HVWS System

SECURITY PAPER MILL,
HOSHANGABAD - 461005 (M.P), INDIA

(A Unit of Security Printing and Minting Corporation of India Limited)(Wholly
owned by Government of India)
(Miniratna Category-I CPSE & ISO 9001:2008 & ISO 14001:2004 CERTIFIED)
Website:http://spmhoshangabad.spmcil.com
E-Mail:gm.spm@spmcil.com CIN: U22213DL2006GOI144763
Ph.No:91-7574-255259,Fax No:07574-255170
VAT/TIN No:23134202419&Excise Asse.Code:AAKCS4610BXM001
PR Number PR Date Indenter Department

12001714 28.10.2016 Electrical ELECTRICAL
Not Transferable
Security Classification:NON SECURITY
TENDER DOCUMENT FOR PURCHASE OF: HIGH VELOCITY WATER

SPRAY SYSTEM FOR 33/11 KV MRS
Tender Number: 6000008705/EL/1910, Dated: 03.02.2017
This Tender Document Contains__________Pages.
Details of Contact person in SPMCIL regarding this tender:
Name: VIKAS KUMAR

Designation: Officer(Material)
Address: SPMH (Security Paper Mill,Hoshangabd)
India
Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

T01.1
Tender Number:6000008705
Section1: Notice Inviting Tender (NIT)

6000008705 /EL/1910 03.02.2017
(SPMCIL's Tender SI No.) (Date)
1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:
Sch Brief Description Quantity Earnest Money Remarks
d. of Goods/services (with unit) (In Rupee)
No.
HVSS SYSTEM FOR MRS 2.000 AU 44000.00INR FOURTY FOUR
1 THOUSAND ONLY
0.00
Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ TWO-BID
Indigenization/ Disposal of Scrap/ Security Item etc.) National Competetive Bid
Dates of sale of tender documents: From 03.02.2017 to 06.03.2017 during office hours.
Place of sale of tender documents ADMIN. OFFICE, SPM, HOSHANGABAD
Closing date and time for receipt of tenders 07.03.2017 11:00:00
Place of receipt of tenders ADMIN. OFFICE, SPM, HOSHANGABAD
Time and date of opening of tenders 07.03.2017 15:00:00
Place of opening of tenders ADMIN. OFFICE, SPM, HOSHANGABAD
Nominated Person/ Designation to Receive Bulky VIKAS KUMAR
Tenders (Clause 21.21.1 of GIT) Officer(Material)
Abbreviation :-
"AU" MEANS ACTIVITY UNIT (EACH)
------------------------------------------------------------
2. Interested tenderers may obtain further information about this requirement from the above office selling the
documents. They may also visit our website mentioned above for further details.
3.Tender documents may be purchased on payment of non-refundable fee of per set in the form of account payee
demand draft/ Rs 250/- cashier's cheque/ certified cheque, drawn on a scheduled commercial bank in India, in
favour of SECURITY PAPER MILL payable at HOSHANGABAD.
4.Tenderer may also download the tender documents from the web site http://spmhoshangabad.spmcil.com and
http://eprecure.gov.in and submit its tender by utilizing the downloaded document, along with the required
non-refundable fee.
5.If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers, for
which extra expenditure per set will be Rs.100/- for domestic post. The tenderer is to add the applicable postage
cost in the non-refundable fee mentioned in Para 3 above.
6.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase
organization, the tenders will be sold/ received/ opened on the next working day at the appointed time.
7. SUBMISSION OF TENDER: The bid is to be submitted in two parts :-

(i) Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions
contained in the Tender Documents, are dropped in the tender box located at the address given below on or before
the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.
(ii) The bid is to be submitted in two part i.e. Techno-commercial bid & price bid in sealed envelopes duly super
scribed with EMD, Tender document fee & mention our NIT reference No. with date and Due date on the top of the
sealed envelope and be addressed to the General Manager, Security Paper Mill, Hoshangabad- 461005 (M.P.)
(iii)Quotation will be accepted by INDIA POST/COURIER SERVICE/DROP BOX only. Quotation sent by FAX/E-Mail

Sec01.1
will not be considered.
(iv) EARNEST MONEY DEPOSIT : Rs.44,000/- only

Tender should be accomplished with Earnest money Deposit (Non-interest bearing) of Rs.44,000/- in the forms
as given below.
(a) Account Payee Demand Draft or
(b) Fixed Deposit Receipt or
(c) Banker#s cheque.
The demand draft, fixed deposited receipt or banker#s cheque shall be drawn on any scheduled commercial bank in
India, in favour of SECURITY PAPER MILL PAYABLE AT HOSHANGABAD. The earnest money shall be valid for a
period of fourty five days beyond the validity period of the tender.
(8) In case of order material in your favour for Rs. 1,50,000/- or above, the supplier shall furnish the performance
security amount/ Security Deposit(S.D) (10% of the ordered value) before supply of material after issue of Purchase
order by SPM, Hoshangabad in favour of The Security Paper Mill payable at Hoshangabad. The performance
security will be return back without any interest to successful tenderer after the completion of all contractual
obligations.
(9) NO EXEMPTION WILL BE GIVEN FOR DEPOSITING OF SECURITY DEPOSIT (S.D.) TO ANY
DIC/SSI/MSME/NSIC REGISTERED FIRM.
(10) EXEMPTION WILL BE GIVEN DEPOSITING OF ONLY TENDER FEE & EMD TO ANY DIC/SSI/MSME/NSIC
REGISTERED FIRM
Special Instruction: -
--------------------------------
(I) Micro and Small Enterprises firm are exempted from submitting Tender fees and Earnest Money deposit. Please
send the copy of valid registration certificate of Micro and Small Enterprises along with your bid / quotation otherwise
your offer will not be considered for above exemption.
(II)Price quotation in tenders:

(a)In tender, participating Micro and Small Enterprises quoting price within price band of L1 + 15 per cent shall also
be allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price is
from someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to
supply up to 20 per cent of total tendered value.
(b) In case of more than one such Micro and Small Enterprise, the supply shall be shared proportionately (to
tendered quantity).
(III) Special provisions for micro and small enterprises owned by SC or ST:
Out of 20 per cent allowed for procurement from Micro and Small Enterprises, a sub-target of 20 per cent (i.e., 4 per
cent out of 20 per cent) shall be allowed for procurement from Micro and Small Enterprises owned by the Scheduled
Caste or the Scheduled Tribe entrepreneurs. Provided that, in event of failure of such Micro and Small Enterprises
to participate in tender process or meet tender requirements and L1 price, 4 per cent sub-target for procurement
earmarked for Micro and Small Enterprises owned by Scheduled Caste or Scheduled Tribe entrepreneurs shall be
met from other Micro and Small Enterprises.
---------------------------------------------------------------
Note :
(1) All other terms and conditions of NIT (including GIT, SIT, GCC & SCC) shall be remain as per our procurement

Sec01.2
manual.
(2) General instructions to tenderer (GIT) and General conditions of contract (GCC) shall also form a part of this
tender document. For details regarding GIT and GCC please refer links as below:
http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdf
http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GCC.pdf
SECTION - II to XIX : APPLICALE, EXCEPT SECTION : XIII & XVIII.

SECTION -XIII BANK GUARANTEE FORM FOR EMD : NOT APPLICABLE
SECTION XVIII SHIPPING ARRANGEMENTS FOR LINER CARGOES : NOT APPLICABLE
IMPORTANT NOTE:-
(1) The tender documents are not transferable.
(2) SPMs Right to Accept any Tender and to Reject any or All Tenders SPM reserves the right to accept in part or in
full any tender or reject any tender without assigning any reason or to cancel the tendering process and reject all
tenders at any time prior to award of contract, without incurring any liability, what so ever to the affected tenderer or
tenderers.
(3) #BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF FULFILLMENT
OF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT BE ENTERTAINED FOR
ANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TO
REJECTION OF OFFER.#
Encl.: 1. Annexure-I - (checklist)
(Vikas Kumar)
Officer (Material)
For General Manager
E-mail : kumar.vikas@spmcil.com, purchase.spm@spmcil.com
PHONE :- (07574) 279041-60, Extension 6842,6587
CORRESPONDING ADDRESS
---------------------
THE GENERAL MANAGER
SECURITY PAPER MILL
HOSHANGABAD-461 005 (M.P.)
Website: http://spmhoshangabad.spmcil.com
E-MAIL:- gmspm@spmcil.com
PHONE :- (07574)-255259
FAX :- (07574)-255170
SIGNATURE OF BIDDER WITH NAME,

DESIGNATION & SEAL
COPY TO : AM (F&A)-M(T)

Sec01.3
Section II: General Instructions to Tenderers (GIT)

Part 1: General Instructions Applicable to all type of Tenderers
Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdf for further details.
(GIT Contains 32 pages)

DESIGNATION & SEAL

Sec02.1
Section II: General Instructions to Tenderers (GIT)

Part II: Additional General Instructions Applicable to Specific type of Tenderers
Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdf for further details.
(GIT Contains 32 pages)

DESIGNATION & SEAL

Sec02.2
Section III: Specific Instructions to Tenderers (SIT)

The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/
substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The
corresponding GIT clause numbers have also been indicated in the text below:
In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall
prevail.
(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other
clauses in SIT as deemed fit.)
Sr No GIT Clause Topic SIT Provision

No.
04 11.2 Tender Currency Supplier is requested to quote price within 2
Decimal place.Quotation with price quote beyond
2 decimal place is ignored.
05 12.10 Applicability of Octroi and Local taxes Applicable - bear by tenderer
07 19 Tender Validity 120 days from opening date of quotation (Page
No. 268)
08 20.4 Number of Copies of Tenders to be Single Copy
submitted
11 43 Parallel Contracts SPMH reserves its right to conclude Parallel
contracts, with more than one bidder (for the same
tender). If this is foreseen at the time of tendering,
a clause would be included in SIT giving further
detail (Page No. 277)
18 28.1 Discrepancy in Prices - A (Page No. 273) If, in the price structure quoted by a tenderer,
there is discrepancy between the unit price and
the total price (which is obtained by multiplying the
unit price by the quantity, the unit price shall
prevail and the total priceess SPMH feels that the
tenderer has made a mistake in placing the
decimal point in the unit price, in which case the
total price as quoted shall prevail over the unit
price and the unit price corrected.
19 28.2 Discrepancy in Prices - B (Page No. 273) If there is an error in a total price, which has been
worked out through addition and/or subtraction of
subtotals, the subtotals shall prevail and the total
corrected
20 28.3 Discrepancy in Prices - C (Page No. 273) If there is a discrepancy between the amount ex
pressed in words and figures , the amount in
words shall prevail If , as per the judgment of
SPMH , there is any such arithmetical discrepancy
in a tender, the same will be suitably conveyedto
the tenderer by registered /speed post .If the
tenderer does not agree to the observation of
SPMH, the tender is liable to be ignored.

Sec03.1
Section IV: General Conditions of Contract (GCC)

Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GCC.pdf for further details.
(GCC Contains 28 pages)

DESIGNATION & SEAL

Sec04.1
Section V: Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of
General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These
Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.
Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the
SCC shall prevail.
(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other
clauses in SCC as deemed fit)
Sl.No GCC Clause Topic SCC Provision

. No.
01 8.2 Packing and Marking The quality of packing, the manner of marking
within & outside the packages and provision of
accompanying documentation shall strictly comply
with requirements as provided in Technical
Specifications and Quality Control Requirements
under Section VII andVIII and in SCC under
Section V. In case the packing requirements are
amended due to issue of any amendment to the
contract, the same shall also be taken care of by
the supplier accordingly. (Page No. 294-295)
02 11.2 Transportation of Domestic Goods Supplied material only through Registered
Common Carriers. For Inter-state movement of
goods, necessary Road permits are being issued
by SPMH. These road permits must be enclosed
along-with invoices.. (Page No. 297-298)
03 12.2 Insurance The supplier shall make arrangements for insuring
the goods against loss or damage incidental to
manufacture or acquisition, trasportation, storage
and deliver as per clause no. 12.3, 12.4, 12.5
(Page No. 298)Bear by firm
04 14.1 Incidental Services Applicable (Page No. 299)
05 15 Distribution of Dispatch Documents for Applicable - (Page No. 300)
clearance/ Receipt of Goods
06 16.1 Warrantee Clause The supplier warrants that the goods supplied
under the contract is new, unused and incorporate
all recent improvements in design and materials
unless prescribed otherwise by SPM in the
contract. The supplier further warrants that the
goods supplied undercontract shall have no defect
arising from design, material or workmanship or
from any act or omission of the supplier, that may
develop under normal use of the supplied goods.
07 16.2 Warrantee Clause Warrantee shall remain valid for 12 months after
the goods have been delivered to the final
destination and accepted by SPM in terms of the
contract or for 15 months or more from the date of
dispatch (whichever is later).
08 16.4 Warrantee Clause If claim arising out of this warranty, supplier shall

Sec05.1

. No.
repair or replace the defective goods or parts
thereof, free of cost, at the ultimate destination.
The supplier shall take over the replaced
parts/goods after providing their replacement and
no claim,whatsover shll lie on SPM for such
replaced parts/goods thereafter. (Page no. 301)
09 16.6 Warrantee Clause If the supplier, having been notified, fails to
rectify/replace the defects within a reasonable
period, SPM may proceed to take such remedial
action as deemed fit by SPM, at the risk and
expense of the supplier and without prejudice to
other contractualrights and remedies, which SPM
may have against the supplier. (page no. 302)
12 21.2 Taxes and Duties Applicable ( Henceforth, every supplier has to
indicate the break-up of Tax (VAT, CST & Service
Tax Etc.) in price schedule/bills. In case Tax is not
applicable on supplier, they must enclose relevant
Tax Exemption certificate. It is must for
availinginput tax rebate. (Page No. 303)
13 22, 22.1, 22.2, Terms and Mode of payments (A) 80% payment of the value of goods as per PART
22.4, 22.3, A of section XI of this tender document shall be
22.6 made on receipt and acceptance of goods by the
consignee at destination and on production of all
required documents by the supplier.
14 22, 22.1, 22.2, Terms and Mode of payments (B) Balance 20% payment of the cost of goods (as per
22.4, 22.3, part 'A' of the price schedule section XI of this
22.6 tender document) and 100% payment of the cost
of installation & commissioning (as per part 'B' of
the price schedule section XI of this tender
document)
15 24.1 Quantum of LD If the supplier fails to deliver any or all of the
goods or fails to perform the services within the
time frame incorporated in the contract. SPMH
shall,without prejudice to other rights and
remedies available to SPMH under the
contract,deduct from contrat price, as liquidated
damages, as sum equivalent to the 0.5% of the
delivered price of the delayed goods and/or
services for each week of delay or part therof until
actual delivery or performance, subject to a
.........apply. (Page No. 308)
17 33.1 Resolution of Disputes If dispute or difference of any kind shall arise
between SPMH and the supplier in connection
with or relating the contract, the parties shall make
every effort to resolve the same amicably by
mutual consultations. If the parties fail to resolve
theirdispute or difference by such mutual
consulation withing 21 days of its occurrence,

Sec05.2

. No.
then,unless otherwise provided in the SCC, either
SPMH or the supplier may seek recourse to
settlement of disputes through arbitration act 33.2.
(Page No. 312)

Sec05.3
Section VI: List of Requirements

Schedule Breif Description of goods and services (Related Accounting Quantity Amount of Earnest
No. Specifications etc.are in Section-VII) Unit Money
1 HVSS SYSTEM FOR MRS AU 2.000 44000.00 INR
FOURTY FOUR
THOUSAND ONLY
0.00
(1) SUBMISSION OF TENDER: TWO BID
Technical bid and financial bid are to be submitted in two separate doubled sealed envelopes on or before the due
date of submission of tenders. It may be noted that the price is not to be quoted either in technical bid. It shall only
be quoted in price bid. Non-adherence to this shall be making tender liable for rejection. The envelopes containing
bids shall be superscribed Technical bid and Price bid. The sealed envelopes shall be again put in another sealed
cover and should be superscribed The sealed envelopes shall be again put in another sealed cover and should be
superscribed with words # Techno- Commercial Bid & Price Bid against our Tender Document / NIT No., NIT Date &
Due date and be addressed to the General Manager, Security Paper Mill, Hoshangabad# 461 005 (M.P.). Late
tenders shall not be accepted. Tenderers shall submit their offers only on prescribed forms. Tender by
Telegram/Fax/E-mail shall not be accepted. Tender by Post/Hand/courier received on or before the due date and
time shall be accepted. Postal delay/ delay by courier service etc. shall not be condoned.
Tenders shall be submitted in parts as below:-
PART # I: TECHNO-COMMERCIAL BID
i) The tenderer shall submit detailed technical offer as per as per Section VII of this tender document.
ii) Earnest Money Deposit Rs. 44,000/-
iii) Tender document fee Rs. 250/-
vi) Manufacturing/Authorization Certificate : Submit valid manufacturing/authorization certificate
v) Containing un-priced tender form as per Section-X.
vi) One format of blank Price bid to be furnished without price/ price elements to know whether the firm furnished
clearly all charges as required in our Price Schedule shown at Section: XI of this document. It should not contain any
price element otherwise quotation liable to be rejected.
(vii) Validity: 120 days from the date of opening of the tender, offer valid for a shorter period shall be treated as
unresponsive & rejected.
(viii) F.O.R. and Place of work : SPM, Hoshangabad, door delivery duly unloading with Erection and Commissioning.
(ix) Required Delivery Schedule : Within 12 weeks from the date of issue of Purchase Order.
(x). Taxes: If any - Please strictly incorporate in our NIT Section - XI.
(xi). Warranty: As per Section - V Sr. No. 6,7,8,9.
(xii). Exemption from Tender fee & EMD: - Firms were having NSIC/MSME/DIC/SSI registration for the tendered
stores are only exempted from Tender fee & EMD. Enclosed copy of valid NSIC/MSME/DIC/SSI registration along

Sec06.1
with bid.
(xiii) Bidder to submit experience certificate of executing similar work Atleast 1 no. similar system.
(xiii) Submit a document stating "unconditional accepting of all the terms and conditions as per tender enquiry,
without any deviations."
NOTE : Bidder should be submitted to fulfillment of above points from i to xiii in the technical bid for qualifying in the
tender.
PART- II: PRICE BID:
The bidder shall quote the prices strictly as per the proforma given in Section # XI of the tender document. No
additional/extra item with prize should be included other than that of section XI. If any that particular item will not be
consider for evaluation.
(2) All Sections & pages of the tender documents strictly should be signed, name and sealed by bidder firm.
NOTE : #BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF

FULFILLMENT OF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT BE
ENTERTAINED FOR ANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY
LEAD TO REJECTION OF OFFER.#
-----------------------------------
DESIGNATION & SEAL

Sec06.2
Section VII: Technical Specifications

Technical specification for the High Velocity Water Sprinkling System(HVWS)
1. Scope of work: Complete Design Erection and commissioning of Automatic High Velocity Water sprinkler
system for 2*10MVA 33kV/11kV ONAN transformer installed at 33/11 KV Main Receiving Substation of Security
Paper Mill Hoshangabad
Technical details :
The Automatic High Velocity water sprinkling system is to be designed for 2*10MVA 33kV/11kV ONAN transformer
.The High Velocity Water Spray System shall be designed as per the stipulation of TAC rules on the subject as well
as NFPA#s guidelines.
Following salient parameters shall be followed by tenderer for the design of the system.
Water application rate #

A) Water flow rate shall not be less than of 10 Lpm / m2 of the surface area of the entire area including bottom
surface.
The system shall be so hydraulically designed that the pressure at the hydraulically most remote projector in the
network shall not be less than 3.5 bars.
Max. Permissible pressure in any projector = 5.0 bars.
Velocity in the feed pipe shall not be more than 5 m/s. There shall be common header for HVWS headers shall be
inter-connected with a non-return valve in between so that hydrant system can be a back-up for the spray system.
Q.B. detectors shall be installed in two rings in successive areas at top and bottom around the Protected area.
Maximum spacing between detectors shall be 2.5 m.
Projectors shall be installed in rings encircling the protected area. One ring shall be provided at the top and
subsequently rings for every 3 m from top to bottom shall be provided.
Water for spray system should be drawn from existing fire hydrant point which is at approximately distance is below
30 Mtr. However the tenderer shall visit the site before bidding to get the exact distance of fire hydrant to decide how
much length of the pipe shall be above the ground and underground and also to understand the scope of work.
Deluge valve with all accessories for quick release of pressurized water through a system of piping with open
nozzles. Masonry enclosure shall be provided around the deluge valve in the form of barrier walls for weather
protection. Isolation valves shall be provided upstream and downstream of the deluge valve so as to be readily
accessible during the emergency.
Scope of Supply
A) TECHNICAL REQUIREMENT
Deluge Valve Annunciation cum operating panel:
Annunciation panel must display the transformer identification.
1. Alarm system: The following instrumentation for each deluge valve shall be provided in order to obtain
audio/visual alarm signals in the F&G mimic located inside the main control room and also to make possible the
remote activation of the system through hand switch from the shutdown console in main control room.
PS & PAL : Alarm of LOW pressure in pneumatic detection system

PS & PALL: Alarm of LOW-LOW pressure in Pneumatic detection system deluge valve opens.
PS & PAH : Activation and alarm of deluge system in operation.

Sec07.1
HS : Hand switch to activate the deluge system manually from shutdown console
Located in control room. There should also be a provision of push button in the local transformer area for the
manual operation.
First alarm LOW pressure should appear when one Quartzoid bulb got activated/damaged/Melted. Second alarm
LOW-LOW pressure should appear whenever more than one Quartzoid Bulb got activated/damaged/melted & give
signal to operate the deluge valve to quenched the fire & simultaneously give trip command to trip the respective
transformer.
2. Interlock System: Whenever more than one Quartzoid bulb activated/damaged/melt and it will generate
LOW-LOW pressure alarm signal to operate the deluge valve & same time give
trip command to trip the respective transformer feeder. This alarm indication shall also be hook up in respective
plant panel status of transformer {Hook up of the alarm to the control room & up to the respective transformer panel
is under the scope of the SPM Hoshangabad }
3. Solenoid valve: Explosion proof, Body and trim material shall be 316 SS. solenoid valve is required as per
relevant standards.
4. Detectors: Detectors shall consist of Quartzoid bulbs (79 degree Celsius operating Temperature) as per
relevant IS Detectors shall be within 300 mm from the transformers.
5. WATER ALARM GONG: A water alarm gong shall be provided and shall be activated by the flow of the water
in case of fire. The gong shall continuously sound when a deluge system is in operation .Water alarm gong shall be
UL/FM/TAC approved or equivalent.
6. UTILITIES CONDITIONS: The electrical supply for instrument connections and solenoid valves shall be 110 V
(A.C. UPS) To be supplied by the bidder . Solenoid valves shall be closed and de energized in normal Operating
condition of the plant. In emergency condition the solenoid valve shall be energized and consequently opened. In
accordance to NFPA 15, electrical circuits of the deluge systems shall be completely supervised in a manner that
will result in positive notification as abnormal condition .
7. Deluge Valve: Automatic water spray Deluge system shall be hydraulically designed according to the applicable
requirements of NFP-1A3, NFPA -15 and TAC requirements taking into account the following criteria using Hazen
Williams#s formula. Deluge systems shall be hydraulically balanced.
Deluge system shall be pneumatically operated & shall be capable to generate required pressure & flows per IS to
quench the fire Valve will be sized for minimum pressure drop and at the design maximum flows. Deluge valve to be
located minimum 15 meter from the transformer Deluge valve shall be located under a shed to be in the scope of
contractor.Necessary sloping towards deluge valve end shall be provided.
Material of construction of Deluge valves shall be Cast Steel
i) Specification for Gate Valve 50NB & above shall be:

A. Carbon Steel Double Flanged, rising spindle type, for 50NB & above
B. Design standard: API-600
C. Pressure rating: 150
D. End Connections: As per ASME-B16.5
E. Body & Bonnet Material: ASTM-A216Gr.WCB
F. Spindle: AIS-I410
G. Body & Back Seat Rings: 13%Cr Steel
H. Gaskets & Gland Packing: Non Asbestos
I. Bolts/Nuts: ASTM-A193Gr.B7 / A194Gr.2H
J. Testing Standard: API-598
Vendor shall submit the following data along with technical bid

Sec07.2
a. Fire water circuit: Fire water spray on the transformer in liter/minute/meter and pressure and flow at in/out of
deluge valve
b. Electrical Circuit
c. Physical data
d. Drawings
e. List of spares required for operation
f. Structural and civil foundation drawings
g. List of instruments and accessories with brief specification with catalogue
h. Calculation of deluge valve and all solenoid valves.
· Hydrant Valves End flanges and companion Flange: As per ASME -B16.5 150# rating Deluge valves shall be
UL/FM/TAC approved or equivalent. The system shall be so designed that the pressure at the hydraulically most
remote nozzles in the network is not less than 3.5 kg/cm2g.
· The maximum pressure in any nozzle within the network shall not exceed 5 kg/cm2g. The Velocity in the feed
pipes shall not exceed 10 m/s. The spray system for transformers shall confirm to the requirement of TAC .
· Rate of application for the water spray system shall be 10 LPM/M2 on the body of transformers.
· Transformers shall be protected using ring of nozzles at the top of transformer. A separate ring shall be
provided for the oil tank of the transformer. The nozzle shall be located between 500mm to 800 mm from the
transformer.
· The sprinkler heads shall be located as close to the body of transformers as possible (but not More than 300
mm) at all places subject to electrical clearance for transformers. There shall be a ring of detectors around the top of
the transformer and a second ring around the oil tank.
· Material for deluge water spray system piping shall be Galvanized Carbon steel, ERW as per IS 1239, heavy
Fittings shall be welded, Galvanized as per IS part II -1239.
· Fittings material shall be Carbon Steel AS-TM105 up to less than 50 NB and Carbon Steel ASTM-A234WPB for
50 NB & above.
· Flanges material shall be Carbon Steel AS-ATM105 up to 150 NB and Carbon Steel 2IS062 for 200 NB &
above .
· Flanges thickness & drilling shall be as per ASM-BE16.5.
· Flanges type shall be SORF (Slip on Raised Face) & Flange rating shall be 150#.
· All instrument items such as pressure switches shall be as per standard project instrument Philosophy. Other
instruments such as pressure gauges which are part of UL configuration of the deluge valve shall be supplied as per
electrical hazardous classification.
· Spray system piping shall have supports and hangers in accordance with the requirements of NFPA 13.
· Piping supports shall be adequately supported in order to maintain the integrity under fire Conditions, and
braced so as to reduce movement due to nozzle reaction under water surges. Above ground water spray system
piping shall be painted fire red as per IS 5 and as per project Painting specification.
· Water spray systems shall be protected to prevent pipe breakage for earthquakes in accordance with the
requirements of NFPA 13 section 46and FM "Loss prevention data-8 2".
· All water spray system pipes and fittings shall be installed so that the system can be drained a safe location
and drain valves, where provided, shall be accessible.
· Sealing material shall be asbestos, ceramic fibers and quartz free.
· Deluge valve shall be pneumatically actuated and fitted with all the necessary accessories and Instruments for
proper operation (i.e. solenoid valve, pressure switches, pressure gauges, pressure regulator, orifice plates and
water alarm gong etc.).
· Isolation valve shall be provided upstream and downstream of the deluge valve so as to be readily accessible
during the emergency.
· Deluge valve shall be located under at water protection shed at a minimum distance of 15mtr from the hazard it
protects in an unclassified area.
· The response time for deluge system to activate in the event of bursting of sprinkler heads shall be 40 seconds
as per TAC.
All items are to be supplied with high quality SPM having full right to reject the material .upon found the material are

Sec07.3
poor quality .List of approved vendors must also be enclosed of it .
Ensure that there is no possibility of water leaking back into the instrument air supply in the event of diaphragm
failure.
Guarantee test run shall be conducted under normal operating conditions without the help of any installed standby
equipment and or machinery. Sufficient and necessary measurements shall be taken to ascertain the test results.
B) Mechanical Requirement
Valves: Isolation valves shall be installed at inlet and outlet to enable easy maintenance of the all deluge system of
High velocity water spray. The isolation valves of water shall be flanged type, gate valves of reputed make as per
relevant IS.
MOC of pipes, pipe fittings and valves: The MOC for fire water line shall be as per IS.
Painting: All metallic parts of the high velocity water spray system unit shall be painted with 2 coating of high built
chlorinated rubber based red oxide zinc sulphate primer followed by 2 coats of high built CR dark red for water line
& sky blue for Instrument airline, finished paint.
Total DFT should be 140 microns. The interior CS surfaces which are in contact with cold air shall be applied with
two coats epoxy paint (Neogose #200) .
List of parties for procurement of piping material shall be submitted to SPM for approval.
C)Electrical Requirement
1. To feed the power & control supply to the motor shall be fed from Existing supply point (providing by the SPM)
Substation & FFT Substation respectively if required.
2. Party shall clearly spell out about the requirement of power supply in their bid.
3. Supply of power & Control cable shall be under the scope contractor, all termination at both ends, laying of cables
and cable glanding along with supply of these items shall also be under the scope contractor. All power are to be
tested from the reputed laboratory .SPM has right to verify those test certificate if necessary .And have ISI mark on
the cable.
4. All Panels are to be electrical safe. Earthing arrangement is to be under the scope of the contractor.
5. One no of UPS (110V) along with the battery system has to be provided with the contractor scope .The UPS
system with Battery shall be of reputed make .
D)General Requirement
Materials:
All the materials used should be of highest quality, manufactured by reputed company and purchased from
authorized dealer. The contractor shall provide documentary evidence to this effect, if called for. The materials used
for the work by you are liable for rejection at any stage if found of substandard / poor quality. SPMCIL shall reserve
the right to reject any materials if it is found not in conformity with specification and terms and conditions of the order
in all respect.
Manuals Datasheets & Catalogues:

The supplier has to provide the complete operation, Maintenance and service manual along with detailed drawings.
Spare part catalogue should be given up to smallest component level. Three sets of as built drawings, manuals,
datasheets, etc. along with soft copy of the same shall be submitted to SPM Hoshangabad .4 no#s of #As built
drawings# of the control panel, Manuals, Catalogues & Datasheets has to be submitted
Training:
Necessary Training is to be incorporated on Testing, Operation and Maintenance including detailed trouble shooting,

Sec07.4
at the site. Operation and maintenance training to customer personnel has to be provided at site during erection and
commissioning/testing/trial run of the system.
Testing and Commissioning:
All testing and commissioning are to be in the scope of the Bidder has to carry out the testing as per relevant Indian
standards.
The Estimated quantity (EQ) Items for the HVWSS is mentioned below for the two nos of 100MVA 33/11kV
Transformer has shown below
1. G.I.Pipes, confirming to IS 1239, 80 NB 42 Mtr. (Approx)

prt-1,heavy grade complete with 50 NB 126 Mtr. (Approx)
necessary fittings & painting. 25 NB 192 Mtr. (Approx)
2. "Y" type Strainer with necessary 80 NB 2 Nos (Approx)

fittings
3. Deluge Valve of 80NB with

accessories, solenoid valve,
Pressure switch, gong bell, strainer,
emergency release valves, etc. 2 No.
4 High Velocity Nozzle 124 Nos. (Approx)
5 Quartzoid Bulb Detector of 79°C 64 Nos.(Approx)

6 Underground M.S. Pipes,
confirming to IS1239 part-1,
heavy grade complete with all
necessary fittings &
wrapping coating. 100 NB 60 Mtr. (Approx)
7 M.S.pipes, confirming to
IS 1239, part-1, heavy grade
complete with all necessary
accessories & paintings
(for support purpose) 50 NB 60 Mtr. (Approx)
8 Structural support
(MS angle 40 X 40) with painting. 600Kg. (Approx)
9 C.I. Gate Valves as per

I.S.-14846, P.N.1.6 with 100 NB 1 No.
necessary fittings. 80 NB 6 No.
10 Pressure gauge 2 Nos.
11 Deluge Valve operating

cum annunciation Panel 2 Nos.
12 2C X 2.5 sq.mm Cu Armored

PVC insulated cable 200 Mtr. (Approx)
13 PCC Pedestal for pipe supports 20 Nos. (Approx)
Note: Any other equipment not specified, but required for safe and operation of the system shall be supplied by the
contractor. The above EQ is tentative only, the tenderer has to submit separate EQ as per his design, mentioning

Sec07.5
the makes of the individual items along with un-priced version in the Techno- Commercial Bid
REFERENCE CODES & DOCUMENTS
1. The specification of deluge system shall be read in conjunction with specification sheet
Attached for two 10MVA transformer.
2. The design, manufacture and testing of equipment shall be in compliance with following
Indian Standards, unless otherwise specified:
IS: 3034-1993- Code of practice for fire safety of industrial buildings: electrical Generating and
Distributing stations .
IS;1641: code of practice for fire safety of buildings and general principles of fire regarding and
Classifications .
IS;1642: code of practice for fire safety of buildings. Details of construction.
IS;1643: code of practice for fire safety of buildings .Exposure hazard.
IS;1644: code of practice for fire safety of buildings. Exit requirements and personal hazard .
IS:1646-1997- Code of practice for fire safety of buildings. Electrical installations.
IS:2175- Specification for heat sensitive fire detectors for use in automatic fire alarm system .
IS:2189- Code of practice for selection installation and maintenance of automatic fire detection
and alarm system .
IS:2871- Specification for branch pipe, universal for firefighting purposes.
IS:11101- Specification for extended branch pipe for fire brigade use.
IS:11360- Specification for smoke detectors for use automatic electrical fire alarm system
extended branch pipe for fire brigade use.
IS:15394-1993- Code of practice for Fire and safety in petroleum refineries and Fertilizer plants.
NFPA 13- Standard for the Installation of Sprinkler Systems
NFPA 15- Standard for Water Spray Fixed Systems for Fire Protection water spray system manual by TAC (Tariff
Advisory Committee )
ASME-B31.3: Piping Erection
ASME SECTION IX: Welding
ASME-B16.5: Flanges

Sec07.6
Section VIII: Quality Control Requirements

NOT APPLICABLE

Sec08.1
Section IX: Qualification/Eligibility Criteria

NOT APPLICABLE

Sec09.1
Section X: Tender Form

Date:
To,
Security Paper Mill, Hoshangabad
A Unit of Security Printing & Minting
Corporation of India Limited
(Wholly Owned by Govt. of India)
Hoshangabad
Ref: Your Tender document No.6000008705 /EL/1910 dated 03.02.2017
We, the undersigned have examined the above mentioned tender enquiry document, including amendment
No............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver
........................................ (Description of goods and services) in conformity with your above referred document for
the sum of _____________ (total tender amount in figures and words), as shown in the price schedule(s), attached
herewith and made part of this tender.
If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in
accordance with the delivery schedule specified in the List of Requirements.
We further confirm that, if our tender is accepted, we shall provide you with a performance security of required
amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'Special
Conditions of Contract', for due performance of the contract.
We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19,
read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period,
if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this
tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal
contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute
a binding contract between us.
We further understand that you are not bound to accept the lowest or any tender you may receive against your
above-referred tender enquiry.
...................................
(Signature with date)
......................................
(Name and designation)
Duly authorized to sign tender for and on behalf of
...................................................
...................................................

Sec10.1
Section XI: Price Schedule

SUBMITTED WITH TECHNO-COMMERCIAL BID - BLANK PRICE BID
A. PRICE FOR SUPPLY ITEM :
(The Price bid should clearly indicate the break-up of the price as under:-
--------------------------------------------------------------------------------------------------------------------------------------
S. No. Price Break Up AMOUNT (RS.)
--------------------------------------------------------------------------------------------------------------------------------------
1. Basic Price per unit
(please quote lump sum amount for complete 1 no. system as mention in section-VII) QUOTED
--------------------------------------------------------------------------------------------------------------------------------------
2. Packing and Forwarding charges QUOTED
--------------------------------------------------------------------------------------------------------------------------------------
TOTAL (1 + 2) = (A)
--------------------------------------------------------------------------------------------------------------------------------------
3. Ex. Duty in percentage(%)only on ''A''
--------------------------------------------------------------------------------------------------------------------------------------
TOTAL [A+3] = (B)
--------------------------------------------------------------------------------------------------------------------------------------
4. CST (with/with out #C# form)/VAT
in percentage (%) only on ''B''
--------------------------------------------------------------------------------------------------------------------------------------
TOTAL (B + 4) = (C)
--------------------------------------------------------------------------------------------------------------------------------------
5. Freight charges QUOTED
--------------------------------------------------------------------------------------------------------------------------------------
6. Unloading charges QUOTED
--------------------------------------------------------------------------------------------------------------------------------------
7. Other charges (if any) Please specify QUOTED
--------------------------------------------------------------------------------------------------------------------------------------
8. Total Price (F.O.R, SPM, HOSHANGABAD) (in figures only) (D+5+6+7) Rs.
--------------------------------------------------------------------------------------------------------------------------------------
9. Total Quantity 2 NOS.
--------------------------------------------------------------------------------------------------------------------------------------
10. Total Price (F.O.R, SPM, HOSHANGABAD) (in figures only) (8 X 9) Rs.
QUOTED
--------------------------------------------------------------------------------------------------------------------------------------
11. Total Price (F.O.R, SPM, HOSHANGABAD) (in words only) Rupees. QUOTED
--------------------------------------------------------------------------------------------------------------------------------------
B. SERVICES :
-------------------------------------------------------------------------------------------------------------------------------------
1. Complete Erection & commissioning,
fulfillment of guaranteed performance
obligation including training of purchaser's
for operation and maintenance of system. QUOTED
-------------------------------------------------------------------------------------------------------------------------------------
2. Taxes as applicable (if any)
-------------------------------------------------------------------------------------------------------------------------------------
3. Total Price of Services (1+2) Rs. (in figure) QUOTED
-------------------------------------------------------------------------------------------------------------------------------------
Total amount (in words) QUOTED
-------------------------------------------------------------------------------------------------------------------------------------
GRANT TOTAL (A+B) = Rs...........................
-------------------------------------------------------------------------------------------------------------------------------------
In words : Rupees....................................

Sec11.1
-------------------------------------------------------------------------------------------------------------------------------------
NOTE:
1.Levies/Taxes would not be paid on Forwarding & Freight charges.
2.Conditional price & Variable Price in Tender are liable to be rejected.
3.Bidder should mention separately regarding Duties/Taxes otherwise tax exemption Certificate may be enclosed.
4.Quote your rates in your quotation as per the given above price schedule format only and accept our condition i.e.
F.O.R., VALIDITY, DELIVERY PERIOD, PAYMENT TERMS AND ALL OTHER TERMS AND CONDITION
INCLUDING G.C.C. & G.I.T. OF TENDER without any deviation otherwise your offer will be rejected without any
communication.
5. The basic price/rate of the material/service is not indicated anywhere in Techno-commercial bid.
6. The method of evaluation of L1 criteria for awarding the contract shall be on consolidation offer by the bidder and
be decided taking into consideration of total offered price (A+B) by adding entry tax liability @ 2% on the total price
for the supplies to be received from outside of MP state as above.
7. Mode of Payment: Payment will be made through RTGS/ NEFT (Please provide the details as required)
S.no. Details
1. Name of supplier ............................
2. Account No ............................
3. Account Type ............................
4. Name of the Bank ............................
5. Branch ............................
6. City ............................
7. Branch Code ............................
8. MICR Code ............................
9. IFSC Code ............................
NOTE : 'BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF

_______________________________ __
SIGNATURE OF BIDDER
(WITH NAME, DESIGNATION AND SEAL)

Sec11.2
SUBMITTED WITH PRICE BID -
A. PRICE FOR SUPPLY ITEMS
(The Price bid should clearly indicate the break-up of the price as under:- Fill separate sheet for each item.
--------------------------------------------------------------------------------------------------------------------------------------
S. No. Price Break Up AMOUNT (RS.)
--------------------------------------------------------------------------------------------------------------------------------------
1. Basic Price per unit
(please quote lump sum amount for complete 1 no. system as mention in section-VII)
--------------------------------------------------------------------------------------------------------------------------------------
2. Packing and Forwarding charges
--------------------------------------------------------------------------------------------------------------------------------------
TOTAL (1 + 2) = (A)
--------------------------------------------------------------------------------------------------------------------------------------
3. Ex. Duty in percentage(%)only on ''A''
--------------------------------------------------------------------------------------------------------------------------------------
TOTAL [A+3] = (B)
--------------------------------------------------------------------------------------------------------------------------------------
4. CST (with/with out #C# form)/VAT
in percentage (%) only on ''B''
--------------------------------------------------------------------------------------------------------------------------------------
TOTAL (B + 4) = (C)
--------------------------------------------------------------------------------------------------------------------------------------
5. Freight charges
--------------------------------------------------------------------------------------------------------------------------------------
6. Unloading charges
--------------------------------------------------------------------------------------------------------------------------------------
7. Other charges (if any) Please specify
--------------------------------------------------------------------------------------------------------------------------------------
8. Total Price (F.O.R, SPM, HOSHANGABAD) (in figures only) (D+5+6+7) Rs.
--------------------------------------------------------------------------------------------------------------------------------------
9. Total Quantity 2 NOS.
--------------------------------------------------------------------------------------------------------------------------------------
10. Total Price (F.O.R, SPM, HOSHANGABAD) (in figures only) (8 X 9) Rs.
--------------------------------------------------------------------------------------------------------------------------------------
11. Total Price (F.O.R, SPM, HOSHANGABAD) (in words only) Rupees.
--------------------------------------------------------------------------------------------------------------------------------------
B. SERVICES :
-------------------------------------------------------------------------------------------------------------------------------------
1. Complete Erection & commissioning,
fulfillment of guaranteed performance
obligation including training of purchaser's
for operation and maintenance of system.
-------------------------------------------------------------------------------------------------------------------------------------
2. Taxes as applicable (if any)
-------------------------------------------------------------------------------------------------------------------------------------
3. Total Price of Services (1+2) Rs. (in figure)
-------------------------------------------------------------------------------------------------------------------------------------
Total amount (in words)
-------------------------------------------------------------------------------------------------------------------------------------
GRANT TOTAL (A+B) = Rs...........................
-------------------------------------------------------------------------------------------------------------------------------------
In words : Rupees....................................

Sec11.3
-------------------------------------------------------------------------------------------------------------------------------------
NOTE:
1.Levies/Taxes would not be paid on Forwarding & Freight charges.
2.Conditional price & Variable Price in Tender are liable to be rejected.
3.Bidder should mention separately regarding Duties/Taxes otherwise tax exemption Certificate may be enclosed.
4.Quote your rates in your quotation as per the given above price schedule format only and accept our condition i.e.
F.O.R., VALIDITY, DELIVERY PERIOD, PAYMENT TERMS AND ALL OTHER TERMS AND CONDITION
INCLUDING G.C.C. & G.I.T. OF TENDER without any deviation otherwise your offer will be rejected without any
communication.
5. The method of evaluation of L1 criteria for awarding the contract shall be on consolidation offer by the bidder and
be decided taking into consideration of total offered price (A+B) by adding entry tax liability @ 2% on the total price
for the supplies to be received from outside of MP state as above.
6. Mode of Payment: Payment will be made through RTGS/ NEFT (Please provide the details as required)
S.no. Details
1. Name of supplier ............................
2. Account No ............................
3. Account Type ............................
4. Name of the Bank ............................
5. Branch ............................
6. City ............................
7. Branch Code ............................
8. MICR Code ............................
9. IFSC Code ............................
NOTE : 'BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF

_______________________________ ____
SIGNATURE OF BIDDER
(WITH NAME, DESIGNATION AND SEAL)

Sec11.4
Section XII: Questionnaire

The tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question /
issue does not apply to a tenderer, the same should be answered with the remark "not applicable".
Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence to
substantiate the corresponding statement.
In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, its
tender will be liable to be ignored.
1. Brief description and of goods and services offered:
2. Offer is valid for acceptance up to .....................................................
3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India:
Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority.
4. Status :
a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / or
the National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate of
Industries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you are
registered and whether there is any monetary limit imposed on your registration.
b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?
Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in
affirmative.
5. Please indicate name & full address of your Banker(s) :
6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. of
Government of India or by any State Govt.
................................
(Signature with date)
..............................
..............................
(Full name, designation & address of the
Person duly authorized sign on behalf of the tenderer)
For and on behalf of
...............................
................................
(Name, address and stamp of the tendering firm)

Sec12.1
Section XIV: Manufacturer's Authorization FORM

To,
Security Paper Mill, Hoshangabad
A Unit of Security Printing & Minting
Corporation of India Limited
(Wholly Owned by Govt. of India)
Hoshangabad
Dear Sirs,
Ref.: Your Tender document No..................................................... dated..............
We............................. ........................................ who are proven and reputable manufacturers of

................................... (name and description of the goods offered in the tender) having factories at
......................................... here by authorize Messrs........................................... (name and address of the agent) to
submit a
tender, process the same further and enter into a contract with you against your requirement as contained in the
above referred tender enquiry documents for the above goods manufactured by us.
We further confirm that no supplier or firm or individual other than Messrs................................. (name and address
of the above agent) is authorized to submit a tender, process the same further and enter into a contract with you
against your requirement as contained in the above referred tender enquiry documents for the above goods
manufactured by us.
We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract read
with modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by the
above firm against this tender document.
Yours faithfully,
.............................................
..............................................
[Signature with date, name and designation]
Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by a
person competent and having the power of attorney to legally bind the manufacturer.

Sec14.1
Section XV: Bank Guarantee Form for Performance Security

....................................................[insert: Bank's Name, and Address of issuing Branch or Office]
Beneficiary: .............................. [insert: Name and Address of SPMCIL]
Date:.........................
PERFORMANCE GUARANTEE No.: ..................................
WHEREAS........................ ........................................................... (name and address of the supplier) (hereinafter
called "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply
(description of goods and services) (herein after called "the contract").
AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank
guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for
compliance with its obligations in accordance with the contract;
AND WHEREAS we have agreed to give the supplier such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to
a total of .............................................................................. (amount of the guarantee in words and figures), and we
undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and
without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your
needing to prove or to show grounds or reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the
demand. We further agree that no change or addition to or other modification of the terms of the contract to be
performed thereunder or of any of the contract documents which may be made between you and the supplier shall
in any way release us from any liability under this guarantee and we hereby waive notice of any such change,
addition or modification.
We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCIL
having to substantiate its demand.
This guarantee will remain in force for a period of forty five days after the currency of this contract and any demand
inrespect thereof should reach the bank note later than the above date.
.........................................................................
(Signature with date of the authorized officer of the Bank)
.............................................................
.............................................................
Name and designation of the officer
.............................................................
Seal, name & address of the Bank and address of the Branch
............................................................
Name and designation of the officer
............................................................
............................................................
Seal name& address of the Bank and address of the Branch

Sec15.1
Section XVI: Contract Form

Contract No..............dated.............
This is in continuation to this office' Notification of Award No................... dated ....................
1. Name & address of the Supplier: ..........................................
2. SPMCIL's Tender document No........... dated...........and subsequent Amendment No............ dated........... (If any),
issued by SPMCIL
3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any),
exchanged between the supplier and SPMCIL in connection with this tender.
4. In addition to this Contract Form, the following documents etc, which are included in the documents mentioned
under paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract:
(i) General Conditions of Contract;
(ii) Special Conditions of Contract;
(iii) List of Requirements;
(iv) Technical Specifications;
(v) Quality Control Requirements;
(vi) Tender Form furnished by the supplier;
(vii) Price Schedule(s) furnished by the supplier in its tender;
(viii) Manufacturers' Authorization Form (if applicable for this tender);
(ix) SPMCIL's Notification of Award
Note: The words and expressions used in this contract shall have the same meanings as are respectively assigned
to them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated under
clause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to this
contract.
5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for ready
reference:
(i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under:
(ii) Delivery schedule
(iii) Details of Performance Security
(iv) Quality Control
(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.
(b) Designation and address of SPMCIL's inspecting officer
(v) Destination and dispatch instructions
(vi) Consignee, including port consignee, if any
(vii) Warranty clause
(viii) Payment terms
(ix) Paying authority
......................................
(Signature, name and address of SPMCIL's authorized official)
For and on behalf of..............
Received and accepted this contract..................................................
(Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier)
For and on behalf of
...........................................
(Name and address of the supplier)
..................................
(Seal of the supplier)
Date:
Place:

Sec16.1
Section XVII: Letter of authority for attending a Bid opening

The General Manger,
Security Paper Mill, Hoshangabad.
Subject: Authorization for attending bid opening on 07.03.2017 in the Tender of HIGH VELOCITY WATER SPRAY
SYSTEM FOR 33/11 KV MRS.
Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of
___________________ __________(Bidder) in order of preference given below.
Order of Preference Name Specimen Signatures

1.
1.
Alternate representative
Signatures of bidder or
Officer authorized to sign the bid
Documents on behalf of the bidder.
Note:
1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,
first preference will be allowed. Alternate representative will be permitted when regular representatives are not able
to attend.
2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed
above is not recovered.

Sec17.1
Section XIX: Proforma of Bills for Payments

(Refer to Clause 22.6 of GCC)
Name and Address of the Firm.................................................................................................
Bill No....................................................................Dated.......................................................
Purchase order..................................................No...................................Dated......................
Name and address of the consignee.........................................................................................
S.No Authority for Purchase Description of Stores No.or Rate Rs. Price Amount
qty. P. per Rs.
P
1. C.S.T./Sales Tax Amount
2. Freight (if applicable)
3. Excise Duty (if applicable)
4. Packing and Forwarding charges (if applicable)
5. Others (Please specify)
6. PVC Amount (with calculation sheet enclosed)
7. (-) deduction/Discount
8. Net amount payable (in words Rs.)
Despatch detail RR No. other proof of despatch...............................................

Dated............................................................(enclosed)
Inspection Certificate No............................................Dated..................(enclosed)
Income Tax Clearance Certificate No...........................Dated..................(enclosed)
Modvat Certificate No...........................................................................(enclosed)
Excise Duty Gate pass........................................................................(enclosed)
Place and Date

Sec19.1
Received Rs..............................(Rupees).........................................................
I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part of
the supplier for claiming that payment has been fulfilled as required under the contract.
Revenue stamp Signature and of Stamp Supplier

Sec19.2
ANNEXURE - I
TWO BID, SINGLE STAGE ( TWO PACKET) TENDER
BIDDER’S CHECK LIST BEFORE TENDER SUBMISSION
Part I: - TECHNO-COMMERCIAL BID
S.No. Tender Submission Check Points Check before

submission
Tick ( )
1 Acceptance of Technical Specification –Section VII as per tender
2 Earnest Money Deposited Rs. 44,000.00
3 Tender Fee Rs. 250.00
4 Submission of Manufacturer’s Authorization cerfiticate
5 Blank Price Bid as per Section XI ( Without Price but mention the taxes & other
charges )
6 Fill Tender Form – Section X duly seal & sign ( Without mentioning price)
7 Accept Tender Validity 120 days as per the tender
8 Term of Delivery :- FOR, SPM Hoshangabad , duly unloaded with erection &
commissioning
9 Accept delivery schedule as per tender document
10 Accept warranty clause as per tender
11 Accept payment terms as per tender document.
12 Submit experience certificate as per tender document.
13 Submit valid NSIC/MSME/DIC/SSI registration certificate for exemption from tender
fee & EMD.
14 Submission of Declaration " We undertake withdraw all deviations if any in the
quotation and unconditionally accept all the terms and conditions of the tender
document without any deviations"
15 Tender Document duly Seal & Signed (Without mentioning any price)
Part II: - PRICE BID
S.No. Tender Submission Check Points Check before

submission
Tick ( )
1 Price Bid as per Section XI (Price including all taxes & other charges )
NOTE : “BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF

FULFILLMENT OF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT
BE ENTERTAINED FOR ANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF
DOCUMENTS MAY LEAD TO REJECTION OF OFFER.”
………………………….
(Bidder’s Seal & Sign)

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SECURITY PAPER MILL,

HOSHANGABAD - 461005 (M.P), INDIA

PR Number PR Date Indenter Department

Security Classification:NON SECURITY

TENDER DOCUMENT FOR PURCHASE OF: HIGH VELOCITY WATER

Details of Contact person in SPMCIL regarding this tender:

Name: VIKAS KUMAR

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Section1: Notice Inviting Tender (NIT)

7. SUBMISSION OF TENDER: The bid is to be submitted in two parts :-

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

will not be considered.

(iv) EARNEST MONEY DEPOSIT : Rs.44,000/- only

(II)Price quotation in tenders:

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

SECTION - II to XIX : APPLICALE, EXCEPT SECTION : XIII & XVIII.

(1) The tender documents are not transferable.

Encl.: 1. Annexure-I - (checklist)

SIGNATURE OF BIDDER WITH NAME,

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Section II: General Instructions to Tenderers (GIT)

SIGNATURE OF BIDDER WITH NAME,

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Section II: General Instructions to Tenderers (GIT)

SIGNATURE OF BIDDER WITH NAME,

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Section III: Specific Instructions to Tenderers (SIT)

Sr No GIT Clause Topic SIT Provision

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Section IV: General Conditions of Contract (GCC)

SIGNATURE OF BIDDER WITH NAME,

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Section V: Special Conditions of Contract (SCC)

Sl.No GCC Clause Topic SCC Provision

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sl.No GCC Clause Topic SCC Provision

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sl.No GCC Clause Topic SCC Provision

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Section VI: List of Requirements

Tenders shall be submitted in parts as below:-

PART # I: TECHNO-COMMERCIAL BID

ii) Earnest Money Deposit Rs. 44,000/-

iii) Tender document fee Rs. 250/-

vi) Manufacturing/Authorization Certificate : Submit valid manufacturing/authorization certificate

v) Containing un-priced tender form as per Section-X.

(xi). Warranty: As per Section - V Sr. No. 6,7,8,9.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

PART- II: PRICE BID:

NOTE : #BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Section VII: Technical Specifications

Water application rate #

Max. Permissible pressure in any projector = 5.0 bars.

Maximum spacing between detectors shall be 2.5 m.

Deluge Valve Annunciation cum operating panel:

Annunciation panel must display the transformer identification.

PS & PAL : Alarm of LOW pressure in pneumatic detection system

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Material of construction of Deluge valves shall be Cast Steel

i) Specification for Gate Valve 50NB & above shall be:

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

poor quality .List of approved vendors must also be enclosed of it .