Booking of recovery from employeesin form of mess, phone, salary and updatd the

ledgers by booking of entries in Oracle.

Payment of Salaries from Banks

transfer salaries to employees bank accounts through bank transfer letter printed on

company letter head which have the following detail.

 Title of Account

 Bank account number

 Payable amount

 Signed by two signing authorizes

Payment to SNS and consignment parties

 Monthly payment of Vendors.

 Monthly payment of consignment vendors

 Cost of goods sold against above vendors

 Rental income from above parties

Monthly Bank reconciliations

 Monthly reconcile our bank accounts which detail is as under,

 Allied Bank Sargodha

 Allied Bank Bahalwal

 Allied Bank Hyderabad

 Allied Bank thokar

 Bank Alfalah Karachi

 Standard Chartered

Assistant to Manager Finance

 Reporting on daily basis

  Making on monthly accounts

 At the time of annual audit

Detail S.O.P

Accounts officer

Sales posting

 At early morning confirm the sales amount from store cashiers.

 Match the sales amount shown in Navision with actual cash figure at all

stores.

 After confirmation fo sales post it in Navision

Sales Cash deposits and direct payments to vendors

Reconciles the Sales cash according to vendor payment and used for store.

After reconciling cash on excel post all transaction oto Oracle Financial.

All the transaction consist of following natures,

 Actual Sales amount post in Oracles

 Sales cash deposits in bank post in oracle.

 Credit sales transfer to Alfalah bank post in Oracles.

 All petty expense at store posted in oracles.

 Post all payments to vendors in oracles.

Verification of Sales Cash used at stores

Before posting all transactions in Oracles verify the following things

 Casting of all petty expenses.

 All store expenses should be signed by store manager and store cashier.

 The signed expense should be approved by Regional retail manager.

Cash Reconciliations

After booking of all store receipts and payments reconcile the cash in oracle

financial.

The closing balance of oracles financial should be equal to the amount issued to

store for petty expenses and for till cash.

If is there any difference the store cashier will explain the reasons of tendency.

Checking of Reconciliation from Finance Manager

 The cash reconciliation statement should be checked and signed by finance

manager.

Filling of store expenses and Z-reports.

All the store expenses voucher should be filed with respect of there month and

vouchers number assigned from oracles financial.

Z-reports received from store should attached with the statement printed from

Navision and then punched in the file with respect of store and month.

Systems and procedure s involved in Finance Department

Accounting records will be maintained on a full accrual basis using upto date

methods of electronic data processing.

The following accounting records will be maintained

 Cash –consecutive record of cash receipts and payment

 General journal