Complexity of EURO Rollouts

Complexity of European Rollouts of the Oracle E-Business Suite
Complexity of European Rollouts of the

Oracle E-Business Suite Release 12.2
Martin Dvorak
www.martindvorak.com
Agenda
• Management and European Challenges
• Natural similarities
• Different Levels (Tier 1 – Tier 5)
• The R12 global approach
• Which processes impact business?
• Common pitfalls
• Country mapping (Tier 1 – Tier 5)
• R12 (SLA, EBS-Tax, AP, AR, CE, PO, FA, OIE)
• Localizations
• Reports
• Considerations
• Data Protection
• Recommendations
Management Challenges
Compliance Mandates Competitors

Increased and varying The Internet eliminated
regulatory / security borders making all
requirements exert additional markets global markets
burdens on businesses
Customers & Employees Suppliers

Manage employees and Margin pressures force
customers dispersed across companies to search for
geographic and cultural goods & services anywhere
in the world resulting in
boundaries complex supply networks
3
To Meet These Challenges, Businesses Must…
 Think Globally to make the right decisions

 Work Globally to be more productive
 Manage Systems Globally to lower cost
and increase performance
4
….and how about Europe?

“We just create a template and then we do the roll out…”
How to meet the needs of
dynamic, European
businesses?
 Complete
 Integrated
 Standards-based
 Adaptable
 Accessible
 Secure
 Scalable
5
Natural Similarities – language, culture, history, political development, etc.

Block Members Common aspects Deviations
Anglo sax UK, IRL Same language as US. High productivity. Currency in UK £, Ireland has the €. Class distinction.
“hands on and pragmatically”
Benelux NL, BE, LUX Core EU countries, pushing EU standards. Belgium 2 languages, inflexible labour law, people understand quite well
“open mentality” English.
German speaking DE, AT, CH Same language and similar culture. Inflexible labour law in Germany and Austria, strong unions “Betriebsrat”. Sloppy
“hard working” working attitude in Austria. Switzerland is not part of EU and different currency
such as CHF. Flexible labour law but high costs. Switzerland having 4 official
languages.
South FR, SP, ITA, PT, GR, IL Latin legacy. Similar mentalities. Same currency € Rigorous legal and statutory requirements. Different language and character set
except for IL. in Greece.
“laid back working approach” Large legal requirements in Italy.
Language barrier towards English.
Inflexible labour law, often strikes and strong unions.
Nordic S, SF, DK, ICL Similar languages, mentalities and law Finnish completely deviates from the other languages. Currency issues, i.e. only
requirements, high taxes and labour costs. High Finland has the €.
level of English speaking.
“cool approach”
Baltic LIT, LET, EST Same political legacy, booming countries. Estonia more common with Finland, also language wise. Different stages of
“Baltic tigers” transformation, i.e. EST in better shape than the other 2 Baltic countries.
Eastern Europe and Russia PL, CZ, SK, HU, RU Same political legacy, good transformers. Medium High skilled labour, low labour cost. Hungarian completely deviates from the
level of English language skills, still some other languages. Different pace of transformation, i.e. Slovakia fast, Hungary
communist mentality. struggling. Different working standards. Different mentality and character mode
“fast learners” in Russia.
Balkan SRB, SLO, BIH, CRO, Same political legacy, slow transformers, bad Large differences between and even in between single countries. Slovenia has
MTN, ALB, BUL, RO, economy, low level of language skills, small elite, same standards as Western Europe whereas Serbia needs approx. another 10
TK large unemployment, political instability. Low years to achieve European standards. Political issues in Serbia and Albania.
labour costs. Russian influence in Montenegro. Different character mode in Serbia and
“challengers” Bulgaria. Romania plays in IT near shore competition.
6
Block Members Explanation
Tier 1 UK, IRL Simple legal and statutory requirements.

Common language to the US.
Pragmatic working approach.
Tier 2 NL, GER, CH, Medium legal and statutory requirements.
AT, S, SF, DK, Hard working approach, unemotional and down to earth mentality.
NO Different Currencies.
Tier 3 BEL, F, ES, Medium to High legal and statutory requirements.
PT, CZ, SK, Global Accounting Engine required in Southern countries (replaced by SLA in
HU, IL, TK, R12).
CR Document Sequencing.
Difficult to handle mentalities and languages.
Different Currencies.
Tier 4 ITA, PL High legal and statutory requirements.
Global Accounting Engine required in Italy. Replaced by SLA in R12.
Document Sequencing.
Organizational and mentality issues.
Reports and Solutions have Software issues, dependency of Oracle Support
Services.
Tier 5 GR Very complex and rigorous state dictated legal and statutory requirements. Chart
of Accounts dictated by law.
Global Accounting Engine required in Greece.
Organizational, language and working approach issues.
7
Different character mode (Greek alphabet).
Trend: Increase the efficiency of shared services and single database operations
with streamlined processing, reporting, and access across operating units
Drive
Shared
Shared Service
Single
Global
Center Database
Services
with R12
Financial
Management
Initiatives Org 1 Org 2 Org 3
Examples: Payables, Purchasing, Collections, HR

Challenges
• European Languages
• European Currencies
• Different Legal, Tax, Compliance, Data Protection and Statutory Requirements
8
For example GL Set up in R11i: more screens & more complex
9
Whereas in R12 the set up is streamlined and there are centralized and common
set up components like Legal Entities, Operating Unit, Ledgers, etc.
• Legal Entities
• Ledgers
• Currencies
• Balancing
Segments
• Subledger
Accounting
• Operating
Units
• Balancing
Options
10
Global Architecture in R12 – towards centralization, control and flexibility

Multiple
1
3rd Party
Ledgers
Systems 2
General
GeneralLedger
Ledger
Centralized Architecture
Drilldown
2.1 Accounting Policies
Centralized Accounting Model,
Rules, Engine and Repository
2.2 Bank Model
Intercompany 2.3 Tax Engine

Banking Global Tax Accounting
2.4 Intercompany
Inventory Receivables Projects 3

Role-Based Access to
Operating Units
Work in Process Purchasing Payables
E-Business Suite
11
Global Financial Management enabled by Multi-Org Access

•Increase the efficiency of shared services and single database operations
•Streamline access, processing and reporting across operating units
Belgium Holland Denmark

Perform multiple Legal Entity Legal Entity Legal Entity
tasks across
operating units (OUs)
without changing Belgium Holland Denmark
responsibilities Operating Unit Operating Unit Operating Unit
Single Responsibility
• Define and manage OUs from a central location

• View and manage customers across OUs
For Example: • Enter and pay invoices across OUs
• Receive goods across any OU
• Negotiate with suppliers for your enterprise, not just your OU
12
Subledger Accounting
•Increase the efficiency of shared services and single database operations
•Streamline access, processing, and reporting across operating units
• Ensure both corporate
Ledger A visibility and local
compliance by automatically
US GAAP
US COA creating accounting for all
US Calendar legal entities
Single subledger USD Dr Cr • Simplify inter-account
transaction (e.g. reconciliation for key
invoice, payment) business flows such
Subledger
can create multiple Transaction as procure-to-pay or
Ledger B
accounting entries order-to-cash
French GAAP/IAS
Plan Comptable • Streamline reporting and
French Calendar inquiries by leveraging a
EUR common and consistent
data model across all
subledger applications
13
Subledger Accounting
• Centralized accounting Management

Transaction Systems rules Framework
• Predefined Validations
• Date effective policies
• Sophisticated error
Oracle Receivables handling
• Full audit trail Information
• Bidirectional drilldowns Delivery
Oracle OPM
Subledger
Oracle Payables Accounting Analytics
Oracle Assets • Detailed Journal Entries

• Configurable Reference
Information
• Consistent Balances Regulatory
• Online inquiries Reporting
14
For Example Subledger Accounting in Receivables
15
General Ledger: Ledger Sets

Increase the efficiency of shared services and single database operations
Streamline access, processing, and reporting across operating units
Must Share:
Ledger Set Chart of Accounts
Calendar
Ledger C
US GAAP
US COA
Ledger B Ledger A US Calendar
US GAAP Defined by 4 C’s: USD
French Rules
Plan Comptable US COA • Accounting
French US Convention
Calendar Calendar • Chart of Accounts Ledger D
EUR EUR • Calendar US GAAP
• Currency US COA
US Calendar
GBP
Ledger Set Benefits:
• Cross/Multiple Ledger processing and reporting
Reporting Currency
• Data and definitions that can be shared and secured
• Native support for multiple accounting representations
16
Centralized Global Tax Engine (E-Business Tax)

Less Complex Global Tax Compliance
Transactions
Purchasing
Parties
Single Interface for Transactions
Payables Places
Calculate
Determine Applicable Tax Status Taxable Tax
Products Regimes Taxes & Rate Basis Amount
Sales Orders
Processes
Transparent Integration with Tax Partner Services
Receivables
… Tax
Transactions
Taxes,
Rules
17
Large Roll outs – common pitfalls

•European diversity underestimated by US companies
•Legal and statutory requirements, mentalities, post M&A’s issues
Area Issue Resolution Sample
Data and Data is corrupt, Master Data Management ETL, APIS
Conversion uncleansed Sequences and Dependencies 6 iterations
Responsibilities Too many 1 programme and 1 project % Benefit recipient
director only
Interfaces Not working Core system (i.e. ERP) Simplify, use standards –
no customizations
Systems Drift apart Consolidate Single Server
Centralize IT
Organization Subsidiaries lose power Empower local subsidiaries Local segment values
due to centralization
Approach Top down Bottom up External people for
Change Management
People network Informal network, 2-class Mixed team M&A’s

levels
18
English speaking countries: easiest implementations

•common language
•no localizations required
•often first subsidiary from US
Country Advantages Disadvantages Ease of impl.
level
United Kingdom Hands on Communication Tier 1
Pragmatic Level of dishonesty
Polite Stiff
Self control Impersonal
Tolerant Cold
Easy to get on with Eccentric
Direct
Business driven
Good Humour
Best multi ethnic handling in
Europe
Ireland Open Level of delinquency Tier 1
Friendly Corrupt
Modest Poverty
Cheerful
Helpful
19
German speaking countries: a bit more challenging

•Common language and high level of English spoken
•Few localizations required
•Germany often large Subsidiary of US due to economical and geographical power
Country Advantages Disadvantages Ease of
impl.
level
Germany In depth approach Exhaustive level of detailed planning Tier 2
Hierarchy driven Humourless, masters in moaning
Efficient Strict, tough, harsh, arrogant, aggressive, vain, cold.
Well organized Submissive regarding management
Precise Local work council thinking
Open and direct
Austria Easy going Not open to change Tier 2
Cozy Lack of Engagement, masters in grumbling and being
Comfortable pessimistic.
Social Conflict avoiders
Employee friendly law Lack of focusing on business
Deliver on pressure not on deadline
Sloppy working attitude
Switzerland Reliable High significance of money and status Tier 2
Hard working Indirect
Deliver on time Lack of humour and imagination
Stick to scope Vain
Polite Slow
Controlled
20
Benelux: different levels within the countries

•high level of English spoken
•Netherlands used to be often chosen as Shared Services for European Countries
Country Advantages Disadvantages Ease of impl. level
Netherlands Consensus driven Not open to change Tier 2
Open minded Like to say No
Social Everyone involved in decisions
Flexible Level of higher free space required
Non-hierarchical Stubborn, arrogant
Inventive in proposing Ideas Too loud, assertive, too less focused
Direct Dutch openly strive for their
Taking initiative goals/deal, and don't want to hear
Assertive the story about the others first
Humour and political incorrect Higher absence (sickness days) then
the rest of European countries
Difficult labour termination right
Belgium Pragmatic Disorganized Tier 3
Humour Level of dishonesty and corruption
Relaxed Difficult labour termination right
Luxembourg Small scale Monotonous, golden cage Tier 1
Consensus driven Lack of entrepreneurial mind
Open State looks after me
Multi lingual Lack of work force
21
Nordics: similar languages and mentalities

•high level of English spoken
•Often small scale subsidiaries from US companies
Country Advantages Disadvantages Ease of impl.
level
Sweden Subtly humour Cannot show emotions neither joy or misery Tier 2
Progressive Stiff
Liberal Silent
Modest Rediscuss decisions made (too much consensus)
Finland Friendly Very silent Tier 2
Disciplined Difficult to approach
Honest Not so open
Work independently Smalltalk does not exist
Modern
Well educated
Open to technology
More women in management positions.
No hectic or pressure but in the meantime hard
working
Denmark Likeable Lack of politeness (impression only) Tier 2
Remain cool, regardless of the situation Get easily offended
Feel good Lack of communication
Comfortable
Norway Friendly Level of distance Tier 2
Helpful Sarcastic
Direct and open Strong contrast between tradition and
Sensitive modernism
Interested Loose working attitude
Polite
22
Latin Countries: the bigger challengers for US implementations

•Different languages
•Medium to heavy localizations required
•Completely underestimated by the US (i.e. Italian legal requirements)
France Style and ingenuity Endless discussions and meetings with little results Tier 3
Charming Too self-assertive
Positive attitude to life Egocentric, Arrogant
Amicable working relationship Level of nationalism / top down approach
Italy Warm, Friendly Hot-headed Tier 4
Open to change Machos
High level of passion Corruption
Positive attitude Mafia
Style and elegant
Spain Relaxed and energetic Problems are rather hided then solved Tier 3
Strong sense of belonging You need more people to clean the chaos
Individualism Organizational issues
Helpful Inefficiency
High level of contribution “Manana”
Warm-hearted Not punctual
Buoyant, Temperamental Macho attitude
Smart, Tolerant Difficulty to understand what deadlines mean
Portugal Sensitive Cannot take people too seriously – answers are not Tier 3
Gentle, Calm, Cozy binding
Amusing Lack of innovation, Unable to make decisions
Cordial, Cautious Inconvenient, Hypocritical
Like to celebrate Bureaucratic, Cumbersome
Social Slow, Chaotic
Live today, not tomorrow Melancholic
23
Eastern Europe: the hidden challengers for US implementations

•Different languages
•Different working attitude
Czech Republic Kind Materialistic orientation Tier 3
Helpful Envious
Confident Dissatisfied
Determined Passive
Good sense of humour Xenophobic
Highly educated Inferiority complex
Still some level of corruption
Slovakia Fast to learn Not willing to take responsibility Tier 3
Modest Unable to work independently
Intelligent To achieve a higher salary is more important then
project success
Poland Fast to learn Taking the law as an excuse not to deliver Tier 4
Merchants Not solution orientated
Highly educated Know-it-all
Hungary Good sense of humour Language barrier Tier 3
Hospitable Careless
Jovial Pessimistic
Enjoy life
Profound
Baltic Motivated and hungry for success Legacy of past impacts Tier 3
24
The rest of Europe: the underestimated challengers for US implementations

•Different languages and fonts (Greek, Hebrew)
•Unknown areas

Turkey Polite Money driven Tier 4
Family honour Country of contrasts
Open to apply western standards Too many unspoken rules "ayip"
Helpful High level of adrenalin
Generous Aggressive
Hospitable Macho
Lack of understanding European
mentalities
Israel Smart Special requirements Tier 4
Very friendly and lively Different from the rest
High level of discussion Level of control
Greece Easy going Organizational issues Tier 5

Friendly Discipline
Generous Commitment to deliver
Being punctual
25
General Ledger
•New concept in Release 12: Ledgers
European Considerations Ease of Ease of

implemen- reconci-
tation level liation
level
-Chart of accounts might be dictated by Government or global chart of Tier 2 Tier 3
accounts is missing local requirements.
-Currency issues, i.e. requirement of foreign exchange daily loader
program
-Profile Values
-Legal and statutory reporting requirements
-Payroll interfaces from feeder systems if Oracle HR is not in place
-Extracts to Corporate reporting systems such as Hyperion
-Define Consolidations, i.e. requirement to have in addition to USGAAP a
local set of book
-VAT Reports
-Customized Trial Balance
-Autopost Criteria
-Tax Calculation Options
-Document Sequencing
26
Payables
•New Payment Module in Release 12
implemen- reconcili-
tation level ation level
-Payment Formats and Programs Tier 2 (R11i) Tier 2
-EFT Payment files for local banks
-EDI, eCommerce Gateway, standards such as Paymul / Edifact Tier 3 (R12)
-Profile Values
-Bank Accounts
-Credit Cards
-Complex Payment Terms
-VAT and VAT Reports
-Tax codes, assignments and recovery rules
-Supplier Conversion Standards
-Localized Remittance Advice
-Localized aging buckets
-Withholding tax and tax calculation options
-Special calendars such as recurring calendars
-Tax Reporting Entities
-Lookups, i.e. different pay groups such as domestic and foreign pay groups
-Bank Charges
-Work structure locations (HR)
27
Payables
•Payment Process in Release 11i
Oracle Payables Payment

Payment Build
User File
Select Invoices
28
Payables
•New Payment Process in Release 12
Payables Selection Payment Payment Transmit

User 1 Batch 1 Build Instruction Payments
Payment
Instruction
Pool of Built Creation
Select Invoices Payments
Payables Selection Payment Payment Print

User 1 Batch 1 Build Instruction Payments
Select Invoices
29
30
31
Receivables
•Advanced Collections, iReceivables
implementation reconcili-
level ation level
-Tax Codes Tier 3 Tier 4
-Transaction Types and Auto Accounting
-Local Invoice Formats
-Local Payment Slips for Cash Invoices
-Local Dunning letters
-Customer Data interfaces from feeder systems
-Revenue interfaces from feeder systems
-Customer Chargebacks customizations
-VAT Reports, i.e. in Discoverer
-Customer Statements
-Profile Options
-Address Flexfields
-Quick Codes (customer class, invoice types, etc.)
-Payment Terms
-Invoicing and Accounting Rules, i.e. 12 month even spreads
-Transaction Sources
-Receivables Activities, i.e. Accounting Rules for Adjustments
-Receipt classes, i.e. cash or direct debit
-Aging buckets and statement cycles
32
Receivables
•Advanced Collections simplified set up
Question &
Answer
Type Setup
33
Receivables
•Simplified set up checklist
34
Payables & Receivables Netting

• Reduce Costs in Trading Relationships
AR Invoices
Customer #203 €500 Receipt
#460 €600 €800
Netting
AP Invoices
Supplier #699 €400
Payment
#982 €400 €800
35
Advanced Global Intercompany System

Integrated intercompany bookings
Advanced Global
Web UI Intercompany
System Subledger
Invoices &
Open Transactions Documents
Interfaces /
API
Excel  Subledger invoices

(Web ADI)
 Intercompany calendar Online
to control transactions Reconciliation
Reporting
Balanced  Configurable approval
transaction
Dr Cr Y rules
e  Flexible security model
s
 Centrally defined
Subledger N
o intercompany accounts
Accounting XML
Publisher
Intercompany Reports
balancing lines
36
Cash Management
•New banking concept in Release 12

implementation reconciliation
level level
-Bank Codes Tier 1 Tier 5
-File Formats
-Different electronic bank statements
-Interfaces to 3rd banking software systems,
i.e. ELBA
-Interfaces from Direct Debit payments
-Automatic receipt creation customization
37
Centralized Banking
•Shared Services Disbursements and Receipts
Bank account shared by

multiple operating units
How it Works: Disbursements
Legal
1. Set up accounting
Entity policies
2. Select invoices from
Op Unit Op Unit Op Unit multiple operating units
3. Format for bank and
disbursement countries
4. Send single instruction to
bank
5. Record separate
Inventory
payments for each
Receivables Projects
operating unit
Work in
Process Purchasing Payables Assets
38
•Banks
Define Owner of Bank Account
Legal Entity
39
•Banks
Grant Operating Unit Access to Bank Account
Operating Units
40
Purchasing
•Buyer Work Centre

implementation reconcili-
level ation level
-Purchase Order lay out and format Tier 3* Tier 1
-Approval workflow
-Minimal Inventory set up required when items are
used
-Locations
-System Profiles
-Categories for Items
-Job groups and levels for approval matrix
-Approval groups and assignments
-Expense charge account rules
* Depending on chosen purchasing approval hierarchy, i.e. Jobs or Position based set up and also if
workflow is customized or AME (Approval Management Engine) is used.
41
Buyers Workbench
The Procurement Professional’s Release
42
Assets
•Few enhancements in Release 12

imple- reconci-
mentation liation
level level
-Tax books Tier 2 Tier 2
-Account generator workflow
-Customized Asset reports such as Asset
Movement and enhance Asset Register
(Anlagenspiegel)
43
Assets
•Auto Depreciation Rollback
44
Internet Expenses
•Some legal requirements are difficult to implement

imple recon
mentation ciliation
level level
-Different Per diem policy schedules Tier 3 Tier 1
-Different mileage schedule
-Different meal policy schedules
-VAT and Tax considerations for Expense
Report Templates
45
Internet Expenses
•Plan your Expense Report Templates carefully
46
What is a Localization?
A functional enhancement to Oracle Applications, developed by an Oracle subsidiary or International
Applications Development, to meet a legal or business requirement of most customers in a given country.
What is a Regional, Shared Localization or even a Globalization?

A Localization required by two or more countries. They have been renamed to Oracle Family Packs. From
Oracle 10.6 onwards, direct enhancements to core product are called Globalizations in order to meet
global requirements.
Release 12
•The Oracle Release 12 has different localizations manuals grouped in the section Global Financials. This
has been consolidated into guides covering Americas, Asia/Pacific, Europe, India and international public
sector financials. The country specific installation supplement remained as in Release 11i.
•Since for European countries the core applications in Release 12 manage many features that were
previously managed at the regional and country level, the single country guides have been consolidated
into the Oracle Financials for Europe User Guide and have been made as Country Specific Feature Data
Sheets in the E-Business Suite Globalization Center (Doc ID 973912.1)
•The localizations are now visible per applications modules such as General Ledger, Payables, Receivables
and Assets. There are separate sections for the Regions such as feature changes between Release 11i
and Release 12, VAT and Statutory Reporting. Related Guides such as the Tax Guides show country
specific tax requirements.
47
R12+ Add-on Loc. Introduction Note - Doc ID 429042.1
48
EBS Localizations Delivery Model
49
Oracle Support: Knowledge

•Online Documentation – E-Business Suite Documentation – Release 12.2.2 Documentation
50
Oracle Support: Knowledge

•Tools and Training: E-Business Suite: Product Information Center Index: E-
Business Application Suite: Information Center: Globalization Center
51
EMEA Localization
• E-Business Suite Globalization Center (Doc ID 973912.1)
52
European R12 Localization – Country Specific Feature Data Sheets

•E-Business Suite Globalization Center (Doc ID 973912.1)
53
Country Sheet Sample: Germany
54
Country Sheet Sample: Germany
55
German Localization –with patch sets: Product Short Name is CLE, Product Code is 1713
•R12 EMEA Add-on Localizations - Germany [ID 412792.1]
56
Common European Set ups and Reports
Setting up VAT Reporting: Set up legal entities, Set up tax profiles, Set up tax registrations, Set
up tax regimes, Set up tax codes and rates, Define VAT Transaction Types and assign them to
tax codes (define lookup codes for different transaction types), Define reporting entities,
associate the tax calendar, define allocation rules and record VAT register information.
Document Sequences. EMEA VAT Selection Process, EMEA VAT Allocation Process, EMEA
VAT Allocation Listing, EMEA VAT Allocation Errors Report, EMEA VAT Final Reporting
Process, EMEA VAT: Summary All Extract. ECE Payables VAT Register Unpaid Invoices
Annex, ECE General Ledger VAT register, EMEA VAT: Audit GL Extract, ECE Payables VAT
register, Self Invoices, EU Purchase VAT Register, EU Sales VAT Register, Self Invoices
Purchase Register, EMEA VAT: Audit AP Extract, EMEA VAT: Journal AP Extract, EMEA VAT:
Summary AP Extract, EMEA VAT: Audit AP Non TRL Extract, EMEA VAT: Turnover AP Non
TRL Extract, Self Invoices Sales Register, Customs Bills, ECE Receivables VAT Register,
Regional Dunning letter, EMEA VAT: Audit AR Extract, EMEA VAT: Journal AR Extract, EMEA
VAT: Summary AR Extract, EMEA VAT: Audit AR Non TRL Extract, EMEA VAT: Turnover AR
Non TRL Extract, Regional Fixed Assets Register Report, Statutory Asset Ledger Report,
Statutory Asset Cost Detail report, Statutory Asset Reserve Detail report
57
Financial Reporting with XML Publisher

Nearly 400 Modifiable Formats
58
Country Specific Reports

•GL, AP, AR, FA
•Level 1 and Level 2 Countries
•Norwegian Government EDI reporting (GEI) functionality
•Norwegian VAT Reconciliation
•Finnish Payables Account by Detail report
•Finnish Deferred Depreciation Expense report
•German Payables VAT Reconciliation Detail Report
•German Payables VAT Reconciliation Detail report
•German VAT for on account receipts
•German VAT for On-Account Receipts report
•German Z-Reports (Meldungen für Aussenwirtschaft)
•German Anlagenspiegel
•Austrian VAT Reconciliation Report by Tax Code
•Austrian VAT Reconciliation Report by Tax Account
•Swiss Payables VAT Report
59
Country Specific Reports

•GL, AP, AR, FA
•Level 3 Countries
•Belgian VAT Allocation Rule

•Belgian VAT Monthly VAT Preparation report
•Belgian VAT Annual Declaration Process report
•Belgian VAT Annual Return Report
•Belgian VAT Annual Audit Report
•Belgian VAT Purchases Journal
•Belgian VAT Sales Journal
•Croatian Vendor Invoice Tax Report
•Croatia Customer Invoice Tax report
60
Portugal Specific Reports

•GL, AP, AR, FA
•Portuguese General Ledger Detail Trial Balance Report
•Portuguese General Ledger Summary Trial Balance Report
•Portuguese General Ledger Results Trial Balance Report
•Portuguese General Ledger Begin Year Trial Balance Report
•Portuguese General Ledger End Year Trial Balance Report
•Portuguese Periodic VAT report
•Portuguese Annual VAT report
•Portuguese Payables Taxpayer ID Exception report
•Portuguese Suppliers Recapitulative Extract File
•Portuguese Suppliers Recapitulative Report
•Portuguese Suppliers Recapitulative report and Extract File
•VAT Allocation Rule
•DFF for Receipt acknowledgment designation. Valid values are Yes or No.
•Receipt Acknowledgment Letter
•Portuguese Receivables Taxpayer ID Exception report
•Portuguese Customers Recapitulative Report
•Portuguese Customers Recapitulative Extract File
•Portuguese Customers Recapitulative Report and Extract File
61
Hungary, Turkey Specific Reports

•GL, AP, AR, FA
ECE General Ledger VAT register
ECE Payables VAT Register Unpaid Invoices Annex
ECE Payables VAT register
Hungarian Payables Invoice Aging report
Regional Invoice Format
ECE Receivables VAT Register
Hungarian Asset Movement Schedule
Hungarian Accumulated Depreciation Movement Schedule
Hungarian Depreciation Analysis report
Turkish Trial Balance Report
62
France, Czech Republic and Israel Specific Reports

•GL, AP, AR, FA
•French DAS2 file
•French DAS2 Verification Report
•French DAS2 Type 210 Updates Report
•French DAS2 Consultant Letters
•French Receivables Bank Remittance
•French Deductible VAT Declaration report
•French Deductible VAT Declaration Report
•Czech Regional Invoice Format
•Israeli Withholding Tax Detail/Summary Report
•Israeli Withholding Tax File Form 856
•Israeli Withholding Tax Reconciliation report
•Israeli Withholding Tax Annual Certificate to Vendors report
•Israeli VAT AP Detailed
•Israeli VAT Files - Related to 835 and Not Related to 835
•Israeli VAT Summary Declaration to Tax Authorities
•Israeli VAT AR Detailed Report
63
Spain Specific Reports

•GL, AP, AR, FA
•Spanish Modelo 190
•Spanish Input VAT Journal report
•Spanish Payables Inter-EU Operations Summary Data Extract (Modelo 349)
•Spanish Payables Operations with Third Parties Data Extract (Modelo 347)
•Spanish Payables Canary Islands Annual Operations Data Extract (Modelo 415)
•Spanish Inter-EU Invoices Journal report
•Spanish Inter-EU Invoice Format (Documento Equivalente)
•Spanish Operations with Third Parties Magnetic Format (Modelo 347)
•Spanish Inter-EU Operations Summary Magnetic Format (Modelo 349)
•AutoInvoice importing invoices. DFF for Rental location.
•AutoInvoice importing invoices. DFF for the correction year and correction period
•AutoInvoice importing invoices. DFF for property location.
•Spanish Periodic Modelo Reports
•Spanish Output VAT Journal report
•Spanish Receivables Inter-EU Operations Summary Data Extract (Modelo 349)
•Spanish Receivables Operations with Third Parties Data Extract (Modelo 347)
•Spanish Receivables Canary Islands Annual Operations Data Extract (Modelo 415)
•Spanish Annual Modelo Magnetic Format Report
•Spanish Canary Islands Annual Operations Magnetic Format (Modelo 415)
64
Poland and Italy Specific Reports

•GL, AP, AR, FA •Polish General Ledger Journal Entry Report
•Polish General Ledger Trial Balance Reports
•Level 4 Countries •Polish Supplier Statement
•Polish AutoInvoice importing invoices. DFF for Bank Account Number.
•Polish Regional Invoice Format
•Polish ECE Receivables VAT Register
•Italian Payables Withholding Tax Letter
•Italian Remittance EFT Format
•Italian Annual Supplier Listing, Italian Annual Customer Listing
•Italian Exemptions
•Italian Payables Exemption Limit Manager
•Italian Annual Supplier Listing report
•Italian Purchase VAT Register
•Italian Payables Purchase VAT Register Annex
•Italian Payables Sales VAT Register (Self Invoices, EEC, VAT)
•Italian Payables Sales VAT Register Annex (Self Invoices, EEC, VAT)
•Italian Payables Summary VAT Report
•Italian Payables Exemption Letter Process, Italian Payables Exemption Letter Register
•Italian Supplier Exemption Limit Consumption report
•Italian Payables Exemption Limit Declaration report
•Italian Annual Customer Listing report
•Italian Receivables Sales VAT Register report, Italian Receivables Sales VAT Register Annex
•Italian Receivables Deferred VAT Register report, Italian Receivables Deferred VAT Register Annex
•Italian Statutory Headings Report 65
•Sequence Numbering
Greece Specific Reports

•GL, AP, AR, FA - Level 5 Countries – most difficult to implement
•Greek Fiscal Trial Balance Report, Greek Fiscal Trial Balance File
•Greek General Ledger Trial Balance Report, Greek Statutory Trial Balance Report
•Parent Account Structure such as class, sub-class and group
•Cutoff Rules
•Supplier / Customer turnover rules
•Greek Payables Supplier Turnover Listing and Greek Payables Supplier, Turnover File Format
•Greek Receivables Customer Turnover Listing and Greek Receivables Customer, Turnover File Format
•DFF for public sector company Reporting. Valid values are Yes or No.
•DFF for Receipt acknowledgment designation. Valid values are Yes or No.
•Receipt Acknowledgment Letter
•Greek Statutory Headings Report
•The 15-Day Posting Rule, The 15-Day Posting Rule, 15-Day Posting Rule Exceptions
•Accounting Sequence Numbering
•Analytical Accounting
•Investment Law (EPENDYTIKOS NOMOS) and Commitment (DESMEYSEIS) Storage
•Company Statutory Information Storage, Company Statutory Report Headings Report
66
European Union
•With the increased member states, legal and statutory requirements will be
standardized
67
Considerations
•Oracle Localization Guides

•Oracle Localization Quality
•Technical Skills to support European Roll outs
•Currencies
•Roll out plan (big bang vs. staged roll out)
•Language skills of the delivery team
•GAE in R11i – SLA in R12 replaces Global Accounting Engine AX
•SAB 101 Revenue Recognition
•VAT Compliance Issues
•Commissionaire Accounting
•Increased Governance, Risk and Control Restrictions
68
Data Protection
•Could become an issue for certain branches and countries
Country Link
European Union www.edps.eu.int
EU Directives http://ec.europa.eu/justice_home/fsj/privacy/law/index_en.htm
Data Protection http://ec.europa.eu/justice_home/fsj/privacy/guide/index_en.htm

Guides per country
Estonia www.dp.gov.ee/
Greece www.dpa.gr
United Kingdom www.ico.gov.uk/
Latvia www.dvi.gov.lv/
Lithuania www.ada.lt//
Austria www.dsk.gv.at/
Poland www.giodo.gov.pl/en/
Slovakia www.dataprotection.gov.sk
69
Conclusion
• A combination of following may be needed:
• Global Capabilities in E-Business Suite
• Product Localizations
• Add-on Localizations
• Check what’s needed in your project and what’s available
• Make sure to review Country Localization Datasheets
• Review Country Datasheets – MUST for scope evaluation
• Review My Oracle Support Notes – MUST for details
• Review the documentation on My Oracle Support
• Support available through My Oracle Support
• Make sure to log an SR using the right product info:
• Product Code: 1713
• Product Description: EMEA Add-on Localizations
70
Where to find information in My Oracle Support

My Oracle Support Links
Country Add-on Localization Notes

• Details on Country Add-on Localization, Links to Patches and
Documentation
Country Localization Datasheets

• Comprehensive overview of both Add-on and Product
• Localizations
Product Localization Notes
71
Recommendations
1. Get executive support
2. Keep it simple
3. Start with the processes
4. Become business driven
5. Involve users early
6. Hire real package experts
7. Recruit real business experts
8. Train users well
9. Use reliable technology
10. Plan architecture (Single Server vs. Regional Hubs)
11. Be aware of the organizational impact
12. Outsource with care
72

Complexity of EURO Rollouts

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Complexity of EURO Rollouts

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Complexity of European Rollouts of the Oracle E-Business Suite

Complexity of European Rollouts of the

Compliance Mandates Competitors

Customers & Employees Suppliers

To Meet These Challenges, Businesses Must…

 Think Globally to make the right decisions

….and how about Europe?

Natural Similarities – language, culture, history, political development, etc.

Block Members Explanation

Tier 1 UK, IRL Simple legal and statutory requirements.

Examples: Payables, Purchasing, Collections, HR

For example GL Set up in R11i: more screens & more complex

Global Architecture in R12 – towards centralization, control and flexibility

Intercompany 2.3 Tax Engine

Inventory Receivables Projects 3

Global Financial Management enabled by Multi-Org Access

Belgium Holland Denmark

• Define and manage OUs from a central location

• Centralized accounting Management

Oracle Assets • Detailed Journal Entries

For Example Subledger Accounting in Receivables

General Ledger: Ledger Sets

Centralized Global Tax Engine (E-Business Tax)

Large Roll outs – common pitfalls

People network Informal network, 2-class Mixed team M&A’s

English speaking countries: easiest implementations

German speaking countries: a bit more challenging

Benelux: different levels within the countries

Nordics: similar languages and mentalities

Latin Countries: the bigger challengers for US implementations

Eastern Europe: the hidden challengers for US implementations

The rest of Europe: the underestimated challengers for US implementations

Country Advantages Disadvantages Ease of impl. level

Greece Easy going Organizational issues Tier 5

European Considerations Ease of Ease of

Oracle Payables Payment

Payables Selection Payment Payment Transmit

Payables Selection Payment Payment Print

Payables & Receivables Netting

Advanced Global Intercompany System

Excel  Subledger invoices

European Considerations Ease of Ease of

Bank account shared by

European Considerations Ease of Ease of

European Considerations Ease of Ease of

European Considerations Ease of Ease of

What is a Regional, Shared Localization or even a Globalization?

R12+ Add-on Loc. Introduction Note - Doc ID 429042.1

EBS Localizations Delivery Model

Oracle Support: Knowledge

Oracle Support: Knowledge

European R12 Localization – Country Specific Feature Data Sheets

Country Sheet Sample: Germany

Country Sheet Sample: Germany

Common European Set ups and Reports

Financial Reporting with XML Publisher

Country Specific Reports

Country Specific Reports

•Belgian VAT Allocation Rule

Portugal Specific Reports

Hungary, Turkey Specific Reports

France, Czech Republic and Israel Specific Reports

Spain Specific Reports

Poland and Italy Specific Reports