(Note: There are overflow pages after Month 12) © P.

Hingston

General Administrative Expenses Motor

EXAMPLE Post/Parcels Stationery etc Sundries Tel/Fax/Mobile Website Expenses Refunds Others
Notes1 “General Administrative Expenses” can also 70 05
include: Business Insurances, Subscriptions and Website costs.
2 If necessary, use the blank columns on either side. The four blank columns
This blank column could be used for “Travel & Subsistence”,
3
could be used for “Repairs 17 50 “Advertising & Promotion”, “Legal & Professional”
4 and Renewals” (of business 78 26 and “Capital Expenditure” - or to suit your needs.
premises or machinery, but not In one month you might need a column for travel
5 motor vehicles). Alternatively you expenses, but not the following month when the
could use the “Others” column on same column could then be used for It may be useful
6 the far right, leaving this column 189 87 another type of expense. to title the last column as
7 for more “Premises Costs” or 50 00 “Others” and to use it for any
more “General Admin one-off or infrequent payments.
8 Expenses”. 139 99 These can then be annotated
as shown below.
9 158 27
10 New Computer 725 00
11
12 62 58
13 88 00 187 00
If you often have to
14 give customers a refund, Van (2nd hand) 2,900 00
15 then you could annotate any
General Note Headings one of these blank columns as
16 For every payment, the Try to be consistent and put “Refunds” (as shown in this
total is entered not only in similar expenses under the same example). Otherwise, use
17 the “TOTAL” column, but headings every month so that adding the “Others” column.
also in the appropriate up your annual totals will
18 be easier.
expenses column.
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20
21
22 Useful Feature
Every 5th horizontal line Allowable Expenses
23 is darker to make it easier Generally, costs you pay with
to read across the page. the sole purpose of earning business
24 profits are allowable expenses. Hence
non-business or personal costs are
25
not usually tax deductible.
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27
28
29
30
No Business Bank Account?
31 On your personal account’s Bank Statement
mark all the business transactions. Also, for
32 simplicity, you might consider using one card
33 solely for your business expenses.

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35
36
Good Practice
37 When you complete a month, it’s
good practice to transfer the figures to
38 the “At Year End” Annual Summaries
located near the end of this book.
39
Tip: Use a pencil (lightly) to
40 begin with.

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42
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CHECKING YOUR FIGURES
45 The column totals (below), when added together
46 horizontally, should equal the first column “TOTAL” added
vertically (ie the totals in this worked example
47 should both equal £6,841.52).
This is a most useful check!
48
49
50 158 27 166 26 17 50 189 87 50 00 397 04 62 58 3,625 00

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