Tax Deduction Account Number

Permanent Account Number

Name of the Company
Branch/ Divison
Flat / Door / Block No
Name of Premises / Building
Road / Street / Lane
Area / Locality
Town / District / City
PIN Code
STD Code
Telephone No.
Email
Name of the Responsible Person
Flat / Door / Block No
Name of Premises / Building
Road / Street / Lane
Area / Locality
Town / District / City
PIN Code
STD Code
Telephone No.
Email
Designation
Remarks
TDS Circle
MUMB17806F
AAACB4146P
BHARAT HEAVY ELECTRICALS LIMITED
BRANCH
SITE OFFICE,
TATA UNIT,
TROMWAY,
CHEMBUR,
MUMBAI-74
400074
22
65134613

M.D. MURTHY
SITE OFFICE,
TATA UNIT
TROMWAY
CHEMBUR
MUMBAI-74
400074
22
65134613

DY. MANAGER, FINANCE

MUMWT813
Running Section-Code (402) TDS Surcharge (404) Education Cess
Serial No. (403) (405)
(401)

1 94C 51187 0 0
2 94C 73897 0 0
3 94C 34733 0 0
4 94C 1007 0 0
5 94C 19458 0 0
Interest Others Total Tax Cheque No / DD BSR Code
(406) (407) Deposited No. (410)
(403+404+405+4 (409)
06+407)
(408)

0 0 51187 070510 0004329

0 0 73897 010610 0004329
0 0 34733 099093 0004329
0 0 1007 030710 0004329
0 0 19458 000941 0000564
Date on Which Tax Transfer Voucher/ Whether TDS Interest Allocated Other Amt
Deposited Challan Serial No. Deposited by Book Allocated
(dd/mm/yyyy) (412) Entry
(411) (413)

5/7/2010 03821 N
6/1/2010 02919 N
6/14/2010 00005 N
7/3/2010 02534 N
6/15/2010 00005 N
NIL Challan Remarks
Indicator
Deductee Serial Serial Number in Deductee Mode PAN of the Name of the Deductee (417) Date of payment / Amount Book Entry TDS Surcharge Education Total Tax Total Tax Date of Rate at which Reason for Non- Grossing up Date of Cerificate No. Deductee Address1 (Max Length 25) Deductee Address2 (Max Length 25) Deductee Address3 (Max Length Deductee Address4 Deductee Deductee PIN
No Challan as per Code Deductee (416) credit Paid/Credited (420) (421) (422) Cess Deducted Deposited Deduction deducted deduction / Indicator furnishing Tax 25) (Max Length 25) Address5 (Max Length 6)
(414) (401) (415) (418) (419) (423) (424) (425) (426) (427) Lower Deduction (Max Length 25)
Deduction, if any Certificate
(428) (dd/mm/yyyy)

1 1 1 DAMODARAN ENGINEERING 4/18/2010 2479404.00 N 49588.00 0.00 0.00 49588.00 49588.00 4/18/2010 0.0200 N 1 34, CLARKE TOWN NAGPUR 440004
AACCD8073D
CONSTRUCTION LTD
2 1 2 BCQPK4891L SWAPNA ENTERPRISES 4/30/2010 79950.00 N 1599.00 0.00 0.00 1599.00 1599.00 4/30/2010 0.0200 N 2 3 NEW GAVAND HOUSE AMBAPADA ROAD MAHUL VILLAGE CHEMBUR MUMBAI 400 074
3 2 2 AFDPM4110M ROMA TRAVELS 5/31/2010 210000.00 N 2100.00 0.00 0.00 2100.00 2100.00 5/31/2010 0.0100 N 3 PRAMOD NAGAR KISHORWADI KOLIWADA BOMBAY 400 088
4 2 2 AAXPJ2080N NYASA TRAINING &SECURITIES SERVICES 5/31/2010 82187.00 N 822.00 0.00 0.00 822.00 822.00 5/31/2010 0.0100 N 4 1 NYASA LANE 14 PRBHAT ROAD PUNE 411 004
5 2 1 AADCP8905H PRV CONSRUTCTIONS PVT LTD 5/31/2010 1787179.00 N 35744.00 0.00 0.00 35744.00 35744.00 5/31/2010 0.0200 N 5 NO 21 14-B ARK COLONY ELDAMS ROAD ALWARPET MUMBAI 600 018LTD
6 2 1 AACCP0818L POWER MECH PROJECTS LTD 5/31/2010 893324.00 N 17866.00 0.00 0.00 17866.00 17866.00 5/31/2010 0.0200 N 6 2ND FLOOR LOHIA TOWERS NIRMALA COMPOUND CONVENT ROAD VIJAYAWADA 520010
7 2 1 AAACC4691A CHANDY INSULATIONS PVT LTD 5/31/2010 145601.00 N 2912.00 0.00 0.00 2912.00 2912.00 5/31/2010 0.0200 N 7 NO1 3RD FLOOR TRIPLICAN CHENNAI 600 005
8 2 2 ATQPK5198J PERFECT TECHNICAL SYSTEMS 5/31/2010 89468.00 N 1789.00 0.00 0.00 1789.00 1789.00 5/31/2010 0.0200 N 8 12-A SMURTI NAGAR MCEB NEAR RLY CROSSING KORADI ROAD NAGPUR 441111
9 2 1 AAACB2484Q BAJAJ ELECTRICALS LTD 5/31/2010 252381.00 N 5048.00 0.00 0.00 5048.00 5048.00 5/31/2010 0.0200 N 9 45/47 NARIMAN ROAD MUMBAI 400 001
10 2 2 AMAPK8069P NIKON ENTERPRISES 5/31/2010 18400.00 N 368.00 0.00 0.00 368.00 368.00 5/31/2010 0.0200 N 10 23 A.C.P. TANK ROAD NR NULL BAZAAR MUMBAI 400 004
11 2 2 AWUPK9403D COMPUTECH SERVICES 5/31/2010 8800.00 N 176.00 0.00 0.00 176.00 176.00 5/31/2010 0.0200 N 11 6 MAKHARIA HOUSE 20, SHRADHANAND ROAD VILE PARLE (E)MUMBAI
12 2 1 AAACC2362G C DOCTOR & COMPANY PVT LTD 5/31/2010 133619.00 N 2672.00 0.00 0.00 2672.00 2672.00 5/31/2010 0.0200 N 12 34 GANESH CHANDRA AVENUE 6TH FLOOR KOLKATTA 700013
13 3 2 ABRPR1091A KS ENTERPRISES 5/31/2010 112500.00 N 1125.00 0.00 0.00 1125.00 1125.00 5/31/2010 0.0100 N 13 ABOVE MITTAL GENERAL STORES , OPP.KOYNA COLONY, SHANKAR DEVAL, MAHUL ROAD CHEMBUR MUMBAI 400074
14 3 1 AAACA4074D ATLAS COPCO INDIA LTD 5/31/2010 163750.00 N 3275.00 0.00 0.00 3275.00 3275.00 5/31/2010 0.0200 N 14 SEVA NAGAR DAPODI PUNE 411012
15 3 2 AFDPM4110M ROMA TRAVELS 6/12/2010 410781.00 N 8216.00 0.00 0.00 8216.00 8216.00 6/12/2010 0.0200 N 15 ROMA TRAVELS PRAMOD NAGAR KISHORWADI KOLIWADA MUMBAI 400 088
16 3 2 ARVPM4277F OMKAR ENTERPRISES 6/10/2010 57080.00 N 1142.00 0.00 0.00 1142.00 1142.00 6/10/2010 0.0200 N 16 OMKAR ENTERPRISES VINAYAK MAKAR HOUSE KISHOR WADI T-1 NEAR FISH MARKET TROMBAY VILLAGE MUMBAI 400 088
17 3 2 BCQPK4891L SWAPNA ENTERPRISES 6/10/2010 132720.00 N 2655.00 0.00 0.00 2655.00 2655.00 6/10/2010 0.0200 N 17 SWAPNA ENTERPRISES 3 NEW GAVAND HOUSE AMBAPADA ROAD, MAHUL VILLAGE CHEMBUR MUMBAI 400 074
18 3 2 AAXPJ2080N NYASA TRAINING &SECURITIES SERVICES 6/12/2010 8465.00 N 84.00 0.00 0.00 84.00 84.00 6/12/2010 0.0100 N 18 NYASA TRAINING &SECURITIES SERVICES 1 NYASA LANE 14 PRBHAT ROAD, PUNE 411 004
19 3 2 AMAPK8069P NIKKON ENTERPRISES 6/10/2010 29414.00 N 588.00 0.00 0.00 588.00 588.00 6/10/2010 0.0200 N 19 NIKKON ENTERPRISES 23 A.C.P. TANK ROAD NR NULL BAZAAR MUMBAI 400 004
20 3 2 AWUPK9403D COMPUTECH SERVICES 6/10/2010 13200.00 N 264.00 0.00 0.00 264.00 264.00 6/10/2010 0.0200 N 20 COMPUTECH SERVICES6 MAKHARIA HOUSE 20 SHRADHANAND ROAD, VILE PARLE (E)MUMBAI
21 3 1 AACCP0818L POWER MECH PROJECTS LTD 6/10/2010 20780.00 N 415.00 0.00 0.00 415.00 415.00 6/10/2010 0.0200 N 21 POWER MECH PROJECTS LTD 2ND FLOOR LOHIA TOWERS NIRMALA COMPO VIJAYAWADA 520.010
22 3 2 ATQPK5198J PERFECT TECH SYSTEM 6/7/2010 9215.00 N 185.00 0.00 0.00 185.00 185.00 6/7/2010 0.0200 N 22 PERFECT TECH SYSTEM 12-1 SMURTI NAGAR MCEB NEAR RLY CROSSING K NAGPUR 441111
23 3 1 AADCP8905H PRV CONSRUTCTIONS PVT 6/7/2010 184079.00 N 3686.00 0.00 0.00 3686.00 3686.00 6/7/2010 0.0200 N 23 PRV CONSRUTCTIONS PVT NO 21 14-B ARK COLONY ELDAMS ROAD ALWARPET MUMBAI 600 018LTD
24 3 1 AAACC4691A CHANDY INSULATIONS PVT LTD 6/7/2010 14997.00 N 300.00 0.00 0.00 300.00 300.00 6/7/2010 0.0200 N 24 CHANDY INSULATIONS PVT LTD NO1 3RD FLOOR TRIPLICAN CHENNAI 600 005
25 3 2 AABFE6024B ENTECH 6/7/2010 228826.00 N 4580.00 0.00 0.00 4580.00 4580.00 6/7/2010 0.0200 N 25 ENTECH 8/1 ABDUL RASUL AVENUE AST FLOOR KOLKATTA 700 026
26 3 1 AAACJ9720H JH PARABHIA ROAD CARRIERS
ASSOCIATED 6/14/2010 517890.00 N 10358.00 0.00 0.00 10358.00 10358.00 6/14/2010 0.0200 N 26 JH PARABHIA SAMIR APARTMENT NEW INDIA ROAD BARODA 390 007
27 3 1 AACCA4861C LIMITED 6/12/2010 34110.00 N 682.00 0.00 0.00 682.00 682.00 6/12/2010 0.0200 N 27 215, VYAPAR BHAWAN 49 P.D. MELLO ROAD, MUMBAI-09
28 3 2 AELPG1417J KAIZEN SECURITY SERVICE 6/12/2010 157872.00 N 1578.00 0.00 0.00 1578.00 1578.00 6/12/2010 0.0100 N 28 25/3 HILL RANGE ANAND ROAD DEVLALI NASHIK 422401
29 4 1 AACCP0818L POWER MECH PROJECTS LTD 6/19/2010 50343.00 N 1007.00 0.00 0.00 1007.00 1007.00 6/19/2010 0.0200 N 29 2ND FLOOR LOHIA TOWERS NIRMALA COMPOUND CONVENT ROAD VIJAYAWADA 520010
30 5 1 AAACF0483F FISHERMAN 6/6/2010 194580.00 N 19458.00 0.00 0.00 19458.00 19458.00 6/15/2010 0.1000 N 30 147 KARPAKKAM VILLAGE CHENNAI 600097
Quarter PRN No.
Q1
Q2
Q3
Q4
 Instructions for Challan Sheet

Column Name Column Descript M/ O Format

Running INTEGER
Serial No.
A (401) M
Section-Code
B (402) M CHAR
TDS
C (403) M INTEGER
Surcharge
D (404) M INTEGER
Education Cess
E (405) M INTEGER
Interest
F (406) M INTEGER
Others
G (407) M INTEGER
Total Tax
Deposited
(403+404+405+4
06+407)
(408)
H M INTEGER
Cheque No / DD
No.
I (409) O INTEGER
BSR Code
(410)
J O INTEGER
Date on Which
Tax Deposited
(dd/mm/yyyy)
K (411) M DATE
Transfer
Voucher/
Challan Serial
L No. (412) O INTEGER
Whether TDS
Deposited by
Book Entry
M (413) O CHAR
Interest
N Allocated
Other Amt
O Allocated
NIL Challan
P Indicator M CHAR
Q Remarks
 Instructions for Deductee Sheet

Deductee Serial
No
A (414) M INTEGER
Serial Number
in Challan as
B Per (401) M INTEGER
Deductee
Code
C (415) M INTEGER
D Mode
PAN Ref
E O CHAR
PAN of the
Deductee
(416)

F M CHAR
Name of the
Deductee
G (417) M CHAR
Date of
payment /
credit
H (418) M DATE
Amount
Paid/Credited
I (419) M DECIMAL
Book Entry
J (420) M CHAR
TDS
K (421) M DECIMAL
Surcharge
L (422) M DECIMAL
Education
Cess
M (423) M DECIMAL
Total Tax
Deducted
N (424) M DECIMAL
Total Tax
Deposited
O (425) M DECIMAL
Date of
Deduction
P (426) M/O DATE
Rate at which
deducted
Q (427) M DECIMAL
 Reason for Non-
deduction /
Lower
Deduction, if
any (428)
R O CHAR
Grossing up
S Indicator O NA
Date of
furnishing Tax
Deduction
Certificate
(dd/mm/yyyy)
T O DATE
U Cerificate No. O CHAR
Deductee
Address1
(Max Length 25)
V O CHAR
Deductee
Address2
(Max Length 25)
W O CHAR
Deductee
Address3
(Max Length 25)
X O CHAR
Deductee
Address4
(Max Length 25)
Y O CHAR
Deductee
Address5
(Max Length 25)
Z O CHAR
Deductee PIN
AA (Max Length 6) O CHAR
Instructions for Challan Sheet

Remarks Max Len

Each RECORD or ROW should have an UNIQUE Serial No. 9

Enter the complete Section E.g. 94C, 94H, 94J …. Refer Worksheet SectionCode
for valid Codes 3
TDS Amount Should be Rounded off to Nearest Rupee & should be NUMERIC
Please do not use any Special Character (/-) 15
TDS Surcharge Should be Rounded off to Nearest Rupee & should be NUMERIC
Please do not use any Special Character (/-) 15
TDS Cess Should be Rounded off to Nearest Rupee & should be NUMERIC
Please do not use any Special Character (/-) 15
Interest Amount Should be Rounded off to Nearest Rupee & should be NUMERIC
Please do not use any Special Character (/-) 15
Other Amount Should be Rounded off to Nearest Rupee & should be NUMERIC
Please do not use any Special Character (/-) 15

Total Tax Deposited Should be Sum of (C+D+E+F+G) 15

Specifies the Cheque /DD No. Value should be 0 where tax is deposited in cash.
Leave blank if value in Column "P" (NIL Challan Indicator) is Y. Leave blank if tax
is deposited by book entry. 15
BSR Code of the branch where challan is deposited. Applicable to both Govt. and
Non Govt. Leave blank In case of transfer vouchers. Leave blank for Nil
Statement. 7

Date should not be Greater than System Date. Date Format should be
dd/mm/yyyy. Value should be equal to last date of respective quarter if the value
in Column "P" (NIL Challan Indicator) is Y in case of Nil return 8
A. Challan Serial Number - Specify 5 Digit number given by bank in the challan.
Applicable to both Govt. and Non Govt., Leave blank in case of a NIL return.
B. Transfer Voucher Number - Applicable
only in case of a Government Organization. Leave blank in case of a NIL return. 9
Applicable for Government Deductors. Enter Y if payment made by book entry.

INTEREST ALLOCATION

OTHER AMOUNT ALLOCATION

Enter Y in cases where no tax has been deposited in bank (Applicable in case of NIL
return) else enter N 1
Leave Blank
Instructions for Deductee Sheet

Each RECORD or ROW should have an UNIQUE Serial No. 9

Each deduction entry should have link to respective serial number entered in
Challan Sheet, e.g 5 deduction entries are paid wide challan number 1, so in all
the above 5 deduction entries mention Serial number in challan as 1 9

Enter 1 for Companies and 2 for Others 1

For Regular Returns, Leave Blank
The PAN Ref. No is a unique identifier to identify an deductee Assessee where PAN is not
available / Pan Invalid / Pan Applied. This is quoted by the deductor. 10
Should be Valid PAN Format. Deductees who have applied for a PAN In such
cases, will have to mention ‘PANAPPLIED’ in place of PAN. If the deductee is not
sure of the PAN format he will have to mention 'PANINVALID'. However if the
deductee has not given any declaration, deductor will have to mention
‘PANNOTAVBL’ in place of PAN 10

Name of Deductee should NOT BE LEFT BLANK. 75

Date Should not be greater than System Date. Date Format should be
dd/mm/yyyy 8
Specifies the Amount paid to deductee.

15
Specifies whether it is paid by Book entry or otherwise ('Y' or 'N'). Mention "Y" for Book
entry and "N" otherwise. 1
TDS Amount can be entered Upto 2 decimal points, it should be NUMERIC. Please do not
use any Special Character ( / -) 15
Surcharge can be entered Upto 2 decimal points, it should be NUMERIC. Please do not
use any Special Character ( / -) 15
Cess can be entered Upto 2 decimal points, it should be NUMERIC. Please do not use any
Special Character ( / -)
15
Total of Column (K , L , M)

15

Specifies the Total Tax Deposited for the Deductee. Zero (0.00 ) for a Nil
Statement. 15
Date should not be Greater than System Date. Date Format should be dd/mm/yyyy. Date of
tax deduction. Mandatory if TDS Amount is greater than Zero (0.00) . No value needs to
be specified if TDS Amount is Zero (0.00) . 8
Rate on which TDS is deducted should be NUMERIC. DO NOT USE
PERCENTAGE SIGN. e.g. If RATE is 2.05 %, ENTER only 2.05. Also rate cannot
be greater than 100%. Rate cannot exceed 4 Decimals points 7
Value should be "A" if 'lower deduction' or 'No deduction' is on account of a certificate
under section 197 and "B" if 'no deduction' is on account of declaration under section 197A,
IF not applicable leave blank

1
Enter Y or N .Applicable only if Payment to Non Residents of India (NRI) i.e. For
FORM 27.

Only for printing purpose

Only for printing purpose

Only for printing purpose

Only for printing purpose

Only for printing purpose

Only for printing purpose

Only for printing purpose

Only for printing purpose

 Section Codes for form 26Q
Code Section
193 193
194 194
94A 194A
94B 194B
4BB 194BB
94C 194C
94D 194D
4EE 194EE
94F 194F
94G 194G
94H 194H
94I 194I
94J 194J
94L 194LA

Section Codes for form 27Q (NRI)

Code Section
94E 194E
195 195
96A 196A
96B 196B
96C 196C
96D 196D
 Section Codes for form 26Q
Description
Interest on Securities
Dividends
Interest other than interest on Securities
Winnings from lotteries and crossword puzzles
Winnings from horse race
Payment of Contractors & sub-contractors
Insurance Commission
Payments in respect of Deposits under National Savings Schemes
Payments on account of Re-purchase of Units by Mutual Funds or UTI
Commission, prize etc. on sale of Lottery tickets
Commission or Brokerage
Rent
Fees for Professional Or Technical Services
Payment of compensation on Acquisition of Certain Immovable Property

Section Codes for form 27Q (NRI)

Description
Payments to non-resident Sportsmen/Sport Associations
Other sums payable to a non-resident
Income in respect of units of Non-Residents
Payments in respect of Units to an Offshore Fund
Income from foreign currency bonds or shares of Indian Company payable to Non-Resident
Income of foreign institutional investors from securities
 General Instructions for Preparing Data in Excel Format - Form 26Q/27Q

DO’S
Enter each and every transaction of TDS. If there are 5 transactions of TDS with ONE PARTY, then all 5 transactions are to be
recorded in five rows with distinct serial numbers and repeating name, PAN , address etc.
There is no particular order, in which data is to be entered. You can enter data date wise, party wise or section wise

Actual data must start from row No 2. Leave row No 1 for headings.
Check for correct date format. ( dd/mm/yyyy ) in all date columns
All amount cells must be of type “numeric”

DONT’S
Do not Enter rate with Percentage Sign (%) in column No. (Q) of Deductee Sheet
Do not put totals / sub-totals
Do not rename the worksheet names viz. Deductor, Challan, Deductee.
Do not delete/ Add any column from the Template-Salary / Template- Non Salary files . If you do so the program will not work

Do not use “hide” function of MS Excel to hide any row or column.

Do not leave any blank row between deduction entries
Do not use “Percentage” or “Accounting” type

Some Fields Explained

Section Code: The list of valid section codes is given Worksheet SectionCode

Bank BSR Code: This is a 7 digit unique code allotted to each bank branch by RBI. BSR Code is always stamped on your
payment challan.

Challan Serial Number: This is a 5 digit unique number given by bank when you deposit the challan

Deductee Address: The address of each deductee has to be given in 5 separate columns. Each column must not be more than
25 characters.

Grossing Up Indicator : This field is required only for payment to Non residents in Form No 27. If the TDS part of payment is
borne by you, enter “Y” else enter “N” . For Form No 26, leave this field blank.

Reason for Nil / Lower Deduction: If the payment of TDS is, at a NIL rate or lower than the prescribed rates, the reason has to
be given as under
A : If lower / nil rate is because of a certificate issued by income-tax officer
B : If Nil rate is because of a self declaration in Form 15H / 15G given by the deductee.

Annexure - 3
Ministry name
Agriculture
Atomic Energy
Fertilizers
Chemicals and Petrochemicals
Civil Aviation and Tourism
Coal
Consumer Affairs, Food and Public Distribution
Commerce and Textiles
Environment and Forests and Ministry of Earth Science
External Affairs and Overseas Indian Affairs
Finance
Central Board of Direct Taxes
Central Board of Excise and Customs
Contoller of Aid Accounts and Audit
Central Pension Accounting Office
Food Processing Industries
Health and Family Welfare
Home Affairs and Development of North Eastern Region
Human Resource Development
Industry
Information and Broadcasting
Telecommunication and Information Technology
Labour
Law and Justice and Company Affairs
Personnel, Public Grievances and Pesions
Petroleum and Natural Gas
Plannning, Statistics and Programme Implementation
Power
New and Renewable Energy
Rural Development and Panchayati Raj
Science And Technology
Space
Steel
Mines
Social Justice and Empowerment
Tribal Affairs
D/o Commerce (Supply Division)
Shipping and Road Transport and Highways
Urban Development, Urban Employment and Poverty Alleviation
Water Resources
President's Secretariat
Lok Sabha Secretariat
Rajya Sabha secretariat
Election Commission
Ministry of Defence (Controller General of Defence Accounts)
Ministry of Railways
Department of Posts
Department of Telecommunications
Andaman and Nicobar Islands Administration
Chandigarh Administration
Dadra and Nagar Haveli
Goa, Daman and Diu
Lakshadweep
Pondicherry Administration
Pay and Accounts Officers (Audit)
Ministry of Non-conventional energy sources
Government Of NCT of Delhi
Others

Annexure 4
Category (deductor/collector) description

Central Government
State Government
Statutory body (Central Govt.)
Statutory body (State Govt.)
Autonomous body (Central Govt.)
Autonomous body (State Govt.)
Local Authority (Central Govt.)
Local Authority (State Govt.)
Company
Branch / Division of Company
Association of Person (AOP)
Association of Person (Trust)
Artificial Juridical Person
Body of Individuals
Individual/HUF
Firm
Ministry code
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
99

Value for
Category in
database /
FVU

A
S
D
E
G
H
L
N
K
M
P
T
J
B
Q
F