Town of Garner

Town Council
Work Session Agenda
September 28, 2010 - 6:00 P.M.

The Garner Town Council will meet in a Work Session at 6:00 p.m. on Tuesday, September 28, 2010
in the Town Hall Council Meeting Room to discuss the following:
Dinner will be provided at 5:15 p.m. for Council Members and Staff in the adjacent conference
room.
A CALL MEETING TO ORDER
B OLD/NEW BUSINESS
1. Accept Transfer of Rescue Vehicle and Associated Liabilities from Garner Rescue
Presenter: Lin Jones, Finance Director
Action: Adopt Resolution No. (2010) 2070
C PRESENTATION
1. Triangle Expressway Southeast Connector Update
Presenter: Staff/Consultant of the NC Turnpike Authority
D DISCUSSION
1. Police Department Organizational Restructuring
Presenter: Brandon Zuidema, Police Chief

2. Garner Volunteer Fire and Rescue, Inc. Contract

Presenter: Rodney Dickerson, Assistant Town Manager

3. Garner Rescue, EMS, BLS Update

Presenter Hardin Watkins, Town Manager
E REPORTS
1. Fire Department Bi-Monthly Update
Presenter: Matthew Poole, Interim Fire Chief

2. 2010 National Recreational Trails Program Grant

Construction for Final Phase of the South Garner Greenway Update
Presenter: Hardin Watkins, Town Manager

3. Financial Report for August

Presenter: Lin Jones, Finance Director

4. Economic Downturn Update

Presenter: Lin Jones, Finance Director

5. Bond Sale Update

Presenter: Lin Jones, Finance Director
F ADJOURNMENT

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TOWN OF GARNER

MEMORANDUM
To: Hardin Watkins
Town Manager

From: Lin Jones

Finance Director

Date: September 23, 2010

Subject: Transfer of Squad Vehicle # 881from Garner EMS & Rescue Squad, Inc

The Town will take possession of Squad Vehicle #881, commonly known as the blue heavy
rescue truck, on October 1, 2010. The vehicle is being used as collateral on a loan from LGFCU
Financial Partners LLC. The balance owed LGFCU Financial Partners LLC is $324,891.15.

The loan is payable in equal quarterly installments of $13,320.62, with interest at 5.0% per
annum. The final payment will be due on November 30, 2017.

Council will need to adopt a resolution authorizing the acceptance of this asset and
assumption of the related loan.

Please advise if you have questions.

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Resolution No. (2010) 2070

Resolution Authorizing Acceptance of Squad Vehicle

#881 and Related Outstanding Debt from
Garner EMS & Rescue Squad, Inc.

WHEREAS, a transition of rescue services and operations

from Garner EMS & Rescue Squad, Inc to Garner Volunteer Fire
Rescue, Inc. will take place at 8:00 am on Friday, October 1,
2010, and

WHEREAS, this transition will include three paid full-time

personnel moving to Garner Volunteer Fire and Rescue, Inc and
the Town of Garner will take possession of Squad Vehicle #881,
commonly known as the blue heavy rescue truck and the equipment
included in the loan of that vehicle

WHEREAS, the balance of a loan payable to LGFCU Financial

Partners LLC for Squad Vehicle #881 is $324,891.15.

NOW, THEREFORE, BE IT RESOLVED that the Garner Town

Council accepts possession of Squad Vehicle #881 and assumes
the liability for payment of the related loan.

Adopted this the 28th day of September, 2010.

________________________
Ronnie S. Williams, Mayor

ATTEST:

______________________________
Catherine Reynolds
Deputy Clerk

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TOWN OF GARNER

MEMORANDUM

TO: Hardin Watkins, Town Manager

FROM: Rodney Dickerson, Asst. Town Manager

DATE: September 23, 2010

RE: Fire Protection Contract

Over the past year the Town Council has indicated on several occasions that the fire
protection contract with Garner Volunteer Fire Rescue, Inc. (GVFR, Inc.) needs to be
updated to reflect tighter fiscal and management practices. The Wake County contract
was recently updated and is much more comprehensive, and served as the guide for
updating the Town of Garner contract. The draft contract addresses the manner in which
the Town of Garner will fund GVFR, Inc. and the services that are to be rendered in
return. Furthermore, it outlines new governance and reporting procedures to increase the
accountability of GVFR, Inc. as a user of public funds. The contract also indicates the
manner in which certain assets will be transferred to the Town of Garner in the event the
Town decides to provide fire protection in the Town limits in lieu of contracting it out.

I am prepared to present the contract to the Town Council and GVFR, Inc. and will
highlight the significant sections of the updated contract.

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Town of Garner
Statement of Revenues and Expenditures
For the Period July 1, 2010 Through August 31, 2010

FOR INTERNAL USE ONLY

Over
(Under) Percentage Actual
Budget Actual Budget of Budget Prior Year
REVENUES
Ad valorem taxes 14,287,500 825,004 (13,462,496) 5.8% 1,059,403
Other taxes and licenses 3,867,000 28,344 (3,838,656) 0.7% 40,581
Intergovernmental revenues 2,611,560 37,838 (2,573,722) 1.4% 17,631
Permits and fees 838,500 154,751 (683,749) 18.5% 219,257
Sales and services 328,200 80,644 (247,556) 24.6% 59,802
Investment earnings 27,000 3,536 (23,464) 13.1% 9,379
Other revenues 179,800 30,606 (149,194) 17.0% 36,444
Sale of capital assets 7,500 0 (7,500) 0.0% 0
Proceeds from issuance of debt 56,000 0 (56,000) 0.0% 0
Transfers in 251,000 0 (251,000) 0.0% 0
Appropriated fund balance 0 0 0 0.0% 0

Total Revenues 22,454,060 1,160,723 (21,293,337) 5.2% 1,442,497

EXPENDITURES
Governing body 346,040 107,469 (238,571) 31.1% 75,178
Administration 1,433,470 375,407 (1,058,063) 26.2% 392,480
Finance 812,070 145,149 (666,921) 17.9% 115,616
Economic development 370,296 48,031 (322,265) 13.0% 60,163
Economic incentivizes 158,500 0 (158,500) 0.0% 0
Planning 632,344 69,595 (562,749) 11.0% 116,579
Inspections 744,734 122,252 (622,482) 16.4% 120,405
Engineering 504,188 153,158 (351,030) 30.4% 77,126
Information Technology 966,031 102,332 (863,699) 10.6% 115,658
Police 6,663,427 1,089,277 (5,574,150) 16.3% 1,000,906
Fire services 1,395,000 235,846 (1,159,154) 16.9% 22,697
Rescue services 135,285 67,643 (67,642) 50.0% 67,572
Public works 5,364,390 755,643 (4,608,747) 14.1% 808,662
Parks and recreation 1,694,968 277,658 (1,417,310) 16.4% 292,334
Debt service 883,707 22,259 (861,448) 2.5% 24,286
Transfers out 0 0 0 0.0% 0
Contingency 349,610 0 (349,610) 0

Total expenditures 22,454,060 3,571,719 (18,882,341) 15.9% 3,289,662

Revenues over Expenditures 0 (2,410,996) (2,410,996) (1,847,165)

Highlighted Differences
Governing Body expendituers include annual dues to Triangle J and NC League of Municipalities of $25,587 and one
time payments to subsidized programs of $52,300.

Administration expenditures include one time payment for workers compensation.

Engineering expenses include payments for the Highway 50 sewer system.

Fire service expenditues represent change in funding method from prior year.

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