Birth Registration Procedures - Malaysia

Birth : Peninsular
NORMAL REGISTRATION
Normal birth registration application means every birth occurring in Malaysia should be registered within 14
days from the date of birth of the child.
[Section 8, Act 299]
APPLICATION PROCEDURES
Birth registration application can be made at any NRD Office throughout Peninsular Malaysia by submitting
the completed Form JPN.LM01 and attaching supporting documents.
SUPPORTING DOCUMENTS
1. Personal Identification document or valid travel document (if mother/father/informant is not a

citizen).
2. Expectant mother examination document
3. Confirmation of birth or stillbirth
4. Marriage document of parents (for first child only) – if married
FEES
No fee is imposed.
All rights reserved 2010 – National Registration Department
LATE REGISTRATION
Late birth registration application means every birth occurring in Malaysia which is registered after 42 days
from the date of birth of the child.
[Section 12(1), Act 299]
Late birth registration application can be made at any NRD Office throughout Peninsular Malaysia by
submitting the completed Form JPN.LM01 and attaching the supporting documents. Each application made
will be accepted after the result of the search is obtained by using form JPN.LM14 (except birth which
occurs after 2003).
1. Personal identification document or valid travel documents (if mother/father/informant is not a citizen)
2. Expectant mother examination card/book (if any)
3. Birth or stillbirth confirmation form (if any)
4. Marriage Document (if any)
5. Late Registration Application Statutory Declaration JPN.LM27
6. Family Information Form – BMK81
7. List of Photographs of Father, Mother and Siblings – BMK81A
FEES
Processing fee: RM 10.00
Compound : Not exceeding RM 50.00
DELAYED REGISTRATION
Delayed birth registration application means registration that is made within 15 to 42 days from the date of
birth of the child and the birth occurs in Malaysia.
Birth registration application can be made at any NRD Office throughout Peninsular Malaysia by submitting
the completed Form JPN.LM01 and attaching the supporting documents.
1. Personal identification document or valid travel documents (if mother/father/informant is not a

citizen).
FEES
Application fee: RM 5.00
REGISTRATION WHILE ON PILGRIMAGE
Each birth which occurs while on pilgrimage should be reported to the registrar in Hedjaz within 40 days
from the date of birth or reported to the NRD Headquarters counter within 6 months from the date of birth.
However, approval will only be given by the Registrar-General at NRD Headquarters.
[Section 4(1)(a) and (b), Act 152]
Hedjaz birth registration application can be made at any NRD Office throughout Peninsular Malaysia by
submitting the completed Form JPN.LM01 and attaching the supporting documents.
1. Proof of Birth Document

2. Personal Identification Documents of Parents
3. Personal Identification Document of Informant (if the informant is not the parents)
FEES
No fee is imposed.
RE-REGISTRATION (MISSING & DESTROYED)
Birth re-registration application is registration that is made because the register or the record of the birth
cannot be traced, probably missing or destroyed, by submitting proof that the birth has been registered.
[Section 4A, Act 299]
Applicants need to complete form JPN.LM01 and attach the supporting documents. Birth registration can be
made any NRD Office throughout Peninsular Malaysia.
1. Original Certificate of Birth (if any)

3. Extract of School Register
4. Copy of Identity Card of the Child (if any)
5. Any document with birth registration number for re-registration of birth
FEES
No fee is imposed.
RE-REGISTRATION OF LEGITIMATED PERSONS
An application for the re-registration of birth of a legitimated person is a re-registration of the birth of an
illegitimate non-Muslim child who has been registered and then legitimated.
Applicants need to complete form JPN.LM01 and attach the supporting documents. Birth registration can be
1. Original Certificate of Birth

2. Identity Card of the Child (if any)
3. Marriage Certificate of Parents
4. Court Order that the child has been legitimated
5. Identity cards of mother and father
FEES
Application fee:
Free if the registration is made within 3 months from the date of marriage of parents
Fee of RM 30.00 is imposed after 3 months from the date of marriage of parents
ALTERING NAME OF CHILD
Application to alter the name of a child which has been registered can only be made within 1 year from the
date of birth of the child. However, the name of a child that has been registered CANNOT BE ALTERED if
the child has attained the age of 1 year or more from the date of submission of application.
Applicants need to complete forms JPN.LM21 and JPN.LM07 and attach the supporting documents. Birth
registration can be made any NRD Office throughout Peninsular Malaysia.
1. Personal identification documents of parents (if non-citizen)

2. Personal identification document of guardian (if non-citizen) proven by Letter of Permission of
Guardianship from JKM
3. Letter of authorization from natural parents who give permission to guardian to make alteration
application
4. Personal identification document of applicant (if non-citizen) who exceeds 21 years old
5. Other documents proving errors
FEES
Application fees:
· RM 2.00 on submission of application.
· RM 5.00 after application has been processed and approved.
· RM 5.00 for print-out of extract of Birth Certificate.
ENTERING NAME OF CHILD
i. APPLICATION TO ENTER NAME OF CHILD UNDER 1 YEAR OLD
Application to enter the name of a child below 1 year old who has been registered as “UNNAMED”.
[Section15(1), Act 299]
Applicants need to complete forms JPN.LM21 and JPN.LM07 and attach the supporting documents.
Registration can be made any NRD Office throughout Peninsular Malaysia.

2. Personal identification of guardian (if non-citizen) proven by Letter of Permission of Guardianship from
JKM
application
FEES
Application fees:
ii. APPLICATION TO ENTER NAME OF CHILD AGED 1 YEAR – BELOW 21 YEARS
Application to enter name of a child aged 1 year but below 21 years who has been registered as
“UNNAMED”.
[Section 15(2)(a), Act 299]

JKM
application
FEES
Application fees:
iii. APPLICATION TO ENTER NAME OF CHILD AGED 21 YEARS AND ABOVE
Application to enter name of child aged 21 years and above who has been registered as “UNNAMED”..
[Section 15(2)(b),Act 299]

JKM
application
FEES
Application fees:
CORRECTING ERROR OF INFORMATION
i. APPLICATION TO CORRECT CLERICAL ERROR
Application to correct minor error which only involves spelling error which if corrected does not alter the fact
in the Birth Certificate.
Applicants need to complete form JPN.LM21 and attach the supporting documents.

JKM
application
FEES
Application fees:
ii. APPLICATION TO CORRECT ERROR OF FACT
Application to correct error of fact where the information other than the name of the child provided by the
informant during the registration of the birth is incorrect or not available. The applicant needs to submit
supporting documents to prove the error of fact.
[Section 27(3),Act 299]

JKM
application
FEES
Application fees:
EXTRACT OF BIRTH CERTIFICATE
Application to obtain copy of birth register by qualified applicant on payment of the prescribed fees.
Applicants need to complete form JPN.LM12 and attach the supporting documents. Registration can be
1. Personal identification document or valid travel document (if non-citizen)

2. Departmental Official Letter to apply for a search of the register (for application from Government
Department)
3. Any document or information that can be used as a basis to make a search of the birth register such
as
Extract of School Register and Birth Certificates of other siblings (for birth search application)
FEES
EXTRACT OF BIRTH CERTIFICATE IN HEDJAZ
Applicants need to complete form JPN.LMH3 and attach the supporting documents. Registration can be
1. Copy of Birth Certificate

2. Original or certified copy of personal identification documents or valid travel documents (non-citizen)
3. Form JPN.LM25
FEES
Copyright Reserved 2010 - National Registration Department of Malaysia

DISCLAIMER
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Latest Updated: 07 Jul 2010

Birth : Sabah
NORMAL REGISTRATION
Applicants need to register a birth within 14 days from the date of birth and the informant must be the
mother/father/relative/person who knew of the birth. Application may be made in Peninsular Malaysia and
will be forwarded to Sabah for the approval of the Regional Registrar.
[Section 9, Sabah Ordinance,Cap.123]
Applicants need to complete Forms A and N1 (Extract) and attach the supporting documents.
1. Personal identification document or valid travel document (if mother/father/informant is not a citizen)
2. Expectant Mother Examination Document
3. Confirmation of Birth
4. Marriage Document of Parents (for first child only) – if married
FEES
No fee is imposed.
LATE REGISTRATION
Late birth registration application means each birth which occurs in Malaysia which is registered after 42
days from date of birth of the child. Applications may be made in Peninsular Malaysia and will be forwarded
to Sabah for the approval of the Regional Registrar.
1. Personal identification document or valid travel document (if mother/father/informant is not a citizen))
3. Birth or stillbirth Confirmation Form (if any)
5. Family Information Form– BMK81
FEES
Processing Fee : RM 10.00

birth of the child and the informant must be the mother/father/relative/person who knew of the birth.
Applications may be made in Peninsular Malaysia and will be forwarded to Sabah for the approval of the
Regional Registrar.
3. Confirmation of Birth
FEES
REGISTRATION OF STILLBIRTH
Applicants need to register a stillbirth within 14 days from the date of birth and the informant must be the
mother/father/relative/person who knew of the birth. Applications may be made in Peninsular Malaysia and
3. Confirmation of Stillbirth
FEES
No fee is imposed.
APPLICATION FOR SEARCHES IN THE REGISTER
Search application is application to obtain result of searches of the birth register upon payment of the
prescribed fees. The informant must be the mother/father/guardian of the child. Applications may be made in
Peninsular Malaysia and will be forwarded to Sabah for the approval of the Regional Registrar.
Applicants need to complete Form N1 (Extract) and attach the supporting documents.

Department)
as Extract of the School Register and Birth Certificates of other siblings (for birth search application)
FEES
No fee is imposed.
Application to obtain copy of the birth register by qualified applicant upon payment of the prescribed fees.
The informant must be the mother/father of the child. Applications may be made in Peninsular Malaysia and
[Section 31(2), Sabah Ordinance,Cap.123]
Applicants need to complete Form N1 (Extract) and attach the supporting documents.

Department)
as Extract of the School Register and Birth Certificates of other siblings (for birth search application)
FEES
Processing fee: RM 5.00
CORRECTING ERROR IN BIRTH CERTIFICATE
Application to correct minor error which only involves spelling error which if corrected does not alter the fact
in the Birth Certificate.
Applicants need to complete Forms PSB 4 & PSB 4A and attach the supporting documents. Applications
may be made in Peninsular Malaysia and will be forwarded to Sabah for the approval of the Regional
Registrar.

JKM
application
FEES
· RM 2.00 – Application fee

· RM 10.00 – Approval
informant during registration of the birth is incorrect or not available. The applicant needs to submit
Applicants need to complete Forms PSB 4 & PSB 4A and attach the supporting documents. The informant
must be the mother/father/2 applicants who know the child.Applications may be made in Peninsular
Malaysia and will be forwarded to Sabah for the approval of the Regional Registrar.

JKM
application
FEES
· RM 2.00 – Application fee

· RM 10.00 – Approval

DISCLAIMER

Birth : Sarawak
NORMAL REGISTRATION
Normal birth registration application means the registration of every birth occurring in Malaysia within 14
days from the date of birth of the child and the informant must be the mother/father/relative/person who
knew of the birth. Applications may be made in Peninsular Malaysia and will be forwarded to Sarawak for
the approval of the Regional Registrar.
[Section 10, Births & Deaths Registration Ordinance 1951 (Sarawak Cap.10)]
Applicants need to complete Forms I and X (Extract) and attach the supporting documents.
FEES
No fee is imposed.
LATE REGISTRATION
Late birth registration application means the registration of every birth occurring in Malaysia after 42 days
from the date of birth of the child.
[Section 24(1), Births & Deaths Registration Ordinance 1951 (Sarawak Cap.10)]
Late birth registration application can be made at any NRD Office throughout Peninsular Malaysia by
submitting the completed Form I and attaching the supporting documents. If the parents have passed away,
any person aged at least 10 years or older than the applicant who knew of the birth. However, the
application will be forwarded to Sarawak for the approval of the Regional Registrar. Each application made
will be accepted after the result of the search is obtained by using Form X (Extract).
1. Personal Identification document or valid travel document (if mother/father/informant is not a citizen)
3. Birth or stillbirth confirmation form (if any)
5. Late Registration Application Statutory Declaration SA81
8. Extract of Birth Certificate Form XII
FEES
Processing fee: RM10.00
birth of the child and the birth happens in Malaysia. Applications may be made in Peninsular Malaysia and
will be forwarded to Sarawak for the approval of the Regional Registrar.
[Section 18, Births & Deaths Registration Ordinance 1951 (Sarawak Cap.10)]
FEES
REGISTRATION OF STILLBIRTH
i. NORMAL REGISTRATION OF STILLBIRTH
Normal stillbirth registration application means the registration of every birth occurring in Malaysia within 14
days from the date of birth of the child and the informant must be the mother/father/relative/person who
knew of the birth. Applications may be made in Peninsular Malaysia and will be forwarded to Sarawak for
the approval of the Regional Registrar.
Sections 14(a) and (b), Births & Deaths Registration Ordinance 1951 (Sarawak Cap.10).
FEES
No fee is imposed.
ii. DELAYED REGISTRATION OF STILLBIRTH
Delayed stillbirth registration application means registration that is made within 15 to 42 days from the date
of birth of the child and the informant must be the mother/father/relative/person who knew of the birth.
Section 18, Births & Deaths Registration Ordinance 1951 (Sarawak Cap.10)
FEES
ALTERING NAME OF CHILD UNDER 1 YEAR OLD
Application to alter the name of a child which has been registered can only be made within 1 year from the
date of birth of the child. The informant must be the mother/father or guardian (if the parents have passed
away). Applications may be made in Peninsular Malaysia and will be forwarded to Sarawak for the approval
of the Regional Registrar.
Applicants need to complete Forms VI and X and attach the supporting documents. Applications may be
made in Peninsular Malaysia and will be forwarded to Sarawak for the approval of the Regional Registrar.

JKM
application
FEES

· RM 5.00 for alteration of name in the register.
Application to obtain copy of birth register by qualified applicant on payment of the prescribed fees.
Applications can be made at any NRD Office. Applications may be made in Peninsular Malaysia and will be
forwarded to Sarawak for the approval of the Regional Registrar.
Applicants need to complete Form XI and attach the supporting documents. The informant must be the
mother/father of the child. The application made must be an application for registry owner who has not been
issued a birth certificate/ application for replacement of birth certificate that is missing/destroyed.
Applications may be made in Peninsular Malaysia and will be forwarded to Sarawak for the approval of the
Regional Registrar.

JKM
application
FEES
· Free – First extract

· Cash RM 5.00 – Second and subsequent extract
CORRECTING ERROR IN BIRTH CERTIFICATE
Application to correct minor error made which only involves spelling error which if corrected does not alter
the fact in the Birth Certificate.
Section 25(2), Births & Deaths Registration Ordinance 1951 (Sarawak Cap.10)
Applicants need to complete Forms X and JPN.LM21 and attach the supporting documents. The informant
must be the mother/father of the child. Applications may be made in Peninsular Malaysia and will be
forwarded to Sarawak for the approval of the Regional Registrar.

JKM
application
FEES
· RM 2.00 – Processing fee

· RM 5.00 - Approval
· RM 5.00 - New extract of birth certificate
informant during registration of the birth is incorrect or not available. The applicant needs to submit
Section 25(3), Births & Deaths Registration Ordinance 1951 (Sarawak Cap.10)
Applicants need to complete Form X, Statutory Declaration SA/81 (if required) and Form JPN.LM21 and
attach the supporting documents. Applications may be made in Peninsular Malaysia and will be forwarded
to Sarawak for the approval of the Regional Registrar.

JKM
application
FEES
· RM 2.00 – Processing fee

· RM 5.00 - Approval
· RM 5.00 - New extract of birth certificate

DISCLAIMER

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Birth : Peninsular

[Section 8, Act 299]

1. Personal Identification document or valid travel document (if mother/father/informant is not a

[Section 12(1), Act 299]

[Section 11(1), Act 299]

1. Personal identification document or valid travel documents (if mother/father/informant is not a

Application fee: RM 5.00

REGISTRATION WHILE ON PILGRIMAGE

[Section 4(1)(a) and (b), Act 152]

1. Proof of Birth Document

[Section 4A, Act 299]

1. Original Certificate of Birth (if any)

RE-REGISTRATION OF LEGITIMATED PERSONS

[Section 17, Act 299]

1. Original Certificate of Birth

[Section 15(1), Act 299]

1. Personal identification documents of parents (if non-citizen)

ENTERING NAME OF CHILD

i. APPLICATION TO ENTER NAME OF CHILD UNDER 1 YEAR OLD

[Section15(1), Act 299]

1. Personal identification documents of parents (if non-citizen)

ii. APPLICATION TO ENTER NAME OF CHILD AGED 1 YEAR – BELOW 21 YEARS

[Section 15(2)(a), Act 299]

1. Personal identification documents of parents (if non-citizen)

iii. APPLICATION TO ENTER NAME OF CHILD AGED 21 YEARS AND ABOVE

[Section 15(2)(b),Act 299]

1. Personal identification documents of parents (if non-citizen)

i. APPLICATION TO CORRECT CLERICAL ERROR

[Section 27(2), Act 299]

1. Personal identification documents of parents (if non-citizen)

ii. APPLICATION TO CORRECT ERROR OF FACT

[Section 27(3),Act 299]

1. Personal identification documents of parents (if non-citizen)

[Section 32, Act 299]

1. Personal identification document or valid travel document (if non-citizen)

Application fee: RM 5.00

EXTRACT OF BIRTH CERTIFICATE IN HEDJAZ

[Section 9(1), Act 152]

1. Copy of Birth Certificate

Application fee: RM 2.00

Copyright Reserved 2010 - National Registration Department of Malaysia

Latest Updated: 07 Jul 2010

[Section 9, Sabah Ordinance,Cap.123]

[Section 22, Sabah Ordinance,Cap.123]

Processing Fee : RM 10.00

[Section 16, Sabah Ordinance,Cap.123]

Application fee: RM 5.00

[Section 13, Sabah Ordinance,Cap.123]

APPLICATION FOR SEARCHES IN THE REGISTER

[Section 13, Sabah Ordinance,Cap.123]

1. Personal identification document or valid travel document (if non-citizen)

EXTRACT OF BIRTH CERTIFICATE

[Section 31(2), Sabah Ordinance,Cap.123]

1. Personal identification document or valid travel document (if non-citizen)

Processing fee: RM 5.00

CORRECTING ERROR IN BIRTH CERTIFICATE

i. APPLICATION TO CORRECT CLERICAL ERROR

[Section 30, Sabah Ordinance,Cap.123]

1. Personal identification documents of parents (if non-citizen)

· RM 2.00 – Application fee

ii. APPLICATION TO CORRECT ERROR OF FACT

1. Personal identification documents of parents (if non-citizen)

· RM 2.00 – Application fee