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Recurring Entries
March 12, 2015 | 17,638 Views |
SUMIT MISHRA
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FIN (Finance)
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What are Recurring
entries?
Recurring entries allows the business a function for automatic
creation of accounting entries based on the predefined parameters.
Once the Recurring entries are created they get posted into
the SAP system as per the defined schedule by the business.
Use of this functionality is only recommended to be used
only if the account assignments objects, General ledger accounts don’t
change
when the document is posted.
Recurring entries can be used in General Ledger, Accounts
Payables and Accounts Receivables postings and thus this
functionality of SAP
can be used for various requirements of recurring documents postings
For Example if the Business requires the rent payments
executed each month of $1000 then we can create the recurring entries
to post
those particular expenses.
Also if there are any changes we can do so and recurring
entry functionality tracks all these changes and we can see all the
changes
which have been done.
The process to create recurring entries in SAP is pretty
straight forward and simple and this process can be used for variety of
purposes.
Example shown in this document is just an reference to show how
to proceed with the process .
You can create recurring document for anything like GL posting,
AP posting or AR postings however the process will be similar as
displayed in
the below screen shots.
Create the recurring document ( Please note that
recurring document number range is X1)
Transaction code FBD1
To Display Recurring Documents Transaction code FBD3
Create Recurring Documents in Books Transaction code F.14
You need to fill the details of the recurring document earlier created.
If the schedule have been defined then the recurring documents will be
created as per the schedule.
Press Execute as shown in below screen shot and the Session will be
created.
You can see the session of the recurring document using the
transaction code SM35
Once the session is completed the Recurring document is
created in the General Ledger. You can display usingTransaction code
FB03
For example if the situation arises that we need to change the recurring
documents
Execute the T code
FBD2 and here we changed the payment terms from ZK26 to ZK25
and Saved it
Please note-
Some times there are requirements to see the change log by the
Business of the recurring documents we can see using the transaction
code FBD4 and please notice it tracks all the frequent changes done in
the past for the recurring document.
Below Screen shows the changes done in the other recurring
document not shown in the above example for reference.
Conclusion- Recurring entries is a very helpful process to post the
repitative Accounting/Invoice postings in a easier and accurate way
and it saves times of the end users in doing this activity every month.
Mostly this functionality can be used for booking accruals it they are
same each month, Rent or Lease rental payments, Utility Bills etc.
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7 Comments
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Paul Hardy
March 14, 2015 at 6:20 am
One other tip when you are creating recurring entries I came across (in 1997
when I first started doing this) is that you can put “escape” variables in the
header of the document so that (for example) the name of the month changes
each time the recurring document gets posted.
Cheersy Cheers
Paul
SUMIT MISHRA Post author
March 18, 2015 at 3:57 pm
Thanks so much Paul for your feedback and Guidance
Kinjal Sheth
September 1, 2016 at 3:29 pm
Hi Paul, I am new in the SAP world. Can you please explain a
little bit more about the “escape” variables that you talked about?
Thanks,
Kinjal
Paul Hardy
September 1, 2016 at 10:03 pm
The idea is that instead of having a text description
for the entry like “Rates for January 2016” you
replace the month and the year with secret codes,
and at run time SAP replaces those codes with the
actual year and month. Just like when you have an
error message with &V1& inside it.
You won’t fin this fun fact in any official SAP help!
It has been 16 years since I last did this, so I have
no idea what those codes are, which is not much
help to you.
Sam P
March 16, 2015 at 6:45 am
Good job Sumit.
SUMIT MISHRA Post author
March 18, 2015 at 3:58 pm
Thanks Sam for the encouragement
Ashra Vids
March 12, 2018 at 5:35 pm
Hello
can someone help me finding the table that stores the recurring amount
programmed to deduct monthly?
i checked BKPF, BKDF, BSEG and failed to find the amount.
thanks in advance
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