must collaborate in the implementation of the following items on working

940 conditions:

40
941

942

943 a. Schedule of vacation and other leaves;

944

945 b. Personnel growth and development;

946

947 c. Establishment of Management and Employees’ Organization

948 Consultative Council*;

949

950 d. Time-off, limited to employees’ organization activities or

951 transactions*;

952

953 e. Access to records and information*;

954

955 f. Provisions for office space, supplies and equipment for accredited

956 employees’ organization*;

957

958 g. Communication network/access to management or authorized

959 representatives*;

41
960

961 h. Provision for rice subsidy*;

962

963 i. Work assignment/reassignment/detail/transfer;

964

965 j. Provision for Botika ng Manggagawa*;

966

967 k. Provision for Commissary*;

968

969 l. Distribution of workload*;

970

971 m. Provision for Gender and Development*;

972

973 n. Provision for protection and safety

974

975 o. Provision for facilities for PWD personnel;

976 p. Provision for spiritual growth*;

977 q. Provision for first aid medical services and supplies;

978 r. Physical fitness program;

42
979 s. Provision for family planning services;

980 t. Provision for nursing and lactation station*;

981 u. Provision for day care center*;

982 v. Provision for shuttle service*;

983 w. Provision for provident fund*;

984 x. Provision on representation in different committees*;

985 y. Annual medical/physical examination;

986 z. Recreational, social, athletic and cultural activities and facilities;

987 IX. GUARANTEES FOR EMPLOYEES’ ORGANIZATION

988 The provisions stated herein guarantees no infringement of the rights of the

989 employees’ organizations to negotiate for better working condition to improve the

990 terms and conditions of their employment.

991

992

993

994 (*new items proposed on the Amended IRR of EO No. 180 on Terms and Conditions of

995 Employment)

996

43