PROCESSING OF TERMINAL LEAVE BENEFITS

RESPONSIBLE PROCESSING TIME

ACTIVITIES PROCESS FLOW
PERSON (per person)

Concerned 1) Submit the following:

Employee a. SALN
b. Clearance from money, property and legal
accountabilities from previous office Submit
c. Approved leave application
documentary
d. In case of resignation/retirement, letter of
resignation/retirement duly accepted by the Head requirements to
of Agency HRD
e. Affidavit of applicant that there is no pending
criminal investigation or prosecution against
him/her
f. Affidavit of undertaking to deduct accountabilities

HRD 2) Provide the following:

a. Certified photocopy of employees leave card as of Provide certified
last date of service duly audited and Certificate of true copy of
Leave Credits issued by HRD Appointment 10 minutes
b. Complete Service Record Paper and
c. Certified photocopy of appointment/Notice of Certificate of
Salary Adjustment showing the highest salary Assumption
received if the salary under the last appointment is
not the highest
d. Computation of terminal leave benefits duly
signed/certified by the accountant
Acknowledge and
FD Admin Assistant 3) Acknowledge and log received documents, and log documents, and 30 minutes
III prepare Disbursement Voucher (DV) and Obligation prepare DV
Request

Record obligation
FD Budget Officer 4) Record obligation 10 minutes

Review documents
FD Accountant IV 5) Review propriety and completeness of documents 20 minutes
and forward to FD

FD Chief Admin. 6) Certify Box A of DV and Box B of Obligation Request Certify Box A of DV 30 minutes
Officer (Availability of Allotment/Cash) and completeness of and Box B of ObR
supporting documents

Executive Director/ 7) Approve Disbursement Voucher Approve DV

Deputy Executive
Director

Prepare Check/ADA
FD Cashier III 8) Prepare Check/ADA 15 minutes

FD Chief Admin. 9) Sign Check/ADA/ACIC/SLIIE Sign Check/ADA 10 minutes

Officer

AdS Director IV 10) Countersign Check/ADA/ACIC/SLIIE Countersign Check/ADA 10 minutes

FD Cashier III 11) Forward ADA/ACIC/SLIIE to Landbank and release

Forward
Check/LBP validation of ADA (1 day after) 40 minutes
ADA/ACIC/SLIIE to LBP
and release check