28-Jun-18

SAP Easy Access: This Is the user screen.

For IMG (Implementation Guide)
IMG Path:
SAP Easy access/Tools/ Customizing/IMG/Execute Project (double click)/Click on SAP reference IMG
T CODE for IMG: SPRO

28-Jun-18

1. Company : Company code

2. Plant
3. Storage location
4. Purchase organisation

1.Define Company:
IMG/Enterprise structure/Defination/Financial Accounting/Define company (clicl on it)/ New entries.
Company Name : Reliance [COMPNY]
It should be max. 6 didgit unique short key.
Fill in address details
Country : IN
Language : EN
Currency : INR
Press enter & save

2. Define Company code:

IMG/Enterprise structure/Defination/Financial Accounting/Edit,copy,delete,check company code.
Click on Edit company cose data.
Click on new entries
Enter your company code ( 4 digit short key) [CC03]
Enter your company name [Murder]
Fill in address details
Press enter and save.

3. Define Plant:
IMG/Enterprise structure/Defination/Logistic General/Define copy, del, check Plant (click on it)
Double click on define plant
Click on new entries.
Enter your plant max. 4 digit short key [PT03]
Name [Gun]
Factory calender : standard is 01
And save
Fill in address and OK

4.Define Storage location:

IMG/Enterprise structure/Defination/Material Management/maintain storage location(click onit)
Plant : Plant code/ enter
Click on new entries
Enter storage location, max. of 4 digit
Enter discription & save.

5.Define Purchasing organisation:

IMG/Enterprise structure/Defination/Material Management/define purchasing organisation(click on it)
New entries
Purchasing organisation, max of 4 digits
Press enter & save.

28-Jun-18

1.Assigning company cose to company:

IMG/Enterprise structure/Assignment/Financial Accounting/assign company cose to company(click on it)
Click position (enter your company code)
In front of company code enter your company.
Press enter & save.

2. Assign plant to company code:

IMG/Enterprise structure/Assignment/Logistic general/assign plant to company code(click on it)
Click on new entries.
Enter your company code & plant code
Press enter & save.

3. Assign purcasing organisation to company code:

IMG/Enterprise structure/Assignment/MM/ Assign purcasing organisation to company code(click on it)
Click on position
Enter your purchase organsiation
Enter your company code in front of purchase organisation
Press enter & save.

4.Assign purchase organisation to plant:

IMG/Enterprise structure/Assignment/MM/ Assign purchase organisation to plant (click on it)
Click on new entries
Enter purchase organisation & plant
Press enter & save.

To remove lock entries : SM12

28-Jun-18

Set Global paramenters for company code:

T Code: OBY6
Click on position & search your company code.
Double click on whole line
Company code global data.
Chart of accounts : INT
Fiscal year varient : K4 (Jan to Dec)
Field status varient: 0001
Posting period varient : 0001 or 1000
Press enter & save.

To set the Fiscal year & posting period for company code:

T Code: OMSY
Click position & search your company code
Year : 2016
P: 3 (march as current month)
Press enter & save.

Define controlling area:

IMG/SAP reference IMG/Enterprise Structure/Definition/controlling/maintain controlling area (click on

it)
Maintain controlling area( double click on it)
Click on new entries
Click on controlling area = company code
Assignment control = controlling area same as company code

Assigning company code to controlling area:

IMG/Enterprise structure/Assignment/controlling/assign company code to controlling area

Click on position
Search your controlling area
Select it
Double click on assignment of company code
Click on new entries
Enter your company code
Press enter & save.

Active component/ control indicators of controlling area:

IMG/Controlling/General controlling/Organization/Monitoring controlling area (click on it)
Double click on maintain controlling area
Position & enter your controlling area
Select it & double click on activate component / control indicators
Click on new entries
Fiscal year : 2016
Active cost center
Press enter & save.

Copy organizational objects for company code:

T code : EC01
Click on copy
From default : 1000 to (company code)copy
Enter yes 3 times
No to transport ranges

Copy organizational objects for Plant:

T Code : EC02

28-Jun-18

Vendor master data:

1. Vendor master data
2. Material master data.

Vendor master data: is prepared for creating customer master data. There are two requirments:
1. Define account group
2. Create and assign number range

Account Group: means kind of customers, account group has to be created to control the field status in
vendor master data. There are three types of data in vendor master data.
1. General
2. Company code data
3. Purchasing data

There are four options to control the above data:

Supress: to hide some field
Required : mandatory fields
Optional : optional fielld
Display : only to see, no modification allowed in the field

Create and assign number range:

1. Internal Number range: system generated
2. External Number range: cretaed by uesr

Define Account Group:

IMG/ Finnancial Accounting New/ Account receivable account paybel/ Vendor accounts/master
data/prepration for cretaing vendor master data/ define account groups with screen layout( vendor)
(click on it)

Click on new entries

Enter account group – 4 digits
Description : Unique & proper
Press enter & save
Click on general data
Click on copy companty code:
Account management : Required entries( Reconsilation A/c & Cash management)
Purchasing data: Purchasing data( Purchase order company, Terms of payment, INCO terms, Purchase
schema group)
Press enter & save
Create number range :
IMG/ Finnancial Accounting New/ Account receivable account paybel/ Vendor accounts/master
data/prepration for cretaing vendor master data/ define account groups with screen layout( vendor)
(click on it)

Create number range for vendor accounts

To Create:
Change Interval
Insert Interval
Number : Two digits
Press enter & save

Assign number range to vendor account groups:

IMG/ Finnancial Accounting New/ Account receivable account paybel/ Vendor accounts/master
data/prepration for cretaing vendor master data/ define account groups with screen layout( vendor)
(click on it)
Position, cearch your company
Click on number range
Find your range, double click & save

28-Jun-18

To create vendor master data/ vendor accounts:

End user screen to be used.
Easy access/ Logistic/MM/Purchasing/master data/vendor/central
T Code: XK01: create
T Code: XK02: change
T Code: XK03: display

Create:
Vendor: Would be internal range
Company code: enter your company code
Purchase organisation: enter your purchase orgnisation
Account group: enter your account group
Fill in details
Press enter

Accounting information:
Reconsilation account : 160000
Cash management group : A1 (domestic)

Purchasing data:
Currency : INR
Trems of payment :
INCO terms : FOB
Schema group vendor: 01
Control data : GR based invoice
Save.
28-Jun-18

To create material master data:

Easy acess/ logistics/MM/material master/material/create(general)/MM01- Immidiately(click on it)
T code : MM02: Change
T Code: MM03: display

Material : Internal number

Industry sector: Machenical Engineering
Material Type : Raw material
Click on select view
[Basic data1
Basic data2
Purchasing
General Plant data storage 1
General Plant data storage 2
Accounting 1] Select them all
Click on organisation levels
Enter Plant
Enter storage
Press enter
Enter material name:
Base unit of measure :
Material group:
Gross weight: /weight unit :
Net weight:
Base data2 : Keep it blank
Purchasing:
Purchasing group : 001
Plant storage data1 : keep it blank
Plant storage data1 : Already filled
Accounting1 :
Valuation class: 3000 for Raw material
Standard cost : 1000
Press enter & save

28-Jun-18

Change atributes of material type:

IMG/Logistic general/MM/Material master/Basic setting/material type/chnge attributes

Change field:
IMG/Logistic general/MM/Material master/Field selection/maintain field selection for data success

28-Jun-18

1.Purchase requisation
2.RFQ
3.PO
4.GR account maintain (MIGO)
5.Invoice

Schema calculation for price calculation:

Condition technique for price calculation: To create a condition table with the help of field catalouge.
Define access suquence : with the help of condition table
Define condition type & assign the access sequence:
Gross Price : PB00
Discount % on gross : R000
Discount/quantity: R001
Discount% on net: R003
Group discount : RGR0
Vendor discount : RL01

Define calculation schema:

IMG/MM/Purchasing/Conditions/Define price determination process/Define condition type (or)Define
calculation schema.
Select RM00 (stamdard)
Click on control data
Will open the window “ Change view ‘control data’ overwiew
1. Step: Serial Number
2. Counter: Sub point
3. CT type: Condition type C
4. Description: details
5. Fro: Calculating from
6. To: Calculating to
7. Mannual: To be entered mannually
8. Required: Can be make something fixed
9. Stastices: calculation to be hidden & go to background & not shown to the vendor
10. Print: Column to be printed
11. Sub total: To hold the value in this field
12. Requirment: Condition type bypass by this technique
13. Condition formula calc rule: formula for the different conditions
14. Condition formula for basis: formula for the different conditions
15. Account key : To which account the value will go
16. Account key accrules: for double entry system of accounts

28-Jun-18

Schema Determination
Define schema Group: Click on it
Click on “ Schema group : Vendor”
Click on new entry
Enter your schema group vendor : 2 digits with description (schema group vendor)
Press enter & save
Note : Price assignment & determination happens at two level (Vendor & Purchasing organisation)

Schema group for purchasing organisation:

Click on new entries.
Enter schema group purchasing organisation (of 4 digit) & with description
Press enter & save

Assignment of schema group to purchasing organisation:

Click on position
Search your purchasing organisation
Enter your schema group for purchasing organisation
Press enter and save.

Define schema detarmination:

Click on it
Doubel click on “ determine calculation schema for standard PO”
Click on new entries
Enter schema group purchase organisation
Enter schema group vendor
Pricing procedure: RM0000
Press enter & save

Assign schema group to vendor:

T Code : XK02
Enter purchase orgnisation
Enter company code
Select vendor
Select purchasing data (check box it)
Press enter
Select schema group vendor
Press enter & save

28-Jun-18

1. Purchase Requisition:
SAP easy access/ Logiostics/MM/Purhasing/Purchase requisition
T Code : ME51N: Create (click on it)
T Code : ME52N: Change
T Code : ME53N: Display
Enter material , quantity, Plant & storage location
Press enter & save.
Note your PR number

Account Assignment ( optional to do):

IMG/MM/Valuation & Account assignment/Account determination/ Account determination wizard/
Continue…continue…continue/ Chart of account : INT/ Group :0001 for our plant( plant code)
 2. Request for quatation:
SAP easy access/ Logiostics/MM/Purhasing/Request for quatation
T Code : ME41: Create (click on it)
T Code : ME42: Change
T Code : ME43: Display
Quatation deadline : enter any date
Enter purchase orgnaisation
Purchasing group : 001
Delivery date: enter any date after quatation date
Enter plant
Enter Storage
Click on reference to Purchase requisition
Enter requsistion number
Press enter
Enter col no.: any digit
Press enter
Select whole row
Click on Adapt+ details
Press enter
Click on vendor address
Fill in details
Save

28-Jun-18

3. Purchase order:
SAP easy access/ Logiostics/MM/Purhasing/Purchase order
T Code : ME21N: Create (click on it)
T Code : ME22N: Change
T Code : ME23N: Display
Insert Vendor
Press enter
Enter purcashe organisation
Purchaseing group : 001
Enter company code
Enter material
Enter PO quantity
Enter delivery date
Enter plant
Press enter
Go to below table of conditions, scroll & go to the end
Condition type PB00
Enter amount
Press enter & save.
28-Jun-18

MIGO ( Goods received):

SAP easy access/Logistics/MM/Inventory management/Goods movement/MIGO
Enter PO number
Enter Plant
Press enter
(Check box) Item OK
Click on check
Solve errors
Save
Error: To open the posting period T Code : MMPV
From: Enter : Company Code
To: Enter : Company code
Period: 3, year 2016 , Execute
Period: 4, year 2016 , Execute

Error: Create number range interval 50 by using T Code: FBN1

Enter N : 50
Year : 2016
From number : 5000000000 to 5999999999

Error: Posting only possible in period 2016/04 & 2016/03 in company code
Use T Code: MMPV
First from 04 & second from 05

Error: Posting period

Check T code : OBY6( your varient)
T Code: OB52
Select all of 1000
Change year 3, year 3, year 4 to current year & save

Error : Currency
T Code: OX02

28-Jun-18

MIRO:
SAP easy access/Logistics/MM/Inventory management/Logistics/Invoice verification/document
entry/MIRO
Enter company code
Enter invoive date : today’s
Enter PO number
Enter total amount
Press enter
Click on simulate
Click on post
Save
Note : T code: FBL1N , where finance department check the invoive verification.