LIS 60631 Digital Preservation Group 2 Sp 2018: Preservation Policy for the

collection American Pets.

Purpose
To maintain (preserve and provide access) a Collection of digital photographs of American pets.
Created and maintained by LIS 60631 Group 2 (Casey Anthony, Aric Haas, Abigail Holman, and
Ruth Monnier) for an academic project.

Mission
It is the mission of this collection to store and preserve authenticated digital photos that depict
images of pets with varying age, type, and breed in America. The collection strives to be
accessible to the public and provide images in an easy to access, archival format, with required
metadata which ensures authenticity of the collection. The mission is to allow anyone to submit
a photo to the collection who wishes to share photos of their beloved pet, so long as, they meet
submission requirements.

Audience
The audience is the general public with access to the internet. The primary users are family and
friends of the pet owners who submitted photographs. The secondary users might include future
historians, descendants of the original owners, pet lovers, and individuals interested in
American culture and popular culture.

Objective
The objective of this collection is to provide a bank of photographs of pets which reside in the
United States of America. The intent is to display pets, not pets and owners. All photographs
should be in JPEG format and have the minimum required metadata.

Preservation Strategies

Policy Update
The policy will be updated on a bi-yearly basis to ensure that the collection is being maintained
properly and that the best format and strategies are being utilized in the collection.

Collection scope
This collection is made up of digital photographs of American pets. Each administrator has
contributed 5 digital images, all of which are in JPEG format and have the required metadata.
Required metadata: Title, Creator, dateTimeCreated, Description, fileSize, formatName,
processingAgency, processingRationale, processingActions, preservationLevelValue,
messageDigestAlgorithm, messageDigest, and PetType.

Roles and Responsibilities

Each administrator has equal responsibility and access to maintain, add, and remove items from
the collection.
Workflow stages
There are three workflow stages to submitting images to the collection: submission, approval,
and ingest. During the submission stage the submitter will provide an image to the collection
with the required metadata. After submission the administrators will review the image and
metadata and either accept or reject the submission. At the ingest stage the administrators have
added any extraneous metadata and the image is now accessible to the public.

Technical Principles

Access/Use
This collection is intended for use by not only the contributors and their acquaintances, but the
general public as well. To ensure access and appropriate use of the collection, it is housed on
an accessible digital archive, DSpace. The images are in a widely used, easy to access format,
JPEG; and the metadata provides information, including copyright, on the individual images.

Authenticity
To ensure authenticity of the collection, currently only members of LIS 60631 Group 2 can
approve submissions. Submitters must provide photos of which they are the primary copyright
holder. All required metadata must be provided before submission approval; this is to ensure
authenticity and integrity of submitted images, and thus ensuring the authenticity and integrity of
the collection.

Format
The only format currently accepted and in use for digital images in the collection is JPEG. This
is the chosen format due to its widespread use and recommendation for preservation use.

Metadata Schema
This collection is supported by a Metadata Schema that combines descriptive metadata
elements created specifically for this collection and from the Dublin Core Metadata Initiative,
technical metadata elements from NISO Technical Metadata for Digital Still Images, and
preservation metadata elements from the PREMIS Data Dictionary for Preservation Metadata.

Migration/Reformatting Strategies
Before submission into the collection, it is the responsibility of the submitter to make sure that
their image is in the required format. During the bi-yearly policy update, if it is determined that a
new format will be used in place of the current format than the administrators will migrate the
collection from the old format to the new approved format.
Resources

Dublin Core
http://www.dublincore.org/documents/dcmi-terms/

PREMIS
http://www.loc.gov/standards/premis/v2/premis-2-0.pdf

NISO
https://groups.niso.org/apps/group_public/document.php?document_id=17937

Recommended Formats
https://www.loc.gov/preservation/resources/rfs/stillimg.html#photodigital