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I. INTRODUCTION OF UFPF
1. In December 2009, the Asian Development Bank (ADB) established the Urban
Financing Partnership Facility1 (UFPF) to provide additional financial resources and technical
support for components of investment projects to improve sustainable urban development in
Developing Member Countries (DMCs).
3. These implementation guidelines (IG) set out the UFPF governance structure, activities
and processes which are eligible for funding a new trust fund being set up under the UFPF, the
Urban Climate Change Resilience Trust Fund (UCCRTF). They also set out further details on
the use of funds by ADB and the Participating Institutions which enter into a Transfer Agreement
with the ADB through ADB procurement. For UCCRTF the IG on the use of funds will
substantially follow the conditions set out in the Board Paper. The RF proposal, DFID Business
Case, and the program log frame will further guide the activities of the UCCRTF.
4. The governance structure of UFPF will prevail for UCCRTF (Appendix 1). The Financing
Partners and ADB will jointly steer the implementation of the UFPF. Financing Partners and
ADB will do this by meeting annually to review progress and discuss administration matters,
Annual Work Programs, including pipeline list of proposed projects and the strategic direction of
UFPF. For the first two years of implementation, the UCCRTF partners will meet twice yearly in
Manila or via video conference.
1
ADB. 2009. Urban Financing Partnership Facility: Establishment of the Urban Environmental Infrastructure Fund
and Urban Trust Funds (The Board Paper). Manila.
2
An organization chart for the governance of UFPF is attached as Appendix 1.
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5. The Urban Infrastructure Steering Committee (UISC) will provide strategic direction for
the UFPF based on these guidelines, the outcomes of annual meetings with financing partners
and ADB's strategic priorities. The Chair of the UISC will be the designated authority for
approving allocation of UFPF resources for specific projects. Chair UISC: Director General,
Regional and Sustainable Development Department (RSDD); Members UISC: Director
Generals of user departments (UDs).
6. An Urban Infrastructure Working Group (UIWG) will review and make recommendations
on projects proposals for assistance from the UFPF, and make policy and procedural
recommendations to the UISC regarding UFPF operations. Chair UIWG: Director General,
RSDD (or designate) or Chair Urban Community of Practice; Members UIWG: Urban
Development Specialists from each UD.
7. The Regional Sustainable Infrastructure Division (RSID) of RSDD will manage the
UFPF. Director, RSID or his/her designate will be the Facility Manager for the UFPF and will
oversee the day to day operations, monitoring and evaluation, and reporting of the UFPF, with
assistance from a team of consultants who have technical and administrative expertise serving
in a management unit. The Facility Manager will serve as the secretariat for UFPF operations,
prepare semi-annual progress reports on the UFPF and serve as the focal point for UFPF
partners for technical matters.
8. The Office of Cofinancing Operations (OCO) will facilitate contributions to the UEIF,
UCCRTF and UTFs, and act as the official channel of communication for financial issues
between ADB and UFPF partners. OCO will also lead negotiations and discussions with such
partners on procedural agreements for contributions and framework agreements, where
applicable.
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Cities will be prioritized based on climate change and likely disaster impacts (cities with 1 in 20 year probability of
an event) and where municipal governments are strongly committed to the core principles of UCCR.
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Bangladesh, India, Indonesia, Pakistan, the Philippines, and Viet Nam.
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B. Process: Investments made with funds from the UCCRTF are expected to be
informed by an integrated, inclusive city planning process which responds to
three interlocking frameworks of analysis (Figure 1):
Through these analyses, it is expected that emerging projects would hit the ‘sweet spot’ (shaded
area in Figure 1) where they would be able to demonstrate how poor and vulnerable
communities are being targeted, resilient principles are being incorporated5, and how the
specific design builds resilience of systems and people to climate change 6.
a. Integrate with other urban climate change resilience building efforts in that
city/country and across Asia, including past and existing interventions of
the financing partners within or additional to UCCRTF;
b. Identify opportunities for scaling up ADB operations in urban
development, particularly focused on building resilience to climate
change; and
5
City resilience is the ability of the city to support its residents—particularly its poor and vulnerable ones—so they
can thrive no matter what kinds of stresses and shocks they encounter. The core characteristics of resilience
include: spare capacity, which ensures that there is a backup or alternative available when a vital component of a
system fails; flexibility, the ability to change, evolve, and adapt in the face of a disaster; limited or “safe” failure
,which prevents failures from ripping across systems, rapid rebound, the capacity to re-establish function and
avoid long term disruptions; constant learning, with robust feedback loops that sense and allow new solutions as
conditions change.
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For instance through change to location, design features, increased flexibility of design, and any increased
incremental costs.
4
10. General Criteria. All DMCs are eligible for UFPF resources, but project proposals for
DMCs in UCCRTF support would be limited to the 6 priority DMCs7. Project proposals for
UCCRTF support should:
11. Specific Criteria. Project proposals such as the following project categories may qualify
for UCCRTF support. Although not intended to be exhaustive; any projects that can (i)
demonstrate how resilience principles have been incorporated into the design of their program;
(ii) emerge from an integrated climate resilience planning process as a prioritized investment;
(iii) highlight how this project fits with other urban climate change resilience (UCCR) planned or
existing planning and soft interventions; and (iv) make deliver improved infrastructure or service
delivery, targeted at the poor and otherwise vulnerable (especially women) may be considered.
a. Storm protection;
b. Early warning systems;
c. Community awareness and preparedness measures;
d. Financial services and protection;
e. Risk insurance and catastrophe bonds; and
f. Contingency planning and budgeting
12. It is envisaged that the resources in the UCCRTF will be divided as follows: (i)
approximately 70% for grant components of investments for project preparation, investment
finance, used to improve technologies and to back financing mechanisms or risk sharing
facilities in support of the above process criteria and activities; (ii) approximately 20% for
technical assistance (TA) projects that fund consulting services and related equipment and
works related to climate resilience planning and project development; and (iii) approximately
10% for knowledge related activities (5% will be monitoring and evaluation initiatives). In
addition to the above, a maximum of 25% of the non-investment grant component may be used
for direct charges.
13. From the effective date of UCCRTF and for a period of twenty four (24) months,
extendable to up to thirty six (36) months the following provisions would apply:
After the 24 month period, the allocation and disbursement of UCCRTF funds for private sector
operations will be reviewed.
1. Technical Assistance
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Asian Development Fund (ADF) countries are defined as countries that have access to the ADF. These countries
have the greatest development challenges and are eligible to receive very low interest loans and grants.
Relevant countries for UCCRTF include Viet Nam, Bangladesh and Pakistan.
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3. Direct Charges
16. Project proposals in non-priority countries, or that are above the financial limits outlined
in these IG’s, may be considered if there is exceptional demonstration value, add needed
diversity to the portfolio of projects, and have exceptional direct impact on poverty indicators.
New country work would require consultation with UCCRTF financing partners before approval.
9
Expenses are direct and identifiable if they relate (i) to the activity of a project which is financed by the UCCRTF,
or (ii) to an activity which is related directly to the operation of the UCCRTF ahen the UCCRTF is the only source
of financing for such activity.
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17. UDs will prepare a project proposal using the application form (Appendix 2) and draft
concept paper in standard ADB concept paper format and will submit them to the Facility
Manager. Applications will be reviewed in batches. Due dates for applications will be:
18. The Facility Manager will review the applications to ensure that they comply with the
Implementation Guidelines for the use of funds and the eligibility criteria outlined above. If the
application does not meet the criteria, the Facility Manager will discuss the issues with the UD
for revision or withdrawal. If the application complies, the Facility Manager will include it in the
batch for circulation to the UIWG. For each proposal, the Facility Manager will make a
recommendation to the UIWG, based on the following criteria: (i) how the project is targeting
vulnerable poor; (ii) how well the project can demonstrate changes made to design, location, or
targeting to ensure resilience infrastructure and the overall contribution of the project to building
the city’s resilience to climate change; (iii) the need to fund a viability and/or capacity gap for a
particular environmental climate resilience -related or urban renewal project; (vi) how city
resilience planning and the implementation of non-infrastructure projects related to resilience –
building are incorporated into the project; and (v) the likelihood that the project will be
implemented in a timely fashion. The Facility Manager will also advise the UIWG on the
availability of UCCRTF resources to support the applications. The Facility Manager will be
assisted by a team of consultants with technical and administrative expertise.
19. The UIWG will have 7 working days for review, comment, and endorsement. The UD will
then have 5 working days to take the comments into consideration and revise (if necessary) the
application. Once completed, the Facility Manager will forward the batch to the UISC to approve
the allocation of resources from the UCCRTF. A flow-chart of this process is attached in
Appendix 3.
20. After approval by the UISC for fund allocation, ADB-funded projects will be processed
following ADB’s standard policies, procedures, and guidelines for TA and loan approval,
including consulting services and procurement, social and environmental safeguards, financial
management and reporting, and anticorruption and governance.
2. Direct Charges
21. UDs will prepare applications using the application form (Appendix 4) and will submit
them to the Facility Manager. The Facility Manager will review the applications to ensure that
they comply with the Implementation Guidelines for the use of funds. If the application does not
comply the Facility Manager will discuss the issues with the UD for revision or withdrawal. If the
application complies, the Facility Manager can approve the allocation of resources from the
UCCRTF. A flow-chart of this process is attached in Appendix 5.
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22. Project implementation, supervision, and monitoring will be conducted by UDs following
ADB’s standard policies, procedures, and guidelines, including consulting services and
procurement, social and environmental safeguards, financial management and reporting,
monitoring and evaluation of the program and anticorruption and governance. During
implementation, RSID will coordinate with other planning, knowledge, M&E and soft
components of the TF and assist UDs in monitoring, advice, capturing and sharing lessons
learned.
23. Annual Work Program. The Facility Manager will prepare an Annual Work Program in
consultation with the UDs, UIWG, and Financing Partners – by city and for the full program. The
Annual Work Program will consider the prevailing and predicted conditions that can affect the
demand side (need for additional resources) and the supply side (contributions) of the UFPF
and set realistic objectives and targets (on contributions as well as on additional resource
requirements) with specific time frames. The UISC will meet once a year to discuss and approve
the Annual Work Program, and from time to time if needed.
24. Progress Reports and Frequency. The Facility Manager will prepare Annual progress
reports of UFPF activities, outputs, and outcomes in accordance with agreed indicators that will
be reviewed on a 6 monthly basis to coincide with donor results reporting. The report format and
monitoring indicators will be developed in consultation with the Financing Partners and a
Monitoring Evaluation Framework will be development in first six months of implementation11.
Semi-annual reports will be compiled into Annual Reports covering a 12-month period for the
middle and the end of the calendar year.12 A special report will be prepared for each annual
donor consultation meeting to cover specific topics like monitoring and evaluation framework,
city and project selection on the basis of resilience building and vulnerability targeting, use of
grants, how value for money is being achieved or likely to be achieved, and the transformational
impact from the program. The topics for the annual special reports will be included in the work
plan and agreed on in the Annual Donor Consultation meeting.
10
Generally follows UFPF Implementation except an unique annual partner forum led by UCCRP Advisory
Group.
11
An M&E expert to shape the monitoring and evaluation framework and expected results monitoring.
12
While ADB’s financial year ends in December, that of some Financing Partners ends in June. Compilation of
an additional report up to the end of June will accommodate the requirements of these Financing Partners.
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25. Anticorruption. The UFPF and activities funded there under will be subject to ADB’s
Anticorruption Policy and Integrity Guidelines and Principles 13 (as amended from time to time).
26. Annual Consultation Meeting. The Facility Manager will organize an Annual
Consultation Meeting (ACM) with UFPF partners to discuss the Annual Work Program, including
project pipeline, review progress and results of UFPF, address problems and concerns,
recommend how UFPF performance can be further improved, how partnerships can be
strengthened at country and regional level, and other business as required. Progress will be
tracked and reported on against the UFPF DMF and the preliminary UCCRTF logframe.
27. Annual Audits. OCO will arrange for financial statements, audited annually by external
auditors. For the purposes of the audited financial statements the end of the fiscal year is 31
December. The audited financial statements will be submitted to the Financing Partners
together with the semi-annual financial statements.
28. Fund Accounting. Controller's Department will provide accounting functions for the
funds and prepare financial statements.
29. Coordination among MDBs. The Facility Manager will maintain a regular exchange, as
may be required, of information and experience with other MDBs on urban climate change
resilient initiatives and projects, in order to develop and support activities like co-financing
arrangements, and broader knowledge sharing in this emerging field of practice.
30. External Review of UCCRTF. The Financing Partners and ADB will conduct an external
review of UCCRTF. Planned midterm and summative evaluations are expected to be held not
later than March 1, 2016 and March 1, 2021. The timing, depth and process for the external
evaluation will be further discussed and decided between the Financing Partners and ADB
during the ACM.
31. Amendments. ADB may, from time to time, after consultation with the Financing
Partners, make amendments to these Guidelines provided that such amendments are
consistent with the provisions of ADB's "Urban Financing Partnership Facility: Establishment of
the Urban Environmental Infrastructure Fund and UTFs" Board paper.
13
ADB's Anticorruption Policy requires staff, consultants, borrowers, beneficiaries, and contractors, executing the
UFPF and activities there under to observe the highest standards of ethics and personal integrity. Any party
found in breach of ADB;s Anticorruption Policy may be subject to disciplinary measures and/or sanctions in
accordance with ADB's Integrity Principles and Guidelines. Financing Partners and ADB will immediately
inform each other in writing on any indication of fraud and corruption of resources related to the Facility and
will consulted each other in terms of how to proceed.
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Appendix 1
Party Responsibilities
Financing Partners
Members: UFPF contributors (i) Provide strategic direction to UFPF
(ii) Meet with ADB for Annual Consultation
(iii) Review progress and administration and
Annual Work Program
Urban Infrastructure Steering Committee (UISC)
Chair: DG, RSDD (i) Provide strategic direction to UFPF
Secretariat: RSID (ii) DG, RSDD approves UFPF policy and
Members: DGs of UDs procedures
(iii) Approves allocation of funds to applications
for TAs and grant components of
investments
Urban Infrastructure Working Group (UIWG)
Chair: DG, RSDD (or Designate) or (i) Review and endorse proposals for UFPF
Chair of Urban Community of support
Practice (ii) Recommend policy & procedures of UFPF to
Secretariat: RSID UISC
Members: Urban Development
Specialists nominated by Urban
Division Directors as members
Facility Manager (RSID)
Manager: Director, RSID or (i) Serve as Secretariat and oversee UFPF
Designate day-to-day operations
Assistant: A team of consultants (ii) Oversee review process for applications
(iii) Review applications for compliance with
Implementation Guidelines for use of funds
(iv) Set up of procurement of the three
components including IDCs for knowledge
and planning, M&E
(v) Setup of technical advisory board.
(vi) Prepare Annual Work Program and progress
reports
(vii) Serve as focal point for UFPF partners for
technical matters
(viii) Ensure that the bi annual city visits, the
special TA report and a special report on
resilient investments design.
(ix) Results reporting against logframes
including baselines, M&E and set up of
evaluation studies from the beginning.
Office of Cofinancing Operations (OCO)
Contact: Designate by Head, OCO (i) Facilitate partner contributions to UFPF
(ii) Communicate on financial issues among the
partners
(iii) Lead negotiations with partners on financial
and procedural agreements for UFPF
contributions and framework agreement
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Appendix 2
APPLICATION TO ACCESS
URBAN FINANCING PARTNERSHIP FACILITY (UFPF) RESOURCES
For Grant Component of Loan Projects or TAs
(2 pages maximum)
Date: __________________
Director
Country/Region: __________________________________________
A. Demonstrate the added value from receiving UFPF support to the proposed
project, and specify how UFPF funds will be used.
Describe how the activity supports the achievement of developing Livable and
Sustainable Cities for Asia (as set out in ADB's Strategy 2020) and supports building
urban resilience to climate change relating to the objectives of the UCCRTF.
• Implementation Arrangement
• Design and Monitoring Framework (impact and outcomes should demonstrate how
the activity is supporting the achievement of UCCRTF outcomes)
negotiations. Base per diem on ADB’s standard per diem rates for consultants.
Other out-of-pocket expenses should be consistent with ADB’s usual practice.
- list of items such as cost of laboratory tests, surveys, data collection, and
analysis
Appendix 3
Unit Responsibilities
User Departments (UDs) Prioritize proposals and prepare
UCCRTF application with concept
paper
Review for compliance with
UFPF Facility Manager Implementation Guidelines for use of
funds and eligibility criteria and make
recommendation for approval. If
applications do not comply, Facility
Manager will discuss with UD for
revision and re-submission or
withdrawal of applications.
UDs
Incorporate comments as needed
Review proposals endorsed by the
DG, RSDD as Chair of UFPF UIWG and approve UCCRTF
Steering Committee allocation for proposals
Follow standard procedures for TA
and loan approval
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Appendix 4
APPLICATION TO ACCESS
URBAN FINANCING PARTNERSHIP FACILITY (UFPF) RESOURCES
For Direct Charges
(2 pages maximum)
Date: __________________
Director
Country/Region: __________________________________________
A. Brief description of the activity (describe the activity in terms of its objectives and the
issues or problems it seeks to address. Include the following information):
Is this activity linked or supporting a specific loan or TA? If yes, describe briefly what
added value does this activity provide to the loan or TA. If this is a stand-alone activity
(not linked to specific loan or TA), describe what added value does this activity provide
to ADB’s overall urban sector operations.
Describe how the activity supports the achievement of developing Livable and
Sustainable Cities for Asia (as set out in ADB's Strategy 2020) and supports building
urban resilience to climate change relating to the objectives of the UCCRTF.
• Implementation Arrangement
• Design and Monitoring Framework (impact and outcomes should demonstrate how
the activity is supporting the achievement of UCCRTF outcomes.
- list of items such as cost of laboratory tests, surveys, data collection, and
analysis
Appendix 5
Unit Responsibilities
UDs Prioritize proposals and prepare
UCCRTF application with concept
paper
Review for compliance with
UFPF Facility Manager – Director Implementation Guidelines and FM
Level and up approves allocation of UCCRTF
funds
Follow standard procedures for TA
and loan approval