Infinite Info Solutions

Technical Instructions for IMAGE to DOC Conversion

Technical Instructions During Conversion Process

General Layout of the IMAGE and Word file -

1. It is to be noted that since the primary objective of the data entry

operator
should be to convert the file in such a way that the following matching criteria
should be observed -

a. Every line should match with the corresponding line in the IMAGE;
hence
the pages shall automatically match with the IMAGE file pages.
b. Font will be Times New Roman font size of 10.
c. Paper size should be A4 Size & paper margin will be left, right, top,
bottom
0.3. (which will be changed as per the Assignment)
d. The size of headings and sub-headings should be 13, 11 respectively.
e. Bold, Italics and underline should be done as in the IMAGE files.
f. Use shift enter at the end of line & hard enter at the end of paragraph.
g. Justification is not required if it is done in the IMAGE file.
h. Where ever the curser stands there should be a character in the right or
left,
i. Paragraph spacing should be done by using paragraph spacing (before or
after only) if done in the IMAGE files. (Auto spacing should not be used),
j. If the word cuts in the IMAGE file then the same should be done in word
file. If a line ends in IMAGE file then the same should be done in word file.

2. Borders (if any) should be done using "Borders and Shading" feature of MS
Word.
3. Line Spacing (single, 1.5 Lines or double) should be used as given in the
IMAGE file. Although most of the files shall have single line spacing. Options

Confidential Documents Page 1 of 1

Infinite Info Solutions
 during the Line Spacing like "At Least", "Exactly", "Multiple" should not be
used.
4. Headers and Footers should not be used.
5. Color (if any in the IMAGE file) should be given in black color.
6. Page zoom should be 100% if not 10% accuracy will be deducted

Usage of fonts -

1. Font should always be in "Times New Roman"

2. Font size should be kept as round figure and not in decimals.
3. Only first line indentation should be used for the shift in the first line of
paragraph (if visible in the IMAGE file).

Usage of the tools -

1. Textboxes, Word Art, Drawing Tools, Columns, Frames should not be used
at
all.

File Saving and naming Criteria -

1. The name of the converted document (in word) should be exactly same as
that of the corresponding IMAGE file.
2. The files should be saved in and it should be attached to the e-mail and
should be send it within / on the prescribed date with in 6:00 PM. After 6:00
PM the files will be rejected.
3. No excuses will be considered (internet problems, personal problems)

Images -

1. Images have to be ignored and hence not to be copied in the word document.
2. The header or footer of the image has to be typed in.

Confidential Documents Page 2 of 2

Infinite Info Solutions
Rejection Criteria

Complete Rejection

The converted file shall be completely rejected under the following parameters -

1. File name of the converted word file does not match with the corresponding
IMAGE file name.
2. File name given wrong. Including the zip file and the word files.
3. There is a difference between the no. of pages in IMAGE file and Word file.
4. Incomplete file.
5. Any extra spaces found in the file shall result in the rejection of the file.
6. Any images are found in the word document.
7. If files received are less than the files delivered to you.
8. If the paragraph alignment is not proper.
9. Text is in other than "Times New Roman " font.
10. If there is any extra tabs, extra enters.
11. If color text found in the word file.
12. If the file is not zipped, and any other files are found in the zip file
except the
word document. (Including temporary files also).
13. No Excuses in any regards, Company decision will be the final.

Confidential Documents Page 3 of 3