OPERATIONS MANUAL
Page 2-4
PART A

2.1.6.4 Cockpit Voice Recorder Data

Cockpit voice recorder data may not be used for purpose other than for the investigation of an
accident or incident.
Refer to Ch 11 for data protection requirements.

2.1.6.5 Flight Operations Records

All records shall be clearly marked for identification of type of record and if applicable by name of
personnel.
Records shall be clear and legible.
Flight crew records of certification, qualification and training shall be maintained in hard copy in a
secure lock-up facility in Flight Operations, with limited and restricted secure access.
Records relating to operational control of flights shall be maintained in hard copy, initially at Flight
Operations, then transferred to archive after a minimum of one month.
Documents not required to be retained in permanent archive shall be destroyed at the conclusion of
the retention period.

2.1.6.6 Document Storage Period

• Information used for the preparation and execution of the flight

Document Retained by Time to be kept

Flight Operations
Operational flight plan Minimum 6 months
Officer
24 months after the date
Aircraft technical log Maintenance
of the last entry
Route specific NOTAM/ AIS briefing Flight Operations
Minimum 6 months
documentation if edited by the operator Officer
Flight Operations
Mass and balance documentation Minimum 6 months
Officer/ PSD
Notification of special loads including Flight Operations
Minimum 6 months
dangerous goods (NOTOC) Officer/ PSD

• Reports

Document Retained by Time to be kept

Flight Operations
Voyage log Minimum 6 months
Officer
Flight report(s) for recording details of
Flight Operations
any occurrence or any event which the Minimum 6 months
Officer
PIC deems necessary to report/ record
Reports on exceedance of duty and/ or Flight Operations
Minimum 6 months
reducing rest periods Officer
Flight Operations
Flight Operations Daily Log Minimum 6 months
Officer

• Records for other operations personnel

Document Retained by Time to be kept

Training/ qualification records of other
Respective
personnel for whom an approved Last 2 training records
Department Manager
training program is required

 
OFFICE OF THE OPERATIONS/ 01 JANUARY 2015 REVISION: 05
FLIGHT OPERATIONS DEPARTMENT
 
OPERATIONS MANUAL
Page 2-5
PART A

• Flight crew records

Document Retained by Time to be kept

Flight Operations
Flight, duty and rest time 15 months
Officer
As long as the flight
All Licenses and certifications; crewmember is
Flight Operations
exercising the privileges
Officer
Medical status, Medical Certificate of the license for the
operator
Initial training and checking (aircraft
Flight Operations
type qualification – includes equipment 3 years
Officer
qualifications – TCAS, EGPWS)
Flight Operations
Command training (including checking) 3 years
Officer
Recurrent training and checking
Flight Operations
(to include both successful and 3 years
Officer
unsuccessful evaluations/checks)
Training and checking to operate in Flight Operations
3 years
either pilot’s seat (RHS) Officer
Flight Operations
Recent experience 15 months
Officer
Flight Operations
Route and aerodrome competence 3 years
Officer
Training and qualification for specific Flight Operations
3 years
operations (LVP, RVSM) Officer
Flight Operations
TRI/TRE Initial and Recurrent training 3 years
Officer
Flight Operations
CRM/Human Factors training 3 years
Officer
Flight Operations
Dangerous goods training 3 years
Officer
Flight Operations
Security training 3 years
Officer

• Cabin crew records

Document Retained by Time to be kept

Flight, duty and rest time. Cabin Crew Manager 15 months
Cabin Crew Manager As long as the cabin
Initial training, conversion and
crewmember is employed
differences training (including checking)
by the operator.
Cabin Crew Manager Until 12 months after the
Recurrent training and refresher cabin crewmember has
(including checking) left the employ of the
operator.
CRM/Human Factors training Cabin Crew Manager 3 years
Dangerous Goods Cabin Crew Manager 3 years
Security training Cabin Crew Manager 3 years

 
OFFICE OF THE OPERATIONS/ 01 JULY 2013 REVISION: 02
FLIGHT OPERATIONS DEPARTMENT
 
OPERATIONS MANUAL
Page 2-6
PART A

• Flight Training Device Certifications

Document Retained by Time to be kept

Flight Simulators Chief Pilot 12 months
Training Devices Chief Pilot 12 months

• Other records

Document Retained by Time to be kept

Quality system records Quality Manager 5 years

 
OFFICE OF THE OPERATIONS/ 01 JULY 2013 REVISION: 02
FLIGHT OPERATIONS DEPARTMENT