387544094.

xls
Anjum Asim Shahid Rehman
Chartered Accountants
CLIENT : Gul Ahmed Textile Mills Ltd
Process Flows

Process BANKING
Process No.
Process Description

S. No Activity Process Description Centre ResponsibilityDocument Frequency IT

RECONCILIATION
Banking department obtain bank
Inquire about the Banking
statements from all banks to ascertain HOD Account Phone/
1 balances in all the Departmen Daily
all transactions made during the (Yousuf Godil) statements Email
banks t
previous business day.
Banking department obtains from
Treasury
treasury department, details of the HOD Forex Phone/
2 Obtain Forex List Departmen Daily
export proceeds, which will be (Yousuf Godil) sheet Email
t
credited in different bank accounts.
Banking department also obtain
Treasury
details from treasury department HOD Import Phone/
3 Obtain Import List Departmen Daily
about the payments to be made in (Yousuf Godil) sheet Email
t
respect of imports.
Banking Department arranges debit & Banking
Irfan and Phone/
4 Investigate advices credit advices related to all Departmen - Daily
Ausaf Email
departments from all banks. t
Advices are verified through
supporting documents provided by Banking
Advices Irfan and Status of
5 different departments. Further Departmen Daily -
Reconciliation Ausaf Advices
banking department also contacts the t
banks if any clarification is needed.
Banking
Preparation of reconciliation of all the Mustafa
6 Bank Reconcilitions Departmen - Monthly -
banks Hussain
t

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 387544094.xls
Process BANKING
Process No.
Process Description

S. No Activity Process Description Centre ResponsibilityDocument Frequency IT

IN CASE OF DIFFERENCES IN RECONCILIATION
The person responsible for bank Banking
Mustafa
7 Inform the HOD reconciliation, informs the HOD for Departmen - Monthly -
Hussain
any unreconcilied item. t
Banking department after every 7
days, prepares the status of advices
Banking
Prepares status of which has been received from the Irfan and Status of
8 Departmen Weekly -
advices bank and which have been posted in Ausaf Advices
t
Oracle. Banking department collects
outstanding advices on weekly basis.
FUND MANAGEMENT
HOD after evaluation of different
Account balances, decides to transfer Banking
HOD
9 Funds Transfer funds from one bank account to departmen - Daily -
(Yousuf Godil)
another concerning future payments, t
interest rates etc.
Requisition are raised and after
obtaining approval from HOD, sent for Banking
10 Approval preparation of cheque. Authorized Departmen Ausaf - Daily -
signatories before signing the cheque t
verify the requisition.
Cheque is obtained from the accounts Banking
11 Cheque department and deposits it in the Departmen Ausaf Cheque Daily -
respective bank account. t

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 387544094.xls
Process BANKING
Process No.
Process Description

S. No Activity Process Description Centre ResponsibilityDocument Frequency IT

OTHER
Banking Department prepares monthly Banking Mark-up
Calculation of Mark- Irfan and
12 mark-up accruals, payments and Departmen Calculation Monthly -
up Ausaf
record keeping of all banks. t Sheet
Banking Department enters Export
proceeds advices in Oracle Finance
Banking
Export proceeds A/P module and A/R module after Muhammad
13 Departmen - Daily Oracle
advices thorough scrutiny, accruals payment Irfanuddin
t
and record keeping of agent
commission rebate and R&D
Banking Department enters Import Banking
Import & other Muhammad
14 and other payment advices in Oracle Departmen - Daily Oracle
Payment advices Faraz
Finance through A/P module. t
If payment is made through Foreign
Currency Account (Dollar, Euro, etc.),
Banking Department checks the
Banking
Payment in Foreign approval of director and obtain HOD
15 Departmen - Adhoc -
Currency approval from Finance manager. (Yousuf Godil)
t
Banking department after approval,
instructs the bank to dispatch
Telegraphic Transfer.
Banking Department maintain records Banking
16 Maintain Records of LTFF, LTL,LTF -EOP,and Payments Departmen Usman - Daily -
made. t

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 387544094.xls
Process BANKING
Process No.
Process Description

S. No Activity Process Description Centre ResponsibilityDocument Frequency IT

Banking
Review Of Offer Review of offer letter and Mark up
17 Departmen Usman - Adhoc -
letter agreement of all the banks.
t
Banking
Keeping the records of long term loans
18 Record Keeping Departmen Usman - Daily -
ERF (LTL, LTF-EOP, LTFF).
t
Preparations of Borrowers basic fact Banking
Borrowers basic fact HOD
19 sheet is also done by banking Departmen - Adhoc -
sheet (Yousuf Godil)
department. t
Banking
Preparation of bank Preparation of bank positions ,
20 Departmen Usman - Monthly -
Positions receipts and payment statements.
t
Banking
Issuing monthly stock positions to all
21 Stock Positions Departmen Usman - Monthly -
the banks.
t
Maintaining the insurance premium Banking HOD
Insurance Premium
22 payments records and all other adhoc Departmen (Yousuf Godil) - Adhoc -
Records
assignments related to banks. t Usman
Documentation :
1 Account statements
2 Forex sheet
3 Import sheet
4 Status of Advices
5 Cheque
6
Mark-up Calculation Sheet

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