TO: DEBBIE MOLITAS

FROM: CHIEF SECURITY OFFICER

SUBJECT: Minutes of Meeting

Re: Daily guard mounting
and rank inspection
DATE: 2 August 2017

CC: File

1. Stated hereunder are the minutes during Security Department’

Daily guard mounting from 01 July to 31 July 2017. Said guard
mounting is conducted from 1845H to 2000H daily but sometimes it
is extended.

DATE TOPIC ROSTER OF TROOPS PRESENT

01 July  Discussed and briefed SG Basbas, Jones
the staff re level of LG Cadiay, Rona
bomb threats in Azalea SG Eligio, Darwin
and Baguio City. SG Corpuz, Rodel
 Discussed possibility SG Antolin, Ramses
of terror attacks in SG Cordero, Leo
Azalea and Baguio SIC Ramos Venchito
City.
02 July  Asked first aid SG Basbas, Jones
volunteers to discuss LG Cadiay, Rona
to their comrades SG Eligio, Darwin
procedures in knot SG Corpuz, Rodel
tying and bandaging SG Antolin, Ramses
SG Cordero, Leo
SIC Ramos Venchito
03 July  Discussed the SG Basbas, Jones
significance of LG Cadiay, Rona
chassis inspection to SG Picardo, Abel
entering vehicles with SG Corpuz, Rodel
the use of ostrich SG Antolin, Ramses
mirror. SG Cordero, Leo
 Reminded late SIC Ramos Venchito
personnel to be
punctual
04 July  Discussed the SG Basbas, Jones
possibility of active SG Corpuz, Rodel
shooting in hotel SG Eligio, Darwin
premises. SG Corpuz, Rodel
 Discussed proper SG Antolin, Ramses
 response to said SG Cordero, Leo
incident SIC Ramos Venchito
05 July  Discussed the SG Basbas, Jones
importance and LG Cadiay, Rona
advantage of having SG Eligio, Darwin
security networks with SG Corpuz, Rodel
other hotels and SG Cordero, Benjie
accommodation SG Cordero, Leo
establishments thru SIC Ramos Venchito
AEESSCCI
06 July  Discussed the SG Basbas, Jones
importance of strict LG Oborza, Malou
implementation of SG Eligio, Darwin
wallet control. SG Corpuz, Rodel
 Demonstrated proper SG Antolin, Ramses
sealing of wallet and SG Cordero, Leo
cell phone inside a SIC Ramos Venchito
zip lock.
07 July  Discussed proper usage SG Basbas, Jones
of fire extinguisher LG Oborza, Malou
 Discussed the P-A-S-S SG Eligio, Darwin
mnemonic of fire SG Corpuz, Rodel
extinguisher SG Antolin, Ramses
SG Picardo, Abel
SIC Ramos Venchito
08 July  Discussed and briefed SG Basbas, Jones
staff re the Explosive LG Oborza, Malou
Ordnance SG Eligio, Darwin
Reconnaissance Agent SG Corpuz, Rodel
job function. SG Antolin, Ramses
SG Picardo, Abel
SIC Ramos Venchito
09 July  Informed the staff for SG Basbas, Jones
the upcoming EORA LG Oborza, Malou
course training. SG Eligio, Darwin
 Required the staff to SG Corpuz, Rodel
attend said training SG Antolin, Ramses
SG Picardo, Abel
SIC Ramos Venchito
10 July  Discussed future SG Basbas, Jones
trainings to be LG Oborza, Malou
conducted by the SG Eligio, Darwin
undersigned including SG Corpuz, Rodel
seminar on drugs and SG Antolin, Ramses
marksmanship SG Picardo, Abel
SIC Ramos Venchito
11 July  Reminded staff re the LG Oborza, Malou
entry and exit point SG Eligio, Darwin
for employees be it on SG Corpuz, Rodel
duty or off duty is SG Antolin, Ramses
only at Sierra 3. SG Picardo, Abel
  Reminded staff to be SIC Ramos Venchito
strict in implementing SG Cordero, Leo
access control
procedures
12 July  Warned late personnel LG Oborza, Malou
otherwise appropriate SG Eligio, Darwin
sanction will be SG Corpuz, Rodel
imposed. SG Antolin, Ramses
 Reiterated 11 General SG Picardo, Abel
Orders, Code of Ethics SIC Ramos Venchito
and Code of Conduct SG Cordero, Leo
13 July  Discussed additional SG Basbas, Jones
security procedures SG Ulpindo, Benjie
for Asian Massage SG Eligio, Darwin
 Discussed the SG Corpuz, Rodel
importance of Key SG Antolin, Ramses
Control Procedure SG Picardo, Abel
SIC Ramos Venchito
14 July  Discussed possibility SG Basbas, Jones
of adopting colour SG Ulpindo, Benjie
coding access control SG Eligio, Darwin
LG Oborza, Malou
SG Antolin, Ramses
SG Picardo, Abel
SIC Ramos Venchito
15 July  Discussed what to SG Basbas, Jones
expect for tomorrow’s SG Ulpindo, Benjie
seminar in IED SG Eligio, Darwin
awareness and bomb LG Oborza, Malou
threat management SG Antolin, Ramses
SG Picardo, Abel
SIC Ramos Venchito

16 July  Discussed the basics SG Basbas, Jones

of bomb threat SG Ulpindo, Benjie
management procedures SG Eligio, Darwin
 Discussed the basic LG Oborza, Malou
components of IED SG Antolin, Ramses
SG Picardo, Abel
 Demonstrated IED
SIC Ramos Venchito
search
17 July  Discussed further the SG Basbas, Jones
role of security SG Ulpindo, Benjie
personnel during bomb SG Eligio, Darwin
threats LG Oborza, Malou
 Discussed further step SG Cordero, Leo
by step procedure to SG Picardo, Abel
be observed when SIC Ramos Venchito
suspicious item is
discovered
18 July  Discussed proper SG Basbas, Jones
 procedure of SG Ulpindo, Benjie
endorsement and turn SG Eligio, Darwin
over duties LG Oborza, Malou
SG Cordero, Leo
SG Picardo, Abel
SIC Ramos Venchito
19 July  Deliberated what SG Basbas, Jones
training to be SG Ulpindo, Benjie
conducted for the SG Eligio, Darwin
month of August LG Oborza, Malou
 Floor was opened for SG Cordero, Leo
suggestions SG Corpuz Rodel
SIC Ramos Venchito
20 July  Discussed the SG Basbas, Jones
possibility of SG Ulpindo, Benjie
marksmanship training SG Eligio, Darwin
to be conducted. LG Oborza, Malou
 Discussed the SG Cordero, Leo
tentative dates and SG Corpuz Rodel
venue SIC Ramos Venchito
21 July  Discussed the SG Basbas, Jones
possibility of drug SG Ulpindo, Benjie
awareness seminar to SG Esteva, Maximino,
be conducted LG Cadiay, Rona
 Discussed the SG Cordero, Leo
possibility of SG Corpuz Rodel
inviting guests SIC Ramos Venchito
speakers from PDEA
22 July  Proposed new idea for SG Basbas, Jones
seminar for the month SG Ulpindo, Benjie
of August SG Esteva, Maximino,
 Deliberated said new LG Cadiay, Rona
ideas SG Cordero, Leo
SG Corpuz Rodel
 New ideas was rejected
SIC Ramos Venchito
23 July  Discussed and reminded SG Basbas, Jones
staff to report all SG Ulpindo, Benjie
company policy SG Esteva, Maximino,
violations committed LG Cadiay, Rona
by employees SG Cordero, Leo
 Discussed and Reminded SG Corpuz Rodel
staff the standard SIC Ramos Venchito
operating procedures
re theft incident
 Discussed to the staff
the purpose of Police
blotter
24 July  Reiterated 11 General SG Basbas, Jones
Orders, Code of Ethics SG Ulpindo, Benjie
and Code of Conduct SG Esteva, Maximino,
  Inspected security LG Cadiay, Rona
equipment SG Cordero, Leo
SG Corpuz Rodel
SIC Ramos Venchito
25 July  Discussed the SG Basbas, Jones
significance of SG Ulpindo, Benjie
chassis inspection to SG Esteva, Maximino,
entering vehicles with LG Cadiay, Rona
the use of ostrich SG Cordero, Leo
mirror. SG Corpuz Rodel
SIC Ramos Venchito
26 July  Finalized drug SG Basbas, Jones
awareness seminar to SG Ulpindo, Benjie
be held this August SG Esteva, Maximino,
for Security Personnel LG Cadiay, Rona
 Seminar date to be SG Cordero, Leo
deliberated yet SG Corpuz Rodel
SIC Ramos Venchito
27 July  Discussed to the staff SG Basbas, Jones
the possibility of SG Ulpindo, Benjie
inviting Atty. Pepe SG Esteva, Maximino,
Calulut of PDEA to LG Cadiay, Rona
conduct seminar. SG Cordero, Leo
 Discussed his SG Corpuz Rodel
honorarium fee SIC Ramos Venchito
28 July  Discussed proper SG Basbas, Jones
issuance of claim SG Ulpindo, Benjie
stubs, helmet stubs SG Esteva, Maximino,
and mobile phone and LG Cadiay, Rona
wallet stub. SG Cordero, Leo
SG Corpuz Rodel
SIC Ramos Venchito
29 July  Assessed readiness of SG Basbas, Jones
personnel during SG Ulpindo, Benjie
typhoon, flood and SG Esteva, Maximino,
thunderstorms LG Cadiay, Rona
SG Cordero, Leo
SG Corpuz Rodel
SG Picardo, Abel
30 July  Reiterated 11 General SG Ulpindo, Benjie
Orders, Code of Ethics SG Esteva, Maximino,
and Code of Conduct LG Cadiay, Rona
 Discussed importance SG Cordero, Leo
of visual surveillance SG Corpuz Rodel
SIC Ramos Venchito
SG Eligio, Darwin
31 July  Discussed and reminded SG Basbas, Jones
the proper procedures SG Picardo, Abel
in bag inspection and SG Esteva, Maximino,
proper frisking LG Cadiay, Rona
 Discussed a new SG Cordero, Leo
 procedure in bag SG Corpuz Rodel
inspection. SIC Ramos Venchito

2. For reference.

ROMEO A. JACABAN, JR.,LL.B,CSP,CSMS

Chief Security Officer