Request for Quotation (RFQ)

Singapore Internet Exchange (SGIX)

GENERAL ADMINISTRATIVE SERVICES

(REF: RFQ-0001)

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General Administrative Services (RFQ-0001) Page 1
 TABLE OF CONTENTS

Introduction .................................................................................................. 4

Request for Quotation (RFQ) ...................................................................... 4

Scope of Work.............................................................................................. 5

Terms and Conditions ................................................................................. 6

Format of Submission ................................................................................. 6

Closing Date of Submission ....................................................................... 7

Enquiries ...................................................................................................... 7

Annex A .................................................................................................... 8

Annex B ........................................................................................................ 9

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Definitions and Interpretation

1 In the Contract (as defined below), the following words and expressions shall
have the following meanings hereby assigned to them except where the
context otherwise requires:

a. “Contract” means the contract between SGIX and the Contractor for
the supply and delivery of the Goods and/or performance of the
Services.

b. “Contractor” means successful vendor whose quotation for the Goods

and/or Services is accepted by SGIX.

c. “Goods” means the goods, items and any other deliverables which the
Contractor is required to supply and deliver under the Contract.

d. “SGIX” means the Singapore Internet Exchange Limited.

e. “Services” means the works and services that the Contractor is

required to perform under the Contract.

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 REQUEST FOR QUOTATION

Singapore Internet Exchange (SGIX)

Introduction

1. Singapore Internet Exchange (SGIX) aims to establish a neutral platform

which will significantly increase the efficiency and cost effectiveness of
local and international internet traffic exchange in and through Singapore.
This will raise the attractiveness of Singapore to international telecoms
carriers and service providers to route and exchange their telecoms traffic
to Singapore, hence improving the global connectivity of Singapore.

2. SGIX is a not-for-profit organization that operates a network infrastructure

and provides low-cost services to its members that includes but not limited
to Internet service Providers (ISP), international telecommunication
providers, international and domestic content providers.

3. In order to achieve low-cost for its members, SGIX will maintain minimal
human resource and will be outsourcing its general administration to
suitable service provider.

Request for Quotation (RFQ)

4. Prospective Contractors are to submit the pricing schedule or quotation in

a format stipulated in Annex A.

5. In addition, prospective Contractors shall complete Annex B for the cover

letter of quotation and corporate details.

6. Prospective Contractors may cooperate with other relevant third parties to

provide the necessary services required. The appointed Contractor shall
be responsible for the co-ordination with such parties in the execution of
the services.

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Scope of Work

7. The appointed Contractor shall be required to carry out the scope of work
specified in this section.

ACCOUNTING SCOPE
Profit and loss account
Balance sheet
Bank Reconciliation
GST reports
Cash flow statements
Preparation of financial reports
Preparation of accounts for audit

BILLING SCOPE
Billing to SGIX members (Monthly, Quarterly or Annually)

TAXATION
Compute of corporate tax
Complete Form C for submission
Assist in yearly estimated chargeable income to IRAS

AUDITING SCOPE
Annual audit for Financial Year closing
Quarterly audit to facilitate claim submission to IDA
Ascertaining sales cut off or recognising of invoices
Verifying expenses to original documents
Obtaining confirmation of bank balances and pursuing bank reconciliation
Check statutory registers

HUMAN RESOURCE SCOPE

Maintains leave record for each employee
Process forms required by relevant authorities (Eg: MINDEF, MOM for
reservist, childcare and maternity leave)
Maintain payroll file for each employee
Compute and distribute salary and reimbursement
Provide printed or electronic pay advice (via internet)
Process increment and bonuses
Process claims from MINDEF for staff on reservist training
Process claims from MOM for staff on maternity leave
Prepare annual Form IR8A (with submission via IRASline)

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Terms and Conditions

8. All pricing shall be in Singapore Dollars, and shall be all inclusive.

9. Payment shall be made within sixty (60) days of delivery of the Goods or
performance of the Services ordered under the Contract, and upon the
receipt of the invoice presented by the Contractor on an annual basis.

10. The initial contract term shall be twelve (12) months. The subsequent
pricing of the Goods and/or Services shall be reviewed and negotiated
annually, after the initial contract term.

11. SGIX reserves the rights not to award the Contract or award the Contract
in parts.

12. SGIX may cancel the Contract with 14 days’ prior written notice to the
Contractor prior to the delivery of the Goods or performance of the
Services ordered.

13. SGIX may terminate the Contract with 30 days’ prior written notice to the
Contractor if:-
a) either Party suffers an Insolvency Event;
b) either Party (“Defaulting Party”) breaches a material term of this
Agreement and that breach is capable of remedy, and the
Defaulting Party does not remedy the breach within 30 days after
receiving notice from the other Party requiring it to do so.

14. A person who is not a party to this Contract shall have no right under the
Contracts (Rights of Third Parties) Act to enforce any of its terms.

Format of Submission

15. Quotation must be submitted in English and written in a clear and concise
manner.

16. Interested parties are requested to submit in hard copy of the quotation
and a soft copy in Microsoft Word or Excel format.

17. The submission should be typed single-spaced with Arial font size 12.
Please leave space for margin of 2.5cm on the left and right, top and
bottom.

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Closing Date of Submission

18. The closing date of the submission is 22 January 2010, 12.00pm.

19. Please send all hard copy submissions, on or prior to the closing date to:-

Attention: Singapore Internet Exchange Ltd

Address: 20 Raffles Place #09-01
Ocean Towers
Singapore 048620

20. Please send all soft copy submissions to RFP@sgix.sg on or prior to the
closing date.

Enquiries

21. All enquiries regarding this RFP and clarifications after the closing date of
submission should be sent to:

Contact: Tan Wee Keong

Email: info@sgix.sg
Telephone: +65 6211 0651

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Annex A Pricing Schedule or Quotation

Pricing Schedule for SGIX

UNIT COST TOTAL AMOUNT
Setup Monthly Setup Monthly
Item Description Qty (S$) Charge(S$) (S$) Charge(S$)
1. Accounting Services
2. Billing Services
3. Taxation Services
4. Auditing Services
5. Human Resource
Services
6.

Please state Terms & Conditions, if any.

Prices should exclude GST.

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Annex B

COVER LETTER OF QUOTATION

To : Proposer:

Singapore Internet Exchange Ltd Address:

20 Raffles Place #09-01
Ocean Towers
Singapore 048620
Request for Quotation closes on
22 January 2010, 12.00pm
(Singapore time)

REQUEST FOR QUOTATION NO.: RFQ-0001

1. We, <name of company>.offer and undertake on your acceptance of our

quotation to supply and deliver the goods and services specified in your
Request for Quotation.

2. Our offer shall be valid for six (6) calendar months from the closing date of
the RFQ, and further extension of the validity shall be mutually agreed.

3. We further undertake to give you any further information which you may
require.

4. We warrant, represent and declare that we are duly authorised to submit, sign
this offer, receive instruction, give any information, accept any contract and act
for and on behalf of <name of company>.

Dated this _____________ day of _____________________, 20_____

For Proposer Proposer’s Company or Business

Registration Number (if applicable):

___________________
Authorised Signature Proposer’s Stamp / Seal:
Name:
Designation:
Telephone:
Fax:
Email:

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Company Information

1. Name of Company

2. Nature of Business

3. Contact Person(s)

4. Designation(s)

5. Contact Number(s)

6. Facsimile Number(s)

7. Designated Email(s)

8. Synopsis of the company

on the current solutions/
products/services offered
and niche area(s).
[Please limit to 300 words]

9. Company Website

10. Other Information

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